HomeMy WebLinkAbout09/23/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
September 23, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, September 23, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella (until 12:35 p.m.)
Director of Community Services, J. Caruana (until 12:35 p.m.)
Director of Planning Services, D. Crome
Director of Operations, F. Horvath (until 12:35 p.m.)
Director of Corporate Services, M. Marano (until 12:35 p.m.)
Emergency Services, Suppression/Training Manager, G. Weir, (until 12:35 p.m.)
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Robinson indicated that he would be stating a disclosure of
pecuniary interest with respect to the presentation of Glenn Case, Low
Level Radioactive Waste Management.
MINUTES
Resolution #GPA-349-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on September 9, 2002 be approved.
"CARRIED"
The Director of Engineering S.ervices advised of the recent hirings of
Jenny Bilenduke, Administrative Assistant and Leslie Benson, Manager
of Transportation and welcomed the new members of staff to his team.
Councillor Robinson advised that he attended the Chili Cook Off and the
Scarecrow Board of Trade events over the weekend.
Councillor Schell attended the 25th Anniversary of the Big Brothers and
Sisters who expressed special thanks to staff regarding the expansion of
their building through a Trillium grant.
Councillor Pingle advised that she attended the Drummond Art Exhibit
which will be at the Visual Arts Centre until November.
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PRESENTATIONS
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DELEGATIONS
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September 23, 2002
Councillor Rowe noted that she attended the celebration of the Wetland
Restoration of the Oshawa 20d Marsh.
Mayor Mutton advised that the Official Opening of Guildwood Park would
take place the afternoon of September 23, 2002.
Councillor Robinson stated a pecuniary interest with respect to the Presentation
of Glenn Case, Low Level Radioactive Waste; vacated his chair and refrained
from discussion and voting on the subject matter. Councillor Robinson resides
within the boundaries of the Study area.
(a)
Glenn Case, Project Director, Low Level Radioactive Waste
Management Office, 5 Mill Street South, Port Hope, L 1A 2S6
circulated a copy of his power point presentation which highlighted the
following:
PHAI - Activities update
Projected timeline
1 Initiative - 2 projects - Port Granby Waste Management Facility
reference concept undergoing assessments
Port Granby Project Update - initial studies
Port Granby long term Low Level Radioactive Waste Management
Project
Scope of the Environmental Assessment Process
EA Studies in progress
Communications - Consultation Program; and
Waste Expo, 2002.
(b)
David Stewart on behalf of John G. Williams Limited, Architect,
40 Vogell Road, Unit 46, Richmond Hill, L4B 3N6 made a power point
presentation which addressed the following:
Education background and experience of John G. Williams Limited,
Architect and staff
Review of current architectural design standards which included a
tour of the new housing sites and review of the zoning by-law
Current practice - issues
General Architectural Design Guidelines and benefits
Community Design Vision - main objective
Dwelling design criteria
Design guidelines for priority lots
Review process:
Initial meeting with developers and builders
Initial review prior to saies
Final review and approval
Site inspections by a Control Architect
Current project in Clarington.
(a)
Victor Fiume, President, Durham Home Builders Association, 1 Wheel
House Drive, Newcastle, L 1 B 1 B9 referred to his letter addressed to the
Municipality pertaining to Architectural Controls and expressed concerns
as to why Architectural Control is needed in the Municipality of
Clarington, what does it bring and who will benefit. He noted that,
although he respects John G. Williams and his team of Architects, he
has the following concerns:
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DELEGATIONS CONT'D.
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PUBLIC MEETING
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September 23, 2002
Architectural Control will add costs to every home
Only people driving by will benefit from this
Profit margins are already tight
All better building companies are already undertaking Architectural
Control
Builders who do not have Architectural Control should not be in the
business
Statistics indicate that expensive housing will become more
expensive
Most people will not want bigger porches closer to the street when,
the first thing they do when they purchase a house, is build a 6 foot
privacy fence in their backyard
Architectural Control will slow the process down and add more
delays to projects; and
Why does Clarington have to be the same as the GTA?
