HomeMy WebLinkAbout06/17/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
June 17, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, June 17, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Solicitor, D. Hefferon (10:10 a.m. until 12:02 p.m.)
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Mayor Mutton indicated that he would be stating a disclosure of
pecuniary interest with respect to Report PSD-066-02 and the
delegations of (i) Tom Cowan and OJ Dave Davidson.
MINUTES
Resolution #GPA-270-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on June 3, 2002 be approved.
"CARRIED"
Councillor MacArthur advised that he attended the Canadian Band
Festival in Orono during the weekend where some of the best bands in
Canada gave spectacular performances.
Councillor Ping Ie noted that she attended the Power Generation
Ceremony during the course of which the Health and Safety Committee
honoured hours of work without an accident.
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PRESENTATION
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June 17,2002
Councillor Rowe noted that she attended the Racing Against Drugs
ceremony at the Garnet Rickard Complex during the course of which
letters of appreciation and certificates were presented to the Municipality
of Clarington and staff.
Councillor Trim, as Deputy Mayor, represented the municipality at the
Safety Village, The Forrestry Place celebrated its 25th Anniversary and
the Municipality of Clarington's Supplier Information Night which was
very well attended.
(a)
Mary Anne Pietrusiask, Epidemiologist, Durham Region
Health Department, 1615 Dundas Street East, Suite
210, Whitby Mall, Whitby, L 1 N 2L 1 circulated a hard copy of
her power point presentation which addressed the following:
1. The Health Effects of Pesticides
Difficulty in drawing firm conclusions
Possible health outcomes from pesticides
Summary
Where does that leave us?
What causes cancer deaths? ; and
General message -
o less is better
o avoid pesticides if you can
o use alternatives if you can; and
o if you do use pesticides, follow directions and use
them responsibly.
2. Pesticide Attitudes and Use in Durham Region - Results
from the Rapid Risk Factor Surveillance System (RRSSS)
RRSSS pesticide module
Lawn and garden status
Use of pesticides among households with lawn care
company in 2001
Information provided by lawn care company in 2001
Householder use of pesticides in 2001
Overall use of pesticides in 2001
Use of pesticides alternatives in 2001
Support for by-laws that ban pesticide use on municipal
properties
Support for by-laws that ban pesticide use on
commercial and private properties
Percent who strongly support by-laws that ban pesticide
use; and
Summary
o more than half of respondents think pesticides have
a negative effect on the environment and on human
health
o most people with a lawn or garden do not hire a
lawn care company
o lawn care companies tend to use pesticides - 88%
of households in 2001
o most households hiring a lawn care company
received information about types of pesticides used
and precautions to take
o in general, householder use of pesticides was not
frequent in 2001
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June 17, 2002
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PRESENTATION CONT'D.
o however, 71 % of households used pesticides
themselves at least once on lawn, garden or hard
services, or through a lawn care company
o few households used pesticide alternatives; and
o most people support by-laws that ban pesticide use,
particularly on municipal properties.
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3. Durham Region Health Department Pesticide Survey
response summary
pesticide policies
pesticides used as part of a pesticides program
how frequently are herbicides generally applied at the
following locations by the five municipalities?
How frequently are herbicides, insecticides and
fungicides generally applied?
are alternatives to pesticides currently in use?
stake holders' meeting
summary; and
future directions
Summary
o Health Department will coordinate collection of
materials on pesticides from various sources
o Health Department encourages all organizations to
create policies/procedures/guidelines pertaining to
pesticide use: and
o Health Department plans to meet with interested
stake holders to develop an information package on
pesticides for the public in both pamphlet and web
based format.
Resolution #GPA-271-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT the order of the agenda be altered to allow for consideration of
Confidential Report PSD-064-02 immediately after Report PSD-062-02.
"CARRIED"
DELEGATIONS
(a)
Robert Hann spoke on behalf of Debbie Clarke, Valiant Property
Management, 177 Nonquon Road, 20th Floor, Oshawa, L1G 3S2
provided a hard copy of his presentation wherein he noted that his
company's preliminary review of Report PSD-063-02 leaves them to
conclude that serious problems remain. He believes that the thrust of
the report is to take away their present right to construct one hundred
and fifty thousand square feet of retail space. He stated that "the roads
which staff want through the site will be dangerous because Strathallen
will be connected to Avondale, Granary Lane will be connected to
Highway 2 and Caliche will be connected to Granary Lane. The blocks
left will be too tiny to allow a main central area." He noted that he feels
he is being treated as if he had no experience and no reason to do a
good job. He stated that "it is a waste of very expensive consultants time
as well as municipal staff time to continue to rehash respective positions
therefore he will be referring this matter to the Ontario Municipal Board
for a sober second opinion." 3 0 3
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June 17, 2002
DELEGATIONS CONT'D.
