HomeMy WebLinkAbout05/21/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
May 21,2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Tuesday, May 21, 2002 at
7:00 p.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana (until 8:45 p.m.)
Solicitor, D. Hefferon
Manager, Emergency Services, W. Hesson (unlil8:20 p.m.)
Director of Operations, F. Horvath (until 8:20 p.m.)
Director of Corporate Services, M. Marano (until 8:20 p.m.)
Director of Finance/Treasurer, N. Taylor (until 8:20 p.m.)
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
There were no Disclosures of Pecuniary Interest stated at this meeting.
MINUTES
Resolution #GPA-222-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT the minutes of a reguiar meeting of the General Purpose and
Administration Committee held on May 6, 2002 be approved.
"CARRIED"
Mayor Mutton advised that the Clarington Backyard Festival was a
success with an attendance in excess of ten thousand people and he
thanked Mosport for the use of their site and all sponsors.
Councillor Trim advised that the Regional Municipality of Durham is
actively pursuing receiving input regarding the smoking by-law and
informed Members of the Committee that at 7:00 p.m. on June 26, 2002
an open forum will be held at the Garnet Rickard Recreation Complex for
reviewing input from members of the public.
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DELEGATIONS
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May 21,2002
Councillor Robinson noted that on Friday, May 17, 2002, the municipality
was presented with a Certificate of Appreciation in recognition of the
municipality's support for the Royal Canadian Heritage Hike.
Councillor MacArthur advised that he represented the municipality at the
Courtice Carnival which was held by the Courtice Lions Club and this
event was very successful.
(a) George Duncan Colbourne, 90 Queen Street, Bowmanville,
L 1C 1 M6 - re: Report PSD-046-02 was called but was not present.
(b) Teresa Vanhaverbeke, 20 Robert Street W., Unit A,
Newcastle, L 1 B 1 C6 - expressed support for the recommendations
contained in Report PSD-046-02.
(c) Bill Humber, Old Bowmanville Neighbourhood Association,
15 Beech Avenue, Bowmanville, L 1C 3A1 - re: Report
PSD-048-02 advised that the residents are appreciative of the spirit of
cooperation and the commitment from all parties towards the potential
designation of a portion of the Bowmanville Urban Area as a Heritage
Conservation District. He hopes that the plan will be fully implemented
and suggested that the boundary lines not be too restrictive.
Resolution #GPA-223-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting be "closed" to hear the delegations of Max Lycett, RR #1,
Orono, LOB 1 MO and Mel Hartwig, RR #2, Orono, LOB 1 MO pertaining to
Confidential Report EGD-26-02 regarding a property matter.
"CARRIED"
(f) WiI Blight, 99 Mill Street, P.O. Box 232, Orono, LOB 1 MO
- re: Confidential Report EGD-26-02 expressed concerns
pertaining to the potential removal of twenty-six trees, conflicting
perceptions of property lines, devaluation of his property if two
houses are allowed to be erected adjacent to his and adjacent
properties draining onto his property.
(g) Joseph and Merridy Ann Burt, 107 Mill Street, Orono,
LOB 1 MO - re: Confidential Report EGD-26-02 were called but
were not present.
(h) Hugh Neill, 2111 Prestonvale Road, Courtice, L 1 E 2S2
- re: Report EGD-28-02 advised prior to the meeting that he
would not be addressing Members of the Committee.
(i)
Joe Matasic, 4 Hampstead Gate, Courtice, L 1 E 1V2
expressed support for the recommendations contained in Report
EGD-28-02 and suggested that additional traffic on Robert
Adams Drive would be totally unacceptable to the residents.
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G.P. & A. Minutes
PUBLIC MEETING
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May21,2002
Resolution #GPA-224-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 7:40 p.m.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following application:
(a) Rezoning Application
Applicant: Orchard Park Estates (Bowmanville) Inc.
Part Lot 10, Concession 2, Former Town of Bowmanville
The Planning Services Department sent public notice for the rezoning
application, by first class mail on April 17, 2002 to all property owners
within 120 metres of the subject property in accordance with the latest
municipal assessment record. A public notice was also posted on the
property in question. The notice procedure followed was in compliance
with the Ontario Regulations made under the Planning Act.
