HomeMy WebLinkAbout04/29/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
April 29, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
heid on Monday, April 29, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Counciilor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana (until 11 :25 a.m.)
Training Manager, Emergency & Fire Suppression, G. Weir (until 11 :25 a.m.)
Director of Planning Services, D. Crome
Director of Corporate Services, M. Marano (until 11 :25 a.m.)
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Mayor Mutton indicated that he would be stating a Disclosure of
Pecuniary Interest with respect to Report PSD-031-02 and the Public
Meeting related thereto.
MINUTES
Resolution #GPA-172-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on April 8, 2002 be approved.
"CARRIED"
Mayor Mutton welcomed Councillor Schell back from his absence due to
illness.
Councillor MacArthur attended the official unveiling of the Samuel Wilmot
Nature Area sign in celebration of Earth Day and advised that this event
was a success. He also attended the Durham Region Labour Council
Day of Mourning service this past weekend.
Councillor Trim attended Mr. William Shakespeare's birthday at the
Visual Arts Centre.
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DELEGATIONS
PUBLIC MEETINGS
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April29, 2002
Councillor Rowe advised of her participation as M.C. for the events
celebrating the completion of the Courtice Millennium Trail as part of the
Earth Week activities.
(al D. Grills, 3054 Tooleys Road, Courtice, L 1 E 2K8 re: Report
PSD-035-02 advised that he is not in favour of the plan as the
school has been moved because of the Adelaide Street
extension.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the foliowing applications:
(a) Rezoning Application
Applicant: Veltri & Son Ltd.
(b) Clarington Official Plan Amendment & Rezoning Appiications
Applicant: Ganaraska Properties Limited
(c) Application for Official Plan Amendment and Rezoning
Applicant: Frederick and Sandra Archibald
The Clerk's Department sent public notice for the rezoning and official
plan amendment applications by first class mail on or before March 29,
2002 to all property owners within 120 metres of the subject properties in
accordance with the latest municipal assessment record. Public notices
were also posted on the properties in question. The notice procedure
followed is in compliance with the Ontario Regulations made under the
Planning Act.
(al Report PSD-030-02 - Rezoning Application - The purpose and
effect of the application is to amend Zoning By-law 84-63 to permit
exterior side yard setbacks of 4.5 metres rather than the required 6.0
metres.
No one spoke in opposition to or in support of this application.
Mario Veltri & Son Ltd., 68 King Street East, Bowmanville, L 1C 3X2
advised that the reason for his request is to be allowed to build larger
homes as this is more in keeping with the existing neighbourhood
residences.
Mayor Mutton stated a pecuniary interest with respect to Report PSD-031-02;
vacated his chair and refrained from discussion and voting on the subject matter.
A relative of Mayor Mutton is employed by Cowan Pontiac-Buick Ltd.
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April 29, 2002
PUBLIC MEETINGS CONT'D.
(b) Report PSD-031-02 - Clarington Official Plan Amendment and
Rezoning Application - The purpose and effect of the official plan
amendment and rezoning application is to re-designate from "Urban
Residential" the subject lands and amend the Urban Residential
Exception (R1-12) Zone to permit the development of a parking lot
associated with the existing motor vehicle sales establishment.
No one spoke in opposition or in support of this application.
Robbie Laroque, D. G. Biddle & Associates Limited, 96 King Street
East, Oshawa, L 1 H 1 B6 and Tom Cowan, Ganaraska Properties
Limited, 166 King Street East, Bowmanville, L1C 1N8 expressed
support for the recommendations contained in Report PSD-031-02 and
were present to answer questions from Members of the Committee.
They noted that the exit and entrance will remain on King Street and that
there will be no intrusion into the residential area.
(c) Report PSD-032-02 - Application for Zoning By-law Amendment-
The purpose and effect of the official pian amendment and rezoning
application is to re-designate from "Prime Agricultural" the subject
lands and amend the Agricultural Exception (A-1) Zone to permit the
development of a small scale 9 hole golf course as a secondary use
to the existing agricultural operation.
Linda Gasser, 7421 Best Road, Orono, LOB 1 MO circulated a copy of
her presentation dated April 29, 2002 wherein she expressed the
following concerns:
Section 2.12 of the Provincial Policy Statement specifies that new
secondary uses and agriculture related uses will be compatible with
and will not hinder surrounding agricultural operations.
