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HomeMy WebLinkAbout09/22/2003 '.. . . . ." THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee September 22, 2003 ROLL CALL Present Were Also Present: Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 22,2003 at 9:30 a.m., in the Council Chambers. Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe CouncillorJ. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, Marie Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, M. Knight Stanley Clerk II, C. Eisan Mayor Mutton chaired this portion of the meeting. DISCLOSURE OF PECUNIARY INTEREST MINUTES Councillor Schell indicated that he would be stating a pecuniary interest with respect to Report COD-040-03. Resolution #GPA-366-03 Moved by Councillor Trim, seconded by Councillor Rowe THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on September 8,2003 be approved. "CARRIED" z :: 1 .JUI G.P. & A. Minutes - 2 - September 22, 2003 . Mayor Mutton expressed his appreciation to staff for the opening of the South Courtice Arena. The opening was very well attended and very well organized. Mayor Mutton read a letter of update from the Clarington Physicians Recruitment Committee. The request for incentives was very well received and the Committee was able to provide visiting physicians with welcome baskets, meals, tours of the community, real estate incentives, etc. All of the visiting physicians were impressed by what the community has to offer and the Committee has been able to recruit six doctors so far, and is hoping to recruit at least six more. PRESENTATION (a) . . 3lJ2 Andrea Gabor, Urban Strategies Inc., Suite 500, 257 Adelaide Street West, Toronto, M5H 1X9, gave a presentation on the study prepared by their company. The study is a comprehensive overview of the Bowmanville East Main Central Area. They conducted significant consultation with the public through interviews, public workshops, Council workshops, and public information sessions. They expanded the study area to incorporate the area around the hospital, which they deem a very important anchor for the downtown area. The Bowmanville Mall, with its various retail stores, and the Beer Store were also deemed special precincts for the downtown area and were highlighted in the study. The study recommended enhancement of connections to make the area more attractive to consumers. They believe that increasing traffic volumes with difficult access points, with seven or eight accesses sometimes all in one block, causes difficulty for traffic movement. The study recommends streetscape improvements such as lamp posts, benches and trees to attract new businesses, and new street connections, street extensions, medians, and new traffic signals at Strathaven Lifecare Centre, to enhance traffic and pedestrian movement. The study suggests that in the next ten years the hospital expansion and the Simpson Avenue extension should be pursued. She introduced Oliver Jerschow, Urban Strategies Inc., Suite 500, 257 Adelaide Street West, Toronto, M5H 1X9 - He outlined the implementation tools recommended by their study that include suggested amendments to the Official Plan, secondary plan and Zoning By-law to implement the study proposals. The G.P. & A. Minutes . DELEGATIONS . . - 3 - September 22, 2003 proposed plan suggests several amendments to the zoning on properties in the East Main Central Area. The Bowmanville BIA could be extended to cover the Bowmanville East Main Central Area to encourage the extension of the downtown core. Use of accesses from side streets is recommended instead of the use of existing driveways, in order to improve traffic movement. Urban design principles are suggested in order to complement the historical streetscape of the downtown area as well as the re-Iocation of parking on site for a more traffic friendly streetscape. They believe that drive-thrus impact on traffic, land use, and the environment and are recommending that regulations be put in place for the King Street East Main Central Area that include minimum site areas, stacking lane requirements, setting entrance of stacking lanes away from the street, 12 spaces per 100 m2, and 12 m setbacks to any residential area. They were available for any questions. (a) Joanne Simpson, Learning Disabilities Association of PeterboroughlClarington Services, 214 King Street East, Bowmanville, L 1C 1P3 informed Council that the Association has recently moved and is now located at 214 King Street East, Bowmanville. Joanne is the Resource Facilitator for the Association and she described the duties of her position and the services that are provided. (b) Stu Preston, R.R. #4, Bowmanville, L 1C 3K5 addressed Committee