HomeMy WebLinkAbout10/07/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
October 7,2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, October 7, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of FinancelTreasurer, N. Taylor
Deputy Cierk, M. P. Knight Staniey
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Robinson indicated that he would be stating a disclosure of pecuniary
interest with respect to the delegation of Harvey Thompson and Report
PSD-101-02 regarding the Port Granby Project Community Advisory Committee.
MINUTES
Resolution #GPA-374-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on September 23, 2002 be approved with
the following amendment:
On Page 1, Councillor Pingle attended the Drummond Art Exhibit at the
Clarke Museum. '
"CARRIED"
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PRESENTATION
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October 7, 2002
Councillor Robinson indicated that on Friday morning he attended the
Clarke High School Community Safety kick off.
He also attended the official opening of St. Francis of Assisi Catholic
School which was very successful. He reminded all Members of the
Committee that the week of October 7 - 12, is "Fire Prevention Week".
Councillor Rowe indicated that she attended the Durham Children's
Groundwater Festival. The Municipality of Clarington was presented with
the Platinum Sponsorship Award which she presented to Mayor Mutton.
Councillor Trim indicated that he attended the 2 Yo day Regional Retreat
which was very productive. He also attended the Lions Club Dog
Walkathon, the Newcastle Fall Festival and on Friday evening, the
official opening of the St. Francis of Assisi Catholic School.
(a)
Russ Powell, Chief Administrative Officer, Jill McColl, Policy
Coordinator, and Perry Sissons, CLOC, 100 Whiting Avenue,
Oshawa, L 1 H 3T3 advised that the Oshawa Creek Watershed
Management Plan is the first in a series of Watershed Plans to be
updated as well as Lynn Creek and Bowmanville Soper Creek which are
targeted as the next two plans to be undertaken. Monitoring systems will
be developed and areas to be improved or restored will be identified.
He noted that the Watershed Management Plan is a document which will
need constant review. He introduced Perry Sissons and Jill McColl who
made a power point presentation which addressed the following:
. Key Watershed Components investigated
. Maps - Existing Land Use
- Thermal Classification
- Fish Habitat
- Ground Water Features
- Vegetation Systems
-Wildlife
. Issues of concern
. Natural and Human trends which may directly or indirectly
affect the future health of the watershed
. Land use changes for the future
. Actions taken to protect the future watershed health; and
. Summary of 20 key recommendations
Ms. McColl indicated that the approval of the Municipality of
Clarington and relevant local governments is required.
Councillor Robinson stated a pecuniary interest with respect to the delegation of
Harvey Thompson. Councillor Robinson resides in close proximity of the subject
site.
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DELEGATION
PUBLIC MEETING
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October 7, 2002
(a) Harvey Thompson, 4720 Concession Rd. #6, Newtonville,
LOA 1JO advise that he is satisfied with the recommendations contained
in the Report PSD-1 01-02 with the exception of the Membership and
Structure of the Committee. In his estimation, the people who have most
at state have the least representation on the Committee. He requested
that the Member representing the Agricultural Community should be a
Port Granby Resident and he suggested that the Member from the
Education Group should also be a Port Granby area resident.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Official Pian Amendment, Rezoning and Draft Plan of
Subdivision Applications
Applicant: Waverly Road Properties Inc.
The Planning Services Department sent public notice for the subdivision
application by first class mail on or before September 18, 2002 to all
property owners within 120 metres of the subject property in accordance
with the latest municipal assessment record. A public notice was also
posted on the property in question. The notice procedure followed is in
compliance with the Ontario Regulation made under the Planning Act.
(a) Report PSD-098-02 - Official Plan Amendment, Rezoning and Draft
Plan of Subdivision Applications - The purpose and effect of the
application is to subdivide the subject lands into nine commercial
lots. The applicant intends to develop the lands with an auto mall,
restaurants and a hotel.
No one spoke in opposition to or in support of this application.
Glenn Genge, DG Biddle & Associates Ltd., 96 King Street East,
Oshawa, L 1 H 1 B6 expressed concurrence with the recommendations
contained in Report PSD-098-02 and informed Members of the
Committee that negotiations are underway with a Toyota Dealership, a
major hotel chain and two restaurants. He advised that a Traffic Study
will be undertaken to determine if a second access/egress is required.
Resolution #GPA-375-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT the committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:20 a.m. with Councillor Schell in the
chair.
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October 7, 2002
PLANNING SERVICES DEPARTMENT
Draft Plan of Resolution #GPA-376-02
Subdivision Appl
Applicant: Waverly Moved by Mayor Mutton, seconded by Councillor MacArthur
Road Properties inc.
