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HomeMy WebLinkAbout95-55 S AMENDED BY BY 1 E BY-LAW# :�:4� . �'.:�;P�. . .. BY-LAW AMOV BY THE MUNICIPALITY OF CLARINGTON BY-LAW 95-55 Being a by-law to govern the proceedings of the Council of the Municipality of Clarington, any of its Committees, the conduct of its Members, and the calling of meetings. WHEREAS Section 55 of the Municipal Act, R.S.O. 1990 c.M.45 as repealed and replaced by Section 51 of the Planning and Municipal Statute Law Act, 1994 S.O. 1994 requires every council to adopt a procedure by-law for governing the calling, place and proceedings of meetings of council; AND WHEREAS Section 102 of the Municipal Act, R.S.O. 1990, c.M.45, as amended, and replaced by Section 54 of the Planning and Municipal Statute Law Act, 1994, S.O. 1994 permits council to pass by-laws for governing the conduct of its members as may be deemed expedient and are not contrary to law; NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AS FOLLOWS: 1.0 DEFINITIONS (a) "Council" means the Council of the Municipality of Clarington. (b) "Member" means Member of Council. (c) "Committee Chairman" means Chairman of Standing or Special Committee of Council (d) "Clerk" means the Clerk of the Municipality of Clarington. (e) "Municipality" means the Municipality of Clarington. (f) "Recorded Vote" means the recording of the name and vote of every Member present when the vote is called on any matter or question. (g) "Rules of Procedure" means the rules and regulations provided in this by-law. (h) "Substantive Motion" either embodies and/or establishes a policy, ratifies an action, gives direction on a matter and is any motion except one of the following: (i) to extend the time of the meeting; (ii) to refer; (iii) to amend; (iv) to table; (v) to lift from the table; (vi) to adjourn; (vii) to divide; (viii) personal privilege; and (ix) question be now put. (i) "Standing Committee" means the "General Purpose and Administration Committee of Council' and for the purposes of this by-law means a standing committee or "standing committees". . s y lot r By-Law 95-55 Page 2 2.0 RULES AND REGULATIONS The rules and regulations contained in this By-law shall be observed in all proceedings of the council and shall be the rules and regulations for the order and dispatch of business of the council and in the committees thereof. Provided that any of the rules and regulations contained herein may be suspended by vote of three quarters of the members of the council present and voting and in any case for which provision is not made herein the procedure to be followed shall be, as near as may be, that followed in the Legislature of Ontario and its committees. 3.0 COUNCIL MEETINGS 3.1 Times and Places of Meetings - The regular meetings of council and the General Purpose and Administration Committee shall be held at the places within the Municipality and at the times set out in Schedule "B" attached to and forming part of this By-law. Special meetings of council held, upon the written direction of the Mayor pursuant to this By-Law, shall be held at the Municipal Administrative Centre at the times directed by the Mayor. 3.2 Special Meetings - In addition to ordinary meetings, special meetings of the council shall be held upon written direction signed by the Mayor and delivered to the Clerk stating the date, time and purpose of such meeting. (a) The Mayor - may at any time summon a special meeting of the Council and shall summon a special meeting of the council when requested to do so in writing by a majority of the Members. (b) The Clerk - upon receipt of a petition of the majority of members of council shall summon a special meeting at the time mentioned in the petition. 4.0 CALLING OF MEETING TO ORDER As soon after the hour fixed for the holding of the meeting of the council as a quorum is present, the Mayor shall take the Chair and call the meeting to order. 5.0 ABSENCE OF MAYOR 5.1 When the Mayor is absent from the municipality or absent through illness, or refuses to act, the council may by resolution or by-law appoint one of its members to act in his or her place and stead, and such member shall have and may exercise all the rights, powers, and authority of the Mayor during such absence or refusal to act. 5.2 In case the Mayor does not attend within fifteen (15) minutes after the time appointed for a meeting of the council, the Clerk shall call the members to order and a Chair shall be appointed from among the Members present who, if present, shall be the councillor who has been appointed to act in the place of the head of council by by-law and he or she shall preside until the arrival of the Mayor. t By-Law 95-55 Page 3 6.0 QUORUM 6.1 Four members of the council are necessary to form a quorum and the concurring votes of a majority of Members present are necessary to carry any resolution or other measure. 