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Lyn Townsend, 177 Nonquon Road, 20th Floor, Oshawa,
L 1 G 3S2 was called but was not present.
(c) Bryce Jordan, 177 Nonquon Road, 20th Floor, Oshawa,
L 1 G 3S2 was called but was not present.
(b)
(d) Bruce Robella, 1626 King Street East, Courtice, L1E 2R6
was called but was not present.
(e) Marcel Provenzano, 433 Fernhill Blvd. Oshawa, L 1J 5J6
circulated a copy of a letter written by Otto Provenzano, President,
988925 Ontario Inc. stating that Courtice would greatly benefit from
extending the downtown core east to Trulls Road. With this in mind, he
stated that he would be willing to share the cost of installing services
(sewers, water, etc.) needed in relation to the frontage of 1413 King
Street East, (north side). He stated that the development of commercial
property on Highway 2 would encourage business to invest in the
municipality and create a downtown core which would attract many
future residents and businesses.
(f) Derek Baird, 1603 Hwy. 2, Courtice, L1E 2K7 referred to a petition
which he previously signed and was presented to Council and requested
that the report be denied in its present form.
(g)
Bryce Jordan, G.M. Sernas & Assoc. Ltd. 110 Scotia Court, Unit 41,
Whitby, L 1 N 8Y7 appeared on behalf of Bonnydon Ltd., and advised
that his client owns property south and east of the Valiant Property
Management lands. He agrees with the proposed medium density in the
south end and the freehold development which will be permitted. In his
estimation, the road pattern is not appropriate and his client is looking for
more flexibility. In the north area, medium density development would be
preferred and he noted that his client owns a Y, acre triangular parcel
north of the Avondale exit and suggested that this parkette proposed for
Trulls and Avondale could be moved to this location such that a parkette
would be created in a residential area.
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(h) George Gouldburn, 1721 Hwy. 2, Courtice, L 1 E 2R5 advised that his
house is located on a lot adjacent to and west of Roy Nichols Motors and
that his property is the only lot still on septic tank. In his estimation, the
proposal, as presented, will devalue his home and create two separately
zoned unserviced lots. He referred to his previous letter to the
municipality wherein he expressed his concerns. A medium density
designation would be acceptable to him. He advised that the residents in
the area are upset with this proposal which will create a disruption of the
residents' lifestyle and will negatively impact on the residents' lives. He
requested that sanitary sewers be installed along Highway 2 and that the
entire area be designated "medium density".
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Mayor Mutton stated a pecuniary interest with respect to the delegations
of Tom Cowan and Dave Davidson; vacated his chair and refrained from
discussion and voting on the subject matter; Mayor Muttons' father is an
employee of Cowan Buick-Pontiac Ltd.
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DELEGATIONS CONT'D.
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June 17,2002
Councillor Trim chaired this portion of the meeting.
(i) Tom Cowan, 166 King Street E., Box 398, Bowmanville,
L 1 C 3Z2 made the following points with respect to Report
PSD-066-02:
. The report indicates that agencies are not opposed to this proposal
. The residential strip along Church Street will be landscaped
. Vehicles from the Service Department are cleaned and stored in the
compound; this method has been used since 1990
. There are only three loudspeakers, one located east of the building
(it points down so that it does not bother adjacent residents), there is
another speaker located outside the service area and one in the
body shop
. Employees use phones and pagers
. The area to the west of the building is used as a customer parking
area only; and
. The company has been in its present location for thirty-three years,
operates from 8:00 a.m. to 5:30 p.m. and employs sixty-two
individuals.
(j)
Dave Davidson (on behalf of the residents of Church Street)
55 Church Street, Bowmanville, L 1C 1S8 advised that his residence is
located 365 feet away from Cowan Pontiac-Buick Ltd. and that he is very
pleased with staff's recommendation to deny the application. He
suggested that the demolition of residential property for the creation of a
parking lot is unwise and requested that the historical Bowmanville be
preserved. He also advised that the residents' lives are disrupted by the
sound of persons being paged over the loud speakers.