with respect to the use of common sense. During the power outage the power was on in the library for two days straight while other residents suffered without power. He was able to assist a farmer through the kindness of a firefighter who made a telephone call on his behalf. Resolution #GPA-367 -03 Moved by Councillor Schell, seconded by Councillor Robinson THAT Committee recess for five minutes. "CARRIED" The meeting reconvened at 10:35 a.m. .5U3 G.P. & A. Minutes -4- September 22, 2003 . Councillor Schell chaired this portion of the meeting. PUBLIC MEETINGS Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: (a) Official Plan Amendment and Rezoning Applications Applicant: Halloway Holdings Limited & Towchester Dev. Limited (b) Official Plan Amendment, Rezoning and Draft Plan Amendment Applications Applicant: 1389877 Ontario Inc. (c) Rezoning, Part Lot Control and Draft Plan Amendment Applications Applicant: Penwest Development Corporation Limited . (d) Rezoning Application Applicant: Richard H. Gay Holding Limited (e) Rezoning Application Applicant: The Kaitlin Group Limited The Planning Services Department sent public notices for the rezoning, official plan amendment and draft plan of subdivision applications, by first class mail on or before August 22, 2003, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. Public notices were also posted on the properties in question on or before August 22, 2003. This notice is in compliance with the Ontario Regulations made under the Ontario Planning Act. (a) Report PSD-1 03-03 - Halloway Holdings Limited and Towchester Dev. Limited - the purpose and effect of this application is to: (i) Site One: Delete the "Local Central Area" designation within the Official Plan and replace the 5,000 sq. metres of retail and office floor space with a "Medium Density Residential" symbol and rezone the site from the "General Commercial (C1)" zone to an appropriate zone to permit the development of 57 townhouse dwelling units. l (I' ~ .) 'v .t . G.P. & A. Minutes - 5 - September 22, 2003 . PUBLIC MEETINGS CONT'D (ii) Site Two: Reduce the amount of retail and office floor space from 3,500 square metres to 1,700 square metres, replace the reference to high density residential units with medium density residential units in the "Local Central Area" and rezone the site from "Holding-General Commercial (C1)" and "Holding- Residential Type Four ((H)R4)" to an appropriate zone to permit the development of 66 townhouse dwelling units and 1 ,700 square metres of retail and office space. (iii) Site Three: Replace the reference to high density residential units in the "Local Central Area" with medium density residential units and rezone the site from "Holding-Urban Residential Type Four ((H)R4)" to an appropriate zone to permit the development of 26 townhouse dwelling units. . Marianne Zakarow, 282 Liberty Street North, Bowmanville, L 1 C 2N1 spoke in opposition to this application. She is concerned about the proposed 26 units in Site 3 because it seems too crowded. She is also concerned with the position of the proposed park in the southwest corner. There is already a huge playground in the area and she is concerned that the park would be a place for teenagers to gather after dark. She would like single family dwellings built instead of the townhouse units and is concerned about the placement of an unmaintained roadway within the subdivision. Peter Zakarow, 282 Liberty Street North, Bowmanville, L 1C 2N1 is opposed to the proposal for the subject land and feels that the developer should change the designation from high to low density to reflect the usage of the other areas surrounding the property. He feels that an acre and a half for 26 units is not enough when adjacent properties are 6 units on one acre. He indicated that the school board will be contacting the Municipality in regards to the possible future increase in enrolment due to this development. He is also concerned about the arrangements to be made for maintenance for the private road within the subdivision. . Debbie Clarke, Halloway Holdings/Towchester Dev. Ltd., 177 Nonquon Road, 20th Floor, Oshawa, L 1G 3S2 was available to answer any questions and gave a short presentation. The lands in question were draft approved in the late 1970's and mid 1980's and, over time, conditions changed and they would like to address these changes through the proposed amendments. JUS G.P. & A. Minutes - 6 - September 22, 2003 . PUBLIC MEETINGS CONT'D They are attempting to develop the properties with buildings that fit in with the existing dwellings. She showed some sketches of the proposed commercial building and townhouse block and she feels that they would be compatible