HomeMy WebLinkAbout10/06/2003
to- ~l
,
.
.
.
THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee October 6, 2003
ROLL CALL
Present Were
Also Present:
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, October 6,2003 at 9:30 a.m., in the
Council Chambers.
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Solicitor, D. Hefferon (attended at 12:55 p.m.)
Director of Operations, F. Horvath
Director of Corporate Services, Marie Marano
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Clerk II, C. Eisan (until 12:55 p.m.)
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
MINUTES
Councillor Schell indicated that he would be stating a
pecuniary interest with regards to Confidential Report
FND-25-03.
Resolution #GPA-399-03
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
September 22,2003 be approved.
> f ,
"CARRIED" .):J I
.
.
.
.,
G.P. & A. Minutes
MINUTES CONT'D
DELEGATIONS
- 2 -
October 6, 2003
Resolution #GPA-400-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the minutes of a special meeting of the General
Purpose and Administration Committee held on
September 22,2003 be approved.
"CARRIED"
Resolution #GPA-401-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT Gregory DeFreitas, Kiradaar (Ontario) Inc., be added
to the list of delegations as Item (d) and that the delegation
of Sernas Associates be deferred to the end of the list of
delegations as Item (e).
"CARRIED"
(a)
Mr. Glenn Case, Project Director, Port Hope
Initiative, Low Level Radioactive Waste
Management Office, 5 Mill Street, Port Hope,
L 1A 2S6 circulated a handout and gave an update for
the Port Granby Project. The Projected Timeline is
being followed and the environmental assessment
process is currently under way. Four special studies
were conducted on Groundwater Movement, Thorium
230, Shoreline Protection and Contingency, and were
presented to the members of the Committee, the
public and Council members in June 2003. The
Baseline Environment Characterization includes
physical environment, socio-economic studies -
preliminary findings, socio-economic studies -land
use & transportation/traffic, and key stakeholder
consultations. He explained the Alternative Means
process that included an Evaluation Methodology of 3
approaches, 50 components, and 149 alternative
means, which yielded 3 feasible concepts. The
Feasible Concepts include on-site management of
wastes with east gorge waste excavated, on-site
management of wastes with no waste excavation, and
relocation of waste to new long-term storage facility
(Cameco lands north of Lakeshore Road). Up-
coming activities include Expo '03 on October 24/25
at Port Hope High School, consultation on health
) .'
JUL
.
.
.
. ,
GP. & A. Minutes
- 3 -
October 6, 2003
DELEGATIONS CONT'D
effects assessment and cleanup criteria, finalization of
baseline environmental characterization studies
following public input, continuation of comparative
analysis of feasible concepts to present a qualified
concept this winter, and initiation of a detailed
environmental effects assessment of qualified
concept.
(b) Brian Neilson, 124 Westside Drive, Bowmanville,
L 1C 5A2 represented the residents on Westside
Drive and expressed their objections to the
development of homes in their area with the park and
school not being built near their homes. He proposed
that the houses be built along Higgins Street to allow
a larger school area and park. He is also concerned
with the grading of new properties due to the higher
elevation of the new development.
(c) Kelvin Whalen, 1029 McNicol! Avenue,
Scarborough, M1W 3W6 spoke regarding Report
PSD-127-03 and indicated that he agrees with most
of the report but objects to the deletion of the request
to change the designation of the neighbourhood
commercial facility to a low density residential
designation. His company retained a market
consultant to determine the viability of commercial
development in the area and with the commercial
development along Highway 2, a commercial
designation of this property is not viable.
(d) Gregory DeFreitas, Kiradaar (Ontario)
Inc./1151677 Ontario Inc., 3100 Steeles Avenue
West, Vaughan, L4K 4Y4 spoke regarding Report
PSD-129-03. He believes that the development of
this property will adversely affect the grading on his
client's property. He is also opposed to the rezoning
of this property as he believes that it may affect the
number of units available for the development of their
lands. He believes that the zoning is not adequately
distributed among the landowners within the area and
will not allow a private reserve along the boundary of
his lands. He requests that the application be
deferred until all plans in the neighbourhood are
brought forward together.
j, .:;
.