(b)
Jim Sandberg, 7 Bridges Drive, Newcastle, L 1 B 1 M6 - re: United
Church signage was present to answer questions from Members of the
Committee.
(c)
Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1 circulated a
copy of her presentation wherein she noted opposition to the Courtice
Pollution Control Plant for the following reasons:
1) Site selection
2) Choice of chlorination instead of preferred by the Environmental
Assessment - UV disinfection
3) Dechlorination process
4) Use of ferrous chloride for phosphorus removal
5) Odour and air emission concerns
6) Proposed sewage trunk not part of the EA Environmental
Assessment or addendum; and
7) The overall cost.
She suggested that each municipality should have its own pollution
control plant.
Resolution #GPA-350-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the committee recess for 10 minutes.
"CARRIED"
The meeting reconvened at 11:18 a.m.
. Pursuant to the Planning Act, the Council of the Municipaiity of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
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September 23, 2002
PUBLIC MEETING CONT'D.
(a) Official Plan Amendment, Rezoning and Draft Plan of
Subdivision Appiications
Applicant: Valiant Property Management
The Planning Services Department sent public notice for the combined
rezoning, official plan amendment, and subdivision by first class mail on
or before August 23, 2002 to all property owners within 120 metres of the
subject property in accordance with the latest municipal assessment
record. A public notice was also posted on the property in question. The
notice procedure followed is in compliance with the Ontario Regulations
made under the Planning Act.
(a) Report PSD-090-02 - Official Plan Amendment, Rezoning and Draft
Plan of Subdivision Applications - The purpose and effect of the
three applications is to subdivide the subject lands into two retail
commercial development blocks, provide for the dedication of
Uptown Avenue, Clarington Blvd. as municipal road allowance and
permit the development of 6,41 0 m2 of retail commercial floorspace.
No one spoke in opposition to or in support of this application.
It was noted that a letter of opposition by the Bowmanville Business
Centre was received by Council which opposed this proposal.
Debbie Clarke, Valiant Property Management, 177 Nonquon Road,
20" Floor, Oshawa, L 1 G 3S2 described the background of this
application stating that this property was the subject of an OMB Hearing
and that various requirements and restrictions were placed on the
property which is zoned, in part, Agricultural and partly Commercial. She
introduced Bryce Jordan from Sernas Associates, 110 Scotia Court, Unit
41, Whitby, L 1 N 8Y7 who advised that the site has already been zoned
retail commercial and that it is not a matter of "if' but "when". He noted
that this 6,000 square metre development will be justified by a market
study.
PLANNING SERVICES DEPARTMENT
Official
Plan Amendment
Applicant: Valiant
Property Management
COPA2002-009,
ZBA 2002-025 &
S-C- 2002-003
Resolution #GPA-351-02
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT Report PSD-090-02 be received;
THAT the development applications submitted by Valiant Property
Management be referred back to staff for further processing and
preparation of a subsequent report pending receipt of all outstanding
comments; and
THAT all interested parties listed in Report PSD-090-02 and any
delegation be advised of Council's decision.
"CARRIED"
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September 23, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Bowmanville Heritage Resolution #GPA-352-02
Conservation District
Study By-law Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report PSD-091-02 be received;
THAT the By-law attached to Report PSD-091-02 be approved to initiate
the study of a portion of the Bowmanville urban area as a Heritage
Conservation District pursuant to Section 40 (1) of the Ontario Heritage
Act, RS.O. 1990, Chapter 018; and
THAT all interested parties listed in Report PSD-091-02, all property
owners identified on Attachment 8 of Report PSD-091-02 and any
delegations be advised of Council's decision.
"CARRIED"
Monitoring of the
Decisions of the
Committee of
Adjustment
Resolution #GPA-353-02
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT Report PSD-093-02 be received; and
THAT Council concur with the decisions of the Committee of Adjustment
made on September 12, 2002 for applications A2002/045, A2002/046,
A2002/051 to A2002/060, inclusive and that staff be authorized to appear
before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
"CARRIED"
Application for Resolution #GPA-354-02
Minor Variance to
Sign By-law Moved by Councillor Trim, seconded by Councillor Robinson
Applicant: Newcastle
United Church THAT Report PSD-095-02 be received;
THAT the sign by-law minor variance application submitted Newcastle
United Church for a ground sign with a total sign area of 2.0 square
metres be approved; and
THAT all interested parties listed in Report PSD-095-02 and any
delegation be advised of Council's decision, FORTHWITH.
