HomeMy WebLinkAbout81-166
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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 81- 166
Being a by-law of the Corporation of the Town of Newcastle
to re-establish the position and define the responsibilities
and duties of the Confidential Secretary, Clerk's Department
NOW THEREFORE the Corporation of the Town of Newcastle By Its Council,
ENACTS AS FOLLOWS:
1. The position of Confidential Secretary is hereby re-estab1ished.
2. The position shall have the duties and responsibilities as set
out in Schedule "A" to this by-law.
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3. The position shall be compensated according to the Town's
policy in respect of non-union salaries.
By-Law read a first and second time this 5th day of October 1981.
. By-Law read a third time and finally passed this 5th day of October 1981.
Garnet B. RiCkard~ ~~k/
Mayor
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David W. Oakes
Clerk
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SCHEDULE "A" TO BY-LAW 81-166
Position Title:
Department:
Summary of Duties:
Duties and
Responsibilities:
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Confidential Secretary to the Town Clerk
Clerk's Department
To perform stenographic, secretarial and
clerical duties for the Clerk, and when required
for the Deputy Clerk
1. Take and transcribe dictation and acknowledge
correspondence, inquiries, reports and minutes
of special meetings of Council
2. Review the department's incoming mail, and assemble
related material if necessary
3. Receive telephone calls for the Clerk and relieve
him of detail work in obtaining and providing
information for the caller
4. Gather information and compile reports on matters
referred by the Clerk
5. Arrange and maintain a record of appointments and
meetings for the Clerk
6. Assist the Clerk in the preparation of forms,
advertisements and other material for the civic
elections and perform such other duties as may be
assigned relating to civic elections
Prepare and issue marriage licences as authorized by
the Office of the Registrar General
Perform stenographic and clerical duties in the
department as required
Perform stenographic duties at special meetings when
required
Prepare all documentation related to rezonings and
maintain up-to-date records on such matters
Assist in the maintenance of the Clerk's department files
Assist in giving information at the counter as required
Perform other duties as may be assigned by the Clerk,
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SCHEDULE "A" TO BY-LAW 81-166
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Qualifications:
1. Minimum of Grade 12 Commercial or equivalent
combination of experience and training
2. Knowledge of the functions of the Clerk's Department
3. High level of secretarial skills; including typing,
shorthand and electronic transcribing expertise
4. Knowledge of filing systems
5. Ability to communicate effectively with the public
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