HomeMy WebLinkAbout81-118
,). .
-..
'r
,.
.
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY -LAW 81-118
Being a by-law of the Corporation of the
Town of Newcastle to re-establish the
postion of Deputy Clerk.
WHEREAS the Council of the Corporation of
the Town of Newcastle wishes to re-establish the position
of Deputy Clerk;
NOW THEREFORE THE CORPORATION OF THE TOWN OF NEWCASTLE BY
ITS COUNCIL, ENACTS AS FOLLOWS:
1. The position of Deputy Clerk is hereby
re-established.
2. The position shall have the duties and
responsibilities as set out in Schedule "A"
to this by-law;
'.
3. The position shall be compensated
according to the Town's policy in respect
of non-union salaries.
BY-LAW READ a first time this 8th day of September, 1981.
BY-LAW READ a second time this 8th day of September, 1981.
BY-LAW READ a third time and FINALLY PASSED this 8th day
of September, 1981.
~~
~ >
Garnet B. Rickard, Mayor
[)~.~
David Oakes, Clerk
.
I FOe NO.unJ()..Jo.nn~.~.....nn.J
..
.
.
.
....,
&.
POSITION TITLE:
DEPARTMENT:
POSITION SUMMARY:
RESPONSIBLE TO:
RESPONSIBLE FOR:
TOWN OF NEWCASTLE
POSITION DESCRIPTION
DEPUTY CLERK
CLERK'S DEPARTMENT
The Secretariat for the Council of the
Town of Newcastle and its Committees; and to
assist the Town of Clerk generally in the
management of the Department.
The Town Clerk
1.
The provision and supervision of a
secretariat to carry out:
a) The preparation of all materials required for
meetings of the Town Council and the Committees
of Council, including the preparation of agendas,
assembly of all relevant correspondence and
supporting data;
b) The recording and transcription of the
proceedings of the Town Council and its
Committees;
c) Correspondence on behalf of the Town Council
and its Committees, and the transmittal of their
instructions and directions;
d) The maintenance of an indexing system and
recording the deliberations and decisions of
Town Council and its Committees.
2. Processing all applications for Tile
Drainage loans:
a) Receiving applications;
b) Obtaining necessary inspection approvals;
c) Preparation of rating by-laws and
reports attendant thereto.
3. Processing all applications for Ontario Home
Renewal Program (OHRP) Loans;
a) Receiving applications;
b) Obtaining necessary inspection approvals;
c) Preparation of all related documentation and
consultation with the Deputy-Treasurer as may be
.. "0 .... ~ .. I 2
. \
~.~
.'
.
.
.
.
.-
Position of Deputy Clerk
ACCOUNTABLE FOR:
QUALIFICATIONS:
-Page 2-
required.
d) Preparation and registration of lien
documents.
4. Acting as Deputy Issuer of Marriage Licences
and Commissioner of Oaths.
5. Assisting the Clerk in carrying out the
duties of the Clerk as assigned by the Provincial
Statutffi or Council.
6. Assisting the Clerk with matters related to
The Elections Act and the holding of municipal
elections.
7. Assisting the Clerk in supervising the
activities of the Department and carrying out
his responsibilities.
8. Making recommendations on the organization,
methods and staff of the Clerk's Department.
9. In the absence of the Clerk, perform the
statutory duties of the Clerk.
One full-time subordinate completely and a
staff of seven in part and ten part-time persons.
The incumbent must be skilled in the use of
language, and in synopsizing, to the level of
a university graduate majoring in English and
Business. Knowledgeable in the organization and
functions of local government and its branches, with
a comprehensive general knowledge of the
provincial statutes as they relate to the
functions of municipal government, gained through
a combination exposure in local government and
the A.M.C.T. program.
The incumbent must be of good appearance,
articulate, and able to deal effectively with
members of the public and staff.
The incumbent must also be able to organize
and supervise administrative activities in the
Clerk's Department.