(a) Report PSD-045-02 - Rezoning Application- The purpose and effect
of the application is to rezone lands from Environmental Protection
(EP) to Urban Residential (R1) to permit the development of 2 semi-
detached (link) dwelling units on Scottsdale Drive and to increase the
lot depth for 16 semi-detached lots fronting onto Barlow Court and
Swindells Street.
No one spoke in opposition to or in support of this application.
Susan Zucchero, Orchard Park Estates (Bowmanville) Inc. 1140
Sheppard Avenue North, Unit 12, Toronto, M3K 2A2 appeared on
behalf of the applicant and expressed support for the recommendations
contained in Report PSD-045-02.
PLANNING SERVICES DEPARTMENT
Rezoning Appl.
Applicant: Orchard
Park Estates
(Bowmanville) Inc.
Resolution #GPA-225-02
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report PSD-045-02 be received;
THAT the rezoning application submitted by Orchard Park Estates
(Bowmanville) Inc. be referred back to staff for further processing and
preparation of a subsequent report; and
THAT all interested parties listed in Report PSD-045-02 and any
delegations be advised of Council's decision.
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"CARRIED"
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May 21,2002
PLANNING SERVICES DEPARTMENT CONT'D.
Rezoning Appl.
Applicant: Sylvia
Vanhaverbeke
Monitoring the
Decisions of the
Committee of
Adjustment for the
Meeting May 2, 2002
Heritage
Conservation
District
File: PLN 34.2.4.1
Resolution #GPA-226-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-046-02 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of
the former Town of Newcastle, submitted by Theresa Vanhaverbeke, on
behalf of Sylvia Vanhaverbeke, be approved and that the amending by-
law, as per Attachment 3 to Report PSD-046-02, be forwarded to Council
for approval;
THAT a copy of Report PSD-046-02 and Council's decision be forwarded
to the Region of Durham Planning Department; and
THAT all interested parties listed in Report PSD-046-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-227-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report PSD-047-02 be received; and
THAT Council concurs with decisions of the Committee of Adjustment
made on May 2,2002 for Applications A2002/019 to A2002/022 inclusive
and that staff be authorized to appear before the Ontario Municipal
Board to defend the decisions of the Committee of Adjustment.
"CARRIED"
Resolution #GPA-228-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report PSD-048-02 be received for information:
THAT all interested parties listed in Report PSD-048-02 and any
delegations be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-229-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-228-02 be amended by adding the
following wording thereto: "and
THAT any reference to designated political representation on the steering
committee be deleted from Paragraph 3.3 of Report PSD-048-02."
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"CARRIED"
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May 21, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Confidential
Report -
Property Matter
The foregoing Resolution #GPA-228-02 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-230-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Confidential Report PSD-049-02 be referred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Confidential
Report - Property
Matter
Newcastle Bond
Head Ratepayers
Association -
Traffic Concerns
Resolution #GPA-231-02
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Confidential Report EGD-26-02 be referrred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-232-02
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report EGD-27-02 be received;
THAT the request for an all-way stop at the intersection of Mill Street
South/Port of Newcastle Drive and Clarke Street be denied;
THAT the existing traffic controls related to the Port of Newcastle
development and the intersection of Mill Street and Port of Newcastle be
approved by Council;
THAT Durham Regional Police be requested to provide periodic
enforcement of the "fail to stop" violations for northbound traffic on Mill
Street at the intersection with Port of Newcastle Drive in Newcastle: and
THAT Council approve the by-law attached to Report EGD-27-02.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-233-02
Moved by Mayor Mutton, seconded by Councillor Trim
THAT the foregoing Resolution #GPA-232-02 be amended by deleting the
word "denied" from the second paragraph and replacing it with the word
"approved"; and
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G.P. & A. Minutes
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May 21, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
Prestonvale Road
Improvements
THAT the third paragraph be deleted in its entirety.
