HomeMy WebLinkAbout11/04/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
November 4, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, November 4, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Municipai Clerk, P. L. Barrie
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of FinancelTreasurer, N. Taylor
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DiSCLOSURE OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
MINUTES
Resolution #GPA-416-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on October 21, 2002 be approved.
"CARRIED"
Mayor Mutton announced the introduction of the Student Page program
where the students will be attending the Municipal Administrative Centre
to assist with the set up of the Council Chambers for the meeting. The
Student Pages also attend the meeting and assist with distribution of
materials to the Members of Council and staff.
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DELEGATION
PUBLIC MEETiNGS
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November 4, 2002
Mayor Mutton presented a certificate of appreciation to the municipality's
first two Student Pages, Jamie Dickey and Sandy Hess.
Councillor Trim advised that the Regional Works Committee gave a tour
of Regional roads which lasted approximately five to six hours. He
noted that there is a new Regional process in the works pertaining to
blue box and kitchen waste recyciing. He announced that the Regional
Health and Social Services Department's No Smoking By-law is ready
for presentation to Regionai Council. Councillor Trim stated that he will
be inviting the two Regional Works delegates who made a presentation
before Regional Council regarding biosolids to do the same for the
Municipality of Clarington.
There were no delegations scheduled for this meeting.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Zoning Application
Applicant: Great Canadian Town Band Festival
(b) Rezoning and Site Plan Applications
Applicant: 1413350 Ontario Limited
The Planning Services Department sent public notice for the rezoning
applications, by first class mail on or before October 4, 2002 to all
property owners within 120 metres of the subject property in accordance
with the latest municipal assessment record. A public notice was also
posted on the properties in question on or before October 4, 2002. The
notice procedure followed is in compliance with Ontario Regulations
made under the Planning Act.
(a) Report PSD-1 OB-02 - Zoning Application - The purpose and effect
of the application is to rezone the property to permit an annuai band
festival for a maximum of 3 years.
No one spoke in opposition to or in support of this application.
David Climenhage, Great Canadian Town Band Festival, P.O.
Box 337, Orono, LOB 1 MO advised that it is his intention to establish a
major band festival in the Municipality of Clarington. In spite of the bad
weather this year, 2,500 people attended the event and no concerts were
cancelled due to the inclement weather. He is pleased to announce that
a surplus of $14,000. was generated and $12,000. will be repaid to the
Municipality of Clarington. It has been suggested to him that a traffic
report be undertaken and other traffic issues have been raised. He
stated that, unfortunately, the recommended solution is financially
prohibitive, including the request for a cash contribution which is well
beyond the band's ability to finance. He noted that the owners of the
land offered this beautiful site free of charge to the participants and the
site is a treasure to the community.
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November 4, 2002
PUBLIC MEETINGS (CONT'D.)
(b) Report PSD-109-02 - Rezoning and Site Plan Applications - The
purpose and effect of the application is to permit the development of
a drive-through facility.
No one spoke in opposition to or in support of this application.
The applicant was present to answer questions from Members of the
Committee.
PLANNING SERVICES DEPARTMENT
Rezoning Application Resolution #GPA-417-02
Applicant: Great
Canadian Band Moved by Councillor Robinson, seconded by Councillor Rowe
Festival
Rezoning and Site
Plan Applications
Applicant: 1413350
Ontario Limited
ZBA 2002-029 and
SPA 2002-042
Monitoring of the
Decisions of the
Committee of
Adjustment
THAT Report PSD-10B-02 be received;
THAT the rezoning application submitted by David Climenhage on behalf
of the Great Canadian Town Band Festival be referred back to staff for
further processing and the preparation of a subsequent report; and
THAT all interested parties listed in Report PSD-10B-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-41B-02
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PSD-109-02 be received;
THAT the development applications, submitted by 1413350 Ontario
Limited, be referred back to staff for further processing and the
preparation of a subsequent report pending receipt of all outstanding
comments; and
THAT all interested parties listed in Report PSD-1 09-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-419-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-11 0-02 be received; and
THAT Councii concur with decisions of the Committee of Adjustment
made on October 24, 2002 for applications A2002/021, A2002/040 and
A2002/065 to A2002/067 inclusive and that staff be authorized to appear
before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
"CARRIED"
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November 4, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Removal of Part
Lot Control
Applicant: Green
Martin Hoidings Ltd.
Application for
Removal of Holding
Symbol
Applicant: 1064055
Ontario Limited
Sign By-law
Amendment Appl.
Applicant: Baywood
Homes
Resolution #GPA-420-02
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-112-02 be received;
THAT the request for removal of Part Lot Control in respect of Lots 91 ,
93, 99, 101 to 109 and 112, all inclusive on Plan 40M-2005 be approved
and that the Part Lot Controi By-law attached to Report PSD-112-02 be
passed pursuant to Section 50(7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-112-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-421-02
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report PSD-113-02 be received;
THAT the application submitted by Mr. Kelvin Whalen on behalf of
1064055 Ontario Limited to remove the Hoiding (H) symbol for Draft Plan
of Subdivision 18T-90032 be approved;
THAT the By-law attached to Report PSD-113-02 to remove the Holding
(H) symbol be passed and a copy forwarded to the Regional Municipality
of Durham Planning Department; and
THAT ail interested parties listed in Report PSD-113-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-422-02
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-114-02 be received;
THAT the sign by-law amendment application submitted by Baywood
Homes to permit an 8.92 square metre promotional construction sign be
approved;
THAT the amending by-law attached to Report PSD-114-02 be approved
by Council: and
THAT all interested parties listed in Report PSD-114-02 and any
delegation be advised of Council's decision.