6.2 If no quorum is present one half hour after the time appointed for a meeting of the council, the Clerk shall record the names of the members present and the meeting shall stand adjourned until the date of the next regular meeting. 7.0 INAUGURAL MEETING 7.1 The date of the inaugural meeting of the council shall be as provided in The Regional Municipalities Act. 7.2 The order of business for the Inaugural meeting of Council shall be as follows: Meeting Called to Order Invocation Swearing In Ceremony Remarks Inaugural Address Reports By-laws Adjournment 8.0 STANDING COMMITTEE OF COUNCIL 8.1 There shall be one (1) standing committee of council, namely the "General Purpose and Administration Committee". 8.2 The "General Purpose and Administration Committee" shall be composed of all members of council. 8.3 The Chairman of the "General Purpose and Administration Committee" shall be appointed by council. 8.4 The Mayor shall be the ex-officio member of the Standing Committee with the same rights and privileges of all other members of the committee. 8.5 Council shall appoint the time and place of meetings of the "General Purpose and Administration Committee". 9. TERMS OF REFERENCE The Terms of Reference of the General Purpose and Administration Committee shall be as per Schedule "A" attached hereto. 10.0 APPOINTMENT TO COMMITTEES 10.1 Persons to be appointed to any other local board, commission or other body to which the council is required or empowered to appoint, shall be appointed by council. By-Law 95-55 Page 4 10.2 The appointments of members of council under this Section shall be conducted and other appointments shall be made at the first meeting of council in each year. 11 . EXCEPTIONS Notwithstanding Sections 8 to 10 of this By-Law: (a) Council may consider any matter without referring it to the General Purpose and Administration Committee and may withdraw a matter from the committee at any stage. (b) Council may at any time appoint a special or ad hoc committee to enquire into and report on any matter. 12.0 ORDER OF BUSINESS The routine order of business for the ordinary meetings of the council shall be as follows: Prayers Roll Call Declarations of Interest Minutes of Previous Meetings Delegations Communications Motions Notice of Motions Committee Reports Unfinished Business By-Laws Other Business By-law to approve all actions of Council Adjournment and all business shall be taken up in the order or routine in which it stands as shown on the agenda unless otherwise decided by the concurring vote of the majority of the members of council. 13.0 DUTIES OF MAYOR It shall be the duty of the Mayor or other presiding officer: (a) To open the meeting of council by taking the Chair and calling the members to order; (b) Lead the council or arrange for another member to lead the council in a short prayer for Divine Guidance; (c) To announce the business before the council in the order in which it is to be acted upon; (d) To receive and submit, in the proper manner, all motions presented by the members of council; By-Law 95-55 Page 5 (e) To put to vote all questions, which are regularly moved and seconded, or necessarily arise in the course of the proceedings and to announce the result; (f) To decline to put to vote, motions which contravene the rules and regulations of council; (g) To enforce on all occasions, the observance of order and decorum among the members; (h) To call by name, any member persisting in breach of the rules and regulations of the council, thereby ordering him or her to vacate the Council Chamber; (i) To receive all messages and other communications and announce them to council; Q) To authenticate by his or her signature, when necessary, all by-laws, resolutions and minutes of council; (k) To inform the council when necessary, or when referred to, for the purpose on a point of order or usage; (1) To select members who are to serve on committees when directed to do so by a resolution of council; (m) To represent and support the council, declaring its will and implicitly obeying its decisions in all things; (n) To adjourn the meeting when the business is concluded; (o) If considered necessary because of grave disorder, to adjourn the sitting without question put, or suspend the sitting for a time to be named. 14.0 RULES OF DEBATE IN COUNCIL 14.1 Every member previous to speaking to any question or motion shall rise and address the Mayor. 14.2 When two or more members rise to speak, the Mayor shall designate the member who has the floor who shall be the Member who, in the opinion of the Mayor, first rose. 14.3 When a question is put, every member present at a meeting, except the Mayor, shall vote thereon unless he or she has a declaration of interest. If a member refuses to vote, he or she shall be deemed to have voted in the negative. 14.4 When a recorded vote is requested by a Member, or is otherwise required, the Clerk shall record the name and vote of every member present on any matter or question. 