HomeMy WebLinkAbout03/04/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
March 4, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, March 4, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Manager, Emergency Services, W. Hesson (attended at 1 :00 p.m.)
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no Disclosures of Pecuniary Interest stated at this meeting.
MINUTES
Resolution #GPA-099-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on February 18, 2002 be approved.
"CARRIED"
Mayor John Mutton announced that the week of Aprii 17 - 24, 2002, he
will be travelling to Moscow with the Director of Planning Services and the
Chairman of the Regional Municipality of Durham on a trade mission
regarding the Iter project.
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G.P. & A. Minutes
PRESENTATIONS
DELEGATIONS
PUBLIC MEETINGS
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March 4,2002
(a) Paul Halliday, President, Clarington Board of Trade, 181
Liberty Street S., P.O. Box 434, Bowmanville, L1C 3Z2 - re:
Annual Work Program circulated a document entitled "Strategic Plan for
2002 and Beyond" which was approved by the Board of Directors in
November, 2001. He introduced Victoria Greene, Business
Development Officer, Sheila Hall, Administrator and Carrie North, Main
Event Coordinator, who made an overhead presentation which
addressed the following:
Economic Development
Membership
The Road to Success
Spreading the word
Various events held by the Board of Trade
Showcase Clarington
Focus on Durham Region's Future
Largest networking event and First Class Entertainment
"The Main Event" to be held at the Garnet Rickard Complex on
May 15, 2002 pertaining to the Iter Project and a proposed agenda
for this event.
(a)
R. Armstrong, Director, Emergency Medical Services, 126
Commercial Avenue, Ajax, L 1S 2H5 - Paramedic Coverage in the
Municipality of Clarington - advised that Emergency Medical Services
have been expanded to two vehicles twenty-four hours per day and
seven days per week.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Municipality of Clarington - Proposed Street Name Change
Applicant: Yates, Norma
Part Lot 27, Broken Front Concession, Former Township of
Clarke
(b) Proposed Draft Plan of Subdivision Application
Applicant: D. G. Biddle on Behalf of 1419345 Ontario Limited
Part Lot 11, Concession 1, Former Township of Clarke
(c) Draft Plan of Subdivision and Rezoning Applications
Applicant: William Tonno Construction Limited
Part Lot 32, Concession 3, Former Township of Darlington,
Courtice
(d)
Official Plan Amendment and Rezoning Applications
Applicant: Oshawa Korean Presbyterian Church
Part Lot 31, Concession 4, Former Township of Darlington,
32 Prince Rupert Drive, Courtice
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March 4, 2002
PUBLIC MEETINGS CONT'D.
Public notice for the requested street name change was placed in the
local newspapers having a general circulation within the Municipality. A
notice was published for four (4) consecutive weeks in the Canadian
Statesman/Clarington This Week. This notice procedure is in
compliance with the Ontario Regulation made under the Municipal Act.
In addition, staff forwarded notices to all residents either living on the
affected roads or having property abutting the affected roads.
(a) Report PSD-011-02 - Yates, Norma - The proposed amendment is
to change the following street name within Newcastle Village as
follows:
1) Newcastle Village
a) "George Manners Street" to "Yates Road"
No one spoke in opposition to or in support of this application.
Roger Yates, 26 George Manners Street, Newcastle, L 1 B 1 LO
advised that the present name of his street causes a lot of confusion to
persons either coming to at his home or sending correspondence. He
noted that only his residence is affected and he also requested that he
have access to the 9-1-1 Emergency number.
The Clerk's Department sent public notice for the rezoning, official plan
amendment, and subdivision applications by first class mail on or before
February 1, 2002 to all property owners within 120 metres of the subject
properties in accordance with the latest municipal assessment record.
Public notices were also posted on the properties in question.
(b) Report PSD-012-02 - D. G. Biddle & Associates - the purpose and
effect of the application is to create seven (7) lots for single family
detached dweilings.
Helena Brasz, 1705 Ovens Road N., Newtonville, LOA 1JO circulated a
letter dated March 4, 2002 wherein she and her husband expressed their
concerns and verbalized opposition to this development for the following
reasons:
When she purchased the home, she was advised that adjacent
lands would remain agriculturally zoned
Approval of this development will generate too much traffic on a dirt
road
There are presently no sidewalks
She presently has feeding stations for the animals and fears that
trespassers will interfere with these
She requested that fencing be installed to keep small children and
dogs out of her property because of the pond
This could be a hangout for kids
There will be too many driveways accessing/exiting on the same
road; and
This development will negatively affect property values.