with the existing development in the neighbourhood. (b) Report PSD-104-03 - 1389877 Ontario Inc. -the purpose and effect of this application is to: (i) delete the related Medium Density Symbol from Map 3A of the Clarington Official Plan. . (ii) amend the draft approved plan of subdivision to illustrate 114 units consisting of 61 lots for single detached dwellings with 12 metre frontages, 1 lot for a single detached dwelling unit with a 10 metre frontage, 52 lots for 104 semi-detached dwellings on lots with 18 metre frontages, a storm water management facility, water quality pond and 0.56 hectare park block. (iii) rezone the subject lands from "Holding-Urban Residential Type (R1)". "Holding-Urban Residential Exception (R2-6), (R2-7) and (R3- 14)" to an appropriate zone to implement the proposed amendments to the draft approved plan of subdivision. No one spoke in opposition of this application. Anthony Biglieri, The Biglieri Group, 28 Bellefair, Toronto, M4L 2P8 is the planning consultant for 1389877 Ontario Inc. He was present to answer questions and indicated that detailed engineering works have been completed for the property and several changes have been made to this application. These changes include such improvements as vistas, a larger park, the elimination of the townhouse block, and an increase in the 40' lots. (c) Report PSD-1 05-03 - Penwest Development Corp. Ltd. - the purpose and effect of this application is to: . (i) amend the draft approved plan of subdivision to illustrate 43 lots with 12 metre frontages for single detached dwelling units. jU6 G.P. & A. Minutes - 7 - September 22, 2003 . PUBLIC MEETINGS CONT'D (ii) lift part lot control within a portion of registered plan 40M-2094 to permit the development of 14 singled detached dwelling lots instead of the 18 semi-detached dwelling units as draft approved. (iii) rezone the unregistered portion of 18T -97003 and 9 lots within registered plan 40M-2094 to permit the development of single detached dwelling units instead of semi-detached dwelling units as draft approved. No one spoke in opposition of this application. . Ron Albright, Totten Sims Hubicki, 513 Division Street, Cobourg, K9A 5G6, is the consultant for Penwest Development Corp. Ltd., and he was present to answer questions. They have received comments from the Engineering Services Department in regards to concerns with site triangles and servicing. The site triangle issue is with another phase of the development but they are working with Engineering Services to address the issue. Four lots have been reconfigured to address the servicing issues and discussions with Engineering Services and the Region have taken place to address these issues. The school board had concerns with the number of units on the site but this matter has been addressed and a resident expressed concern about the parkland designation but clarification was provided which addressed the resident's concerns. (d) Report PSD-106-03 - Richard H. Gay Holding Limited - the purpose and effect of the application is to permit the conversion of a single detached dwelling to a professional office on a temporary basis. . Nick Purnell, 1705 King Street East, Courtice, L 1E 2R5lives to the east of the commercial property and is opposed to this development being proposed within the middle of a residential block. He is concerned with the parking area at the back, the increase in vehicular traffic, delivery vehicles, large vehicles backing onto the highway, and he believes that garbage pickup will cease when the development occurs. He is concerned with animals gelling into the garbage on the site and children playing in the back parking lot. He stated that the undeveloped property at the back is currently being used for a play area by the children and since there are mounds of soil and garbage strewn around, he is concerned for their safety. L . 't" JJ . . . G.P. & A. Minutes - 8- September 22, 2003 PUBLIC MEETINGS CONT'D Rick Gay, Richard H. Gay Holding Limited, 4182 Liberty Street North, Bowmanville, L 1 C 3K6 indicated that he has read the report, is in favour of the recommendations and is available to answer any questions. (e) Report PSD-107-03 - The Kaitlin Group Ltd. - the purpose and effect of the application is to permit the continuation of the golf driving range for a period of up to three (3) years through a Temporary Use By-law. No one spoke in opposition of this application. Kelvin Whalen, The Kaitlin Group Ltd, 1029 McNicoll Avenue, Scarborough, M1W 3W6 indicated that he concurs with the recommendations of the report and was available to answer any questions. PLANNING SERVICES DEPARTMENT Official Plan Amendment & Rezoning Applications Applicant: Halloway Hldgs. & Towchester Dev. Official Plan, Rezoning & Draft Plan Amendment Appl. 1389877 Ont. Ltd., 18T-93008 Resolution #GPA-368-03 Moved by Councillor Pingle, seconded by Councillor Rowe THAT Report PSD-103-03 be received; THAT the application submitted by Sernas Associates on behalf of Halloway Holdings Limited and Towchester Developments Limited be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PSD-103-03 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-369-03 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report PSD-104-03 be received; THAT the applications to amend the Clarington Official Plan, Draft Approved Plan of Subdivision 18T-93008 and Zoning By-law 84-63, submitted by 1389877 Ontario Limited be referred back for further processing and the preparation of a subsequent report; and )I!S G.P. & A. Minutes -9- September 22, 2003 . PLANNING SERVICES DEPARTMENT CONT'D THAT all interested parties listed in Report PSD-104-03 and any delegation be advised of Council's decision. "CARRIED" Draft Plan Amendment Appl.: Penwest Dev. Corp. Ltd. Plan 18T -97003 Resolution #GPA-370-03 Moved by Councillor MacArthur, seconded by Councillor Rowe THAT Report PSD-105-03 be received; THAT the applications to amend Draft Approved Plan of Subdivision 18T-97003, Zoning By-law 84-63 and Part Lot Control, submitted by Penwest Development Corporation Limited be referred back for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-105-03 and any delegations be advised of Council's decision. . "CARRIED" Rezoning Resolution #GPA-371-03 Application Applicant: Richard Moved by Councillor Rowe, seconded by Councillor Trim H. Gay Holding Limited THAT Report PSD-1 06-03 be received; THAT the application submitted by Rick Gay on behalf of Richard H. Gay Holding Limited be referred back to Staff for further processing and the preparation of a subsequent report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PSD-1 06-03 and any delegations be advised of Council's decision. "CARRIED" Rezoning Appl. Resolution #GPA-372-03 Appl.: The Kaillin Group Ltd. Moved by Councillor Rowe, seconded by Councillor Robinson . THAT Report PSD-107-03 be received; THAT the application to amend Zoning By-law 84-63 be approved and that Council pass the By-law attached to Report PSD-107-03, as AttachmenJ 1; j ~ 9 G.P. & A. Minutes - 10 - September 22, 2003 . PLANNING SERVICES DEPARTMENT CONT'D Rezoning Appl. Appl.: 1529593 Ontario Ltd. . Bill 81 Nutrient Management Act, 2002 . THAT a copy of Report PSD-1 07-03 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-107-03 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-373-03 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-108-03 be received; THAT the rezoning application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, submitted by Anoop Saraf on behalf of 1529593 Ontario Limited, be approved; THAT the amending By-law attached to Report PSD-108-03. contained as Attachment NO.4 to Report PSD-108-03, hereto be forwarded to Council for approval; THAT a copy of Report PSD-108-03 and the amending By- law attached to Report PSD-1 08-03 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-108-03 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-374-03 Moved by Councillor Robinson, seconded by Councillor Rowe THAT Report PSD-109-03 be received; THAT Durham Region be requested to form the local advisory committee as set out in the Nutrient Management Act (2002) regulations; and j10 . . . G.P. & A. Minutes - 11 - September 22, 2003 PLANNING SERVICES DEPARTMENT CONT'D THAT all interested parties listed in Report PSD-1 09-03, Region of Durham, other local municipalities in Durham Region and any delegations be advised of Council's decision. "CARRIED" Rezoning Appl. Resolution #GPA-375-03 Appl.: Claretlnv. Ltd. & 1351730 Moved by Councillor Pingle, seconded by Councillor Trim Ontario Limited THAT Report PSD-110-03 be received; THAT the application submitted by Rick Gay on behalf of Claret Investments Limited and 1351730 Ontario Limited to permit a convenience store in addition to other permitted non-residential uses be approved and that the By-law attached to Report PSD-11 0-03, contained as Attachment 2 to Report PSD-110-03, be passed; THAT a copy of Report PSD-110-03 and Council's decision be forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-110-03 and any delegations be advised of Council's decision. "CARRIED" Declaration of Resolution #GPA-376-03 Surplus Property Potters Lane, Moved by Councillor MacArthur, seconded by Councillor Robinson Enniskillen THAT Report PSD-111-03 be received; and THAT Council declare the property identified as Block 30, Plan 10M-775, 97 Potters Lane, Enniskillen, as