"CARRIED"
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November 4, 2002
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Monthly Report
on Building Permit
Activity for
September, 2002
By-laws regulating
Vehicle Weight on
Bridges
Resolution #GPA-423-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report EGD-45-02 be received for information.
"CARRIED"
Resolution #GPA-424-02
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT Report EGD-48-02 be received;
THAT regulatory weight restriction signing be posted as per the Ontario
Traffic Manual at bridges, at the prescribed weight limits, as
recommended during Engineering Inspections and detailed in Report
EGD-48-02; and
THAT the by-laws attached to Report EGD-48-02 (Attachment Nos. 3 to
11) be passed by Council and forwarded to Totten Sims Hubicki
Associates for completion of the Engineers Statement, being Schedule
"A" to each by-law.
"CARRIED"
OPERATIONS DEPARTMENT
There were no items considered under this section of the agenda.
EMERGENCY SERVICES DEPARTMENT
Councillor Robinson chaired this portion of the meeting.
Clarington Emergency Resolution #GPA-425-02
Plans
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ESD-022-02 be received for information.
"CARRIED"
Councillor Pingle chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
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November 4, 2002
CLERK'S DEPARTMENT
Fundraising for
The Clarington
Animal Shelter
Resolution #GPA-426-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report CLD-48-02 be received for information; and
THAT Thomas Sheehan, Pet Valu and Pat Livingston be acknowledged
and thanked for their generous donations.
"CARRIED"
Resolution #GPA-427-02
Moved by Mayor Mutton, seconded by Councillor Schell
THAT the committee recess for fifteen minutes.
"CARRIED"
The meeting reconvened at 10:40 a.m.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CL 2002-30,
Splash Pad
Renovations,
Orono Park
Resolution #GPA-428-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-052-02 be received;
THAT Jeffrey G. Wall an's Construction Ltd., Brighton, Ontario with a total
bid in the amount of $47,133.50 (Including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-30, be awarded the contract for the Splash Pad
Renovations, Orono Park:
THAT the funds required in the amount of $30,000.00 be drawn from the
Engineering Capital Account #7603-00100-0516;
THAT the additional funds in the amount of $27,000.00 ($47,133.50 less
GST rebate, plus design, plus contingency less $30,000.00 Budget
Account #7603-00100-0516) be drawn from the Public Works Parks
Capital Reserve Fund and processed through Account
#7603-00100-0516; and
THAT the by-law marked Schedule "A" attached to Report COD-052-02
authorizing the Mayor and the Clerk to execute the necessary agreement
be approved, FORTHWITH.
"CARRIED"
FINANCE DEPARTMENT
There were no items considered under this section of the agenda.
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November 4, 2002
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
Business Retention
and Expansion
Program
UNFINISHED BUSINESS
OTHER BUSINESS
Resolution #GPA-429-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ADM-07-02 be received;
THAT Council approve an expenditure of $3,750.00 as the Municipality's
50% contribution toward the purchase of the Business Retention and
Expansion Program kit and that the said funds be drawn from
Industrial/Economic Development Reserve Fund Account 1110-163-X;
and
THAT the Clarington Board of Trade be advised of Council's decision.
"CARRIED"
There were no items considered under this section of the agenda.
A document dated November 8, 2002 from Doug Moffatt, Mayor of the
Township of Scugog, on behalf of Durham Region area Municipalities
was circulated pertaining to the submission to the Federal Electoral
Boundaries Commission for Ontario for the Regional Municipality of
Durham Area.
Federal Electoral Resolution #GPA-430-02
Boundaries Commission
For Ontario Moved by Councillor Schell, seconded by Councillor MacArthur
Bed and Breakfast
Zoning By-law
THAT the document dated November 8, 2002 from Doug Moffatt, Mayor
of the Township of Scugog, on behalf of Durham Region area
Municipalities, pertaining to the submission to the Federal Electoral
Boundaries Commission for Ontario for the Regional Municipality of
Durham Area, be endorsed by the Municipality of Clarington,
FORTHWITH.
"CARRiED"
Resolution #GPA-431-02
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT staff report on the procedure to amend the municipality's zoning
by-law to allow for the establishment of Bed and Breakfasts in the
Municipality of Clarington.
"CARRIED"
Resolution #GPA-432-02
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT the meeting be "closed" to allow for consideration of a personnel
matter. , 3 0 7
"CARRIED"
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G.P. & A. Minutes
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OTHER BUSiNESS CONT'D.
ADJOURNMENT
Resoiution #GPA-433-02
November 4, 2002
Moved by Councillor Rowe, seconded by Councillor Trim
THAT the actions taken at the "closed" meeting be ratified.
Resolution #GPA-434-02
"CARRIED"
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 11 :05 a.m.
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"CARRIED"
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