.
.
G.P. & A. Minutes
-4-
October 6, 2003
DELEGATIONS CONT'D
PUBLIC MEETINGS
(e) Nick Mensink, Sernas Associates, 110 Scotia
Court, Whitby, L 1 N 8Y7 spoke regarding Report
PSD-129-03 and appeared on behalf of Bryce Jordan.
The development is still in its early stages and
grading concerns will be dealt with when the plan is
finalized. The draft plan process has provided for
input from the public and the draft plan was amended
to take into consideration some of Kiradaar's
concerns. The applicant is willing to work with
Kiradaar on an ongoing basis to address any further
concerns. He stated that the applicant is in full
support of the recommendations within the report.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality
of Clarington, through its General Purpose and
Administration Committee, is holding a Public Meeting for
the following applications:
(a) Official Plan Amendment and Rezoning Applications
Applicant: Valiant Property Management
(b) Rezoning Application
Applicant: Michael Anthony and Yvonne Krohn-
Anthony
(c) Rezoning Application
Applicant: Torgan Group
(d) Rezoning Application
Applicant: Martin Road Holdings Limited
(e) Rezoning Application
Applicant: Valiant Property Management
(f) Rezoning Application
Applicant: 1317946 Ontario Limited
(g) Rezoning Application
Applicant: Loblaw Properties Limited
The Planning Services Department sent public notice for the
rezoning and official plan amendment applications, by first
class mail on or before September 5, 2003, to all property
owners within 120 metres of the subject properties in 304
.
.
.
, .
G.P. & A. Minutes
- 5 -
October 6, 2003
PUBLIC MEETINGS CONT'D
accordance with the latest municipal assessment record.
Public notices were also posted on the properties in question
on or before September 5, 2003. This notice procedure is in
compliance with the Ontario Regulations made under the
Ontario Planning Act.
(a) Report PSD-120-03 - Valiant Property Management-
the purpose and effect of this application is to amend
site specific retail allocations in Section 5.2.4 of the
Clarington Official Plan to permit the development of
17,610 square metres of retail commercial floorspace
on the subject property; and to delete the collector
road extension of Uptown Avenue on the subject
lands and relocate this extension north of the subject
property.
No one spoke in opposition to or in support of this
application.
Bob Hann, Valiant Property Management, 177
Nonquon Road, Oshawa, L 1 G 3S2, spoke in favour
of this application and was available for questions.
He stated that the Uptown Avenue extension would
not alleviate the traffic problems along Highway 2 and
would only worsen them. The extension of Clarington
Boulevard to Longworth Avenue and the completion
of the extension of Longworth Avenue will do much
more to alleviate the traffic concerns. The downtown
core continues to provide special one-on-one service
and they will benefit from the spin-off of these larger
stores.
(b)
Report PSD-121-03 - Michael Anthony and Yvonne
Krohn-Anthony - the purpose and effect of this
application is to rezone a portion of the subject lands
from "Service Station Commercial Exception (C7-1)
Zone" to an appropriate zone to permit Special
Purpose Commercial uses and to redefine the limits
of the "Environmental Protection Zone" and
"Environment Protection Exception (EP-2) Zone" to
permit special purpose commercial uses.
No one spoke in opposition to or in support of this
application.
The applicant was called but was not present.
,
j ~j J
G.P. & A. Minutes
- 6 -
October 6, 2003
.
PUBLIC MEETINGS CONT'D
(c) Report PSD-122-03 - Torgan Group - the purpose
and effect of this application is to rezone a portion of
the subject lands from "Service Station Commercial
Exception (C7-a) Zone" to an appropriate zone to
permit special purpose commercial uses and to
redefine the limits of the "Environmental Protection
(EP) Zone" and "Environmental Protection Exception
(EP-2) Zone" to permit special purpose commercial
uses.
No one spoke in opposition to or in support of this
application.
.