Mayor Mutton re-assumed the chair.
(k) Padre David Saunders, c/o St. Georges Church, 250 Mill Street,
Newcastle, L 1 B 1 H2 expressed support for the recommendations
contained in Report PSD-070-02 and was present to answer questions
from Members of the Committee.
(I) Mark L. Hendrikx, 37 King Street West, Newcastle, L 1 B 1 H2
accompanied Padre David Saunders during his delegation.
(m) David Ashcroft, 63 Cedarcrest Beach Road, Bowmanville,
L 1C 3K3 advised prior to the meeting that he would not be in
attendance.
(n) Fred Archiblad, 6275 Liberty Street North, R.R. #5, Bowmanville,
L 1 C 3K6 advised prior to the meeting that he would not be in
attendance.
Resolution #GPA-272-02
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :23 a.m.
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PUBLIC MEETiNG
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June 17, 2002
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following application:
(a) Clarington Official Plan Amendment - Prestonvale Road
Applicant: Municipality of Clarington
The Planning Services Department sent public notice for the official plan
amendment application by first class mail to all property owners fronting
on Prestonvale Road between Bloor Street and Robert Adams Drive, as
well as individuals who expressed an interest in the future planning of the
road at the open house held in February, 2002 by the Engineering
Services Department. Additionally, public notice for the official plan
amendment application was placed in the local newspapers on Friday,
May 24, 2002. The notice procedure followed is in compliance with the
Ontario Regulations made under the Planning Act.
(a) Report PSD-062-02 - Clarington Official Plan Amendment and
Rezoning Applications - The purpose and effect of the application is
to amend the designation of Prestonvale Road as shown on Map B2
within the Official Plan from a "Local Road" to a "Collector Road".
No one spoke in opposition to this application.
Heather Waters, 46 Robert Adams Drive, Courtice, L 1 E 1 V1
circulated a hard copy of her presentation wherein she noted that she
and other concerned residents who live in the neighbourhood west of
Prestonvale Road sometimes known as the Whitecliffe Neighbourhood
are in support of this application. The residents believe that Council's
decision to approve this proposal will have an important impact on the
safety and the environment of their neighbourhood. In her estimation, if
Prestonvale Road is classified as a local road, this would have the effect
of forcing traffic down Robert Adams Drive and increasing volumes of
traffic which are already beyond safe levels. She requested that the
Committee approve the application.
PLANNING SERVICES DEPARTMENT
Clarington Official
Plan Amendment
Applicant: Mun.
of Clarington
COPA2002-007
Resolution #GPA-273-02
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report PSD-062-02 be received;
THAT the Official Plan Amendment initiated by the Municipality of
Clarington be referred back to staff for further processing and the
preparation of a subsequent report; and
THAT all interested parties listed in Report PSD-062-02 and any
delegations be advised of Council's decision.
"CARRIED"
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June 17, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Confidential
Report - Legal
Matter
Courtice Hwy. 2
Corridor and Main
Central Area Study
COPA 2001-002
Rezoning
Application
Applicant: LDB
Holding Ltd.
ZBA2001/019
Clarington Official
Plan Amendment and
Rezoning Appl.
Applicant: Ganaraska
Properties Ltd.
Resolution #GPA-274-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT the meeting be "closed" for consideration of Confidential Report
PSD-064-02 pertaining to a legal matter.
"CARRIED"
Resolution #GPA-275-02
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-276-02
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-063-02 be received and referred back to staff for
consideration of the additional comments made by the residents and
report back in the Fall.
"CARRIED"
Resolution #GPA-277-02
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-065-02 be received and tabled until consideration of
Report PSD-063-02 has taken place in the Fall.
"CARRIED"
Resolution #GPA-278-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the committee recess for lunch until 1 :05 p.m.
"CARRIED"
The meeting reconvened at 1 :05 p.m.
Councillor Schell chaired this portion of the meeting.
Mayor Mutton stated a pecuniary interest with respect to Report
PSD-066-02; vacated his chair and refrained from discussion and voting
on the subject matter; Mayor Muttons' father is an employee of Cowan
Buick-Pontiac Ltd.
