HomeMy WebLinkAbout81-104
REPEALED BY
8'<3 - 13l
BY.LAW I........... .
~.
...
.
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW NO. 81-104
Being a by-law of the Corporation of the
Town of Newcastle to establish the position
and to define and determine the duties and
the responsibilities of the "Secretary to
the Chief Administrative Officer".
WHEREAS it is deemed desirable to establish the position
of Secretary to the Chief Administrative Officer and to define,
and determine the duties and responsibilities thereof;
NOW THEREFORE the Council of the Corporation of the Town of Newcastle
ENACTS AS FOLLOWS:
1. That there is hereby established the position of
"Secretary to the Chief Administrative Officer".
.
2.
The position shall have the duties and responsibilities
described within Schedule A to this by-law, attached
hereto.
3. The position shall be paid in accordance with Town policy
in respect of the compensation of non-affiliated staff or
at such rate as may be determined by Council by ResQlution
or By-law.
READ a first and second time this 21st day of August, 1981.
READ a third time and FINALLY PASSED this 21st day of August, 1981.
~ &~L~
Garnet B. Rickard, Mayor
.
D~h
David W. Oakes, Clerk
~ ................l.9.....!i>."''l'!:...........1
.
.
.
..
.~ .
SCHEDULE "A"
POSITION TITLE:
Confidential Secretary to the
Chief Administrative Officer
SUMMARY OF
DUTIES:
Directly responsible to the Chief
Adminis tra ti ve Of fi cer for conf iden tial
and general secretarial duties
including personnel matters and office
administration
WORK PERFORMED:
1. Administration of Town personnel
records on behalf of the Chief Administrative
Officer; including review and upkeep of
employee records; preparation under
direction of the Chief Administrative Officer
of job evaluation and job performance
procedures, liaison with Treasury staff
on related personnel matters.
2. Research and preparation of reports,
including confidential reports, and drafting
correspondence under the direction of the Chief
Administrative Officer.
3.
M~intenance of office filing systems, including
organization and filing of documents and
correspondence.
4. Receptionist duties including provision of
general information and assistance to the
public.
5. Scheduling of meetings on behalf of the
Chief Administrative Officer.
6. General secretarial duties for other
Departments as may be required.
7. Other duties as may be assigned by the
Chief Administrative Officer.
. .
.
.
.
..
"
SCHEDULE "A"
QUALIFICATIONS
1.
Minimum Grade 13 education and post matriculation
secretarial training.
2.
Five years of office experience with at least
two years in a confidential secretarial capacity.
3.
Knowledge of personnel record keeping systems
and job evaluation procedures.
4.
Knowledge of office procedures, proficiency in
shorthand, dictaphone and knowledge of other
business machines and procedures.
5 .
Ability to communicate effectively with other
staff and the public.
6.
Valid Motor Vehicle Operatorls Licence.
August 7th, 1981.