14.5 If a member disagrees with the announcement of the Mayor that a question in carried or lost, he or she may, but only immediately after the declaration by the Mayor, object to the Mayor's declaration and require a recorded vote to be taken. By-Law 95-55 Page 6 14.6 When the Mayor calls for the vote on a question, each member shall occupy his or her seat and shall remain in his or her place until the result of the vote has been declared by the Mayor, and during such time no member shall walk across the room or speak to any other member or make any noise or disturbance. 14.7 When a member is speaking, no other member shall pass between him or her and the chair or interrupt him except to raise a point of order. 14.8 Any member may require the question or motion under discussion to be read at any time during the debate but not so as to interrupt a member while speaking. 14.9 No member shall speak more than once to the same question without leave of the Council, except that a reply shall be allowed to be made only by a Member of the Council who has presented the motion to the Council, but not by any Member who has moved an amendment or a procedural motion. 14.10 No member, without leave of the Council, shall speak to the same question or in reply for longer than five minutes. 14.11 (a) A member may ask a question only for the purpose of obtaining information relating to the matter under discussion and such question must be stated concisely and asked only through the Mayor. (b) Notwithstanding paragraph (a), when a member has been recognized as the next speaker, then immediately before speaking, such member may ask a question through the Mayor on the matter under discussion but only for the purpose of obtaining information, following which the Member shall speak. 14.12 (a) The following matters and motions with respect thereto may be introduced orally without written notice and without leave, and to be decided without debate: (i) A point of order or personal privilege; (ii) To table; (iii) To lift from the table; (iv) To adjourn; (v) To divide; (vi) Question be now put. (b) The following motions may be introduced without notice and without leave, but such motions shall be in writing signed by the mover and seconder: (i) To refer (direction for referral only to be debatable); (ii) To amend; (iii) To suspend any sections of the Rules of Procedure; (iv) To rescind. (c) Except as provided by paragraph (a) above, all motions shall be in writing and signed by the mover and seconder and shall be deemed to be complete and correct as presented but the requirement of written resolutions shall be at the discretion of the mover. By-Law 95-55 Page 7 14.13 In all other proceedings of the council the matter shall be decided by the Mayor, subject to an appeal to the council on a point of order. 15.0 POINTS OF ORDER AND PRIVILEGES 15.1 The Mayor shall preserve order and decide questions of order. 15.2 (a) When a member rises to a point of order, he or she shall ask leave of the Mayor to raise a point of order and after leave is granted shall state the point of order to the Mayor and sit down and remain seated until the Mayor shall have decided the point of order. (b) Thereafter, a member shall only address the Chair for the purpose of appealing to the council from the Mayor's decision. (c) If the member does not appeal, the decision of the Mayor shall be final. (d) If the member appeals to the council, it shall decide the question without debate and its decision shall be final. 15.3 When a member considers that his integrity or the integrity of the council as a whole has been impugned, he or she may as a matter of personal privilege, rise at any time, with the leave of the Mayor for the purpose of drawing the attention of the council to the matter. 16.0 CONDUCT OF MEMBERS IN COUNCIL 16.1 No member shall: (a) Speak disrespectfully of any elected assembly; (b) Use offensive words or unparliamentary language in or against the council or against any member; (c) Speak on any subject other than the subject in debate; (d) Criticize any decision of the council except for the purpose of moving in accordance with the provisions of Section 19 of the by-law that the question be reconsidered; or (e) Disobey the rules and regulations of the council or a decision of the Mayor or of the council on questions of order or practice or upon the interpretation of the rules of council and in case a member persists in any such disobedience after having been called to order by the Mayor, the Mayor may forthwith put the question, no amendment, adjournment or debate being allowed, 'That such Member be ordered to leave his seat for the duration of the meeting', but if the member apologizes, he may, by vote of the council, be permitted to retake his seat. 16.2 No person except members and officers of the Council shall be allowed to approach the council, while sitting, without permission of the Mayor or the council upon reference. 