HomeMy WebLinkAbout01/21/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
January 21, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, January 21, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councilior P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella (until 11 :50 a.m.)
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton (until 11 :45 a.m.)
Director of Planning Services, D. Crome (until 11 :50 a.m.)
Solicitor, D. Hefferon (11:10 a.m. -11 :50 a.m.)
Director of Operations, F. Horvath (until 11 :45 a.m.)
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor (until 11 :45 a.m.)
Deputy Clerk, M. P. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no Disclosures of Pecuniary Interest stated at this meeting.
Mayor Mutton presented the Director of Community Services with a
certificate from the Chairman of the Region of Durham extending
congratulations on the Official Opening of the new Courtice Fitness
Centre.
MINUTES
Resolution #GPA-010-02
Moved by Councillor Schell, seconded by Councilior MacArthur
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on January 7,2002 be approved.
"CARRIED"
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G.P. & A. Minutes
DELEGATIONS
PUBLIC MEETINGS
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January 21,2002
(a)
Bill Paterson, 1909 Bloor Street E. Bowmanville, L1C 3K3
expressed disappointment with some of the recommendations
contained in Report EGD-06-o2 and noted the following concerns:
. Bloor Street is congested with traffic during the morning and
evening rush hours and also when traffic enters and exits the
flea market during the weekend
. There are slow moving vehicies accessing and exiting the
industrial farmers machinery operation and this has not been
noted in the report
. The time of the traffic sampling has not been included in the
report.
He requested that the speed limit be reduced from 80
kilometres/hr. to 60 kilometres/hr. and that signs be posted to that
effect as well as signs cautioning drivers at the location of the
"dip" in the road. He described various accidents and "near
misses" which have occurred on Bloor Street over the past years.
(b) Kevin Ashe, Vice President, Marketing and Sales, Mosey &
Mosey, First Pickering Place, 1550 Kingston Road, Suite 211,
Pickering, L 1V 1 C3 advised that the Municipality of Clarington is a
valued client and requested that this item be revisited by staff because
with this option, the Municipality would receive more service hours at a
lower cost. He advised that he would be happy to meet with staff.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Clarington Official Plan Amendment
Applicant: GM Sernas and Associates on behalf of
Anglo York Industries
(b) Proposed Rezoning and Amendment to Draft Approval
Applicant: 749328 Ontario Limited
The Clerk's Department sent public notice for the rezoning, official plan
amendment, and subdivision applications by first class mail on or before
December 21, 2001 to all property owners within 120 metres of the
subject properties in accordance with the latest municipal assessment
record. Public notices were also posted on the properties in question.
The notice procedure followed was in compliance with the Ontario
Regulations made under the Planning Act.
(a) Report PSD-003-02 - GM Sernas and Associates on behalf of Anglo
York Industries - the purpose and effect:
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January 21, 2002
PUBLIC MEETINGS CONT'D.
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. To remove the Community Park designation from the lands;
. To include the lands within the Northglen Neighbourhood of
the Bowmanvilie Urban Area;
. To increase the population target of the Northglen
Neighbourhood from 3750 to 4200 people; and
. To amend Table 9-2 from 975 to 1075 low density units and
from 150 to 195 medium density units for the Northglen
Neighbourhood, and to change all corresponding totals.
Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1 expressed
opposition to this proposal and agreed with staff's comments in
POaragraph 8.3 stating that the Clarington Community Services
Department objects to the removal of the park designation noting that a
community park is required in order to service the north Bowmanville
urban area.
Frank Harris, R.R. #5, Bowmanville, L 1 C 3K6 requested clarification
on the background of the designation of this site to parkland.
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Kevin Nicol, 109 Elford Drive, Bowmanville, L 1 C 451 circulated a
petition containing approximately 70 names of local residents who reject
the zoning change application from community parkland to residential
housing. It was noted that: ''with the new grow1h of the community to the
west, south and east of the third concession, it would serve well to help
control the over crowding of subdivision in the area, offering residents
green space and breathing room in a growing community..."
Mavis Carlton, 119 Cove Road, Bowmanville, L1C 3K3 expressed
opposition to this proposal because this is an ideal place for a community
park.
Nancy Barnes, 11 Rebecca Court, Bowmanville, L 1 C 4N7 referred to
her written correspondence pertaining to this development and further
added that there is a lot of environmentally protected land on this site
which should not be ignored.
No one spoke in favour of this application.
