HomeMy WebLinkAbout06/16/2003
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
June 16, 2003
ROLL CALL
Present Were
Also Present:
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, June 16, 2003 at 9:30 a.m., in the
Council Chambers.
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Purchasing Manager, Lou Ann Burkett (until 12:00 p.m.)
Director of Engineering Services T. Cannella
Director of Community Services, J. Caruana (until 12:00 p.m.)
Director of Planning Services, D. Crome (until 12:00 p.m.)
Director of Operations, F. Horvath (until 12:00 p.m.)
Director of Finance/Treasurer, N. Taylor (until 12:00 p.m.)
Divisional Fire Chief, G. Weir (until 12:00 p.m.)
Deputy Clerk, M. Knight Stanley
Clerk 11, D. MacKay (until 12:00 p.m.)
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
MINUTES
There were no disclosures of pecuniary interest stated at this
meeting.
Resolution #GPA-266-03
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
June 2,2003 be approved.
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"CARRIED"
G.P. & A. Minutes
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DELEGATIONS
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June 16, 2003
Resolution #GPA-267-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Steve Zakem, Aird & Berlis, LLP BCE Place, Suite
1800, Box 754,81 Bay Street, Toronto, M5J 2T9 be added
to the list of delegations.
"CARRIED"
(a)
Natalie MacDonald, Resource Development Manager
and Sylvia Pivko, Executor Director, Durham Family
Court Clinic, 44 Richmond Street W., Suite 201, Oshawa
addressed the Committee. circulated a document and
presented a video entitled "Seeds of Hope". The Durham
Family Court Clinic is a charitable non-profit innovative
community based organization dedicated to fostering a
healthy and safe community by enhancing and supporting
the well being of children, youth and families who have, or
may have, involvement in the legal system. Ms. MacDonald
addressed Committee to bring awareness and ask for a
partnership to assist in their campaign.
(b) Murray Evans, 28 Ellery Drive, Richmond Hill, L4C 8Z6
was present to answer questions from the Committee
regarding Report PSD-076-03.
(c) Peggy Clark, 4 Wellington Street, Bowmanville, L 1C 1V1
addressed the Committee stating her objection to spraying
pesticides - West Nile Virus. She is a citizen of Bowmanville
and a professional Horticulturalist who objects to the
spraying of the chemical Malathion. It is a nerve toxin in
people. It can be absorbed through skin, lungs and
ingestion. Small, frequent exposures can be as dangerous
as a large, single dose. Other problems with Malathion are:
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Mosquitos can build up immunity, thus spraying in the
long-term is not going to rid us of West Nile disease
Malathion is suspected of depressing human immune
systems. This would make people even more
susceptible to West Nile disease and other illnesses
Malathion kills birds, bees, aquatic life and is
suspected of causing birth defects and cancer in
humans
Vegetable gardens will be affected by the spraying; and
Fogged and sprayed chemicals easily drift.
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G.P. & A. Minutes
DELEGATIONS CONT'D.
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(d)
(e)
(f)
(g)
(h)
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June 16, 2003
Ms. Clark requested that Council representatives take her
objection to regional government and ensure that those
responsible are aware of her objections.
Sid Jelinek, 801 Eglington Avenue W. Suite 100,
Toronto, M5N 1E3 was present to answer questions from
the Committee with regards to Report PSD-082-03.
Adam Gibson, 164 Baseline Road E., Bowmanville,
L 1 C 1 A2 was called but was not present.
Dana Grant, 73 Barley Mill Cres., Bowmanville, L 1C 4E9
was called but was not present.
George Tzalis, 591617 Ontario Ltd., 13 Bruntsfield
Street, Courtice, L 1 E 1 B4 was called but was not present.
Ian Alexander and Sherry Bonazza, Darlington Soccer
Club Inc., P.O. Box #484, Bowmanville, L1C 3Z2
addressed the Committee with respect to Report CSD-13-03.
Mr. Alexander introduced Sherry Bonazza and presented
letters of support. The Darlington Soccer Club endorses
Report CSD-13-03 without reservation. There are 5,500
plus members across Durham Region. The numbers continue
to grow by 10% each year. Indoor soccer provides
infrastructure for Clarington soccer to grow. The grand
opening will be held in October, 2004. Mr. Alexander was
present to answer questions from the Committee.
(i) Peter Wynne, 140 McFeeters Cres. Bowmanville, L 1C 4K6
addressed the Committee with respect to Report CSD-14-03.
The Clarington Minor Lacrosse Assoc. had a total of 26 teams
enrolled for the first season and 40 teams in 2003. The Rep
program had 4 teams who traveled throughout the province in
tournaments along with a Master League for adults. The
outside Lacrosse Bowl is considered a community
embellishment project where kids can come out on their own
terms to see if they like the sport. The Bowl will be a multi use
facility involving roller hockey, street hockey and tournaments.
The Lacrosse Assoc. unanimously supports this report.