Anthony Biglieri, 28 Bellefair Avenue, Toronto,
M4L 3P8, appeared on behalf of T organ Group and
Alan Hirschfield. He spoke in favour of this
application and was available for questions. He
stated that the applicant is working with the
Municipality and the local conservation authorities in
regards to servicing and the floodplain area and that
they are also working with the Ministry of
Transportation and the Region of Durham Works
Department to address their concerns. Improvements
to Waverley Road and Baseline Road are being
reviewed and a traffic study has been completed
which includes provisions for the possibility of
signalization.
(d)
Report PSD-123-03 - Martin Road Holdings Limited-
the purpose and effect of this application is to rezone
the lands from "Holding-General Commercial ((H)C1)
Zone" to an appropriate zone to permit a convenience
store in addition to other permitted uses within a
proposed commercial plaza.
.
Frank Harris, 3403 Liberty Street North,
Bowmanville, L 1 C 4N7 expressed his objection to
this application and his concern regarding access to
the site. He owns the property across the road from
the site and is concerned with heavy traffic in the
area. He stated that there is a steep winding hill with
a blind spot and that traffic heading north and going
straight, is trying to avoid other vehicles turning left
onto Hartwell Avenue by driving onto the soft
shoulder. He requested that a third lane be added to
help alleviate the traffic problems and that traffic lights
" ,.,.,\
..) \..):.......
G.P. & A. Minutes
- 7 -
October 6, 2003
.
PUBLIC MEETINGS CONT'D
.
.
with a pedestrian crossing be installed to ensure the
safety of children in the area.
No one spoke in support of this application.
Kelvin Whalen, The Kaitlin Group Limited, 1029
McNicoll Avenue, Scarborough, M1W 3W6, spoke
on behalf of the applicant and was available for
questions.
(e) Report PSD-124-03 - Valiant Property Management-
the purpose and effect of this application is to change
the zone provision on a 6.56 hectare parcel to permit
a 520 square metre warehousing expansion to an
existing department store.
No one spoke in opposition to this application.
Andrew Glass, Zellers Canada Limited, 8925 Torbram
Road, Brampton, L6T 4G1, is the applicant and spoke in
favour of the application and was available for questions.
Bob Hann, Valiant Property Management, 177 Nonquon
Road, Oshawa, L 1 G 3S2, is the owner of the property and
was available for questions.
(f)
Report PSD-125-03 - 1317946 Ontario Limited (The
Waltzing Weasel) - the purpose and effect of this
application is to permit the southerly extension of The
Waltzing Weasel parking lot in order to accommodate
approximately 30 additional motor vehicles.
No one spoke in opposition to or in support of this
application.
The applicant was called but was not present.
(g)
Report PSD-126-03 - Loblaw Properties Limited - the
purpose and effect of this application is to delete the
provision in the "General Commercial Exception (C1-14)
Zone" that requires the construction of a supermarket
containing at least 3000 square metres of leasable total floor
area as a condition of permitting other non-residential uses
within the plaza.
J..Ji
G.P. & A. Minutes
- 8 -
October 6, 2003
.
PUBLIC MEETINGS CONT'D
Bob Hann, Valiant Property Management, 177 Nonquon
Road, Oshawa, L 1 G 3S2, spoke in objection to this
application. He is concerned with the rezoning of the
property as Valiant Property Management is the owner of the
land and the applicant did not consult them before submitting
the application. He is concerned with the adverse effect on
the rest of the plaza if the applicant is allowed to change the
nature of the business located within this building.
Andrew Glass, Zellers Canada Limited, 8925 Torbram
Road, Brampton, L6T 4G1, spoke in objection to this
application and concurred with the comments made by
Mr. Hann. A change in the business located in the building
could have a negative affect on the Zellers store located on
the site.
No one spoke in support of this application.
.
Peter Smith, Bousfield, Dale-Harris, Cutler & Smith Inc.,
3 Church Street, Suite 200, Toronto, M5E 1 M2, was
available for questions. They wish to relocate the Loblaws
store to another property across the roadway in order to
allow for a larger store than the existing one. The existing
zoning applying to the Clarington Centre plaza, including the
Loblaws store, would not allow the Loblaws store to move
and the plaza to continue to be in compliance with the
zoning by-law. No change is required to the zoning by-law in
regards to permitted uses and he understands Valiant
Property Management's concerns, but it is in Loblaws best
interest to release the space to a high quality tenant.