Bryce Jordan, GM Sernas & Associates, Unit 41,110 Scotia Court,
Whitby, L 1 N 8Y7 introduced Mr. Herb Lewis who is a partner with Anglo
York Industries and advised that this property has available services. He
stated that the landowner has a right to develop his land if the
municipality is not in a position to purchase it at this time.
(b) Report PSD-004-02 - 749328 Ontario Limited - the purpose and
effect:
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To rezone the subject lands to permit a proposed
amendment to the Plan of Subdivision Draft Approved in
August, 1995;
The proposed amendment to the Draft Approved Plan
will increase the number of units by 34, from 123 to 157
and increase the residential lot area from 3.1 ha to 4.5
ha.;
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January 21, 2002
PUBLIC MEETINGS CONT'D.
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The change in units will consist of 8 additional single
detached dwellings; 18 additional semi-detached/link
units; and 8 additional townhouse units;
The proposed revisions wili have no impact on the 24.4
ha. Open Space Block to be dedicated to the
Municipality or the 1.2 ha. Park block; and
The proposed revision wili also change the south yard
setback of the Goodyear property from a minimum
required 7.5 m to 95 m. This change has the effect of
permitting residential development to occur on the north
side of the Albert Street extension within the plan of
subdivision.
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Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1 expressed a
concern regarding the closeness of this development to the Bowmanvilie
Creek.
Howard Edmondson, 76 Hunt Street, Bowmanville, L 1 C 2X1
appeared on behalf of the local residents and made the following points:
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The Albert Street access/egress should be eliminated from the
plan because Durham Street would better serve the residents.
The development should stay more in tune with the original
proposal approved in 1995.
Some of the lots should be wider to complement the surrounding
neighbourhood.
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Frank Lockhart, 7 Barley Mill Cres. Bowmanville, L 1 C 4E5 expressed
support for this application. He noted that the Valley Lands project will
be able to proceed and the Committee will receive their $75,000 Trillium
Grant as soon as the applicant is allowed to proceed and the Valley's
2000 Project is allowed to commence. It is his hope that their project will
be allowed to proceed this summer or this fall. He noted that the project
is very important to the Committee.
Rosemarie Humphries, Weston Consulting Group Inc. 3300
Highway 7, Suite 320, Vaughan, L4K 4M3 advised that the applicant is
wiliing to accommodate the concerns of the residents, including:
. Bank stabilization
. Since the approval of the development in 1995, the applicant has
been able to purchase CN lands which has allowed him to provide
a secondary access to the site. She asked whether the applicant
could have the option of having an emergency access only to
Albert Street; and
. The applicant is wiliing to reconsider increasing the 40' lots to 50'.
PLANNING SERVICES DEPARTMENT
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Clarington Official Resolution #GPA-011-o2
Plan Amendment
Applicant: GM Sernas Moved by Mayor Mutton, seconded by Councillor MacArthur
On behalf of Anglo
York Industries THAT Report PSD-003-02 be received;
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January 21,2002
PLANNING SERVICES DEPARTMENT CONT'D.
749328 Ontario
Limited Proposed
Rezoning and
Amendment
ZBA2001-025 &
18T-93008
Removal of
Holding
Applicant: Aspen
Heights Ltd.
ZBA2001-026
Implementing
Zoning By-law for
Courtice Highway 2
Corridor
ZBA2001-027
THAT the application to amend the Clarington Official Pian, as submitted
on behalf of Anglo York Industries, be referred back to staff for further
processing and the preparation of a subsequent report; and
THAT all interested parties listed in Report PSD-003-02 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-012-02
Moved by Councilior Rowe, seconded by Councillor Robinson
THAT Report PSD-004-02 be received;
THAT the rezoning application and the application to amend the Draft
Approval of draft plan of subdivision 18T-93008 submitted on behalf of
749328 Ontario Limited in Trust be referred back to Staff for further
processing and the preparation of a subsequent report upon receipt of all
outstanding comments; and
THAT the Durham Region Planning Department, all interested parties
listed in Report PSD-004-02 and any delegation be advised of Council's
decision.
"CARRIED"
Resolution #GPA-013-02
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report PSD-005-02 be received;
THAT the by-law attached to Report PSD-005-02 to remove the Holding
(H) symbol be approved and a copy forwarded to the Regional
Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PSD-005-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-014-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report PSD-006-02 be received; and
THAT Committee authorize Staff to schedule a statutory public meeting
for the rezoning application (ZBA 2001-027), as initiated by the Municipality
of Clarington, to implement the proposed Courtice Highway 2 Corridor/Main
Central Area Secondary Plan, FORTHWITH.