They are committed to fundraising and hope to donate $10,000
each year for the next 5 years towards this project. Mr. Wynne
was present to answer questions from the Committee.
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June 16, 2003
DELEGATIONS CONT'D.
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U)
Myno Van Dyke, Newcastle Village & District Historical
Society, 3602 Conc. Rd. 3, Newcastle, L 1 B 1 L9 addressed
Council regarding Report CSD-17-03. Mr. Van Dyke stated
they had agreed to a trial partnership with Museum and
Archives in February, 2002 and would be re-evaluated in the
Fall. Mr. Van Dyke would like to see the report tabled until
their members have a chance to vote at their meeting on
September 29, 2003.
(k) Ron Hooper, Clarington Board of Trade, 39 King Street
W., Bowmanville, L 1 C 1 R2 - addressed the Committee
regarding Report ADM-04-03 and is in agreement with the
report. Suzanne McCrimmon also attended the meeting and
gave her support to the report. Mr. Hooper was present to
answer questions from the Committee.
(I) Steve Tinmouth, 3862 Wilcox Road, R.R. #2, Orono,
LOB 1 MO informed staff before the meeting that he would not
be in attendance.
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(m) Steve Zakem, Aird & Berlis LLP, BCE Place, Suite 1800,
Box 754,181 Bay Street, Toronto, M5J 2T9 addressed the
Committee on behalf of Loblaw Properties regarding Report
PSD-077-03. He felt the report was incomplete, unfair and did
not want the Committee to approve this report as it is. Mr.
Zakem suggested setting up a meeting between staff and
PriceWaterhouseCoopers who prepared the Harmony Road
Loblaws Retail Market Demand and Impact Study to confirm the
findings. Mr. Zakem is hoping to have the report tabled and the
matter settled before the next Council meeting. Mr. Zakem
circulated 3 documents to the Committee to reflect his
delegation.
Resolution #GPA-268-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:50 a.m.
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June 16,2003
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Councillor Schell chaired this portion of the meeting.
PUBLIC MEETING
Pursuant to the Planning Act, the Council of the Municipality
of Clarington, through its General Purpose and
Administration Committee, is holding a Public Meeting for
the following applications:
(a) Official Plan Amendment and Rezoning Applications
Applicant: 376965 Ontario Limited (Robert Hockney)
The Planning Services Department sent public notice for the
official plan amendment and rezoning applications by first
class mail on or before May 16, 2003, to all property owners
within 120 metres of the subject property in accordance with
the latest municipal assessment record. A Public notice was
also posted on the property in question. The notice
procedure followed is in compliance with Ontario
Regulations made under the Planning act.
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(a) Report PSD-067-03 - 376965 Ontario Limited (Robert
Hockney) - the purpose and effect of this application is to
permit the retail sale of art crafts, antiques and other
hobby items.
No one spoke in opposition to or in support of this application.
The applicant was present to answer questions from the
Committee.
PLANNING SERVICES DEPARTMENT
Official Plan Resolution #GPA-269-03
Amendment and
Rezoning Appl. Moved by Councillor Trim, seconded by Councillor Rowe
Applicant:376965
Ontario Ltd. THAT Report PSD-067-03 be received;
THAT the applications to amend the Clarington Official Plan
and Zoning By-law, submitted by Robert Hockney on behalf of
376965 Ontario Limited, be referred back to staff for further
processing and the preparation of a subsequent report following the
receipt of the outstanding agency comments; and
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THAT all interested parties listed in Report PSD-067-03 and any
delegation be advised of Council's decision.
30 5 "CARRIED"
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G.P. & A. Minutes
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June 16, 2003
PLANNING SERVICES DEPARTMENT CONT'D.
Removal of
Holding Symbol
Applicant: Joe
Domitrovic
Committee of
Adjustment
Meeting of
May 29,2003
Resolution #GPA-270-03
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-068-03 be received;
THAT the application submitted by Joe Domitrovic to remove the
Holding (H) symbol be approved;
THAT the by-law attached to Report PSD-068-03 to remove the
Holding (H) be passed and a copy forwarded to the Regional
Municipality of Durham; and
THAT all interested parties listed in Report PSD-068-03 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-271-03
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report PSD-069-03 be received; and
THAT Council concur with decisions of the Committee of
Adjustment made on May 29, 2003 for Applications
A2003/002, A2003/011, A2003/012, A2003/013 and
A2003/014 and that Staff be authorized to appear before the
Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
"CARRIED"
Ridge Pine Park Resolution #GPA-272-03
Inc. Wilmot Creek
Community Moved by Councillor Trim, seconded by Councillor Robinson
Phases 1 to 5
THAT Report PSD-070-03 be received;
THAT the Mayor and Clerk be authorized, on behalf of the
Municipality, to execute an Amending Agreement between Ridge
Pine Park Inc. and the Municipality of Clarington which includes,
amongst other things. a revised site plan drawing for Phases 1 10
5, and provisions addressing the unopened road allowance,
between Darlington and Clarke Townships that connect the South
Service Road to Cobbledick Road;
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June 16, 2003
PLANNING SERVICES DEPARTMENT CONT'D.