S-C 2002/004 THAT Report PSD-098-02 be received;
Monitoring of the
Decisions of the
Committee of
Adjustment
Oshawa Creek
Watershed
Management
Plan
Port Granby
Project Community
Advisory Committee
THAT the development applications submitted Waverly Road Properties
Inc. be referred back to staff for further processing and preparation of a
subsequent report pending receipt of all outstanding comments; and
THAT all interested parties listed in Report PSD-098-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-377-02
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-099-02 be received; and
THAT Council concur with decisions of the Committee of Adjustment
made on September 26,2002, for Applications A2002/058, A2002/061 to
A2002/064, inclusive and that staff be authorized to appear before the
Ontario Municipal Board to defend the decisions of the Committee of
Adjustment.
"CARRIED"
Resolution #GPA-378-02
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT Report PSD-100-02 be received;
THAT Council endorse the Oshawa Creek Watershed Management Plan
2002, as prepared by CLOC; and
THAT Central Lake Ontario Conservation and the City of Oshawa be
provided a copy of Report PSD-100-02 and Council's resolution.
"CARRIED"
Councillor Robinson stated a pecuniary interest with respect to Report
PSD-101-02; vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Robinson resides in close proximity of the subject
site.
Resolution #GPA-379-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-101-02 be received and referred back to staff to take
into consideration the comments of Mr. Harvey Thompson.
"CARRIED"
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October 7,2002
PLANNING SERVICES DEPARTMENT CONT'D.
Application for
Part Lot Control
Applicant: 2001544
Ontario Ltd.
Removal of Part
Lot Control
Applicant: Veltri
and Son Limited
Resolution #GPA-380-02
Moved by Councillor MacArthur, seconded by Councillor Ping Ie
THAT Report PSD-102-02 be received;
THAT the request for removal of Part Lot Control with respect to Lots
106 to 109, 122 to 137, 141 to 148 and Blocks 149 to 156 on 40M-2113
be approved and that the Part Lot Control Bylaw attached to Report
PSD-102-02 be passed pursuant to Section 50 (7.1) of the Pianning Act;
and
THAT all interested parties listed in Report PSD-1 02-02, any delegations
and the Regional Municipality of Durham Planning Department be
advised of Council's decision.
"CARRIED"
Resolution #GPA-381-02
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report PSD-103-02 be received;
THAT the request for removal of Part Lot Control with respect to Lots 1
to 5, and 12 to 28, on 40M-21 07 be approved and that the Part Lot
Control By-law attached to Report PSD-1 03-02 be passed pursuant to
Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-103-02, any delegation
and the Regional Municipality of Durham Planning Department be
advised of Council's decision.
"CARRIED"
ENGINEERING SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
OPERATIONS DEPARTMENT
There were no items considered under this section of the agenda.
EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
COMMUNITY SERVICES DEPARTMENT
Councillor Rowe chaired this portion of the meeting.
Recreational Resolution #GPA-382-02
Swimming - Summer
Heat Conditions Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report CSD-13-02 be received for information.
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"CARRIED"
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October 7, 2002
COMMUNITY SERVICES DEPARTMENT CONT'D.
Summer Day
Camp Program
2002
Volunteer
Screening Initiatives
Introduction of
Eazy-Reg Online
Computerized
Registration
CLERK'S DEPARTMENT
Parking Report
For August, 2002
Animal Services
Monthly Report for
Month of August
Resolution #GPA-383-02
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report CSD-14-02 be received for information.
"CARRIED"
Resolution #GPA-384-02
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CSD-15-02 be received for information.
"CARRIED"
Erika Badley, Coordinator, Community Services Department, made a
presentation on Eazy-Reg Online Computerized Registration Program
noting that it is still a "work in progress" with a proposed start date of
December 7,2002 and can be accessed through the Municipality of
Clarington's web site. She noted that Clarington is the first to offer this
service in the Regional Municipality of Durham.
Resolution #GPA-385-02
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report CSD-16-02 be received for information.
"CARRIED"
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-386-02
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT Report CLD-38-02 be received; and
THAT a copy of Report CLD-38-02 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
Resolution #GPA-387-02
Moved by Councillor MacArthur, seconded by Mayor Mutton
THAT Report CLD-40-02 be received for information; and
THAT a copy of Report CLD-40-02 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
"CARRIED"
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October 7, 2002
CORPORATE SERVICES DEPARTMENT
Mayor Mutton chaired this portion of the meeting.
RFP 2002-8 Resolution #GPA-388-02
Brookhill Neighbourhood
Subwatershed Moved by Councillor Trim, seconded by Councillor Schell
Study
CL 2002-34,
Reconstruction of
Prestonvale Road
THAT Report COD-45-02 be received;
THAT Aquafor Beech Limited, Brampton, Ontario with a total bid in the
amount of $90,950.00 (including GST and disbursements), being the
lowest most responsible bidder meeting all terms, conditions and
specifications of Request for Proposal RFP 2002-8, be awarded the
contract for the consulting services for the Brookhill Neighbourhood
Subwatershed Study, as required by the Planning Services Department;
THAT the total funds required be drawn from Account #2015-00028-0000; and
THAT the By-law, marked Schedule "B" attached to report COD-45-02
authorizing the Mayor and Clerk to execute the agreement be approved,
FORTHWITH.