Section 11.3 of Report PSD-032-02 states that alternative sites have
not been explored by the applicant.
Golf courses are big users of water and the availability of water is
critical to farm operations.
Development of the proposed golf course may impair the ability for
the land to be used to its full potential.
What if adjacent farmers were to have livestock grazing on adjacent
lands sometime in the future? The golf course could be a hazard to
both golfers and adjacent farmers.
The golf course, as proposed, may ultimately impact the agricultural
operations on the Archibald's own property.
Approval of this application may set a dangerous precedent for other
farmers wanting to add a commercial designation to a portion of their
farming operations.
It is very important to ensure that all relevant studies are completed
prior to making a decision on this application.
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Apri129, 2002
PUBLIC MEETINGS CONT.D.
Jacqueline Vaneyk, 6613 Clemens Road, Bowmanville, L 1 C 3K6
advised that she owns property north and east of the subject site and
expressed concerns regarding the negative impact that this development
may have on the neighbours. She requested that sufficient and
appropriate fencing be installed and proper setbacks be respected. She
stated that she wants no trespassing or golf balls negatively affecting the
neighbouring residents.
Fred Archibald, 6275 Liberty Street North, R.R. #5, Bowmanville,
L 1C 3K6 circulated a copy of his presentation dated April 29, 2002 as
well as a copy of correspondence sent to the Municipality of Clarington
and dated April 29, 2002. He highlighted the key points of his proposal
as follows:
The proposed use is small scale and secondary to the main
agricultural use.
The preservation of the orchard production base is an overriding
theme.
The proposed layout has been designed to minimize the
consumption of land.
The existing topography will not be modified except for minor
contouring of the tees and greens.
No irrigation is to be provided on fairways.
Water and pesticide use would be metered and minimized.
The proposed golf course will function like a self guided walking tour
through the orchard where information on apple growing and wine
making will be provided on signage.
He requested that this application not be referred back to staff but that it
be recommended for approval, subject to meeting the technical
requirements of CLOCA, the Region and the Municipality of Clarington.
PLANNING SERVICES DEPARTMENT
Rezoning Application
Applicant: Veltri &
Son
Resolution #GPA-173-02
Moved by Councillor Pingle, seconded by Councillor Rowe
THAT Report PSD-030-02 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of
the former Town of Newcastle, submitted by Veltri and Son Limited, be
approved and that the amending by-law, as per Attachment #3 to Report
PSD-030-02, be forwarded to Council for approval;
THAT a copy of Report PSD-030-02 and Council's decision be forwarded
to the Region of Durham Planning Department; and
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Apri129,2002
PLANNING SERVICES DEPARTMENT CONT'D.
THAT all interested parties listed in Report PSD-030-02 and any
delegation be advised of Council's decision.
"CARRIED"
Mayor Mutton stated a pecuniary interest with respect to Report PSD-031-02;
vacated his chair and refrained from discussion and voting on the subject matter.
A relative of Mayor Mutton is employed by Cowan Pontiac-Buick Ltd.
Official Plan Resolution #GPA-174-02
Amendment &
Rezoning Appl. Moved by Councillor Robinson, seconded by Councillor Trim
Applicant: Ganaraska
Properties Ltd. THAT Report PSD-031-02 be received;
Official Plan
Amendment and
Rezoning
Owner: Frederick
and Sandra
Archibald
Monitoring the
Decisions of the
Committee of
Adjustment Meeting
of April 18, 2002
THAT the applications to amend the Clarington Official Plan and Zoning
By-law submitted by D. G. Biddle & Associates Limited on behalf of
Ganaraska Properties Limited be referred back to staff for further
processing and preparation of a subsequent report pending receipt of all
outstanding comments; and
THAT all interested parties listed in Report PSD-031-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-175-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Report PSD-032-02 be received;
THAT the applications to amend the Clarington Official Plan and Zoning
By-law, submitted by Frederick and Sandra Archibald be referred back to
staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments;
THAT the Durham Region Planning Department be forwarded a copy of
Report PSD-032-02; and
THAT Durham Region, all interested parties listed in Report
PSD-032-02 and any delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-176-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-033-02 be received; and
THAT Council concurs with decisions of the Committee of Adjustment
made on April 18, 2002 for Applications A2002/016 to A2002l018
inclusive and that Staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee of Adjustment.