"CARRIED"
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January 21,2002
PLANNING SERVICES DEPARTMENT CONT'D.
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State of the
GTA2000
File No. 1.6.6
Resolution #GPA-015-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-007-02 be received for information.
"CARRIED"
Resolution #GPA-016-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT the Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :10 a.m.
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
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Monthly Reports on
Building Permit
Activity for
September, 2001 to
December, 2001
Concession Street
And Elgin Street
Reconstruction
Resolution #GPA-017-02
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Reports EGD-01-02, EGD-02-02, EGD-03-02 and EGD-04-02
be received for information.
"CARRIED"
Resolution #GPA-018-02
Moved by Councillor Rowe, seconded by Councillor Scheil
THAT Report EGD-05-02 be received; and
THAT a copy of Report EGD-05-02 be provided to Bill Humber of the Old
Bowmanville Neighbourhood Association.
"CARRIED"
Traffic on Bloor Resolution #GPA-019-02
Street, Courtice Road
To Solina Road Moved by Mayor Mutton, seconded by Councillor Rowe
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THAT Report EGD-06-02 be received;
THAT, based on the recommendations of the Clarington Traffic
Management Advisory Committee, Durham Regional Police and staff,
the request to lower the speed limit on Bloor Street between Courtice
Road (Regional Road 34) and Solina Road from 80 km/hr to
70 km/hr be implemented;
THAT the request for a hidden entrance sign east of 1915 Bloor Street
be approved;
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January 21, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
Fluorescent
Yellow/Green School
Signs
Community
Safety Zones
THAT staff periodically monitor the area for increases in vehicle speeds,
volumes or collisions;
THAT Durham Regional Police be requested to consider providing
periodic police enforcement as they feel necessary;
THAT the appropriate by-law be forwarded to Council for approval; and
THAT Bill Paterson be advised of Council's decision.
"CARRIED"
Resolution #GPA-020-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-07-02 be received;
THAT for improved safety, the black on fluorescent yellow/green colours
be adopted as the standard for school area, school crossing and school
crossing ahead signs in Clarington to be consistent with the
Transportation Association of Canada, Manual of Uniform Traffic Control
Devices, the Region of Durham and a growing number of Ontario
Municipalities;
THAT funding for the conversion from the white on blue coloured signs to
the new, black on fluorescent yellow green, signs be considered in the
Operations Department 2002 budget;
THAT a copy of Report EGD-07 -02 be forwarded to the Region of
Durham for their consideration of changing all applicable school signs on
Regional Roads within Clarington during 2002; and
THAT a copy of Report EGD-07-02 also be forwarded to the Kawartha
Pine Ridge District School Board and the Peterborough Victoria
Northumberland Clarington Separate School Board.
"CARRIED"
Resolution #GPA-021-02
Moved by Councillor Robinson, seconded by Mayor Mutton
THAT Report EGD-08-02 be received;
THAT the Municipality of Clarington endorse the Community Safety Zone
Warrant, which was approved by the Region of Durham;
THAT Community Safety Zones be installed only at specific sites where
significant improvements to traffic safety can be realized, and where
Durham Regional Police Services have agreed to provide consistent
levels of enforcement to ensure the effectiveness and continuance of the
program;
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G.P. & A. Minutes
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January 21, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
THAT the Municipality of Clarington adopt the warrant criteria developed
by the Region of Durham as a guide for future Community Safety Zone
installations;
THAT the Ontario Traffic Conference and the Province of Ontario be
requested to review the design of the existing Community Safety Zone
Signs and the judicial application of the legislated fine structure;
THAT the Region of Durham continue to monitor the improvements
made to Durham Highway 2 between Townline Road North and Varcoe
Road and review the effectiveness of the existing Community Safety
Zone, its contribution to public safety and enforcement practices; and
THAT a copy of Report EGD-08-02 be forwarded to Durham Regional
Police Services, the Region of Durham, the Ontario Traffic Conference
and the Province of Ontario.
OPERATIONS DEPARTMENT
"CARRIED"
There were no items considered under this section of the agenda.
Councillor Robinson chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly Response
Report - December,
2001
Resolution #GPA-022-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report ESD-002-02 be received for information.