Loblaws will remain in the West Main Central Area.
Resolution #GPA-402-03
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT the Committee recess for 10 minutes.
"CARRIED"
The meeting reconvened at 11 :23 a.m.
.
Juu
G.P. & A. Minutes
- 9 -
October 6, 2003
I.
PLANNING SERVICES DEPARTMENT
Official Plan Resolution #GPA-403-03
& Rezoning Appl.
Appl.: Valiant Moved by Mayor Mutton, seconded by Councillor Rowe
Property Mgmt.
THAT Report PSD-120-03 be received;
THAT the revised application submitted by Valiant Property
Management be referred back to Staff for further processing;
THAT staff be authorized to review the timing of an Official
Plan review and report back to Council;
THAT the applicant be requested to pay for the additional
transportation, planning and urban design consultants
required to assist staff in the evaluation of this major
application in a similar cost-shared manner as the retail
market impact consultant; and
THAT all interested parties listed in Report PSD-120-03 and
any delegations be advised of Council's decision.
. "CARRIED"
Zoning By-law Resolution #GPA-404-03
Amendment
Applicant: Moved by Councillor MacArthur, seconded by Councillor Pingle
Y. Krohn-Anthony
THAT Report PSD-121-03 be received;
THAT the application submitted by Yvonne Krohn-Anthony
be referred back to Staff for further processing and the
preparation of a further report following the receipt of all
outstanding agency comments; and
THAT all interested parties listed in Report PSD-121-03 and
any delegations be advised of Council's decision.
"CARRIED"
Rezoning Appl. Resolution #GPA-405-03
Applicant: Torgan
Group Moved by Councillor Robinson, seconded by Councillor Pingle
. THAT Report PSD-122-03 be received;
THAT the application submitted by the Torgan Group be
referred back to Staff for further processing and the
J./1
G.P. & A. Minutes
- 10 -
October 6, 2003
.
PLANNING SERVICES DEPARTMENT CONTD
preparation of a further report following the receipt of all
outstanding agency comments;
THAT Staff be authorized to work with the developer in
preparing an appropriate scheme to eliminate the elevated
rail bed of the former CN Rail spur line from the Bowmanville
Creek valley and to redefine the floodplain limits; and
THAT all interested parties listed in Report PSD-122-03 and
any delegations be advised of Council's decision.
"CARRIED"
Rezoning Appl. Resolution #GPA-406-03
Appl.: Martin Road
Holdings Ltd. Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report PSD-123-03 be received;
.
THAT the application submitted by Martin Road
Holdings Limited be referred back to Staff for further
processing and the preparation of a fu rther report
following the receipt of all outstanding agency
comments; and
THAT all interested parties listed in Report PSD-123-03
and any delegations be advised of Council's decision.
"CARRIED"
Rezoning Resolution #GPA-407-03
Application
Applicant: Valiant Moved by Councillor Robinson, seconded by Councillor Trim
Property Mgmt.
THAT Report PSD-124-03 be received;
THAT the application submitted by Zellers Canada Limited
on behalf of Valiant Property Management be referred back
to Staff for further processing and the preparation of a further
report following the receipt of all outstanding agency
comments; and
.
THAT all interested parties listed in Report PSD-124-03 and
any delegations be advised of Council's decision.
"CARRIED"
jiG
G.P. & A. Minutes
- 11 -
October 6, 2003
.
PLANNING SERVICES DEPARTMENT CONT'D
Rezoning Appl.
Appl.: 1317946
Ontario Ltd.
Rezoning Appl.
Appl.: Loblaw
Properties Ltd.
.
Official Plan
Amendment,
Rezoning Appl., &
Draft Plan Amend-
ment, 18T-96014
Appl.: 699504
Ontario Limited
.