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'''PARRIED''
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Apri129,2002
PLANNING SERVICES DEPARTMENT CONT'D.
Status Report
Port of Newcastle
Waterfront Plan
Worden (East)
Neighbourhood
Design Plan
Confidential Reports
Property Matter
Resolution #GPA-177-02
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-034-02 be received for information.
"CARRIED"
Resolution #GPA-178-02
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PSD-035-02 be received for information.
"CARRIED"
Resolution #GPA-179-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Confidential Reports PSD-037-02 and PSD-038-02 pertaining to
property matters be referred to the end of the agenda to be considered at
a "closed" meeting.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
'Certificate of
Acceptance' and
'Assumption By-law
Plan 10M-840'
'Certificate of
Acceptance' and
'Assumption By-law'
Plan 10M-830
Resolution #GPA-180-02
Moved by Councillor Schell, seconded by Mayor Mutton
THAT the following recommendations contained in Reports EGD-16-02,
EGD-17-02, EGD-18-02, EGD-19-02 and EGD-20-02 be approved:
THAT Report EGD-16-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Roads and Above Ground Services,
which include final stage roads and other related Works, constructed
within Plan 10M-840; and
THAT Council approve the by-law attached to Report EGD-16-02,
assuming the street within Plan 1 OM-840 as public highway.
THAT Report EGD-17-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Roads and Above Ground Services,
which include roads and other related Works, constructed within
Plan 10M-830; and
THAT Councii approve the by-law attached to Report EGD-17-02,
assuming certain streets within Plan 10M-830 as public highways.
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April 29, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
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'Certificate of
Acceptance' and
'Assumption By-laws'
Plan 40M-1928
'Certificate of
Acceptance and
Assumption By-laws'
Plan 40M-1680
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'Certificate of
Acceptance' and
'Assumption By-law'
Plans 40M-1684 and
40M-1685
Monthly Report on
Building Permit
Activity for
February, 2002
Monthly Report on
Building Permit
Activity for
March, 2002
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THAT Report EGD-18-02 be received;
THAT the Director of Engineering Services be authorized to issue a Plan
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Plan 40M-1928; and
THAT Council approve the by-laws attached to Report EGD-18-02,
assuming certain streets within Plan 40M-1928, and within adjacent
Plan 40R-18124, as public highways.
THAT Report EGD-19-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the roads and Above Ground Services,
which include roads and other related Works, constnucted within
Plan 40M-1680; and
THAT Council approve the by-law attached to Report EGD-19-02,
assuming a certain street within Plan 40M-1680 as public highway.
THAT Report EGD-20-02 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Roads and Above Ground Services
constructed within Plan 40M-1684 (Part of) and Plan 40M-1685 (Part of),
and for the Water Quality Work; and
THAT Council approve the by-laws attached to Report EGD-20-02,
assuming certain streets within Plan 40M-1684 (Part of) and
Plan 40M-1685 (Part of), as public highways.
"CARRIED"
Resolution #GPA-181-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT the fOllowing recommendations contained in Reports EGD-21-02
and EGD-22-02 be approved:
THAT Report EGD-21-02 be received for information.
THAT Report EGD-22-02 be received for information.
"CARRIED"
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April 29, 2002
Resolution #GPA-182-02
Moved by Councillor Pingle, seconded by Councillor Rowe
THAT the Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :00 a.m.
OPERATIONS DEPARTMENT
There were no items considered under this section of the agenda.
Councillor Robinson chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly Response
Report - March,
2002
Resolution #GPA-183-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ESD-007-02 be received for information.
"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
2002 March
Break Extravaganza
Clarington Youth
Advisory Committee
Lakeridge Health
Bowmanville,
Evacuation Centres
Resolution #GPA-184-02
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report CSD-09-02 be received for information.
"CARRIED"
Resolution #GPA-185-02
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report CSD-10-02 be received for information.
"CARRIED"
Resolution #GPA-186-02
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report CSD-11-02 be received;
THAT Lakeridge Health Bowmanville be authorized to designate the
Garnet B. Rickard Recreation Complex and the Courtice Community
Complex as Evacuation Centres; and
THAT Lakeridge Health Bowmanville be advised of action taken.