surplus and offered for sale. "CARRIED" Appl. for Removal Resolution #GPA-377-03 of Holding Symbol & Part Lot Control Moved by Councillor Rowe, seconded by Councillor Pingle Appl.: Prestonvale Heights Ltd. THAT Report PSD-112-03 be received; J 11 GP. & A. Minutes - 12 - September 22, 2003 . PLANNING SERVICES DEPARTMENT CONT'D THAT the application submitted by Prestonvale Heights Limited to remove the Holding (H) symbol be approved and that the by-law attached to Report PSD-112-03to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; THAT the request for Removal of Part Lot Control with respect to Lots 61,77,78,92,99, 105, 106, 109, 110 and Blocks 177 to 184 inclusive, on Plan 40M-2148 be approved and that the Part Lot Control by-law attached to Report PSD-112-03 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-112-03, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. "CARRIED" . Appl. for Removal Resolution #GPA-378-03 of Holding Symbol Pt. Lot 9, Cone. 4 Moved by Councillor Trim, seconded by Councillor Robinson Former Township of Clarke THAT Report PSD-113-03 be received; Appl. for Removal of Holding Symbol Appl.: P. Kernohan for Vermont Village/Baywood Homes . THAT the application submitted by James and Maria Berard to remove the "Holding (H)" symbol be approved and that the by-law attached to Report PSD-113-03to remove the "Holding (H)" symbol be passed; and THAT all interested parties listed in Report PSD-113-03, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. "CARRIED" Resolution #GPA-379-03 Moved by Councillor Rowe, seconded by Councillor Pingle THAT Report PSD-114-03 be received; THAT the request submitted by Paul Kernohan, on behalf of Vermont Village Homes/Baywood Homes, to remove the Holding (H) Symbol, be approved; 312 G.P. & A. Minutes - 13- September 22, 2003 . PLANNING SERVICES DEPARTMENT CONT'D THAT the by-law attached to Report PSD-114-03 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-114-03 and any delegations be advised of Council's decision. "CARRIED" Bowmanville King Resolution #GPA-380-03 Street East Corridor Study Moved by Councillor Pingle, seconded by Mayor Mutton THAT Report PSD-115-03 and the Bowmanville King Street East Corridor Study: Final Report be received; THAT the Bowmanville King Street East Corridor Study: Final Report be referred back to staff for further review of the recommendations and report back to Council; . THAT staff be authorized to hold a public meeting for an Official Plan amendment and Zoning By-law amendment to implement the recommendations of Report PSD-115-03; and THAT all interested parties listed in Report PSD-115-03 and any delegations be advised of Council's decision. "CARRIED Councillor MacArthur chaired this portion of the meeting ENGINEERING SERVICES DEPARTMENT Monthly Report Resolution #GPA-381-03 on Building Permit Activity for Moved by Councillor Schell, seconded by Councillor Trim August, 2003 THAT Report EGD-33-03 be received for information. "CARRIED" . Appointment of Inspectors Resolution #GPA-382-03 Moved by Councillor Rowe, seconded by Councillor Pingle THAT Report EGD-34-03 be received; 313 . . . G.P. & A. Minutes - 14 - September 22, 2003 ENGINEERING SERVICES DEPARTMENT CONT'D THAT the by-law attached to Report EGD-34-03 be passed, amending By-law 2002-091 as follows: (a) THAT the name "Joe Bonura" be deleted from Schedule "B" of By-law 2002-091; (b) THAT Miss Kim Laing be appointed as Inspector for the Municipality of Clarington effective September 22, 2003, and that her name be added to Schedule "B" of By-law 2002-091; and (c) THAT Mr. Duane Tyte be appointed as Fire Inspector for the Municipality of Clarington effective September 22, 2003, and that his name be added to Schedule "D" of By-law 2002-91. "CARRIED" Transit Service Resolution #GPA-383-03 to Newcastle, Orono & Wilmot Moved by Councillor Robinson, seconded by Councillor Ping Ie Creek Community THAT Report EGD-35-03 be received; THAT Council direct the Engineering Services Department to implement a six-month transit service pilot to the Village of Orono and to the Wilmot Creek Retirement Community, beginning November, 2003; THAT the Director of Engineering Services report back to Council with a full operational review of the six-month pilot prior to its conclusion; and THAT the six-month pilot project costs be charged to the Clarington Transit Contract Account #7216-00100-0261. "CARRIED" Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT Honour Volunteer Resolution #GPA-384-03 Display Mural Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report OPD-006-03 be received; 314 G.P. & A. Minutes - 15- September 22, 2003 . OPERATIONS DEPARTMENT CONT'D THAT the recommendations