HomeMy WebLinkAbout79-90
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AMENui.:O BY
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'!HE CDR.roRATION OF THE
TONN OF NEWCASTLE
By-Law No. 79-90
Being a by-law to adopt a Statement of Policies for
non-union staff
The Council of the Corporation of the Town of Newcastle hereby
ENACl'S as follows:
(1) That a Statement of Policies for non-union staff be
be established in the Town of Newcastle and that the said
stat anent shall be as provided in Schedule "A" attached
to this By-Law.
(2) That By-Law No. 77-70 and any by-law not consistent
with the provisions of this by-law are hereby repealed.
By-law read a first and second time this 10th day of Septanber 1979.
By-law read a third time and finally passed this loth day of September 1979.
G. B. Rickard
Mayor
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Town of Newcastle
STATEMENT OF POLICIES FOR
NON-UNION EMPLOYEES
Employees Covered
In this Policy Statement "Employee" means any person employed by the
Corporation of the Town of Newcastle in any position not covered by
a Collective Agreement between the Corporation and its various employee
groups.
Established COmmencement Date
Each employee shall have his service with the Municipality calculated
from the date upon which the employee last commenced employment with
the Corporation in any capacity. (This will include service with the
former Municipalities which, on January 1st, 1974, became part of the
Town of Newcastle.)
Responsibility
In all cases, employment is held at the pleasure of Council. The Department
Heads shall be responsible to the TO~l Manager, who shall recommend to
Council the terms of employment, appointment, suspension or dismissal of
said employees.
All other employees shall be responsible to the Department Head concerned,
and in consultation with the Town Manager, the Department Head shall appoint,
employ, promote, transfer, suspend or dismiss such employees.
Performance of Duties
Each employee shall perform all of the duties that are required to be
performed connected with his/her position or appointment noting:
that hours of work will vary from position to position, and
that overtime work beyond the normal working hours of the
Corporation will be required commensurate with the position
without extra monetary remuneration, except
that the minimum hours of work shall not be less than those
of employees covered by related collective agreements, or
the official hours of work as stated by the Council of the
Corporation
Monetary compensation for work pcrfonned beyond normal hours by Non-Union
Employees shall be dealt with as set out in Schedule "A" attached hereto.
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Statement of Policies for Non-Union Employees
Page 2
Classifications System and Monetary Compensation
A salary scale and job classification system shall be established and
recommendations as to the placing of each position in a classification of
the salary scale shall be made annually to the Council by the Town Manager.
Recommendations for salary increases within all classifications shall be
made in December of each year to Council for approval and shall take effect
on the following January 1st.
In all cases, salary increases will be considered by January 1st of each year
and at no other time, regardless of the date of any employee's original
appointment.
Salary scales shall be established on an annual rate of pay with employees
being paid bi-weekly.
Sick Leave Plan
The following provisions shall apply to all employees covered by the statement
of policy.
- effective 'September 1st, 1979 all pennanent employees shall be credited with
one (1) day per:month sick leave to a maximum of 240 days.
- accruals for part months service shall be pro-rated according to the number
of days worked in multiples of one-half (~) days.
- vacations shall be credited as working days.
- sick leave credits shall be accumulative from year to year.
- on retirement or resignation of a permanent employee after five (5) years
continuous service the employee shall be entitled to receive his regular
rate of pay to the value of one half (~) of his balance of accumulated sick
leave credits to a maximum of one-half (~) of his annual salary.
Paid Holidays
The following are
New Years Day
Good Friday
Victoria Day
Dominion Day
recognized as paid holidays
Ci vie Holiday
Labour Day
Rememberance Day
Thanksgiving Day
for this employee
Christmas Day
Boxing Day
Easter Monday
group:
and any other holiday proclaimed by the Federal and Provincial Governments,
also one day during the year to be taken as a floater day, providing two
weeks prior notice is given to his/her Department Head. In the event any of
the above days fall on a Saturday or Sunday with the exception of the floater day,
another day shall be granted.
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Statement of Policies for Non-Union Employees
Page 3
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Employees shall be required to work the days immediately prior to and the
day following the holiday unless otherwise approved by the Town Manager in
order to be paid for the holiday.
Vacations with Pay
Each employee in this group shall be granted a vacation with pay in each
calendar year on the following basis:
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employees who. have completed one (1) year of continuous service will
be allowed two (2) weeks vacation with pay.
employees who have completed four (4) years of continuous service will
be allowed three (3) weeks vacation with pay.
employees who have completed ten (10) years of continuous service will be __)( _
allowed four (4) weeks vacation with pay.
employees who have completed twenty (20) years of continuous service will
be allowed five (5) weeks vacation with pay.
vacation periods will be taken on the basis of seniority.
vacation to be taken within the calendar year except with the permission
of the Town Manager. Not withstanding this provision, no earned vacation
shall be lost by an employee as a result of being unable to take same because
of illness for which full salary is continuing from accumulated sick leave
credits, or as a result of a compensable accident.
In the event of the death of an employee, his/her beneficiary or estate shall
receive such vacation pay as may stand to his credit, subject to the necessary
succession duty releases being filed with the Town Treasurer.