Resolution #GPA-279-02
Moved by Councillor Ping Ie, seconded by Councillor Robinson
THAT Report PSD-066-02 be received;
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June 17, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Removal of
Holding
Applicant: Tunney
Planning Inc.
ZBA2002/015
Rezoning Appl.
Applicant: Orchard
Park Estates
(Bowmanville) Inc.
THAT Amendment No. 28 to the Clarington Official Plan to permit a
parking lot in association with an existing motor vehicie sales
establishment be adopted, and that the necessary by-law be passed;
THAT the rezoning application to permit a parking lot in association with
an existing motor vehicle sales establishment be approved, and that the
necessary by-law be passed;
THAT a copy of Report PSD-066-02 be forwarded to the Region of
Durham; and
THAT all interested parties listed in Report PSD-066-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-280-02
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-067-02 be received;
THAT the by-law attached to Report PSD-067-02 to remove the Holding
(H) symbol be approved and forwarded to the Regional Municipality of
Durham; and
THAT all interested parties listed in Report PSD-067 -02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-281-02
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report PSD-068-02 be received;
THAT the rezoning application submitted by Orchard Park Estates
(Bowmanville) Inc. be approved as contained in Attachment 2 to Report
PSD-068-02; and
THAT all interested parties listed in Report PSD-068-02 and any
delegations be advised of Council's decision.
"CARRIED"
Monitoring the Resolution #GPA-282-02
Decisions of the
Committee of Moved by Councillor MacArthur, seconded by Councillor Trim
Adjustment for the
Meeting June 6, 2002 THAT Report PSD-069-02 be received; and
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June 17. 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Alteration to
Designated Heritage
Buildings
PLN 34.5.2.29
Proposed
Heritage
Designation
RE 34.5.2.63
Removal of Holding
Symbol
Applicant: George
Smith
THAT Council concur with decisions of the Committee of Adjustment
made on June 6, 2002 for Applications A2002/006, A2002/024,
A2002/027, A2002/029 and A2002/030 and that staff be authorized to
appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
"CARRIED"
Resolution #GPA-283-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-070-02 be received;
THAT as the Local Architectural Conservation Advisory Committee has
no objection to the application for alteration to construct an addition
between St. George's Anglican Church and the Parish Hall, permission
be granted in accordance with Section 33 (4) of the Ontario Heritage Act,
R.S.O. 1999 for the joining addition as requested; and
THAT the Local Architectural Conservation Advisory Committee, the
Wardens of St. George's Anglican Church and the Ontario Heritage
Foundation be advised of Council's decision.
"CARRIED"
Resolution #GPA-284-02
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-071-02 be received;
THAT the request of the Local Architectural Conservation Advisory
Committee to designate 5311 Acres Road, Part Lot 4, Concession 5,
former Township of Darlington as a historical structure be approved;
THAT the Clerk prepare the required notice of intent pursuant to the
provisions of the Ontario Heritage Act and report back to Council
following the prescribed notification period; and
THAT all interested parties listed in Report PSD-071-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-285-02
Moved by Councilior Pingle, seconded by Councillor Trim
THAT Report PSD-072-02 be received;
THAT the application submitted by George Smith on behalf of 2001544
Ontario Limited to remove the Holding (H) symbol for Phase II of the
Robinson Ridge subdivision be approved;
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June 17, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Removal of
Part Lot Control
Applicant: 1441660
Ontario Inc.
ZBA2001-023
THAT the by-law attached to Report PSD-072-02 to remove the Holding
(H) symbol be passed and a copy forwarded to the Regional Municipality
of Durham Planning Department; and
THAT all interested parties listed in Report PSD-072-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-286-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report PSD-073-02 be received and referred back to staff; and
THAT staff be directed to report back to Council on June 24,2002
regarding the possibility of including lots 9 to 44 on Plan 40M-1994 within
the proposed part lot control by-law.
"CARRIED"
ENGINEERING SERVICES DEPARTMENT
Councillor MacArthur chaired this portion of the meeting.