1 ' By-Law 95-55 Page 8 17.0 AGENDA IN COUNCIL 17.1 Order of Business - The Clerk shall have prepared and printed a list of the items in the order of topics set out as the routine of business in Section 12 of the by-law for the use of each member at any ordinary meeting. 17.2 Minutes (a) Minutes shall record: (i) The place, date and time of meeting; (ii) The names of the presiding officer or officers and the record of the attendance of the members; (iii) The reading, if requested, correction and adoption of the minutes of prior meetings; (iv) All other proceedings of the meeting without note or comment. (b) It shall be the duty of the Clerk to ensure that the minutes of the last ordinary meeting, and all special and standing committee meetings held more than five (5) days prior to an ordinary meeting, together with the agenda prepared in accordance with Section 17 of the By-Law are made available to each Member not less than forty-eight (48) hours before the hour appointed for holding of such ordinary meeting. (c) Such minutes as referred to in clause (b) of this paragraph may be adopted by council without having been read at the meeting considering the question of their adoption, and in other cases, the minutes shall be read prior to consideration of adoption. 17.3 Communications (a) Every communication, designed to be presented to the council, shall be legibly written or printed and shall not contain any impertinent or improper matter or language and shall be signed by at least one person and filed with the Clerk; (b) Every communication shall be delivered to the Clerk not later than Wednesday noon before the commencement of the meeting of the council and if in the opinion of the Chief Administrative Officer or Clerk it contains any impertinent or improper matter or language, the Chief Administrative Officer or Clerk shall decide whether it should be included in the agenda for a council meeting; (c) Subject to the decision of the Chief Administrative Officer or Clerk under paragraph (b) hereto, the Clerk shall read the substance thereof to the council but any member may require the reading of part or all thereof; (d) All communications on any subject within the cognizance of the standing committee shall on presentation unless otherwise disposed of by council, be considered as referred to the committee as the case may be without any motion or debate unless otherwise ordered by council. (e) The correspondence to be dealt with by the Council will be included on the next council agenda, together with a written recommendation accompanied by support material for the disposition of same. By-Law 95-55 Page 9 .17.4 Delegations - Persons desiring to verbally present information on matters of fact or make a request to the standing committee or council shall give notice to the Clerk no later than Wednesday noon before the commencement of the meeting but shall be limited in speaking to not more than ten (10) minutes except that a delegation consisting of more than ten (10) persons shall be limited to two (2) speakers each limited to speaking not more than ten (10) minutes. 17.5 Committee Reports - The members of the council shall receive the committee reports in compliance with Section 17.2 (b) of the by-law and shall not ask any questions on the matter contained in the committee minutes for which no decision has been made by the committee, or for which no report has been submitted by the committee to the council for its approval. The council, by its resolution may condone the non-compliance of the aforementioned Section 17 for any of its meetings. 17.6 Unfinished Business - The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by council and the date of their appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by council, unless removed from the agenda by leave of the council. 17.7 Reading of by-laws and proceedings thereon: (a) No by-law except a by-Law to confirm the proceedings of council shall be presented to council unless the subject matter therein has been considered and approved by council. (b) Every by-Law shall be introduced upon motion by a member of the council. (c) Every by-law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with the provisions of any Act. (d) Every by-law shall have three readings previous to it being passed. (e) The first reading of a by-law shall be decided without amendment or debate. (f) If council so determines a by-law may be taken as read. (g) The Clerk shall endorse on all by-laws enacted by council, the date of the several readings thereof. (h) When a by-law is reported with or without amendment it shall be forthwith ordered to be read the third time at the same meeting or at such time as may be appointed by the council. (i) Every by-law which has been enacted