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CLERK'S DEPARTMENT
Animal Services
Monthly Report for
Month of March,
2002
Parking Report
for Month of
March, 2002
Mosport Park
2002 Raci ng
Season
Mark Stewart
Animal Licencing
Services Agreement
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April 29, 2002
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-187-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report CLD-15-02 be received; and
THAT a copy of Report CLD-15-02 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-188-02
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report CLD-16-02 be received; and
THAT a copy of Report CLD-16-02 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
Resolution #GPA-189-02
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report CLD-17-02 be received;
THAT Mosport Park be exempted from Section 2. (h) of By-law 78-50, as
amended, for the upcoming 2002 racing season;
THAT, following the racing season, staff report back to Council to advise
of activities undertaken with respect to sound monitoring and any
concerns raised; and
THAT Mosport Park be advised of Council's decision.
"CARRIED"
Resolution #GPA-190-02
Moved by Councillor Schell, seconded by Mayor Mutton
THAT Report CLD-18-02 be received;
THAT Animal Licencing Services Inc., be given the exclusive rights to
sell dog and cat licences door to door in the Municipality of Clarington for
the year 2002 commencing on May 1, 2002 until September 30, 2002
and subject to review by Council at the termination of the agreement;
THAT the Agreement be executed by the Mayor and Municipal Clerk and
the authorizing By-law be forwarded to Council for approval; and
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April 29, 2002
CLERK'S DEPARTMENT CONT'D.
THAT Mark Stewart, Animal Licencing Services Inc., be advised of
Council's decision.
"CARRIED"
Municipai Law Resolution #GPA-191-02
Enforcement Division
Outstanding Moved by Councillor Trim, seconded by Councillor Robinson
Occurrence
Report THAT Report CLD-19-02 be received; and
THAT Inspector Cameron be advised of Council's decision.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CL2002-3,
Concession Street
and Elgin Street
Reconstruction
Church Street
Storm Sewer
Replacement
FINANCE DEPARTMENT
Resolution #GPA-192-02
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report COD-020-02 be received;
THAT Ron Robinson Limited, Bowmanville, Ontario, with a total bid in
the amount of $1 ,896,138.20 (including GST), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-3, be awarded the contract for the Concession Street
and Elgin Street Reconstruction and Church Street Storm Sewer
Replacement, Bowmanville, Ontario as required by the Engineering
Department;
THAT funds required in the amount of $1 ,400,000.00 for Concession
Street and Elgin Street be drawn from the Engineering Account
#7205-02009-0261 ;
THAT funds in the amount of $37,013.15 required for Church Street
Storm Sewer Replacement be drawn from the unexpended 1999 Capital
Budget for Church Street in the General Capitai Reserve Account
#2900-00017-0000; and
THAT the By-law marked Schedule "A" attached to Report COD-20-02
authorizing the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
There were no items considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
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UNFINISHED BUSINESS
OTHER BUSINESS
Boards and
Committees
Appointment
Process
Confidential Reports
PSD-037-02 and
PSD-038-02
ADJOURNMENT
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Apri129,2002
There were no items considered under this section of the agenda.
Resolution #GPA-193-02
Moved by Councillor Robinson, seconded by Councillor Ping Ie
WHEREAS the Council of the Municipality of Clarington, at the beginning
of each term, makes numerous citizen appointments to various Boards
and Committees; and
WHEREAS the appointees are a valuable asset to the municipality and
make important decisions on behalf of the municipality:
NOW THEREFORE IT BE RESOLVED THAT staff investigate and report
back with recommendations to Council on an improved appointment
process in order to determine the best applicants for the positions.
"CARRIED"
Resolution #GPA-194-02
Moved by Councillor Schell, seconded by Councillor Pingle
THAT the meeting be "closed" for consideration of Confidential Reports
PSD-037 -02 and PSD-038-02 pertaining to properly matters.
"CARRIED"
Resolution #GPA-195-02
Moved by Councillor MacArthur, seconded by Councillor Ping Ie
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-196-02
Moved by Councillor Pingle. seconded by Councillor Robinson
THAT the meeting adjourn at 11 :30 a.m.
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