HomeMy WebLinkAbout10/21/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
October 21, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, October 21, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance, N. Taylor
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Robinson indicated that he would be stating a disclosure of
pecuniary interest with respect to the Addendum to Report PSD-101-02
regarding the Port Granby Project Community Advisory Committee.
MINUTES
Resolution #GPA-395-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on October 7, 2002 be approved.
"CARRIED"
Mayor Mutton advised that the Chief Administrative Officer, Councillor
MacArthur and himself have just returned from a trip to France and Spain
regarding the Iter Project. A report is forthcoming on this very worthwhile
endeavour.
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DELEGATION
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PUBLIC MEETING
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October 21, 2002
Councillor Trim advised that he attended the following:
The official opening of Hillsdale Estates Senior Facility in Oshawa,
the Police Association Annual Retirement Dinner and that he,
Councillor Rowe and Councillor Schell attended Lakeridge Health
Bowmanville, Annual Harvest Ball which was a very successful
fundraising effort as well as his attendance of the official opening of
the new restaurant in the Veltri Compiex. He noted that the
Lakeshore Murder Mystery Fundraising for the Clarington Youth
Advisory Committee will be held on November 8, 2002.
Councillor MacArthur advised that Mayor Mutton made an excellent
presentation during the visit to France and Spain and that he will liaise
with a Member of Parliament next Friday evening.
Councillor Schell, on behaif of the Bowmanville Business Centre,
thanked staff of the Operations and Engineering Departments for the
new parking lot in the downtown area.
(a)
Tony Samson, President, TS Environmental Services, Industrial
Hygiene and Environmental Services, 2601 Matheson Blvd.
East, Unit 35, Mississauga, L4W 5A8 advised that he has not been able
to adhere to Municipal requirements because of his lack of knowledge
pertaining to planning and site plan issues. He noted that he will meet
the Municipality's requirements and that he will follow the planning rule
during the site plan process. He noted that he is willing to post $25,000
in securities. He advised Members of the Committee that he was not
aware that the containers on his site did not meet the set back
requirements and stated that he will rectify this matter as soon as
possible. He noted that PCB materials are never stored on the site. He
expressed concurrence with the recommendations contained in Report
PSD-106-02 and his willingness to adhere to the Ministry's requirements
as well as those of the Municipaiity of Clarington.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Zoning By-law Amendment
Applicant: Lakeland Associates Ltd.
The Planning Services Department sent public notice for the rezoning
application, by first class mail on or before September 20, 2002 to all
property owners within 120 metres of the subject property in accordance
with the latest municipal assessment record. A public notice was also
posted on the property in question.
(a) Report PSD-104-02 - Zoning By-law Amendment - The purpose and
effect of the application is to permit the use of an existing 250m2
(2,788 sq It) accessory building for a home occupation.
No one spoke in opposition to or in support of this application.
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October 21, 2002
PUBLIC MEETING CONT'D.
Les Jagoda, Lakeland Associates Ltd., 569 Townline Road N.
Courtice, L 1 E 2J4 displayed a site plan and elaborated on the
background and merits of this application, stating that the barn on the
property will be converted into an office and home occupation with one
staff member, three parking spaces and storage of cleaning materials.
He introduced Mr. Jean-Guy Bergeron, 2611 Maple Grove Road,
Bowmanville, L 1 C 3K4 who explained that signage will have to be
formalized and that the building will be used "as is".
PLANNING SERVICES DEPARTMENT
Rezoning Application Resolution #GPA-396-02
Applicant: Lakeland
Associates Ltd. Moved by Councillor MacArthur, seconded by Councillor Robinson
ZBA 2002-027
Monitoring of the
Decisions of the
Committee of
Adjustment
Certificate of
Approval #A680295
Addition of Asbestos
Waste
Confidentiai Report
- Property Matter
THAT Report PSD-104-02 be received;
THAT the rezoning application submitted by Lakeland Associates Ltd. on
behalf of John Bergeron, be referred back to staff for further processing
and preparation of a subsequent report pending receipt of all outstanding
comments; and
THAT all interested parties listed in Report PSD-104-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-397-02
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report PSD-1 05-02 be received; and
THAT Council concur with the decisions of the Committee of Adjustment
made on October 10, 2002 for applications A2002/021, A2002/058,
A2002/065 and that staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee of Adjustment.
"CARRIED"
Resolution #GPA-398-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Report PSD-106-02 be tabled to allow staff to prepare an
agreement.
"CARRIED"
Resoiution #GPA-399-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT the recommendations contained in Confidential Report
PSD-107-02 be approved.
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"CARRIED"
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October 21 , 2002
ENGINEERING SERVICES DEPARTMENT
Councillor MacArthur chaired this portion of the meeting.
