HomeMy WebLinkAbout05/06/2002
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THE MUNICIPAliTY OF CLARINGTON
General Purpose and Administration Committee
May 6, 2002
Minutes of a meeting of the General
Purpose and Administration Com(Tlittee
held on Monday, May 6, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana (until 11 :10 a.m.)
Director of Emergency Services/Fire Chief, M. Creighton (until 11 :20 a.m.)
Director of Planning Services, D. Crome
Solicitor, D. Hefferon (attended at 10:00 a.m.)
Director of Operations, F. Horvath (until 11 :10 a.m.)
Director of Corporate Services, M. Marano (until 11 :20 a.m.)
Manager, Community Planning, Planning Services, Bin Newell (attended at 11 :20 a.m.)
Human Resources Manager, S. Schweizer (attended at 10:40 a.m. until 11 :20 a.m.)
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Robinson indicated that he would be stating a Disclosure of
Pecuniary Interest with respect to the delegation of Glenn Case regarding
the Port Granby Project.
MINUTES
Resolution #GPA-197-02
Moved by Councillor Schell, seconded by Councillor Pingle
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on April 29, 2002 be approved.
"CARRIED"
Mayor Mutton expressed deep regret for the passing of Mrs. Marian
Henning, who for the past twenty years, has been a part-time
Concession Supervisor for the municipality and has been a dedicated
volunteer with many organizations including the Girl Guides of Canada.
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G.P. & A. Minutes
DELEGATIONS
PUBLIC MEETING
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May 6, 2002
Mayor Mutton read excerpts of correspondence sent to him wherein
Minister Dhaliwal expressed strong support for the Iter project as well as
stating that President Bush has requested that Canada seriously
consider American participation in this project.
Mayor Mutton also stated that an individual has been charged under the
Garbage Dumping By-law and has pled guilty to same.
Councillor Robinson stated a pecuniary interest with respect to the delegation of
Glenn Case regarding the Port Granby Project. Councillor Robinson resides in
close proximity of the subject lands.
(a)
Glenn Case, Director, Port Hope Area Initiative,S Mill Street S.,
Port Hope, L 1A 2S6 - reo Update on Port Granby Project circulated a
copy of his power point presentation which addressed the following:
One initiative - two projects
Port Granby long term LLRW Management Project
Port Hope long term LLRW Management Project
Arial view of the Port Granby Waste Management Facility
Proposed shoreline protection works
Projected timeline
Port Hope Area Initiative Overview
Environmental Assessment
Scope of the Environment Assessments
PHAI activities of date
Port Granby Project initial studies
Port Granby Project EA Studies initiated; and
Communications underway.
(b)
Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1
circulated a copy of her presentation dated April 29, 2002
wherein she noted that her groundwater is already contaminated
by the spreading of manure on the site or from the ditch full of
garbage from which the bacteria entered and polluted the
ground water coming towards her and her neighbours'
properties. She requested that an inorganic test of her well
water be taken by the Regional Environmental Laboratory and
that the Municipality of Clarington foot the bill for such test to
have the water tested at any other laboratory. She also
requested that the municipality establish a series of by-laws to
protect the residents from their water being contaminated by
farming or private activities.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Rezoning and Site Plan Applications
Applicant: Imperiai Oil
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G.P. & A. Minutes
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May 6, 2002
PUBLIC MEETING CONT'D.
The Clerk's Department sent public notice for the rezoning application by
first class mail on or before April 6, 2002 to all property owners within
120 metres of the subject property in accordance with the latest
municipal assessment record. Public notices were also posted on the
property in question. The notice procedure followed is in compliance
with the Ontario Reguiations made under the Planning Act.
(a) Report PSD-039-02 - Rezoning and Site Plan Applications - The
purpose and effect is to rezone the property from the Service Station
Commercial (C7) and Special Purpose Commercial (C5) Zones to
permit the development of a convenience store and car wash in
addition to the existing Service Station.
No one spoke in opposition to or in support of this application.
Murray Evans, Evans Planning, 28 Ellery Drive, Richmond Hill,
L4C 8Z6 and Terry Addington, Imperial Oil Limited, P.O. Box 56613,
8601 Warden Avenue, Markham, L3R OM6 displayed a digitally
enhanced rendering of the proposal, stating that this plan will "modernize
and freshen up" the site. The applicant has met with the adjoining
neighbours to discuss the proposal and a solid wood fence will be
installed around the perimeter of the site.
PLANNING SERVICES DEPARTMENT
Rezoning and Site
Approval Appl.
Applicant: Imperial
Oil Limited
Proposed Draft
Plan of Subdivision
Applicant: West
Developments Ltd.