Resolution #GPA-408-03
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT Report PSD-125-03 be received;
THAT the application submitted by Fred Simkins on behalf of
1317946 Ontario Limited be referred back to staff for further
processing and the preparation of a further report following
the receipt of all outstanding agency comments; and
THAT all interested parties listed in Report PSD-125-03 and
any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-409-03
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-126-03 be received;
THAT the application submitted by Loblaw Properties
Limited be referred back to Staff for further processing and
the preparation of a further report following the receipt of all
outstanding agency comments; and
THAT all interested parties listed in Report PSD-126-03 and
any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-41 0-03
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Report PSD-127-03 be received;
THAT Amendment No. 35 to allow additional medium
density residential uses in the Westvale Neighbourhood be
approved as indicated in Attachment 4 to Report PSD-127-03
and that the necessary by-law be passed;
THAT the portion of the application submitted by 699504
Ontario Limited to amend the Clarington Official Plan (COPA
2003-001) to delete the Neight)qur)lood Commercial Symbol,
be denied; - J J i
G.P. & A. Minutes
- 12 -
October 6, 2003
.
PLANNING SERVICES DEPARTMENT CONT'D
THAT the amendment to draft Plan of Subdivision 18T-96014,
submitted by 699504 Ontario Limited be approved as redline
revised (Attachment 5 to Report PSD-127 -03) subject to the
conditions contained in Attachment 6 to Report PSD-127-03;
THAT the application for Zoning By-law amendment DEV
97-002 be approved as contained in Attachment 7 to Report
PSD-127-03;
THAT the Mayor and Clerk be authorized by by-law to
execute a Subdivision Agreement between the Owner and
the Municipality of Clarington at such time as the agreement
has been finalized to the satisfaction of the Director of
Engineering and the Director of Planning Services;
THAT the Durham Region Planning Department be
forwarded a copy of Report PSD-127-03 and Council's
decision; and
.
THAT the applicant and all interested parties listed in Report
PSD-127 -03 and any delegation be advised of Council's
decision.
"CARRIED"
Monitoring of the Resolution #GPA-411-03
Decisions of the
Committee of Moved by Councillor Trim, seconded by Councillor Robinson
Adjustment
THAT Report PSD-128-03 be received; and
THAT Council concur with the decisions of the Committee of
Adjustment made on September 25, 2003 for Applications
A2002/053 and A2003/028 and that Staff be authorized to
appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
"CARRIED"
.
Proposed Plan of Resolution #GPA-412-03
Subd. & Rezoning
Foster Creek Dev. Moved by Mayor Mutton, seconded by Councillor MacArthur
& R. Stephenson
THAT Report PSD-129-03 be received;
.
.
.
G.P. & A. Minutes
- 13-
October 6, 2003
PLANNING SERVICES DEPARTMENT CONT'D
THAT the portion of the Foster East Neighbourhood Design
Plan bounded by King Avenue West, Rudell Road, proposed
Street C and Massey Drive extension be approved as
contained in Attachment NO.2 to Report PSD-129-03;
THAT the application for proposed Plan of Subdivision 18T-
89059, as revised dated September 2003, submitted by
Sernas Associates on behalf of Foster Creek Developments
and Robert Stephenson be approved as per Attachment No.
3 to Report PSD-129-03, subject to the conditions of Draft
Approval, as contained in Attachment NO.4 to Report PSD-
129-03;
THAT the application for Zoning By-law amendment, as
revised dated September 2003, submitted by Sernas
Associates on behalf of Foster Creek Developments and
Robert Stephenson be approved as per Attachment NO.5 to
Report PSD-129-03;
THAT the Mayor and Clerk be authorized by by-law to enter
into an agreement with the owners or any predecessors and
the by-law be forwarded to Council at such time the owners
are prepared to proceed with this development;
THAT the Durham Region Planning Department be
forwarded a copy of Report PSD-129-03 and Council's
decision; and
THAT all interested parties listed in Report PSD-129-03 and
any delegation be advised of Council's decision.
"CARRIED"
Port Granby Resolution #GPA-413-03
Project
Technical Studies Moved by Councillor Trim, seconded by Councillor Robinson
Related to
Option B2 THAT Report PSD-130-03 be received for information.