Pension Plan
From the date of employment, employees will be enrolled in the Canadian Pension
Plan and the Ontario Municipal Employees Retirement System as required by statute.
Any participant in the Plan coming into the employ of the Town from another
municipality or local board or commission, shall be granted an immediate transfeT
into the Town of Newcastle O.M.E.R.S. Group upon commencing employment.
Group Life Insurance
After three month's employment the Town will pay 100% of the premium for Group
Insurance based on one and one half (l~) times salary.
Hospital and Medical Benefits
The Town will pay 100% of Ontario Health Insurance Premiums. After three
months employment the Town will pay 100% of a Drug Plan approved by the Corporation
and effective September 1st, 1979 the Town will pay 100% of the premium for
prescription glasses with a maximum cost of prescription glasses to be $60.00
every two years.
~ Long Term Disability Insurance
The Town will pay 100% of Long Term Disability Coverage based upon 70% of
earnings to a maximum of $2,000.00 monthly henefits to age 6S.
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Statement of Policies for Non-Union Employees
Page 4
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Dental Plan
Effective September 1st, 1979 the Corporation will pay 75% of the premium of
a Dental Plan equivalent to Blue Cross #9, based on the 1979 D.D.A. fee
schedule.
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Workmen's Compensation
An employee prevented from performing his regular work with the Corporation
on account of an occupational accident that is recognized by the Workmen's
Compensation Board as being compensable with the meaning of the Compensation
Act, shall receive from the Corporation the difference, between the amount
payable by the Board and his salary so long as he remains on full compensation.
Jury Duty
An employee called for Jury Duty shall so advise his immediate supervisor and
shall absent himself from work only to such reasonable extent as will allow him
to carry out his duties. Such an employee will be paid the difference between
his regular salary and payment received for such Jury Duty, excluding travel,
meals and other expenses paid.
Bereavement Leave
Bereavement Leave with pay appropriate to the circumstances in each case will
be granted by Department Heads to employees within their departments or by the
~ Town Manager in the case of a Department Head.
Car Allowance
Any employee required to use his/her own automobile on Corporation business
shall receive an allowance (as set by Council by Resolution) for such use
and all claims for such payment shall require the authorization of the Department
Head concerned before payment is made.
Educational Courses
Courses will be made available to all employees with pay and expenses according
to the following procedures:-
(1) Employee must be sent by Department Head
(2) A previous budget allowance has been made.
All courses shall be presented to the Finance and Administration Committee for
consideration, on recommendation of Committee responsible for that Department.
Maternity Leave
Leave for reasons of pregnancy shall be provided in accordance with the terms of
the Women's Equal Employment Opportunity Act and the Employment Standards Act.
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Statement of Policies for Non-Union Employees
Page S
Separation Policy
All employees shall be required to retire not later than the last day of the
month in which the employee attains his/her 65th birthday.
Notices of termination of employment to an employee by the Corporation shall
be in writing and be delivered personally or by registered mail and such
notice shall be given inaccordance with the time requirements of the
Termination of Employment Part XII of the Employment Standards Act.
Notice of resignation by an Employee to the Corporation shall be given to the
Department Head concerned in writing, or in the case of a Department Head
to the Town Manager, with as much notice as possible and in any event, such
notice shall not be less than two (2) weeks. Letters of resignation shall
be filed with the Town Manager upon receipt of same by the Department Head.
On termination, resignation or retirement of an employee an exit interview
shall be provided by the Town Treasurer or his nominee for the purpose of
explaining to the employee the benefits to which he/she is entitled under this
Policy and any other relevant matters.
General
Wherever the singular or masculine is used in this Policy, it shall be construed
as if the plural or feminine has been used, where the context so requires.
Upon commencing employment, all employees shall be provided by the Corporation
with a copy of this policy and the Department Head or the Town Manager shall
review the contents of this Policy fully with each new employee.
It shall be the responsibility of each employee to constantly provide updated
information to the Town Treasurer relative to his personal status including
change of address, telephone number, marital status, health status, educational
improvements, number of dependents and other related matters.
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SCHEDULE "A"
STATEMENT OF POLICIES FOR
NON-UNION EMPLOYEES
Compensation for Overtime
1) Monetary compensation for work performed beyond normal hours for the
following list of employees shall not be paid, however. such an employee
shall be entitled to five (5) additional working days in lieu of overtime
worked. Such additional days will be scheduled with the appropriate
Department Head with the concurrence of the Town Manager.
Clerk
Treasurer
Director of Public Works
Director of Community Services
Director of Planning
Fire Chief
Chief Building Official
Deputy Clerk
Deputy Treasurer
Deputy Director of Public Works
Deputy Director of Community Services
Committee Secretary
By-Law Enforcement Officer
Program Director
Superintendent of Works
Facilities Manager
2) Monetary compensation for work performed beyond normal hours for the
following list of employees shall be paid at the rate of one and one-half
times (l~) his/her regular hourly rate for all hours actually worked in
excess of the total hours normally worked each week and with the approval
of the appropriate Department Head.
Foreman, Parks and Recreation
Foreman, Public Works
All non-union secretarial personnel