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March 4, 2002
PUBLIC MEETINGS CONT'D.
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Valerie Dostie, 4383 Highway #2, Newtonville, LOA 1JO advised that
she resides south of the proposed subdivision and expressed the
following concerns:
Water run off onto her property
Water contamination - she has two private wells on her property
She suggested that an environmental impact and risk assessment
study be undertaken; and
If she chooses to own livestock in the future, farming may be in
jeopardy.
No one spoke in support of this application.
The applicant was called but was not present.
(c) Report PSD-013-02 - William Tonno Construction Limited - the
purpose and effect of the applications is to permit the development of
a plan of subdivision containing 58 12.0 metre single detached
dwelling units, 21 15.0 metre single detached dwelling units, 11 18.0
metre semi-detached lots (22 dwelling units), 157.0 metre
townhouse dwelling units, a public elementary school block, a storm
water management pond, and two open space blocks.
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Clifford Curtis, 3280 Tooley Road, Courtice, L 1 E 2K7 appeared on
behalf of the owners of two abutting properties: Stewart and Violet
Prouty, 3351 Tooley Road, Courtice, L 1 E 2K7 and Roy and Ellen Curtis,
3337 Tooley Road, Courtice, L 1 E 2K7 and circulated a copy of his
presentation dated March 4, 2002 as a hand out. He noted that the
concerns revolve around:
1) Access to the rear portions of the Prouty property
2) Drainage impact on Farewell Creek and/or the small tributary running
through their lands; and
3) Provision of a suitable fence to discourage trespassing and
homesteading.
Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1 circulated a
copy of her presentation dated March 4, 2002 wherein she expressed
concerns pertaining to the following unsolved issues:
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1) This development is located in an area assigned as a special study
area which cannot be developed until a comprehensive watershed
study is undertaken.
2) It should be recognized that the Black Farewell Area is the sole
ground water recharge for Black and Farewell Creeks.
3) The question should be asked whether it is sustainable to approve
even one single home located outside of the urban boundary or if the
additional removal of Provincially significant wetland is appropriate
when many people's wells were dry this summer.
4) There is no protection of the tributary in this land.
5) According to the agreement between the Municipality and the
Second Marsh Defence, the Municipality is to support all reasonable
measures to avoid harming the Second Marsh.
6) She questioned whether it is a reasonable measure to undertake
when most of the flow from the Farewell has to be diverted away
from the marsh, as a result the marsh is receiving so much sediment
and pollutants from upstream that without this drastic measure, the
Second Marsh cannot survive.
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March 4, 2002
PUBLIC MEETINGS CONT'D.
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E. Witzkie, 1621 Pebblestone Road, Courtice, L 1 E 2H7 expressed a
concern with the piece meal approach to developing this area rather than
developing a large parcel of land.
No one spoke in support of this application.
Cora Tonno, 121 Marica Avenue, Oshawa, L 1G 3G9 was present to
answer questions from Members of the Committee.
(d) Report PSD-014-02 - Oshawa Korean Presbyterian Church - the
purpose and effect of the application is to amend the land use
designation and zoning of the subject lands within the Clarington
Official Plan and Zoning By-law to permit the conversion of the
existing structures to a place of worship, pastoral manse and
ancillary uses.
Dwight Davis, 31 Prince Rupert Drive, Courtice, L 1 E 1Z5 circulated a
petition containing approximately 48 signatures, a copy of his
presentation, 3 photographs and a copy of the Darlington Key Map
reflecting the subject site at 32 Prince Rupert Drive. Mr. Davis noted the
fOllowing concerns:
Safety - there is only one way to enter and exit the property and that
is Wasik Lane which is too narrow to allow for the width of two cars
including emergency vehicles.
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In the event an additional 60 or 70 individuals are introduced to the
site, the possibility of unexpected occurrences, ie, fire, would expose
the existing residents to various hazards.
There are no sidewalks on the streets and increased vehicular traffic
could cause a serious safety hazard to joggers, children and people
taking their dogs out for a walk on the shoulder of the road.
The proposed church is located approximately 50 feet above the
existing homes and there are no natural or man made barriers,
south, south-west, or south-east to prevent sound travelling from the
church to his community. Also, because of the topography, the
neighbour's wells could experience contamination due to water run
off from the site if it is developed to accommodate the membership of
the church. The neighbours have a concern pertaining to the quality
and the quantity of their well water.