Resolution #GPA-198-02
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-039-02 be received;
THAT the rezoning application submitted by Evans Planning on behalf of
Imperial Oil Limited be referred back to staff for further processing and
preparation of a subsequent report; and
THAT all interested parties listed in Report PSD-039-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-199-02
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-041-02 be received;
THAT the application for proposed draft plan of subdivision
S-C-2001-003 submitted by West Bowmanville Developments Ltd. be
approved subject to the conditions contained in Attachment 5 to Report
PSD-041-02;
THAT the application for Zoning By-law Amendment ZBA 2001-021
submitted by West Bowmanville Developments Ltd. be approved as
contained in Attachment 6 to Report PSD-041-02;
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G.P. & A. Minutes
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May 6, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Application for
Removal of Holding
Applicant: Green
Martin Holdings Ltd.
THAT the Durham Region Planning Department be forwarded a copy of
Report PSD-041-02 and Council's decision; and
THAT all interested parties listed in Report PSD-041-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-200-02
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT Report PSD-042-02 be received;
THAT the request for the removal of "Holding (H)" symbol for the lands
shown on Attachment 1 to Report PSD-042-01 within the Clarington
Corners development be approved and that the by-law contained in
Attachment 2 to Report PSD-042-02 be enacted and forwarded to the
Region of Durham; and
THAT all interested parties listed in Report PSD-042-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-201-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Confidential Reports PSD-043-02 and PSD-044-02, and the
Confidential verbal report of the Director of Planning Services pertaining
to property matters be referred to the end of the agenda to be considered
at a "closed" meeting.
"CARRIED"
ENGINEERING SERVICES DEPARTMENT
Councillor MacArthur chaired this portion of the meeting.
Heritage Plaques
On Municipal Parks
And Open Space
Resolution #GPA-202-02
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report EGD-23-02 be received;
THAT Council approve the policy attached to Report EGD-23-02 for the
provision of heritage plaques on municipal parks and open space;
THAT the plaque cost of approximately $1 ,000 be funded from
Engineering Services 2002 Budget; and
THAT Mr. and Mrs. Jose be advised of Council's decision and thanked
for their suggestion.
"CARRIED"
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G.P. & A. Minutes
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May 6, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
Vaiiant Subdivision,
Phase 1 A,
Plan 40M-1852
Resolution #GPA-203-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-24-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Phase 1A, part of
Plan 40M-1852; and
THAT Council approve the by-law attached to Report EGD-24-02,
assuming certain streets within Phase 1A, part of Plan 40M-1852 as
public highways.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
Volunteers
OPERATIONS DEPARTMENT
Resolution #GPA-204-02
Lease Arrangement
With Toronto Great
Lakes College
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report OPD-006-02 be received;
THAT the Safety Guidelines for Volunteers be approved;
THAT the appropriate Department take a leadership role in reviewing
volunteer activities on municipal property; and
THAT the appropriate Department meet with existing committees and
voiunteer associations to explain and promote the Safety Guidelines.
"CARRIED"
Resolution #GPA-205-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report OPD-007-02 be received;
THAT a lease agreement between the Municipality of Clarington and the
Toronto Great Lakes Coilege be approved, as set out in Attachment 1 to
Report OPD-007-02; and
THAT the By-law marked as Attachment 2 to Report OPD-007-02, be
approved authorizing the Mayor and Clerk to execute the necessary
agreement.
"CARRIED"
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G.P. & A. Minutes
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May 6, 2002
OPERATIONS DEPARTMENT CONT'D.
West Nile
Virus
Resolution #GPA-206-02
Moved by Councillor MacArthur, seconded by Councillor Ping Ie
THAT Report OPD-008-02 be received;
THAT the Municipality of Clarington endorse the West Nile Virus
Response Plan in principle; and
THAT the Region of Durham Health Department be advised of Council's
decision.
"CARRIED"
Councillor Robinson chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Emergency Plan
Training Exercise
Resolution #GPA-207-02
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report ESD-008-02 be received for information.
"CARRIED"
Resolution #GPA-208-02
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT the Director of Emergency Services/Fire Chief review and report
on emergency funding opportunities regarding capital expenditures.