"CARRIED"
General Architectural Resolution #GPA-355-02
Design Guidelines
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report PSD-096-02 be received;
THAT the General Architectural Design Guidelines, prepared by John G.
Williams Limited, Architect, dated May 2002 be adopted; and
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September 23, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Planning Services
Department
Organizational
Review
Confidential
Report
THAT, pending the approval of a roster of Control Architects, John G.
Williams Limited, Architect be approved in the interim as the
Municipality's Control Architect.
"CARRIED"
Resolution #GPA-356-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report PSD-097-02 be received;
THAT the change in name and function for a Community Planning and
Design Branch and the manager's title to the Manager of Community
Planning and Design be approved;
THAT the creation of a Special Projects Branch and the new position of
Manager of Special Projects be approved;
THAT, subsequent to the approval of the position of Manager of Special
Projects, fair compensation be determined through a review conducted
by the Pay Equity Committee;
THAT the reclassification of two planner positions to senior planners be
approved; and
THAT the Director of Planning Services be authorized to fill the new
positions.
"CARRIED"
Resolution #GPA-357-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Confidential Report PSD-098-02 pertaining to a Property Matter
be referred to the end of the agenda to be considered at a "closed"
meeting.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
'Certificate of
Acceptance' and
'Assumption By-law"
Resolution #GPA-358-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report EGD-42-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Roads and Above Ground Services
including roads and other related Works constructed within Plan
40M-1688 (part 01), and for Bradshaw Street Urban Upgrading Works;
and
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September 23, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
Engineering
Services
Restructuring
Recommendations
THAT Council approve the by-law attached to Report EGD-42-02,
assuming certain streets within Plan 40M-1688 (part 01) as public
highways.
"CARRIED"
Resolution #GPA-359-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report EGD-43-02 be received;
THAT Council give authorization for the creation of a position of Manager
of Construction without adding to the overall staff complement; and
THAT subsequent to the approval of the position of Manager of
Construction, fair compensation be determined through a review
conducted by the Pay Equity Committee.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
Senior Citizens
And Physically
Disabled Sidewalk
And Driveway
Windrow Snow
Clearing Program
Resolution #GPA-360-02
Moved by Councillor Ping Ie, seconded by Councillor Schell
THAT Report OPD-13-02 be received for information.
"CARRIED"
Councillor Robinson chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly Response
Report - August,
2002
Resolution #GPA-361-02
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report ESD-018-02 be received for information.
COMMUNITY SERVICES DEPARTMENT
"CARRIED"
CLERK'S DEPARTMENT
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
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September 23, 2002
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Tender CL 2002-33,
Rehabilitation of
Sand Dome & Salt
Shed, Orono Depot
Tender CL 2002-26,
Guide Rail
Installation
Resolution #GPA-362-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-42-02 be received;
THAT Barr's Roofing and Sheet Metal, Newcastle, Ontario with a total
bid in the amount of $72,225.00 (Including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-33, be awarded the contract for the Rehabilitation of the
Sand Dome and Salt Shed at the Orono Operations Depot;
THAT the unexpended funds from the 2002 Capital Budget for the
Rehabilitation of the Sand Dome and Salt Shed at the Hampton
Operations Depot in an approximate amount of $25,000.00 be re-
allocated to this project and drawn from Account #7029-X-501;
THAT the remaining total funds required be drawn from Account
#7029-X-501 as carried over from 1998, 1999, 2000 and 2001 Capital
Budgets as identified in the body of Report COD-42-02; and
THAT the by-law attached to Report COD-42-02 marked Schedule "A"
authorizing the Mayor and the Clerk to execute the necessary agreement
be approved, FORTHWITH.