The issue of parking has not been resolved, people tend to take the
path of least resistance and it will be much easier for church
members to park on Prince Rupert Drive and walk up to the church
rather than try to drive up the existing narrow street that, in all likely
hood, will already be clogged with parked cars.
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The residents also have issues with regard to air quality which will be
jeopardized with the introduction of a higher number of vehicles and
reiated increased car emissions. He advised that many of the
residents would rethink their opposition to the church if the church
would agree to:
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March 4, 2002
PUBLIC MEETINGS CONT'D.
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1) Close off Wasik Lane and have road access to their property
from Trulls Road. This would eliminate the road safety, parking
and air quality control issues;
2) That the church meet the highest standards in regard to
protecting the integrity of the residents' land against septic
leaching and well water depletion and contamination; and
3) As far as the noise issue, the residents will just have to trust the
church members on this matter.
Roman Sobczak, 28 Prince Rupert Drive, Courtice, L 1 E 1Z5
noted concurrence with the comments made by Mr. Davis.
Lloyd Algar, 25 Prince Rupert Drive, Courtice, L 1 E 1Z5 advised
that he has a concern pertaining to his septic tank and his well and is
still opposed to this proposal even if the entrance/exit is relocated to
Trulls Road.
Vladimir Sedlak, 17 Prince Rupert Drive, Courtice, L 1 E 1Z5
expressed concerns pertaining to:
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Noise emanating from the church on special occasions
Heavy traffic driving through the neighbourhood;
Safety of the children walking or running on the road; and
Parking on his residential streets.
He advised that he is still opposed to this project even if the
entrance/exit is relocated to Trulls Road.
Greg Nelida, 10 Prince Rupert Drive, Courtice, L 1 E 1Z4 noted
concurrence with the previous speakers.
Fred Simkins, 18 Prince Rupert Drive, Courtice, L1 E 1Z5 referred
to a previous agreement which restricts the land to single family
dwellings until the year 2013.
Sante Giordano, 26 Prince Rupert Drive, Courtice, L 1 E 1Z5 noted
concurrence with the comments made by the previous speakers and
added that the people attending the church which is located
approximately 50 feet above the existing residences will have a
panoramic view of people's backyards, thus reducing the residents'
privacy.
Kathy Pratt, 9 Lord Duncan Court, Courtice, L 1 E 1Z5 agreed with
the comments made by Mr. Davis and expressed a specific concern
pertaining to traffic.
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Reverend Helen Hartai, 45 McLellan Drive, Courtice, L 1 E 1Z9
advised that the Oshawa Korean Presbyterian Church has shared
the same facility as the Oshawa Lutherin Church for the past
nineteen years and noted that the existing property, as it stands, is a
dilapidated barn and an eyesore. She advised that the building of a
church on this property would only improve and add value to
surrounding properties.
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March 4, 2002
PUBLIC MEETINGS CONT'D.
David Mills, Mills and Associates Ltd., 57 Simcoe Street S.
Unit H2, Oshawa, L 1 H 4G4 displayed an artists' rendering and a
floor plan of the proposed facility. He advised that septic and
hydrological studies will be undertaken and a reservoir will be
installed for water run off. The church has a membership of
approximately 40 to 45 people and it is anticipated that on Sunday
afternoon, no more than 12 to 26 additional cars will be driving in the
area. He introduced Paster David Shin, Minister, Oshawa Korean
Presbyterian Church who advised that the church will be open to the
community for the use of meeting rooms and playground activities for
the children.
PLANNING SERVICES DEPARTMENT
Proposed Street
Name Change
Applicant: Yates,
Norma
PLN 25.1.43
Resolution #GPA-100-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report PSD-011-02 be tabled to the Council meeting scheduled
for March 18, 2002 to allow staff to contact the Newcastle Village and
District Historical Society and Farncomb LeGresley regarding the name
"Bond Head".
"CARRIED"
Proposed Draft Resolution #GPA-101-02
Plan of Subdivision
Applicant: D.G. Moved by Councillor Robinson, seconded by Councillor Pingle
Biddle on behalf of
1419345 Ontario Ltd. THAT Report PSD-012-02 be received;
S-C-2002-001
Draft Plan of
Subdivision and
Rezoning Appl.
Applicant: William
Tonno Construction
Ltd.
18T -89055 &
DEV 89-067
THAT the application for proposed draft plan of subdivision
S-C-2002-001, submitted by D. G. Biddie & Associates on behalf of
1419345 Ontario Limited, be referred back to staff for further processing;
and
THAT the Durham Region Planning Department, all other parties listed in
Report PSD-012-02 and any delegations be advised of Council's
decision.