Draft Plan of Subd.
& Rezoning Appl.,
City of Oshawa
Appl.: Silwell Dev.
Ltd. & 671516
Ontario Ltd.
"CARRIED"
Resolution #GPA-414-03
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report PSD-131-03 be received;
ji)
.
.
.
G.P. & A. Minutes
- 14 -
October 6, 2003
PLANNING SERVICES DEPARTMENT CONTD
THAT the City of Oshawa be advised that the Municipality of
Clarington would have no objections to the approval of
proposed Draft Plan of Subdivision (S-O-2001-03) and
rezoning Z-12/2001, subject to the conditions of Draft Plan
approval contained in Attachment NO.3 to Report
PSD-131-03;
THAT a copy of Report PSD-131-03 be forwarded to the City
of Oshawa Planning Department; and
THAT all interested parties listed in Report PSD-131-03 and
any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-415-03
Moved by Mayor Mutton; seconded by Councillor Trim
THAT Committee recess for a half hour for lunch.
"CARRIED"
The meeting reconvened at 12:35 p.m.
Councillor MacArthur chaired this portion of the meeting
ENGINEERING SERVICES DEPARTMENT
Clarington Traffic Resolution #GPA-416-03
Mgmt. Advisory
Committee Moved by Councillor Schell, seconded by Councillor Rowe
Revised
Constitution THAT Report EGD-36-03 be received;
THAT the revised Constitution of the Clarington Traffic
Management Advisory Committee be adopted; and
THAT the Clarington Traffic Management Advisory
Committee continue to review traffic related issues in the
Municipality.
"CARRIED"
.J' i i,
I -t
.
.
.
G.P. & A. Minutes
- 15-
October 6, 2003
ENGINEERING SERVICES DEPARTMENT CONT'D
Durham Region
Public Alerting
System -
Permanent
Easement
Resolution #GPA-417-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-37-03 be tabled until such time as the
Region of Durham has conducted a public information
session.
"CARRIED"
Bowmanville Resolution #GPA-418-03
Community Park
Utility Relocation Moved by Councillor Trim, seconded by Councillor Schell
THAT Report EGD-38-03 be received; and
THAT approval be granted in the amount of $46,200 plus
GST for the Municipality of Clarington's share of the cost for
relocation of the overhead 44kv subtransmission line
between Green Road and Martin Road south of Baseline
Road, and that the funds be received from the Public Works
Parks Capital Reserve Fund, Account #1110-00157-0000.
"CARRIED"
Parking Lot Resolution #GPA-419-03
Rehabilitation and
Expansion Moved by Councillor Rowe, seconded by Councillor Schell
CL2002-25
THAT Report EGD-39-03 be received; and
THAT the additional funds of approximately $9,000 for Part
C - Waterfront Trail portion of 2002 Capital Parking Lot
Rehabilitation and Expansion project be drawn from the
Public Works Parks Capital Reserve Fund Account #1110-
00157-0000.
"CARRIED"
OPERATIONS DEPARTMENT
There were no items considered under this section of the
agenda.
EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the
agenda. j 1 j
.
.
.
GP. & A. Minutes
- 16-
October 6, 2003
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Summer Day
Camp Program
2003
Resolution #GPA-420-03
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report CSD-18-03 be received for information.
"CARRIED"
Councillor Rowe thanked Community Services staff for their
hard work and service over the last six years.
Councillor Ping Ie chaired this portion of the meeting.
CLERK'S DEPARTMENT
Animal Services
Monthly Report
July, 2003
Animal Services
Monthly Report
August, 2003
Resolution #GPA-421-03
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT Report CLD-35-03 be received for information; and
THAT a copy of Report CLD-35-03 be forwarded to the
Animal Alliance of Canada and the Animal Advisory
Committee.
AND
THAT Report CLD-36-03 be received for information; and
THAT a copy of Report CLD-36-03 be forwarded to the Animal
Alliance of Canada and the Animal Advisory Committee.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Customer Service Resolution #GPA-422-03
Survey
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report COD-039-03 be received for information.
ji6
"CARRIED"
G.P. & A. Minutes
- 17 -
October 6, 2003
.