Clarington Transit
Bowmanville Bus
Loop Update
Resolution #GPA-287-02
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report EGD-32-02 be received;
THAT the Purchasing By-law 94-129 be waived and approval granted to
lease a transit bus to provide additional capacity to the transit service in
the Bowmanville urban area;
THAT a by-law be passed to authorize the Mayor and Clerk to execute
an agreement on behalf of the Municipality of Clarington with SoN Diesel
for the purpose of leasing a transit bus;
THAT a by-law be passed to approve the transit fare structure to
commence on September 3, 2002 as detailed in Report EGD-32-02;
THAT the costs for the lease of the transit bus and its operations be
financed from the redirected GO Transit capital allocation from the
Region of Durham; and
THAT the by-laws attached to Report EGD-32-02 be approved.
"CARRIED"
Schickedanz North Resolution #GPA-288-02
Subdivision, Phase 1
'Certificate of Moved by Councillor Schell, seconded by Councillor Robinson
Acceptance'
THAT Report EGD-33-02 be received; and
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June 17, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
River Valley Estates
Subdivision, Phase 4
Plan 40M-1691
'Certificate of
Acceptance'
Willowbrook
Subdivision
Pian 40M-1676
'Certificate of
Acceptance'
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Stormwater Detention Facility and
Appurtenances constructed within Plan 10M-829.
and
THAT Report EGD-34-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Roads and Above Ground Services,
which include roads and other related Works constructed within
Plan 40M-1691; and
THAT Council approve the by-laws attached to Report EGD-34-02,
assuming certain streets within Plan 40M-1691, and within adjacent
Plan 10M-798, as public highway.
and
THAT Report EGD-35-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Roads and Above Ground Services,
which include roads and other related Works, constructed within
Plan 40M-1676 and Bradshaw Street; and
THAT Council approve the by-law attached to Report EGD-35-02,
assuming certain streets within Plan 40M-1676 as public highways.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
Courtice Memorial
Park
Pesticide Use
Resolution #GPA-289-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report OPD-011-02 be received;
THAT the funds for the Municipality's contribution for 2002 of
approximately $900.00 be derived from Account 7007-00000-0252,
Unclassified Administration Taxes Written Off; and
THAT both Church Organizations be advised of Council's decision.
"CARRIED"
Resolution #GPA-290-02
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report OPD-012-02 be received for information;
THAT Mrs. Eyre, Mr. & Mrs. Olenick, My Home - Our Environment and
the Integrated Pest Management Council of Ontario be advised of
Council's decision;
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June 17, 2002
OPERATIONS DEPARTMENT CONT'D.
THAT a Volunteer Pesticide Use Committee be established to work in
partnership with the Municipality;
THAT a copy of Report OPD-012-02 be forwarded to Alex Shepherd, MP
and John O'Toole, MPP; and
THAT the Municipality investigates the implementation of an Integrated
Pest Management Program.
"CARRIED"
Councillor Robinson chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly Response
Report, May, 2002
Resolution #GPA-291-02
Moved by Councillor Pingle, seconded by Councillor Rowe
THAT Report ESD-010-02 be received for information.
"CARRIED"
Bill 148 - Amendments Resolution #GPA-292-02
To Emergency
Pians Act Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report ESD-011-02 be received;
THAT the Director of Emergency Services be identified as the
Emergency Planning Co-ordinator for the Municipality of Clarington; and
THAT the following Resolution attached to Report ESD-011-02 be
adopted by Council;
WHEREAS all Municipalities in Ontario are facing mandatory
requirements to develop and implement an Emergency
Management Program consisting of an emergency plan, training
programs and exercises for employees and others involved in
emergency response, public education and other elements
prescribed by regulation;
AND WHEREAS the Municipality of Clarington has extraordinary
emergency planning needs as host Municipality for the
Darlington Generation Station:
THEREFORE BE IT RESOLVED that the Federal and Provinciai
governments be requested to provide funding for the Municipality
of Clarington and other host nuclear communities facing
distinctive financial needs, to assist in the requirements for
emergency planning and preparation;
THAT the Council resolution be circulated to the City of Pickering
and the Municipality of Kincardine for their endorsement; and
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June 17, 2002
EMERGENCY SERVICES DEPARTMENT CONT'D.
THAT the Council resolution be circulated to all local Federal and
Provincial Members of Parliament and all members of the
Canadian Nuclear Host Communities Association.
"CARRIED"
Automatic Aid Resolution #GPA-293-02
Agreement - Highway
401 Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report ESD-012-02 be received; and
THAT the Automatic Aid Agreement between the City of Oshawa and the
Municipality of Clarington be approved.