COMMUNITY SERVICES DEPARTMENT
"CARRIED"
CLERK'S DEPARTMENT
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Co-operative
Tender W02-2002,
Supply, Delivery
And Application of
Calcium Chloride
Resolution #GPA-209-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report COD-21-02 be received;
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May 6, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
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CL2002-14,
Memorial Arena
Expansion,
Newcastle
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CL2002-15,
Surface Treatment
And Asphalt and
Surface Treatment
Pulverizing
THAT Milier Paving Limited, Markham, Ontario, with a total bid price of
$33,860.00 (plus applicable taxes), for the Municipality of Clarington's
requirements for liquid calcium chloride (Section 1) being the lowest
responsible bidder meeting all terms, conditions and specifications of the
Co-operative Tender W02-2002, be awarded the contract to supply and
apply approximately 200,000 Iitres of liquid calcium chloride, as required
by the Municipality of Clarington Operations Department;
THAT Anco Chemicals Inc., Maple, Ontario, with a total bid price of
$2,424.80 (pius applicable taxes), for the Municipality of Clarington's
requirements for flaked calcium chloride (in 36.29 kilo bags),
(Section II) being the lowest responsible bidder meeting all terms,
conditions and specifications of the Co-operative Tender W02-2002, be
awarded the portion of the contract to supply and deliver approximately
5,600 kg of flaked calcium chloride, as required by the Municipality of
Clarington Operations Department;
THAT, pending satisfactory pricing and service and approval by the
Durham Purchasing Co-operative, the contracts be awarded for a
second year; and
THAT the funds expended be drawn from the approved budget allocation
for Operations Road Maintenance, FORTHWITH.
"CARRIED"
Resolution #GPA-21 0-02
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-22-02 be received;
THAT Nu-Wood Construction, Ajax. Ontario with a total bid in the amount
of $179,572.75 (including G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2002-14, be
awarded the contract for the Memorial Arena Expansion, Newcastle, On,
as required by the Operations Department;
THAT the total funds required in the amount of $209,572.75
($179,572.75 tender plus $30,000.00 consulting and inspection) be
drawn from the Impact/Escrow Reserve Fund Account
#1110-00196-0000;
THAT the By-law attached to Report COD-22-02, marked Schedule "A",
authorizing the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
Resolution #GPA-211-02
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report COD-23-02 be received;
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G.P. & A. Minutes
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May 6, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
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CL2002-16,
Part "A" - Supply and
Haul Granular "A"
& "B" Gravel
Part "B" - Haul,
Stockpile and
Spread Granular "A"
Gravel
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Apple Blossom
Awards Program
Backyard
Festival
FINANCE DEPARTMENT
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THAT Miller Paving Limited, Markham, Ontario with a total bid in the
amount of $272,283.97 (including G.S.T.), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL2002-15, be awarded the contract to supply and apply Surface
Treatment and to provide for Asphalt and Surface Treatment Pulverizing,
to various roads as required by the Municipality of Clarington; and
THAT the funds required be provided from the Operations Department
2002 Budget - Surface Treatment Account #7208-00441-0261,
FORTHWITH.
"CARRIED"
Resolution #GPA-212-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-24-02 be received;
THAT Robert Young Construction Ltd., Peterborough, Ontario, with a
total bid in the amount of $568,567.80, being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL2002-16, be awarded the contract for the Supply and Haul of Granular
"A" and "B", and Haul, Stockpile and Spread Granular "'^' Gravel; and
THAT the funds expended be provided from the 2002 Operations Road
Maintenance and Construction budget, FORTHWITH.
"CARRIED"
Resolution #GPA-213-02
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report COD-25-02 be received for information.
"CARRIED"
Resolution #GPA-214-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report COD-26-02 be received for information.
"CARRIED"
Report COD-027-02 - The Canadian Band Museum Proposal was
withdrawn from the agenda.
There were no items considered under this section of the agenda.
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G.P. & A. Minutes
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May 6, 2002
CHIEF ADMINISTRATiVE OFFICER'S DEPARTMENT
Confidential
Report - Personnel
Matter
UNFINISHED BUSINESS
OTHER BUSINESS
Flag - Municipal
Facilities
Resolution #GPA-215-02
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Confidential Report ADMIN-05-02 pertaining to a personnel matter
be referred to the end of the agenda to be considered at a "closed"
meeting.
"CARRIED"
Resolution #GPA-216-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the delegation of Libby Racansky be referred to staff for a report.
"CARRIED"
Councillor Robinson stated a disclosure of pecuniary Interest with
respect to the delegation of Glenn Case regarding the Port Granby
Project. Councillor Robinson resides in close proximity of the subject
lands.
Resolution #GPA-217-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT the delegation of Glenn Case be received with thanks.
"CARRIED"
Resolution #GPA-218-02
Moved by Councillor Trim, seconded by Councillor Robinson
THAT staff review and report as soon as possible on a policy regarding
the procedure of when to iower and raise the flag at all municipal
facilities; and
THAT the flagpoles be inspected to make sure that they are operational.
"CARRIED"
Resolution #GPA-219-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the committee recess for 10 minutes and reconvene at a "closed"
meeting.
"CARRIED"
The meeting reconvened at 11:10 a.m. at a "closed" meeting.
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G.P. &A. Minutes
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May 6, 2002
OTHER BUSINESS CONT'D.
ADJOURNMENT
Resolution #GPA-220-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-221-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 12:10 p.m.
"CARRIED"
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