Parking on Quinn
Drive and Waverley
Road, Bowmanville
Intersection of
Middle Road at
Concession Road
4, Darlington
Resolution #GPA-400-02
Moved by Councillor Pingle, seconded by Mayor Mutton
THAT Report EGD-46-02 be received;
THAT Quinn Drive be posted as 'No Parking' on the
north side from Waverley Road to Lawrence Crescent;
THAT Waverley Road be posted as 'No Parking Any1ime' on the west
side from Lawrence Crescent to Regional Road 57 and that the yellow
centre line on Waverly Road from Lawrence Crescent to Spry Avenue be
reapplied during 2003 to create an off-centre yellow line to improve
safety by providing a wider parking lane on the east side; and
THAT the By-law attached to Report EGD-46-02 be approved by
Council.
"CARRIED"
Resolution #GPA-401-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-47-02 be received;
THAT the intersection of Middle Road and Concession Road 6 be
changed to an all-way stop with the installation of stop signs on Middle
Road to control northbound and southbound traffic; and
THAT the by-law attached to Report EGD-47-02 be approved.
OPERATIONS DEPARTMENT
"CARRIED"
There were no items considered under this section of the agenda.
EMERGENCY SERVICES DEPARTMENT
Councillor Robinson chaired this portion of the meeting.
Volunteer Firefighter
Complement
Resolution #GPA-402-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report ESD-019-02 be received;
THAT pre-budget approval be given to provide funds for protective
equipment and training materials required for 29 new recruits in the
amount of approximately $50,995 and that these funds be drawn from
Emergency and Fire Services Equipment Reserve Account No.
1110-206-X; and
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October 21, 2002
EMERGENCY SERVICES DEPARTMENT CONT'D.
THAT Council waive the tendering requirements in Section 6 of
Purchasing By-law 94-1291 and that the tender to provide Bunker Gear
for the new recruits be awarded to Starfield/Lyons Safetywear Mfg. Co.,
FORTHWITH.
"CARRIED"
Community Resolution #GPA-403-02
Emergency Response
Volunteer Program Moved by Councillor Rowe, seconded by Councillor MacArthur
Monthiy Response
Report - September,
2002
THAT Report ESD-020-02 be received;
THAT the Municipality of Clarington utilize O.v.ERT. and the Canadian
Red Cross to provide the recommended services;
THAT Council recommend to the Region of Durham and its local
Municipalities that a joint venture be entered into to have the Ontario
Volunteer Emergency Response Team (OV.E.R.T.) and the Canadian
Red Cross provide Community Emergency Response Volunteer (CERV)
Program services region wide: and
THAT the Region, in co-operation with the local Municipalities, apply for
funding to support OV.E.R.T. and the Canadian Red Cross in providing
the CERV Program.
"CARRiED"
Resolution #GPA-404-02
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report ESD-021-02 be received for information.
"CARRiED"
COMMUNITY SERVICES DEPARTMENT
Councillor Pingle chaired this portion of the meeting.
CLERK'S DEPARTMENT
Parking Report
for September,
2002
There were no items considered under this section of the agenda.
Resolution #GPA-405-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report CLD-41-02 be received; and
THAT a copy of Report CLD-41-02 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
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October 21, 2002
CLERK'S DEPARTMENT CONT'D.
Appointment of
Private Parking
Enforcement
Officers
Appointment of
Parki ng
Enforcement
Officers
Animal Services
Monthly Report
for September,
2002
Ontarians with
Disabilities Act, 2001
Public Meeting
Resolution #GPA-406-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report CLD-42-02 be received;
THAT a copy of Report CLD-42-02 be forwarded to Council for approval;
and
THAT Valiant Property Management and Securitas Canada Limited be
advised of Council's actions.
"CARRIED"
Resolution #GPA-407-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report CLD-43-02 be received; and
THAT the By-law attached to Report CLD-43-02 be forwarded to
Council for approval.
"CARRIED"
Resolution #GPA-40B-02
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report CLD-44-02 be received; and
THAT a copy of Report CLD-44-02 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-409-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report CLD-46-02 be received for information.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Tender CL 2002-36,
Storm Sewer
Construction
Resolution #GPA-410-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-51-02 be received;
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October 21, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
THAT Ron Robinson Limited, Bowmanville, Ontario with a total revised
bid in the amount of $54,204.60 (including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-36, be awarded the contract for the Storm Sewer
Construction, Old Scugog Road, Hampton and Storm Sewer Repairs,
various Locations as requested by the Engineering Services Department;
THAT item #12, Nash Road, Courtice, be deleted from the contract and
be deferred to the 2003 Storm Sewer Maintenance Budget;
THAT funds in the amount of $3B,000.00 be drawn by relocating existing
funds committed for 1999 Winter Sand, 1999 Culvert Improvements and
2001 Sand and Salt from Account #2900-17-X;
THAT the remaining funds required in the amount of $25,000.00
($62,40B.50 tender less item #12, plus design, contingencies and net
GST, less $3B,000.00 account #2900-17-X) be drawn from Account
#7207-431-X; and
THAT the By-law marked Schedule "A" attached to Report COD-51-02,
authorizing the Mayor and the Clerk to execute the necessary agreement
be approved.