by the council shall be numbered and dated and shall be sealed with the seal of the municipality and signed by the Mayor and the Clerk and shall be kept by the Clerk in his or her office or any other place appointed for that purpose. By-Law 95-55 Page 10 18.0 MOTIONS 18.1 Notice of Motion (a) Notice of all new motions except motions listed in paragraph 12 (a) and (b) of Section 14 of the by-law shall be given in writing, delivered to the Clerk at least six (6) clear days excluding Saturdays and Statutory holidays preceding the date of the meeting at which a motion is to be introduced and a motion shall be printed in full in the agenda for that meeting of the council and each succeeding meeting until the motion is considered or otherwise disposed of. The motion shall be signed by the mover and seconder and submitted to the Clerk in writing and shall be deemed to be complete and correct as presented. (b) When a member's notice of motion has been called from the Chair in two successive meetings and not proceeded with, it shall be dropped from the agenda unless council otherwise decides. (c) If at the third meeting such notice of motion is called from the Chair, and not proceeded with, it shall be deemed to have been withdrawn. 18.2 Seconding - A motion must be formally seconded before the presiding officer can put the question or a motion be recorded in the minutes. 18.3 Presentation of motion by Mayor - When a motion is presented in council in writing, it shall be read by the member or if it is a motion which may be presented orally, it shall be stated by the Mayor before debate. 18.4 Ultra-Vires - A motion in respect of a matter which is ultra-vires the jurisdiction of the council shall not be in order. 18.5 Withdrawal - After the motion is read or stated by the Mayor, it shall be deemed to be in possession of the council but may be withdrawn at any time before decision or amendment by the mover and seconder. 18.6 Priority of disposition - A motion properly before the council for decision must receive disposition before any other motion can be received except motions in respect of matters listed in Paragraph 12 (a) and 12 (b) of Section 15 of the by-law. 18.7 Procedure next meeting - A motion called in the order in which it stands upon the agenda of the routine of business of a meeting and which is not decided by council, shall be allowed to stand retaining its precedence upon the agenda of the routine of business of the next ordinary meeting of the council. 18.8 Reference to committee - A motion to refer a matter under discussion by the council to the standing committee shall preclude all amendments of the main question until it is decided. By-Law 95-55 Page 11 18.9 Amendment - A motion to amend: (a) Shall be presented in writing; (b) May be read for the information of members before introduction; (c) Shall receive disposition of council before a previous amendment of the question; (d) Only one motion to amend an amendment to the question shall be allowed and any further amendment must be to the main question; (e) Shall be relevant to the question to be received; (f) Shall not be received proposing a direct negative to the question; and (g) Shall be put in the reverse order to that in which it is moved. 18.10 The Previous Question - A motion for the previous question: (a) Cannot be amended; (b) Cannot be proposed when there is an amendment under consideration; (c) Shall preclude all amendments of the main question; (d) When resolved in the affirmative, the question is to be put forward without debate or amendment; (e) Can only be moved in the following words, "That the question be now put"; and (f) May be voted against by the mover and seconder. 18.11 Motion to Adjourn (a) The motion shall always be in order except as provided by the Rules of Procedure; (b) When resolved in the negative, it cannot be made again until after some intermediate proceedings shall have been completed by council; and (c) Is not in order immediately following the affirmative resolution of a motion for the previous question. 18.12 Privilege - A motion on a matter of privilege shall receive disposition of council forthwith upon receipt and when settled, the question so interrupted shall be removed to the point where it was suspended. 18.13 Motion to Refer - Or to refer back a question to committee with or without instructions may be amended but must receive disposition by council before the question, or an amendment to the question and when made prior thereto, before decision on a motion for the previous questions or postponement. 18.14 Motion to Divide - A motion containing distinct proposals may be divided with the leave of council. By-Law 95-55 Page 12 18.15 Negative Motion - A motion to rescind a defeated motion of council is not required and the subject matter may not be reintroduced or debated in any form without leave of council upon a majority vote of those attending and voting. 