CORPORATE SERVICES DEPARTMENT CONT'D
Fire Fighter
Call-Back
Protocol
Resolution #GPA-423-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report COD-042-03 be received;
THAT funds in the approximate amount of $18,500 be
provided from the 2900-17-X account for the purchase of
pagers with extended warranty, to be used for call back of
full time firefighters, in accordance with the prevailing
Memorandum of Understanding;
THAT increased costs of approximately $10,000, associated
with the overtime call out for full time firefighters be approved
for possible over-expenditure through November and
December of the 2003 budget;
THAT future costs of approximately $90,000 annually,
associated with overtime call out for full time firefighters, be
provided for in future operating budget overtime accounts;
.
THAT the President of the Clarington Firefighter's
Association Local 3139, Mr. B. McCutcheon, and Secretary,
Mr. M. Ladouceur, be thanked for their cooperative
participation in the negotiation of the current Memorandum
of Understanding, and be requested to inform their
membership of the practice agreed to in the Memorandum;
THAT the Fire Chief be authorized to develop a policy to be
effective immediately, providing that volunteer firefighters
who accept any full time firefighting position will be required
to resign as a Clarington volunteer firefighter within six
months of accepting any full time position;
THAT existing volunteer firefighters who are employed as full
time firefighters will be grandfathered from the above policy;
and
THAT notice of the above policy be posted in all fire
locations, FORTHWITH.
"CARRIED"
.
J /
.
.
.
G.P. & A. Minutes
- 18 -
October 6, 2003
FINANCE DEPARTMENT
Appointment of Resolution #GPA-424-03
Auditors and
Audit Mgmt. Moved by Councillor Pingle, seconded by Councillor Schell
Recommendation
Letter THAT Report FND-023-03 be received;
THAT the firm of Deloitte and Touche be appointed as the
Municipality's auditors for the 2003 year end audit;
THAT the audit management recommendation letter be
referred back to staff for review and comment;
THAT a Request for Proposal be issued for the
Municipality's 2004 audit; and
THAT the by-law attached to Report FND-023-03 be
executed by the Mayor and Clerk.
"CARRIED"
Policy on
Property
Standards
Collection
Resolution #GPA-425-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report FND-024-03 be received; and
THAT the policy outlined in Attachment "A" to Report
FND-024-03 be endorsed.
"CARRIED"
Confidential Resolution #GPA-426-03
Report - Property
Matter Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Confidential Report FND-025-03 be referred to the
end of the agenda to be considered at a "closed" meeting.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the
agenda.
. , (,
jib
.
.
.
G.P. & A. Minutes
- 19 -
October 6, 2003
UNFINISHED BUSINESS
OTHER BUSINESS
Newcastle BIA
Children's
Halloween Party
There were no items considered under this section of the
agenda.
Resolution #GPA-427-03
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the correspondence dated September 29,2003 from
the Newcastle Business Improvement Association
requesting permission to hold a Children's Halloween Party
on October 25, 2003 be received;
THAT the request be approved provided the applicant
applies for and obtains a Road Occupancy Permit; and
THAT the Newcastle Business Improvement Association be
advised of Council's decision FORTHWITH.
"CARRIED"
Mayor Mutton stated that the Newcastle Fall Festival held on
the weekend was a great success.
Resolution #GPA-428-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the meeting be "closed" to allow for consideration of
Confidential Report FND-025-03 regarding a legal matter.
"CARRIED"
Councillor Schell stated a pecuniary interest with respect to
Confidential Report FND-025-03 and refrained from
discussion and voting on the subject matter. Councillor
Schell indicated that his employer is St. Mary's Cement.
Resolution #GPA-429-03
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
.)1)
G.P. & A. Minutes
.
ADJOURNMENT
.
.
- 20-
October 6, 2003
Resolution #GPA-430-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the meeting adjourn at 1 :10 p.m.
"CARRIED"
qtnn~
MAYOR
~~"Y
DEPUTY CL
,.. I,
.:. / I,
..i_V