contained in Report OPD-006-03 be approved; THAT a letter of thanks be sent to John and Lorraine Greenfield for their hard work in preparing the Book of Honour; and THAT Branch 178, Royal Canadian Legion be advised of Council's decision. "CARRIED" Councillor Robinson chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT Clarington Safety Day is Saturday, September 27, 2003 and the sod turning for the Courtice Fire Station will be held on October 9,2003 . Monthly Response Resolution #GPA-385-03 Report, August 2003 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report ESD-009-03 be received for information. "CARRIED" COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. Councillor Pingle chaired this portion of the meeting. CLERK'S DEPARTMENT Parking Reports for May, June & July, 2003 . Resolution #GPA-386-03 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report CLD-32-03 be received; and THAT a copy of Report CLD-32-03 be forwarded to the Bowmanville Business Centre for their information. "CA~'I~" . . . G.P. & A. Minutes - 16- September 22, 2003 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT Kendal Community Resolution #GPA-387-03 Hall Lease Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-037-03 be received; THAT the lease agreement with Kendal Community Association be approved at an annual rate of $2.00; and THAT the By-law attached to Report COD-037-03 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRIED" Co-operative Resolution #GPA-388-03 Tender T-282-2003 Supply & Delivery Moved by Councillor Schell, seconded by Councillor Trim of Winter Sand THAT Report COD-038 be received; THAT Lafarge Canada Inc. Stouffville, Ontario, with a total unit price of $6.50 (Spec. I) per tonne for Orono Yard and $7.00 (Spec I) per tonne for Hampton Yard, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T282-2003, be awarded the contract to supply and deliver winter sand to the Municipality of Clarington, as required by the Department of Operations; THAT pending satisfactory pricing, service and agreement by the Durham Purchasing Co-operative, the contract be extended for a second and third year; and THAT the funds be drawn from the Operations approved Winter Maintenance Accounts for the respective year's winter season requirements. "CARRIED" Councillor Schell stated a pecuniary interest with respect to Report COD-040-03; vacated his chair and refrained from discussion and voting on the subject matter; Councillor Schell is employed by St. Marys Cement Co. _) 1 f) GP. & A. Minutes - 17- September 22, 2003 . CORPORATE SERVICES DEPARTMENT CONT'D Letter of Resolution #GPA-389-03 Understanding. St. Marys Cement Moved by Councillor MacArthur, seconded by Councillor Pingle Company THAT Report COD-040-03 be received; THAT the letter of understanding with St. Marys Cement Company be approved; and THAT the By-law attached to Report COD-040-03 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRIED" FINANCE DEPARTMENT . Municipal Resolution #GPA-390-03 Performance Measures Program Moved by Councillor Trim, seconded by Councillor Rowe 2002 THAT Report FND-018-03 be received for information. "CARRIED" Applications for Resolution #GPA-391-03 Cancellation, Reduction or Moved by Councillor Schell, seconded by Councillor Robinson Refu nd of Taxes THAT Report FND-022-03 be received; and THAT the list of applications attached to Report FND-22-03 for cancellation, reduction or refund of taxes be approved. "CARRIED" CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. . )17 G.P. & A. Minutes - 18 - September 22, 2003 . UNFINISHED BUSINESS Resolution #GPA-392-03 Moved by Councillor Schell, seconded by Councillor MacArthur THAT a letter of thanks be sent to Joanne Simpson for her Presentation and that she and her organization be welcomed to our Municipality. "CARRIED" Resolution #GPA-393-03 Moved by Councillor Rowe, seconded by Councillor Schell THAT a letter of thanks be sent to Stu Preston for his delegation. "CARRIED" OTHER BUSINESS . Bowmanville High Resolution #GPA-394-03 School Terry Fox Run Moved by Councillor Schell, seconded by Councillor MacArthur THAT the correspondence dated September 18, 2003 from Todd Gribbon, Vice-Principal, Bowmanville High School, requesting permission to hold a Terry Fox Run on September 25, 2003 be received; THAT the request be approved provided the applicant applies for and obtains a Road Occupancy Permit; and THAT Todd Gribbon be advised of Council's decision FORTHWITH. "CARRIED" . z 1 "' j . 0 , G.P. & A. Minutes . ADJOURNMENT . . - 19- September 22, 2003 Resolution #GPA-395-03 Moved by Councillor Rowe, seconded by Councillor Schell THAT the meeting adjourn at 12:07 p.m. D" MAYOR 519