"CARRIED"
Resolution #GPA-102-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-013-02 be received;
THAT the revised draft plan of subdivision and rezoning applications,
submitted by D. G. Biddle & Associates Limited on behalf of William
Tonno Construction Limited, be referred back to staff for further
processing and preparation of a subsequent report pending receipt of all
outstanding comments; and
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G.P. & A. Minutes
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March 4, 2002
PLANNING SERVICES DEPARTMENT CONT;D.
Official Plan
Amendment and
Rezoning Appl.
Applicant: Oshawa
Korean Presbyterian
Church
COPA2002-001 &
ZBA 2002-003
Monitoring the
Decisions of the
Committee of Adj.
Meeting of
February 21, 2002
Report from Durham
Regional Chair's
Task Force on
Sustainable/
Affordable Housing
THAT all interested parties listed in Report PSD-013-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-103-02
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-014-02 be received;
THAT the official plan amendment and rezoning applications submitted
by Mills & Associates Limited on behalf of Oshawa Korean Presbyterian
Church be referred back to staff for further processing and preparation of
a subsequent report pending receipt of all outstanding comments; and
THAT all interested parties listed in Report PSD-014-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-104-02
Moved by Mayor Mutton, seconded by Councillor Trim
THAT the committee recess until 1 :00 p.m.
"CARRIED"
The meeting reconvened at 1 :00 p.m.
Resolution #GPA-105-02
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report PSD-015-02 be received; and
THAT Council concur with the decisions of the Committee of Adjustment
made on February 21, 2002 for applications A2002/003, A2002/004,
A2002/006 to A2002/008 inclusive and that staff be authorized to appear
before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
"CARRIED"
Resolution #GPA-106-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Report PSD-016-02 be received;
THAT the Durham Regional Chair be advised that the Municipality of
Clarington supports in principle the proposal that the Municipality
participate with the Region Area Municipalities to develop programs and
strategies including financial incentives to encourage the development of
affordable rental housing subject to further review of the financial
implications on the Municipality of Clarington;
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March 4, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
THAT the Municipality support Durham Region in requesting the Federal
and Provincial levels of government to act on the recommendations
directed at them specifically by Durham Region's Task Force on
Sustainable/Affordable Housing;
THAT the Municipality agree to undertake a review of the financial
implications of waiving development fees and charges at such time as
the Federal and/or Provincial Governments commit to renew the funding
of social housing and provides such funds for Durham Region; and
THAT a copy of Report PSD-016-02 be forwarded to the Regional Clerk,
the Regional Chair, the Clerk of each of Durham's Area Municipalities,
the Premier of Ontario and the Deputy Prime Minister.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Monthly Report
On Building Permit
Activity for
January, 2002
Bowmanville Transit
Bus Loop Proposal
Resolution #GPA-107-02
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report EGD-13-02 be received for information.
"CARRIED"
A. Cannella, Director of Engineering Services, made a presentation
pertaining to the contents of Report EGD-12-02 regarding the
Bowmanville Transit Bus Loop Proposal.
Resolution #GPA-108-02
Moved by Mayor Mutton, seconded by Councillor Ping Ie
THAT Report EGD-12-02 be received;
THAT the Oshawa Transit Commission be requested to prepare and
submit a formal Service Agreement to the Director of Engineering
Services for review;
THAT the Purchasing By-law 94-129 be waived and approval granted to
purchase transit service from the Oshawa Transit Commission for the
purpose of introducing urban transit service in the Bowmanville urban
area;
THAT a by-law be passed to authorize the Mayor and Clerk to execute
an agreement on behalf of the Municipality of Clarington with the
Oshawa Transit Commission;
THAT the Purchasing By-law 94-129 be waived and approval granted to
purchase two refurbished transit buses;
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March 4, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
THAT the Capital Budget estimate costs for the purchase of two
refurbished buses, the bus route roadway improvements and the
operations budget estimate costs be financed from the redirected GO
Transit capital allocation from the Region of Durham;
THAT the Director of Engineering Services be authorized to take all
action necessary to implement the Bowmanville urban transit service;
and
That the by-law attached to Report EGD-12-02 be approved.
"CARRIED LATER IN THE MEETING"
(SEE FOLLOWING MOTIONS)
Resolution #GPA-109-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the foregoing Resolution #GPA-108-02 be amended by adding the
fOllowing wording to the third paragraph:
"for a trial period of not more than three years".
and adding an eighth paragraph with the following wording:
"THAT staff present this service for tender at the completion of the
contract."