18.16 Motion to Rescind - A motion to rescind a previous action of the council requires a majority vote of the entire membership of the council provided that notice has been given at the previous meeting or in the call of the meeting and in case the aforesaid Notice has not been given, the motion to rescind requires a two-thirds vote of the members present and voting. 18.17 Question Be Now Put - A motion that the question be now put requires a two- thirds vote of the members present and voting. 19.0 RECONSIDERATION (a) Any substantive motion may be reconsidered if upon the putting of the substantive motion, the minority vote comprises not less than one-third of the members present and voting; (b) After a substantive motion has been decided, any member who voted or is deemed to have voted thereon, may at any time prior to adjournment of the meeting at which such substantive motion was decided, give notice in writing that he will move at the first meeting held thereafter for a reconsideration as mentioned in subsection (a); (c) The council shall immediately upon such notice having been given, vote as to whether or not such notice for reconsideration be entertained, and should the ensuing division result in the minority vote being less than one-third of those present and voting, such notice for reconsideration shall immediately be declared lost; (d) After such notice has been given and accepted, no action shall be taken to carry into effect the main motion until after the motion to reconsider has been disposed of; (e) Every motion for reconsideration considered at a subsequent meeting shall be declared lost, unless passed with the majority of the members of the council present and voting; (f) No discussion of the main question shall be allowed upon an accepted notice for reconsideration or upon the motion to reconsider unless and until the council shall have voted to reconsider the same, but the member who gives the notice may have the privilege of stating his reasons for doing so; (g) No question upon which a notice of reconsideration has been accepted shall be considered more than once, nor shall a vote to reconsider be reconsidered; (h) The words "the first meeting held thereafter" in paragraph (b) hereof shall mean the first ordinary meeting of the council or a meeting called specially to consider the motion of reconsideration of which notice has been given. By-Law 95-55 Page 13 20.0 VOTING ON MOTIONS 20.1 Question Stated - Immediately preceding the taking of the vote, the Mayor may state the question in the form introduced and shall do so if required by a member except when a motion for the previous question has been resolved in the affirmative. The question shall be stated in the precise form in which it will be recorded in the minutes. 20.2 No Interruption after Question - After a question is finally put by the Mayor, no member shall speak to the question or shall any other motion be made until after the vote is taken and the result has been declared. 20.3 Division of Question - A separate vote shall be taken upon each proposal contained in a question divided with leave of the council. 20.4 Vote Not Allowed - A member not present before the result of the division on a question is declared, shall not be entitled to vote on that question. 20.5 Unrecorded Vote - The manner of determining the decision of the council on a motion shall be at the discretion of the Mayor and may be by voice, show of hands, standing or otherwise. 20.6 Each member has one vote only. 21.0 PROCEEDINGS IN THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE 21.1 The committee chairman or such other member of the committee as may be appointed in the concurring vote of a majority of the members of the committee present, shall preside at every meeting and may vote on all questions submitted, but in case of an equal division of votes, the committee chairman shall not have an extra casting vote and the questions shall be deemed to have been decided in the negative. 21.2 The rules in respect of the introduction of new business in the council shall not apply to "the General Purpose and Administration Committee". 21.3 (a) In the absence of the committee chairman for a period of fifteen (15) minutes after the time appointed for the holding of a meeting of the committee, one of the other members of the committee, if there be a quorum present, may be appointed as provided in paragraph 21 .1 and shall discharge the duties of the committee chairman during the meeting or until the arrival of the committee chairman. (b) If there be no quorum present thirty (30) minutes after the time appointed for the meeting, the meeting shall stand adjourned at the call of the committee chairman; 21.4 (a) It shall be the duty of the committee to adhere to the transaction of all business to the rules and regulations governing the procedure in the General Purpose and Administration Committee as prescribed in this by-law provided that any of the rules and regulations hereinbefore mentioned may be suspended on such terms and conditions as may be prescribed in the resolution passed by vote of the majority of the members of the General Purpose and Administration Committee present. By-Law 95-55 Page 14 (b) When a point of order is raised or when a member is called to order in committee, the same procedure shall be adopted as in council, except that the question shall be decided by the committee chairman, subject to an appeal to the members of the committee. 