"CARRiED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
2001 Aq uatics
Program Summary
Resolution #GPA-023-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CSD-02-02 be received for information.
"CARRIED"
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CLERK'S DEPARTMENT
Animal Services
Monthly Reports for
The months of
November and
December
Parking Report
For December,
2001
Marriage Licence
Fees
Council Page
Program
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January 21,2002
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-024-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Reports CLD-01-02 and CLD-02-02 be received for information;
and
THAT a copy of Reports CLD-01-02 and CLD-02-02 be forwarded to the
Animal Alliance of Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-025-02
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report CLD-03-02 be received; and
THAT a copy of Report CLD-03-02 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
Resolution #GPA-026-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report CLD-04-02 be received;
THAT the fee charged for Marriage Licences in the Municipality of
Clarington be increased from $75.00 to $100.00 effective
February 1, 2002; and
THAT the by-law attached to Report CLD-04-02 be presented to Council.
"CARRIED"
Resolution #GPA-027-02
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report CLD-05-02 be received for information.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Apple Biossom
Awards
Resolution #GPA-028-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report COD-001-02 be received;
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January 21, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
RFP2001-8,
Provision of Group
Benefits,Consulting
& Related Services
Confidentiai
Report-
Properly Matter
Transit Rental
Benches and Bus
Shelter
RFP2001-13
Printing Requirements
THAT the proposed change to the Apple Blossom Awards Program be
approved; and
THAT the members of the ABA Committee be thanked for their
participation and advised of Council's action.
"CARRIED"
A revised copy of Report COD-002-02 was circulated to Members of the
Committee.
Resolution #GPA-029-02
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report COD-002-02 be tabled to the Council meeting scheduled
for January 28, 2002 to address the issues of the cost of the
Municipality of changing group benefit carriers.
"CARRIED"
Resolution #GPA-030-02
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Confidential Report COD-003-02 pertaining to a Property Matter
be referred to the end of the agenda to be considered at a "closed"
meeting.
"CARRIED"
Resolution #GPA-031-02
Moved by Councillor Schell, seconded by Councillor Ping Ie
THAT Report COD-004-02 be received; and
THAT the By-law, marked Schedule "A" attached to Report
COD-004-02, authorizing the Mayor and Clerk to execute an agreement
with The Regional Municipality of Durham be approved.
"CARRIED"
Resolution #GPA-032-02
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report COD-005-02 be received;
THAT James Publishing Company, Bowmanville, Ontario, with a total
bid amount of $105,053.78 (includes printing and distribution) including
G.S.T. and P.S.T., being the lowest responsible bidder meeting all
terms, conditions and specifications of RFP 2001-13, be awarded the
contract for Supply and Distribution of the Clarington Community Guide,
the Clarington Today Newsletter, Directory of Municipal Services and
three Promotional publications;
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January 21, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
RFP2001-11
Outsourcing of
Municipai Tax Bills
FINANCE DEPARTMENT
THAT the totai funds in the amount of $105,053.78 be drawn from the
current year approved Communication and Tourism Printing Account
#7710-00000-0205 budget as appropriate; and
THAT the contract be extended for a second one-year term pending
satisfactory pricing and services.
"CARRIED"
Resolution #GPA-033-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-007-02 be received;
THAT Cover-All Computer Services, Markham, Ontario, with a total bid
in the amount of $1 ,054.60/thousand (plus GST and PST), for the first
year, being the lowest responsible bidder meeting all terms, conditions
and specifications of RFP2001-11 be awarded the contract for the
Outsourcing of Municipal Tax Bills;
THAT the contract be awarded for a one (1) year term, with the option
to extend for a second and third year, pending satisfactory performance
and pricing;
THAT the funds expended be drawn from the respective years Finance
Department Printing and Reproduction Account #7006-00000-0205; and
THAT the By-law marked as Schedule "A" attached to Report
COD-007 -02 authorizing the Mayor and Clerk to execute the agreement
be approved, FORTHWITH.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
OTHER BUSINESS
UNFINISHED BUSINESS
Confidential
Reports
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
Resolution #GPA-034-02
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the meeting be "closed" to allow for consideration of Confidential
Report COD-003-02 pertaining to a Property Matter and a Confidential
Verbal Report pertaining to a Personnel Matter.
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"CARRIED"
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ADJOURNMENT
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January 21,2002
Resolution #GPA-035-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-036-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the meeting adjourn at 12:05 p.m.
"7101"
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MAYOR
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