"CARRiED"
Resolution #GPA-363-02
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report COD-43-02 be received;
THAT Peninsula Construction Inc., Fonthill, Ontario with a total bid in the
amount of $123,418.08 (including G.S.T.), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL2002-26, be awarded the contract for the Guide Rail Installation, as
required by the Operations Department;
THAT the total funds required in the amount of $141,200 ($123,418.08
tender plus $17,781.92 consulting) be drawn as follows:
a) $80,000. from 2002 Capital Budget for guide rail installation Account
#7212-02001-0261
b) $58,824. from the carried over 2001 Capital Budget for guide rail
installation and processed through Account #7212-02001-0261
c) $2,376. from the 2002 Current Budget for guide rail maintenance and
processed through Account #7212-02001-0261
THAT the by-law attached to Report COD-43-02 marked Schedule "A"
authorizing the Mayor and the Clerk to execute the necessary agreement
be approved.
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"CARRIED"
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September 23, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
RFP 2002-7,
Rescue Pumper
Resolution #GPA-364-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-44-02 be received;
THAT Asphodel Fire Trucks Ltd., Norwood, Ontario with a revised total
bid amount of $354,422.11 (including G.S.T.), being the lowest most
responsible bidder meeting all terms, conditions and specifications of
Request for Proposal RFP 2002-7, be awarded the contract for the
supply and delivery of one only Rescue Pumper as required by the
Municipality of Clarington Emergency Services Department; and
THAT the required funds be drawn from the 2002 Capital Budget
Account #7102-1-504.
"CARRIED"
FINANCE DEPARTMENT
Ontario Transit
Renewal Program
Resolution #GPA-365-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report FND-013-02 be received;
THAT the Mayor and the Clerk be authorized to sign the Letter of
Agreement with the Ontario Minister of Transportation
(Attachment #1 to Report FND-013-02), per the requirement of the
Ontario Transit Renewal program;
THAT municipal staff be authorized to complete and submit the
required Ministry forms for the Ontario Transit Renewal Program; and
THAT the Ministry of Transportation be advised of Council's decision.
"CARRIED"
Municipal Resolution #GPA-366-02
Performance Measures
Program Moved by Councillor Rowe, seconded by Councillor MacArthur
Cash Activity
Report - Second
Quarter of 2002
THAT Report FND-014-02 be received for information.
"CARRIED"
Resolution #GPA-367-02
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report FND-015-02 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of
the Municipal Act, RS.O. 1990, the Treasurer reports the cash position
of the Municipality of Clarington for the second quarter of the year 2002,
as shown on the schedule attached to Report FND-015-02; and
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September 23, 2002
FINANCE DEPARTMENT CONT'D.
THAT Part "A" of the expenditures for the first quarter of the year be
confirmed.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
UNFINISHED BUSINESS
Presentation of
Glenn Case
Delegation of
Libby Racansky
OTHER BUSINESS
Resolution #GPA-368-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT the presentation of Mr. Glenn Case, pertaining to the Low Levei
Radioactive Waste Management Project be received with appreciation.
"CARRIED"
Resolution #GPA-369-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the delegation of Libby Racansky be received for information.
"CARRIED"
Resolution #GPA-370-02
Moved by Councillor Rowe, seconded by Councillor Trim
THAT the correspondence dated June 19, 2002 from Allan Gotlieb,
Chairman, Ontario Heritage Foundation providing the opportunity to
nominate individuals who have made significant contributions to local
heritage preservation be received;
THAT Ms. Diana Grandfield and her Book Committee comprised of
Mavis Carlton, Nancy Miller and Garfield Shaw, be nominated in the
Cultural Category;
THAT Ms. Janie Dodds be nominated for her long standing volunteer
service to a Historical Society, Museum or history site: and
THAT Allan Gotlieb, Ms. Diana Grandfield and Ms. Janie Dodds be
advised of Council's decision, FORTHWITH.
"CARRIED"
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September 23, 2002
OTHER BUSINESS CONT'D.
ADJOURNMENT
Resolution #GPA-371-02
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting be "closed" for consideration of Confidential Report
PSD-098-02 pertaining to a property matter.
"CARRIED"
Resolution #GPA-372-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-373-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 12:45 p.m.
"CARRIED"
MAYOR
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