"CARRIED"
The foregoing Resolution #GPA-232-02 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-234-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report EGD-28-02 be received;
THAT a copy of Report EGD-28-02 be provided to residents who
attended the Information Centre;
THAT the "Traffic Analysis and Classification Review" report prepared for
Prestonvale Road prepared by Totten Sims Hubicki Associates (TSH) be
submitted to the Clarington Traffic Management Advisory Committee
along with comments received at the Information Centre for their
information;
THAT staff be authorized to commence preparation of an application to
amend the Clarington Official Plan to redesignate Prestonvale Road from
Bloor Street to Robert Adams Drive as a collector road from its current
designation of local road; and
THAT a public meeting be scheduled as soon as possible for
consideration of this issue.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
Bowmanville
Branch Library/MAC
Expansion
Resolution #GPA-235-02
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report OPD-009-02 be received for information.
"CARRIED"
EMERGENCY SERVICES DEPARTMENT
Councillor Robinson chaired this portion of the meeting.
Monthly Response
Report - April, 2002
Resolution #GPA-236-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report ESD-009-02 be received for information.
"CARRIED"
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May21,2002
COMMUNITY SERVICES DEPARTMENT
CLERK'S DEPARTMENT
Animal Monthly
Report for the Month
of April, 2002
Appointment of
By-law Officers
To the Municipal
Law Enforcement
There were no items considered under this section of the agenda.
Councillor Ping Ie chaired this portion of the meeting.
Resolution #GPA-237-02
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report CLD-20-02 be received for information; and
THAT a copy of Report CLD-20-02 be forwarded to Animal Alliance of
Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-238-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Report CLD-23-02 be received;
THAT Jacqueline Mainguy be appointed as a Municipal Law
Enforcement Officer;
THAT Stephen Grigg and Kathe Groen be appointed as temporary
Parking Enforcement Officers; and
THAT the By-laws appointing Jacqueline Mainguy, Stephen Grigg and
Kathe Groen be approved.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CL2002-5, One
(1) 2002 Cab &
Chassis, 35,000
GVW
Resolution #GPA-239-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-019-02 be received;
THAT Altec Industries Ltd., Milton, Ontario, with a total bid in the amount
of $154,361.05 (including taxes and trade-in), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-5, be awarded the contract to supply One (1) 2002 Cab
and Chassis, 35,000 GVW, as required by the Municipality of Clarington,
Operations Department; and
THAT the funds be provided from the 2002 Operations Vehicle/Heavy
Equipment Account #7203-00000-0504.
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"CARRIED"
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FINANCE DEPARTMENT
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May 21,2002
There were no items considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
UNFINISHED BUSINESS
OTHER BUSINESS
Confidential
Report - Property
Matter
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
Resoiution #GPA-240-02
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT the meeting be "closed" for consideration of Confidential Reports
PSD-049-02, EGD-26-02 and verbal Confidential Report of the Director
of Planning Services regarding property matters.
"CARRIED"
Resolution #GPA-241-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-242-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Confidential Report EGD-26-02 be received;
THAT Part 4, Plan 40R-XXXXX (shown on the Key Map-
Attachment 1) to Confidential Report EGD-26-02, being part of the
unnamed street between Blocks 2 and 3, according to C. G. Hanning's
Plan, of the Village of Orono, be declared to be surplus property and the
appropriate by-law be passed;
THAT staff be authorized to advertise a public hearing, as required by
the Municipal Act, to stop up and close and authorize conveyance of a
portion of the unnamed street between Blocks 2 and 3 of C. G.
Hanning's Plan of the Village of Orono to Mel Hartwig and Max Lycett;
THAT, if following the public hearing, Council approves the by-law to
stop up and close and convey Part 4, Plan 40R-XXXXX, the Mayor and
Clerk be authorized to execute the necessary documents to complete
the transaction;
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ADJOURNMENT
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May 21,2002
THAT the Clerk obtain written approval of the by-law to close and
convey Part 4, Plan 40R-XXXXX, be registered mail, from the Region of
Durham; and
THAT Mel Hartwig and Max Lycett be advised of Council's decision.
"CARRIED"
Resolution #GPA-243-02
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT the meeting adjourn at 9:15 p.m.
"CARRiED"
MAYOR
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