HomeMy WebLinkAbout81-105
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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW NO. 81-105
Being a by-law of the Corporation of the
Town of Newcastle to establish the position
and to define and determine the duties and
the responsibilities of the "Secretary to
the Planning and Development Department".
WHEREAS it is deemed desirable to establish the position
of Secretary to the Planning and Development Department and to
define, and determine the duties and responsibilities thereof;
NOW THEREFORE the Council of the Corporation of the Town of Newcastle
ENACTS AS FOLLOWS:
1.
That there is hereby established the position of
"Secretary to the Planning and Development Department".
.
The position shall have the duties and responsibilities
described within Schedule A to this by-law, attached
hereto.
3. The position shall be paid in accordance with Town policy
in respect of the compensation of non-affiliated staff or
2.
at such rate as may be determined by Council by Resolution
or By-Law.
READ a first and second time this 21st day of August, 1981.
READ a third time and FINALLY PASSED this 21st day of August, 1981.
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Garnet B. Rickard, Mayor
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~ Oakes, Clerk
I File No....._,jQ"'.!..Q..'9.~.m.......mml
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POSITION TITLE:
SUMMARY OF
DUTIES:
WORK PERFORMED:
SCHEDULE "A"
Confidendal Secretary to the Director
of Planning.
Directly responsible to the Director
of Planning for confidential, general
secretarial duties and office admin-
istration.
1.
Administration of personnel records
on behalf of the Planning and Development
Department, including administration
of daily records, attendance and overtime,
preparation and maintenance of departmental
personnel files according to departmental
procedures.
2.
Supervision of Senior-Clerk Stenographer
and Clerk-Typist positions, including
delegation of work and administration
of office procedures.
3.
Maintenance of Departmental Budget
records and filing system.
4.
General secretarial duties, including
research and preparation of correspondence
and reports of a confidential nature, as
may be required by the Director of Planning and
Development.
5.
Receptionist duties including the provision
of general information and assistance to
the public.
6.
Other duties as may be assigned by the
Director.
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SCHEDULE "A"
QUALIFICATIONS
1.
Maximum Grade 12 Education and post junior
matriculation secretarial training.
2.
Five years of office experience.
3.
Knowledge of office procedures, proficiency
in shorthand, dictaphone and knowledge of other
business machines and procedures.
4.
Ability to communicate effectively with other
staff and the public.
5.
Valid Motor Vehicle Operator's Licence.