"CARRIED"
COMMUNITY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
Councillor Ping Ie chaired this portion of the meeting.
CLERK'S DEPARTMENT
Parking Report
For month of
April, 2002
Resolution #GPA-294-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CLD-24-02 be received; and
THAT a copy of Report CLD-24-02 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
Cedarcrest
Beach Road
Parking
Resolution #GPA-295-02
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report CLD-25-02 be received;
THAT staff be authorized to proceed with moving Cedarcrest Beach
Road in the area of 67 to 75 Cedarcrest Beach Road north from its
present location;
THAT the cost (estimated at approximately $10,000.00) be obtained from
the Loosetop Maintenance Account No. 7209-00411-X;
THAT the residents of Cedarcrest Beach Road be allowed to purchase
two annual parking passes at the cost of one monthly pass to park up to
two of their private motor vehicles on the north side of the road; and
THAT the residents of Cedarcrest Beach Road be advised of Council's
decision.
31 fARRIED"
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June 17, 2002
CLERK'S DEPARTMENT CONT'D.
Parking Report
For the month of
May, 2002
Animal Services
Report for month
May, 2002
Half-Masting of
Flags
Resolution #GPA-296-02
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report CLD-26-02 be received; and
THAT a copy of Report CLD-26-02 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
Resolution #GPA-297-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CLD-27-02 be received for information; and
THAT a copy of Report CLD-27-02 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-298-02
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report CLD-28-02 be received;
THAT the flags at municipal facilities be lowered to half mast as a sign of
mourning in the following instances:
On the death of, up to and including the day of the funeral for the
following:
. Reigning Monarch or a member of the immediate Royal Family
(spouse, son or daughter, father, mother, brother or sister of the
Reigning Monarch)
. The present or a former Governor General
. The present or a former Prime Minister
. The Lieutenant Governor
. The Premier
. Current Durham Member of Parliament and Member of
Provincial Parliament, current or former Mayor
. Current Member of Council
. Any other person whom it is desired to so honour
. Any day declared as a day of mourning by the Federal or
Provincial Governments
. On the day of the funeral only for a current member of full-time
staff, or any other person whom it is desired to so honour; and
THAT a copy of the policy be forwarded to the various community hall
boards for their information and implementation, if desired.
"CARRIED"
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June 17, 2002
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
VIP Area-
American Le Mans
Series
Tender CL2002-20,
Driveway Paving
.
Resolution #GPA-299-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report COD-29-02 be received;
THAT the Communications and Tourism Division be authorized to
pursue additional sponsorships for the VIP Hospitality Entertainment
area similar to the Back Yard Festival; and
THAT Council approve the maximum expenditure of $15,000.00
(Account #771 0-X-0228) in seed money to be replenished as
sponsorships come in.
"CARRIED"
Resolution #GPA-300-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report COD-30-02 be received;
THAT Tri-Son Contracting Inc., Port Perry, Ontario, with a total bid
amount in the amount of $58,850.00, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2002-20, be
awarded the contract for Driveway Paving; and
THAT the funds expended be provided from the 2002 Operations
Budget.
"CARRIED"
Resolution #GPA-301-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Confidential Reports COD-31-02 and COD-32-02 be referred to
the end of the agenda to be considered at a "closed" meeting.
"CARRIED"
Lease Agreement Resolution #GPA-302-02
Courtice Community
Complex - Moved by Councillor MacArthur, seconded by Councillor Robinson
Clarington Kids Inc.
.
THAT Report COD-33-02 be received;
THAT a monthly fee of $6,532.44 for the period July 15, 2002 to July 14,
2003 and $6,653.38 for the period July 15, 2003 to July 14, 2004, and
$6,774.19 for the period July 15, 2004 to July 14, 2005 and $6,895.17 for
the period July 15, 2005 to July 14, 2006 be approved; and
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June 17,2002
CORPORATE SERVICES DEPARTMENT CONT'D.
Lease Agreement
Bethesda House of
Mercy
FINANCE DEPARTMENT
THAT the By-law marked Schedule "A" attached to Report COD-33-02,
authorizing the Mayor and Clerk to execute the lease agreement with
Clarington Kids Inc. (Janice and Randy Brown) be forwarded to Council
for approval.