21.5 A copy of the minutes of the General Purpose and Administration Committee shall be forwarded to the Mayor and to the members of the council by the committee secretary with the next council agenda. 22. Except as may be provided in the Act and herein, and a by-law to designate a member to act in the place of the Head of Council, no member shall be deemed to have precedence or seniority over any other member. 23. Seating at the council table shall be in alphabetical order of the members' surnames. 24. By-law 78-53 and all amendments thereto are hereby repealed. Mayor Cler h• SCHEDULE "A" TO BY-LAW 95-55 TERMS OF REFERENCE OF THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE A. To consider and report to council on all matters brought before it by the Chief Administrative Officer in respect of the administration and operations of the Municipality. B. In accordance with (A) above, to consider all reports from the departments of the civic administration, as reviewed by the Chief Administrative Officer, in respect of the following: 1. The preparation of the annual budget and all proposed capital expenditures which may involve the issue of debentures, budget forecasting, economic appraisals of proposed developments, financial impacts of various programs and the management of investments. 2. To prepare estimates of the proposed revenue and expenditures for the year and Monthly Progress Statements to be presented to council for its consideration. 3. To consider and recommend to council all Collective Agreements and other personnel matters. 4. To consider and recommend to council all matters in connection with the erection and maintenance of Corporation Buildings. 5. To consider and report to council on all by-laws and legal matters that have been referred by council. 6. To consider and recommend to council on the establishment, management and control of recreational facilities. 7. To consider and recommend to council the establishment and maintenance of public parks and playgrounds. 8. To consider and recommend to council the establishment of cultural and recreational programs. 9. To consider and recommend to council on the establishment, maintenance and control of active and abandoned cemeteries under the jurisdiction of council, including the administration and application of the cemetery by-laws of the Corporation. 10. To consider and report to council on all matters in connection with fire protection as provided by the Fire Department of the Corporation. 11 . To consider and report to council on the administration and application of fire by-laws of the Corporation including the enforcement thereof. a ' Schedule A to By-law 95-55 Page 2 12. To consider and recommend to council on all matters of planning relating to processing, circulation and comments on zoning by-laws, amendments to Official Plans, processing, circulation and comments on residential, industrial and commercial plans of subdivision applications; district plans for urban areas, secondary plans, hamlet district plans, plans for rural areas, long term and development growth strategy, special studies for central areas; housing policies; the municipality's position in regard to land severance applications. For the purposes of the Planning Act, 1983, and pursuant to Subsection 1 of Section 8 of said Act, the General Purpose and Administration Committee shall be deemed to be a Planning Advisory Committee for the Corporation of the Municipality of Clarington. 13. To consider and recommend to council from time to time programs to attract economic development to the municipality. 14. To consider and recommend to council the engagement of consultants with respect to the planning and development of the municipality. 15. To consider and recommend to council on all matters that are the responsibility of the municipality's Public Works Department. 16. To consider and recommend to council the engagement of consultants regarding studies pertaining to roads, streets and traffic, storm drainage, etc., and to consider and recommend to council all by-laws relating to The Highway Traffic Act. 17. To consider and recommend to council on all matters respecting proposed developments, boundary agreements, lot grading plans, street naming and on all proposed road and street openings and closings and by-laws relating thereto. 