"MOTION LOST LATER IN THE MEETING"
(SEE FOLLOWING MOTION)
Resolution #GPA-110-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the foregoing Resolution #GPA-109-02 be amended by adding the
following wording to the new eighth paragraph:
"provided that Clarington is not in a position to provide this service."
"MOTION LOST"
(SEE FOLLOWING MOTION)
The foregoing Resolution #GPA-109-02 was then put to a vote and the
MOTION LOST.
Resolution #GPA-111-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-1 08-02 be divided to allow for
consideration of the third paragraph separately.
"MOTION LOST"
The foregoing Resolution #GPA-1 08-02 was then put to a vote and
CARRIED.
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March 4, 2002
Councillor Robinson chaired this portion of the meeting.
OPERATIONS DEPARTMENT
There were no items considered under this section of the agenda.
EMERGENCY SERVICES DEPARTMENT
Sale of 1979
Pumper
Resolution #GPA-112-02
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report ESD-004-02 be received; and
THAT staff be authorized to proceed with negotiating the sale of a 1979
Pumper truck to Durham College.
"CARRIED"
Councillor Ping Ie chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
CLERK'S DEPARTMENT
Burial
Permit Fee
Animal Services
www.petfinder.com
There were no items considered under this section of the agenda.
Resolution #GPA-113-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Report CLD-09-02 be received;
THAT the burial permit fee as outlined by By-law 97-3 be waived in
situations where The Regional Municipality of Durham is handling funeral
arrangements for an individual; and
THAT Larry O'Connor, Chair, Health & Social Services Committee, Paul
Cloutier, Social Services Department, Morris Funeral Chapel Ltd.,
Northcutt Elliott Funeral Home, Newcastle Funeral Home Ltd. and
Courtice Funeral Chapel Ltd. be advised of Council's decision and
forwarded a copy of Report CLD-09-02.
"CARRIED"
Resolution #GPA-114-02
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report CLD-10-02 be received for information.
"CARRIED"
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March 4, 2002
CORPORATE SERVICES DEPARTMENT
Mayor Mutton chaired this portion of the meeting.
Public Sector
Salary Disclosure
Act
Early Tender
Calls
RFP2001-12,
Fire Master Plan,
Consulting
Services
Resolution #GPA-115-02
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT Report COD-009-02 be received for information.
"CARRIED"
Resolution #GPA-116-02
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report COD-010-02 be received;
THAT staff be authorized to advertise and issue tenders in advance of
the 2002 Capital Budget approval for the requirements identified in the
body of Report COD-01 0-02;
THAT the procedure set out in Purchasing By-law #94-129, Section 5,
Paragraph 06, be waived for the purchase of Firefighter bunker suits;
and
THAT Council authorize staff to enter into negotiations with Starfield
Safetywear Manufacturing Co., Toronto, Ontario, for the supply and
delivery of the Firefighter bunker suits, FORTHWITH.
"CARRIED"
Resolution #GPA-117-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report COD-011-02 be received;
THAT Dillon Consulting Limited, Toronto, Ontario with a total bid
(including disbursements) in the amount of $68,800.00 + GST, being the
lowest responsible bidder meeting all terms, conditions and
specifications of RFP 2001-12 be awarded the contract for the Fire
Master Plan, Consulting Services;
THAT the total funds required be drawn from Account
#7102-00001-0247; and
THAT the By-law attached to Report COD-011-02, marked Schedule "B"
authorizing the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
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March 4, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
Confidential
Property Matter
Corporate
Advertising
Sponsorship/
Assistance to
Local
Organizations
Resolution #GPA-118-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Confidential Report COD-012-02 pertaining to a property matter
be referred to the end of the agenda to be considered at a "closed"
meeting.
"CARRIED"
Resolution #GPA-119-02
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT Report COD-013-02 be received;
THAT the Municipality of Clarington revise the corporate advertising
policy to include broadcast media - specifically television and radio - in
addition to print;
THAT the proposal from Metroland (Canadian Statesman) be approved
as the primary print media to carry the Municipality's local advertising
and information promotions;
THAT the proposal submitted by CHEX TV Durham be approved;
THAT the mix of print and broadcast media to be implemented for the
balance of 2002 be approved;
THAT the Corporate Services Department - Communications & Tourism
2002 corporate advertising budget be adjusted by $15,000 to totai
$150,000 to provide for the total corporate advertisement, including the
enhanced municipal advertisement requirements;
THAT Section 5, Paragraph 5.06, of the Purchasing By-law 94-129 be
waived; and
THAT the new Corporate Advertising/Promotion plan be effective
April 1 , 2002 and be reviewed annualiy during the budget process.