"CARRIED"
Resolution #GPA-303-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report COD-34-02 be referred to the end of the agenda.
"CARRIED"
There were no items considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
Election of
Regional Chair
Resolution #GPA-304-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report ADM-06-02 be received;
THAT as soon as is reasonably practicable after the Municipal Act, 2001
("New Act") comes into force on January 1, 2003, Regional Council pass
a resolution under subsection 218(7) requesting that the Lieutenant
Governor-in-Council pass a regulation under subsection 218(6)
authorizing the Region of Durham to exercise power under index section
218 of the New Act by by-law to:
(a) change the composition of the Regional Council by requiring that the
Regional Chair as head be appointed by the members of the
Regional Council from the members who either are elected Regional
Councillors or elected as the mayors of the lower-tier municipalities
within the Region of Durham;
(b) require that the Regional Chair on his or her appointment as such is
no longer entitled to hold office either on the Council of a lower-tier
municipality or on the Regional Council; and
(c) require the appointment of the Regional Chair to be by secret ballot
of the members of the Regional Council with the votes weighted
either by the assessment in or by the population of each of the lower-
tier municipalities:
and forward the resolution of Regional Council to the Minister of
Municipal Affairs and Housing;
THAT forthwith after the regulation referred to in Recommendation 1 is
passed, Regional Council pass the necessary by-law to give effect to the
changes referred to in the regulation;
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June 17,2002
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT CONT'D.
THAT Regional Council recommend to its successor whose members
will take office on December 1, 2003, that at their first meeting they
appoint as Regional Chair for the term of the successor Regional
Council, one of their number who is elected as a Regional Councillor or
as a Mayor of a lower-tier municipality in the Region of Durham; and
THAT a by-law be passed by Regional Council pursuant to subsection
233(f) of the Municipal Act, 2001 to provide for the appointment of the
Regional Chair by secret ballot, FORTHWITH.
"CARRIED LATER IN THE MEETING"
(SEE FOLLOWING MOTION)
Resolution #GPA-305-02
Moved by Councillor Ping Ie, seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-304-02 be amended by adding the
following wording thereto:
"THAT staff investigate the feasibility of having the vacant seat
left by the Regional Chairman filled by his/her runner up of the
election at the local municipality rather than the local municipality
having to hold a by-election."
"MOTION LOST"
The foregoing Resolution #GPA-304-02 was then put to a vote and
CARRIED.
UNFINISHED BUSINESS
Presentation on
Pesticides
Appointment of
Town Crier
Resolution #GPA-306-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Mary Anne Pietrusiask be thanked for her informative presentation
on pesticides and that she be forwarded a copy of Report OPD-12-02.
"CARRIED"
Resolution #GPA-307-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT staff review, solicit input from the B.I.A.'s, and report on the
appointment of an official Town Crier for the Municipality of Clarington.
"CARRIED"
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June 17, 2002
UNFINISHED BUSINESS CONT'D.
Courtice
Secondary School
Team Electric Car
Program
Lease Agreement
Bethesda House of
Mercy
OTHER BUSINESS
Resolution #GPA-308-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Council endorse some level of sponsorship for the Courtice
Secondary School Team Electric Car Program and that the Corporate
Services Department prepare a Report for submission to Council on
June 24, 2002.
"CARRIED"
Resolution #GPA-309-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the committee recess for 5 minutes and reconvene at a "closed"
meeting for consideration of Confidential Reports COD-31-02 and
COD-32-02 pertaining to personnel matters.
"CARRIED"
Resolution #GPA-31 0-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-311-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report COD-34-02 be received; and
THAT the By-law marked Schedule "A" attached to Report COD-34-02,
authorizing the Mayor and the Clerk to execute a lease agreement with
Bethesda House of Mercy be forwarded to Council for approval.
"CARRIED LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-312-02
Moved by Councillor Pingle, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-311-02 be amended by adding the
following wording thereto:
"THAT the terms of the lease be for one year with option to
renew for three concurrent years".
The foregoing Resolution #GPA-311-02 was then put to a vote and
CARRIED AS AMENDED.
There were no items considered under this section of the agenda.
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June 17, 2002
Resolution #GPA-313-02
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT the meeting adjourn at 2:33 p.m.
"CARRIED"
MAYOR
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