"CARRIED"
Resolution #GPA-389-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report COD-46-02 be received;
THAT Cobourg Development Services Ltd. Cobourg, Ontario with a total
bid in the amount of $1 ,665,276.74 (Including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-34, be awarded the contract for the Reconstruction of
Prestonvale Road, as required by the Engineering Department;
THAT the total funds required in the amount of $1,468,000.00
($1,665,276.74 less Region of Durham portion, plus design,
administration, utility relocations, contingency and net G.S.T.) be drawn
from the Engineering Capital Account #7205-02008-0261; and
THAT the By-law marked Schedule "p,:' attached to Report COD-46-02
authorizing the Mayor and the Clerk to execute the necessary agreement
be approved.
"CARRIED"
Donation of Printer Resolution #GPA-390-02
Cartridges and Surplus
Computers Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report COD-47-02 be received;
THAT the Municipality of Clarington participate in the John M. James
Public School Project for the recycling of printer cartridges;
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October 7, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
THAT, should other charitable, non profit associations approach the
Municipality with similar requests for recycling of printer cartridges, that
they be included on a rotating basis;
THAT the Municipality of Clarington participate in the Computers for
Schools Program;
THAT the donation be designated initially for schools within the
Municipality of Clarington should there be a need;
THAT, prior to the donation of the surplus computers, the Municipality of
Clarington Hall Boards be offered the opportunity to obtain a computer if
required for Hall Board use; and
THAT the Purchasing Manager be authorized to dispose of surplus
equipment and materials in this manner on an ongoing basis where
appropriate.
"CARRIED"
Clarington Library Resolution #GPA-391-02
Construction/M unicipal
Administrative Moved by Councillor Schell, seconded by Councillor Trim
Centre Expansion
THAT Report COD-4B-02 be received;
THAT Edge Technologies, Pickering, Ontario, be retained to provide
consulting services to the Municipality of Clarington to provide a review
of the existing telephone system and to co-ordinate the move of the
telephone equipment for the Clarington Library and the Municipal
Administrative Centre in an approximate amount of $16,600.00.;
THAT funds in the amount of approximately $40,000.00 (50% of
$BO,OOO.OO) be approved to cover the installation of the data and
telephone cabling;
THAT funds in the amount of approximately $25,000.00 be approved to
cover moving expenses for the Municipal Administrative Centre
Expansion;
THAT funds in the amount of $10,500.00 be reallocated from within
Account #7004-00002-505 and be drawn from this account;
THAT the remaining funds required in an approximate amount of
$62,900.00 ($B,400.00 (50% of $16,600.00) + $40,000.00 (50% of
$BO,OOO.OO) + $25,000.00 less $10,500.00 = $62,900.00) be drawn from
Account #7009-X-505; and
THAT the Clarington Library be invoiced for the portion applicable to the
Library, where appropriate.
"CARRIED"
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October 7,2002
CORPORATE SERVICES DEPARTMENT CONT'D.
Co-operative Tender Resolution #GPA-392-02
T-257-02 Gasoline &
Diesel Fuel Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report COD-49-02 be received;
THAT Shell Canada Products, Toronto, Ontario is an approximate
annual amount of $199,428.92, being the lowest responsible bidder
meeting all terms, conditions and specifications be awarded the
Municipality of Clarington requirements for Co-operative Tender T257-02
Gasoline and Diesel Fuel for a three year term and to expire
October 4, 2005; and
THAT funding be provided from the current year's respective
departments Operating Fleet Budgets.
"CARRIED"
CL2002-31, One (1) Resolution #GPA-393-02
2003 Cab & Chassis
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report COD-50-02 be received;
THAT Wajax Industries Ltd., Milton, Ontario with a total bid in the amount
of $63,595.00 (Including taxes and trade-in), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-31, be awarded the contract to supply One (1) 2003 Cab
& Chassis, 16,000 GVW, as required by the Municipality of Clarington,
Operations Department; and
THAT the funds be provided from the 2002 Operations Vehicle/Heavy
Equipment Account #7203-00000-0504.
"CARRIED"
FINANCE DEPARTMENT
There were no items considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
UNFINISHED BUSINESS
There were no items considered under this section of the agenda.
OTHER BUSINESS
There were no items considered under this section of the agenda.
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ADJOURNMENT
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October 7, 2002
Resolution #GPA-394-02
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting adjourn at 10:55 a.m.
"CARRIED"
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