18. To consider and recommend to council on all matters respecting the operation of Municipal services (garbage pick-up and traffic operations). 19. To consider and recommend to council on all matters respecting the provision of municipal off-street and on-street parking. In accordance with A and B (above) to consider and report to council on any other matter or matters affecting the operations or administration of the Municipality, including the procedures of the committee and council and the organization of civic administration. SCHEDULE "S" TO BY-LAW 95-55 SCHEDULE OF GENERAL PURPOSE AND ADMINISTRATION COMMITTEE (G.P.A.) AND COUNCIL MEETINGS All meetings of the General Purpose and Administration Committee and council are held at the Municipal Administrative Centre with the exception that once each quarter, one council meeting will be held at a suitable location in either Ward 1 or Ward 3. Such meeting will be advertised in the local newspapers in advance of the scheduled date. 1995 Monday May 1 9:30 a.m. G.P.A. Monday :":day 8 7:00 p.m. Council Monday May 15 9:30 a.m. G.P.A. Monday May 29 7:00 p.m. Council Monday June 5 9:30 a.m. G.P.A. Monday June 12 7:00 p.m. Council Monday June 19 9:30 a.m. G.P.A. Monday June 26 7:00 p.m. Council Monday July 10 9:30 a.m. G.P.A. Monday July 17 7:00 p.m. Council Monday July 24 9:30 a.nn. G.P.A. Monday July 31 7:00 p.m. Council AUGUST - AT THE CALL OF THE CHAIR Tuesday September 5 7:00 p.m. G.P.A. Monday September 11 7:00 p.m. Council Monday September 18 9:30 a.m. G.P.A. Monday September 25 7:00 p.m. Council Monday October 2 9:30 a.m. G.P.A. Monday October 16 7:00 p.m. Council Monday October 23 9:30 a.m. G.P.A. Monday October 30 7:00 p.m. Council Monday November 6 9:30 a.m. G.P.A. Monday November 13 7:00 p.m. Council Monday November 20 9:30 a.m. G.P.A. Monday November 27 7:00 p.m. Council Monday December 4 9:30 a.m. G.P.A. Monday December 11 7:00 p.m. Council 1996 Monday January 8 9:30 a.m. G.P.A. Monday January 15 7:00 p.m. Council Monday January 22 9:30 a.m. G.P.A. Monday January 29, 7:00 p.m. Council Monday February 5 9:30 a.m. G.P.A. Monday February 12 7:00 p.m. Council Monday February 19 9:30 a.m. G.P.A. Monday February 26 7:00 p.m. Council 1, �► .yam � . Schedule B to By-law 95-55 Page 2 j 9.�k Continued Monday March 4 9:30 a.m. G.P.A. Monday March 11 7:00 P.M. Council Monday March 18 9:30 a.m. G.P.A. Monday March 25 7:00 P.M. Council Monday April 1 9:30 a.m. G.P.A. Monday April 15 7:00 p.m. Council Monday April 22 9:30 a.m. G.P.A. Monday April 29 7:00 p.m. Council Monday May 6 9:3°0 a.m. G.P.A. Monday May 1.j 7:00 p.m. Council Tuesday May 21 7:00 p.m. G.P.A. Monday May 27 7:00 p.m. Council Monday June 3 9:30 a.m. G.P.A. Monday June 10 7:00 p.m. Council Monday June 17 9:30 a.m. G.P.A. Monday June 24 7:00 p.m. Council Monday July 8 9:30 a.m. G.P.A. Monday July 15 7:00 p.m. Council Monday July 22 9:30 a.m. G.P.A. Monday July 29 7:00 p.m. Council AUGUST - AT THE CALL OF THE CHAIN Monday September 9 9:30 a.m. G.P.A. Monday September 16 7:00 p.m. Council Monday September 23 9:30 a.m. G.P.A. Monday September 30 7:00 p.m. Council Monday October 7 9:30 a.m. G.P.A. Tuesday October 15 7:00 p.m. Council Monday October 21 9:30 a.m. G.P,A. Monday October 28 7:00 p.m. Council Monday November 4 9:30 a.m. G.P.A. Monday November 11 7:00 p.m. Council Monday November 18 9:30 a.m. G.P.A. Monday November 25 7:00 p.m. Council Monday December 2 9:30 a.m. G.P.A. Monday December 9 7:00 p.m. Council 1997 Monday January 6 9:30-a;m• G.P.A. Monday January 13 7-;00-p.m. Council Monday January 20 9:30 a.m. G.P.A. Monday January 27 7:00 p.m. Council Monday February 3 9:30 a.m. G.P.A. Monday February 10 7:00 p<rn. Council Monday February 17 9:30 a.m. G.P.A. Monday February 24 7:00 P.M. Council Schedule B to By-law 95-55 Page 3 1997 Continued Monday March 3 9:30 a.m. G.P.A. Monday March 10 7:00 p.m. Council Monday March 17 9:3 0 a.m. G.P.A. Monday March 24 7:00 p.m. Council Monday April 7 9:30 a.m. G.P.A. Monday April 14 7:00 0.m. Council Monday April 21 9:30 a.m. G.P.A. Monday April 28 7:00 p.m. Council Monday May 5 9:30 a.m. G.P.A. Monday May 12 7:00 p.m. Council Tuesday May 20 7:00 p.m. G.P.A. Monday Mav 26 7:00 p.m. Council Monday June 2 9:30 a.m. G.P.A. Monday June 9 7:00 p.m. Council Monday June 16 9:30 a.m. G.P.A. Monday June 23 7:00 p.m. Council Monday July 7 9:30 a.m, G.P.A. Monday July 14 7:0O p.m. Council Monday July 21 9:30 a.m. G.P.A. Monday July 28 7:00 p.m, Council AUGUST - AT THE CALL OF THE CHAIR Monday September 8 9:30 a.m. G.P.A. Monday September 15 7:00 p.m, Council Monday September 22 9:30 a.m. G.P.A. Monday September 29 7:00 p.m. Council Monday October 6 9:30 a.m. G.P.A. Tuesday October 14 7:00 p.m. Council Monday October 20 9:30 a.m. G.P.A. Monday October 27 7:00 p.m. Council Monday November 17 9:30 a.m. G.P.A. Monday November 24 7:00 p.m. Council s