"CARRIED"
FINANCE DEPARTMENT
Non-Owned Resolution #GPA-411-02
Automobile Insurance
Coverage Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report FND-016-02 be received;
THAT the Corporation of the Municipality of Clarington accept the
agreement of the subscription policy to insure the liability assumed by
this resolution as follows:
The Corporation of the Municipality of Clarington hereby
1. Assumes the liability for bodily injury to or death of any person or
damage to or destruction of property of others, imposed by law
upon:
a) Members of Council, Commissioners, Trustees, Board
Members, Statutory Officers, Officers, Employees or
Volunteer Workers of the Corporation of the Municipality of
Clarington for liability which arises out of the use or
operation by such person of a licensed motor vehicle;
or
b) The owner of any licensed motor vehicle, for liability which
arises out of the use or operation of such licensed motor
vehicle by Members of Council, Commissioners, Trustees,
Board Members, Statutory Officers, Officers, Employees or
Voluntary Workers of the Corporation of the Municipality of
Clarington;
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October 21, 2002
FINANCE DEPARTMENT CONT'D.
2. Declares that such assumption of liability be subject to the
following limitations, exclusions and conditions:
a) This assumption of liability applies only to the use or
operation of a licensed motor vehicle in Canada or the
United States of America by Members of Council,
Commissioners, Trustees, Board Members, Statutory
Officers, Officers, Empioyees or Volunteer Workers of the
Corporation of the Municipality of Clarington including travel
to and from work and attendance at meetings;
b) This assumption of liability applies oniy in excess of existing
insurance carried by the owner of the licensed motor vehicle
which was being used or operated by Members of Council,
Commissioners, Trustees, Board Members, Statutory
Officers, Officers, Employees or Volunteer Workers at the
time of the accident and does not apply unless the licensed
motor vehicle which was being used or operated by such
person at the time of the accident is insured for not less that
the minimum Third Party Liability Limit required by The
Insurance Act for the Province of Ontario;
c) This assumption of liability is subject to the agreements,
conditions, terms and limit of liability insured in the Non-
Owned Automobile Policy issued by Subscription Policy and
shall terminate whenever such Non-Owned Automobile
Policy is terminated; and
THAT a copy of the resolution be forwarded to Frank Cowan
Company.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
UNFINISHED BUSINESS
Port Granby Project
Community
Advisory Committee
There were no items considered under this section of the agenda.
Councillor Robinson stated a pecuniary interest with respect to the Addendum to
Report PSD-1 01-02; vacated his chair and refrained from discussion and voting
on the subject matter. Councillor Robinson resides in close proximity of the
subject site.
Resolution #GPA-412-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the Addendum to Report PSD-101-02 be received;
THAT the recommendations contained in Report PSD-101-02 be
approved as follows;
THAT the Terms and Reference for the Port Granby Project Community
Advisory Committee, attached to Report PSD-101-02 as Attachment 1,
be approved;
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October 21, 2002
UNFINISHED BUSINESS CONT'D.
OTHER BUSINESS
Road Closure
Newcastle BIA
Royal Canadian
Legion - Poppy
Canvass & Flag
Raising
THAT the Clerk be directed to advertise for the positions of the
Community Advisory Committee and report back to Council;
THAT the Regional Councillor for Wards 3 and 4 be appointed as the
Council representative on the Community Advisory Committee;
THAT the Medical Officer of Health for Durham Region be requested to
provide a representative on the Community Advisory Committee;
THAT a copy of Report PSD-101-02 and Council's resolution be
forwarded to the Low-Level Radioactive Waste Management Office,
Natural Resources Canada-Energy Resources Branch, and the Durham
Region Medical Officer of Heaith; and
THAT a copy of Report PSD-101-02 and Committee's decision be
forwarded to Mr. Harvey Thompson, FORTHWITH.
"CARRIED"
Resolution #GPA-413-02
Moved by Councillor Trim, seconded by Councilior Robinson
THAT King Street East, between Mill Street and Beaver Street, be closed
on Saturday, October 26,2002 from 10:00 a.m. to 3:00 p.m. for the
Newcastle BIA's Annual Halloween Bash, provided the organizers apply
for and obtain a Road Occupancy Permit from the Engineering
Department; and
THAT the Newcastle BIA be advised of Council's decision,
FORTHWITH."
"CARRIED"
A memorandum dated October 18, 2002 pertaining to the Royal
Canadian Legion was circulated as a handout to Members of the
Committee.
Resolution #GPA-414-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the correspondence dated October 8, 2002 from The Royal
Canadian Legion requesting permission to start their Poppy canvass on
October 26, 2002 and requesting to raise the Poppy Flag be received;
THAT permission be granted to The Royal Canadian Legion to hold their
Poppy canvass from October 26, 2002 to November 11, 2002 and to
raise their Poppy Flag on November 1, 2002; and
THAT Cecile D. Bowers, Secretary Br. 178, be advised of Council's
decision, FORTHWITH.
"CARRIED"
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October 21, 2002
Resolution #GPA-415-02
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the meeting adjourn at 10:37 a.m.
"CARRIED"
MAYOR
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