"CARRIED"
Resolution #GPA-120-02
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report COD-014-02 be received;
THAT the guidelines for evaluating sponsorship requests as outlined in
Report COD-014-02 be endorsed; and
THAT funds required to provide assistance/sponsorship to community
organizations be provided in the 2002 Communications & Tourism
accounts and be monitored through the annual budget process.
"CARRIED"
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March 4, 2002
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CORPORATE SERVICES DEPARTMENT CONT'D.
Resolution #GPA-121-02
Tender CL2002-2,
Grass Cutting
and
Trimming
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FINANCE DEPARTMENT
Cash Activity
Report - December,
2001
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-015-02 be received;
THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario,
with a total bid amount of $88,420.63 (including G.S.T.) for Section 1,
being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2002-2, be awarded the three (3) year
contract for grass cutting and trimming for Section 1, as required by the
Operations Department;
THAT GW.S. Landscaping, Bowmanville, Ontario, with a total bid
amount of $61 ,037.23 (including G.S.T.) for Section 2, being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2002-2, be awarded the three (3) year contract for grass
cutting and trimming for Section 2, as required by the Operations
Department;
THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario,
with a total bid amount of $32,159.65 (including G.S.T.) for Section 3,
being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2002-2, be awarded the three (3) year
contract for grass cutting and trimming for Section 3, as required by the
Operations Department; and
THAT the required funds be drawn from the respective year's current
budget allocation for grass cutting with an annual contribution from the
capital reserve fund, as necessary, and as past practice has provided to
subsidize the contract in lieu of capital expenditure otherwise required,
FORTHWITH.
"CARRIED"
Resolution #GPA-122-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report FND-005-02 be received;
THAT in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended December 31, 2001, is
as shown on the schedule attached to Report FND-005-02; and
THAT Part "N' of the expenditures for the month of December. 2001 be
confirmed.
"CARRIED"
. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
314
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G.P. & A. Minutes
UNFINISHED BUSINESS
Presentation
Board of Trade
Delegation of
R. Armstrong,
Emergency Medical
Services
OTHER BUSINESS
World Youth Day-
Youth Cross
Schedule of
Meetings
- 15-
March 4, 2002
Resolution #GPA-123-02
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT the Board of Trade be thanked for their presentation and their
annual program; and
THAT the Municipality endorse their "Main Evenf'.
"CARRIED"
Resolution #GPA-124-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT the delegation of R. Armstrong, Director, Emergency Medical
Services, be referred to the Director of Emergency Services/Fire Chief.
"CARRIED"
Resolution #GPA-125-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence received from St. Joseph's Church dated
February, 28, 2002, regarding the World Youth Day - Youth Cross be
received;
THAT permission be granted to St. Joseph's Church for the use of the
Town Square on March 14,2002, from 11 :00 a.m. to 11 :30 a.m. for the
receiving of the Youth Cross; and
THAT Rex Ray Grant, World Youth Day Coordinator be advised of
Council's decision, FORTHWiTH.
"CARRIED"
Resolution #GPA-126-02
Moved by Councillor MacArthur, seconded by Councillor Robinson
WHEREAS at their meeting held on December 4,2000, Council adopted
By-law 2000-203 being a by-law to amend the procedural by-law of
Council by adopting the schedule of meetings for the term of Council;
AND WHEREAS Council feels it expedient to amend the said schedule
of meetings;
NOW THEREFORE BE IT RESOLVED that the schedule of meetings be
amended by moving the General Purpose and Administration Committee
meeting originally set to be held at 9:30 a.m. on April 22, 2002 to
9:30 a.m. on April 29, 2002; and
THAT the appropriate by-law be forwarded to Council.
3 1 5 "CARRIED"
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I' f _ (,
G.P. & A. Minutes
- 16-
March 4, 2002
OTHER BUSINESS CONT'D.
ADJOURNMENT
Resolution #GPA-127-02
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT the meeting be "closed" to allow for consideration of Confidential
Report COD-012-02 pertaining to a property matter.
"CARRIED"
Resolution #GPA-128-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-129-02
Moved by Counciilor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 2:55 p.m.
~?g/?fj~MAYOR
~<Y~c'7
316