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HomeMy WebLinkAbout81-87 ~#" ~ REPEALED BY BY-LAW ~!.:.!~5 'A ... . . . THE CORPORATION OF THE TOWN OF NEWCASTLE BY-LAW NO. 81- 87 Being a by-law of the Corporation of the Town of Newcastle to establish the position of Treasurer; WHEREAS pursuant to the provisions of Section 218 of The Municipal Act, R.S.O. 1970, the Council of every municipality shall appoint a Treasurer; NOW THEREFORE the Corporation of the Town of Newcastle by its Council, ENACTS AS FOLLOWS: 1. That the position of Treasurer for the Town of Newcastle is hereby established. 2. The Treasurer shall perform all statutory duties included within The Municipal Act, R.S.O. 1970, as may be amended, and such other statutes that may from time to time set out the duties of a Municipal Treasurer, and more particularly the Treasurer shall: . (a) Report to the Chief Administrative Officer and to Town Council on all matter pertaining to the Administration of the Treasury Department and on all matters pertaining to the finances of the municipality. (b) The Treasurer shall be responsible for the installation and operation of a system of accounting which is in accordance with accepted principles of municipal accounting and in keeping with the standard classifications, where applicable, of the Ministry of Treasury and Economics of the Province of Ontario. (c) The Treasurer shall set up and maintain, or cause to be maintained, a set of books faithfully and accurately setting forth, from day to day, a record of all moneys received by or disbursed on behalf of the Corporation and maintain an accurate record of all other accounting and financial transactions of the Corporation. . (d) The Treasurer shall be responsible for keeping account, at all times, of cash, investments, receivables, inventories, equipment and buildings and shall endeavour to account for and ensure payment at the proper time of all current, long term and debenture liabilities of the Corporation. . . . . . . . . /2 I File IiO.nIPm'/.JlJl.'lnn~~m...... J ~ ~ ~ -2- . (e) The Treasurer shall administer and co-ordinate the preparation annually of the estimates for the financial operation of the municipality and shall be responsible for their submission to Council in accordance with the procedural and other requirements of Council. (f) The Treasurer shall be diligent in ensuring the prompt collection of all rates and taxes on all rolls returned to him or her and all interest, penalties, rentals, license fees and other moneys due to the Corporation, instituting, where necessary, such proceedings as may be required for their recovery. (g) The Treasurer shall be custodian of all debentures and securities of the Corporation and shall keep all such debentures and securities in locked safety deposit boxes in a security deposit vault and only such officials as shall be designated by Council shall have access to such boxes. . (h) The Treasurer shall set up and keep, or cause to be kept, the proper necessary books and registers for the purpose of recording the Debenture Debt of the Corporation and all changes therein, and the retirement and redemption of the maturing issues both as regards principal and interest or of any other nature whatsoever. Such books and registers shall also set forth the provisions to be made with the Banks and Agents of the Corporation, both in Canada and elsewhere, for the meeting of all principal and interest as these become due. (i) The Treasurer shall present to Council annually a statement of the assets, liabilities, revenues and expenditures of the Corporation and if required by Councilor the Chief Administrative Officer, shall present periodic statements containing similar information and he or she may also present such special reports which, in his or her opinion, as Treasurer, shall be presented for the information of Council. . (j) The Treasurer shall, subject to the approval of Council, see that monies to the credit of any trust, reserve or general fund of the Corporation that are subject to or available for investment are invested in properly authorized securities according to the by-laws or practices governing the particular fund. It shall be his or her responsibility to recommend to Council the type of investments that he or she believes to be the most acceptable for the purposes of the particular fund. (k) The Treasurer shall be responsible for the maintenance of suitable and other insurance coverage on all . . . . . . . . . /3 .,' ., . .. . . . -3- property belonging to the Corporation. (1) The Treasurer shall establish a Petty Cash Fund and such procedures as are necessary for the administration and control of the Fund and make recommendations to Council to allocate Petty Cash Funds to departments of the Municipality in such amounts as he or she deems necessary to meet the requirements of such departments. (m) The Treasurer shall be the custodian of all bonds and securities of fidelity given for the faithful discharge of the duties of the officials and servants of the Municipality, except his or her own, which shall be deposited with the Clerk of the Municipality. (n) The Treasurer shall have the right to demand of any officer or servant of the Municipality any information which may be necessary for the carrying out of his or her duties as Treasurer. (0) The Treasurer shall attend the meetings of Council and of its Committees as required by Councilor the Chief Administrative Officer. (p) The Treasurer shall, before entering on his or her duties, make and subscribe a declaration of office and give such security as Council directs for the faithful performance of his or her duties. (q) The Treasurer shall be governed by such other by-laws as affect the duties of his or her office, and perform such other duties as may be lawfully imposed from time to time by Councilor the Chief Administrative Officer. (r) The Treasurer shall be paid a salary in accordance with such resolutions as may be passed by Town Council. 3. By-Law No. 77-21 is hereby repealed. READ a first and second time this 20th day of July, 1981. READ a third time and FINALLY PASSED this 20th day of July, 1981. /44~ Garnet B. Rickard, Mayor &~ [k/~ David W. Oakes, Clerk