Amendment to
Comprehensive
Zoning By-law
To permit Bed
And Breakfast
Establishments
THAT the by-law attached to Report PSD-070-03 be approved by
Council; and
THAT all interested parties listed in Report PSD-070-03 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-273-03
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report PSD-071-03 be received;
THAT the application by the Municipality of Clarington
to amend the Comprehensive Zoning By-law 84-63, to
permit Bed and Breakfast Establishments in the
various zones within the Municipality of Clarington be
approved, as contained in Attachment 2 to Report
PSD-071-03; and
THAT all interested parties listed in Report PSD-071-03
and any delegation be advised of Council's decision.
"CARRIED"
Removal of Resolution #GPA-274-03
Holding
Applicant: Anoop Moved by Councillor Pingle, seconded by Councillor MacArthur
Saraf, 1529593
Ontario Ltd. THAT Report PSD-072-03 be received;
THAT the request for the removal of the "Holding (H)"
symbol for the lands shown on Attachment 1 to Report
PSD-072-03 be approved and that the by-law contained in
Attachment 2 to Report PSD-072-03 be enacted and
forwarded to the Region of Durham; and
THAT all interested parties listed in Report PSD-072-03 and
any delegation be advised of Council's decision.
"CARRIED"
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June 16, 2003
PLANNING SERVICES DEPARTMENT CONT'D.
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Removal of Resolution #GPA-275-03
Holding Symbol
Applicant: Aspen Moved by Mayor Mutton, seconded by Councillor MacArthur
Heights II Ltd.
THAT Report PSD-073-03 be received;
THAT the application submitted by Aspen Heights II Ltd. to
remove the Holding (H) symbol be approved;
THAT the by-law attached to Report PSD-073-03 to remove
the Holding (H) symbol be passed and a copy forwarded to
the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-073-03 and
any delegations be advised of Council's decision.
"CARRIED"
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Removal of Part Resolution #GPA-276-03
Lot Control
Applicant: St. Moved by Councillor Rowe, seconded by Councillor Trim
Stephen's Estates
Inc. THAT Report PSD-074-03 be received;
THAT the request for removal of Part Lot Control with
respect to Block 84 on 40M-2048 be approved;
THAT the Part Lot Control By-law attached to Report
PSD-074-03 be approved; and
THAT all interested parties listed in Report PSD-074-03, any
delegations and the Regional Municipality of Durham
Planning Department be advised of Council's decision.
"CARRIED"
Environmental
Assessment for
The Used Fuel
Dry Storage
Facility
Resolution #GPA-277 -03
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-075 -03 be received;
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June 16, 2003
PLANNING SERVICES DEPARTMENT CONT'D.
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THAT Report PSD-075-03 be approved as the comments of
the Municipality of Clarington on the documents entitled
"Darlington Used Fuel Dry Storage Project-Environmental
Assessment Study Report: dated March 2003 and "Draft
Screening Report on Environmental Assessment of the
Proposed Darlington Used Fuel Dry Storage Project", dated
May, 2003;
THAT a copy of Report PSD-075-03 be forwarded to the
Canadian Nuclear Safety Commission (CNSC) and Ontario
Power Generation; and
THAT all interested parties listed in Report PSD-075-03 and
any delegations be advised of Council's decision.
"CARRIED"
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Rezoning and Resolution #GPA-278-03
Site Plan Appl.
Applicant: Imperial Moved by Mayor MacArthur, seconded by Councillor Trim
Oil Limited
THAT Report PSD-076-03 be received;
THAT the rezoning application submitted by Evans Planning
on behalf of Imperial Oil Limited to permit the redevelopment
of a gas station with a convenience store and car wash be
approved;
THAT the By-law attached to Report PSD-076-03 contained
in Attachment 2 be passed and a copy forwarded to the
Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-076-03 and
any delegations be advised of Council's decision.
"CARRIED"
Official Plan
Amendment
Applicant: Loblaw
Properties Ltd.
Resolution #GPA-279-03
Moved by Mayor Mutton, seconded by Councillor Robinson
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THAT Report PSD-077-03 be tabled for one week to allow
for staff to meet with PriceWaterhouseCoopers regarding the
analysis.
"CARRIED"
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June 16, 2003
PLANNING SERVICES DEPARTMENT CONT'D
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Removal of Resolution #GPA-280-03
Holding Symbol
Applicant: Port of Moved by Councillor Trim, seconded by Councillor Pingle
Newcastle Homes
Inc. THAT Report PSD-078-03 be received;
THAT the application submitted by Kelvin Whalen on behalf
of Port of Newcastle Inc. to remove the Holding (H) symbol
be approved;
THAT the by-law attached to Report PSD-078-03 to remove
the Holding (H) symbol be passed and a copy forwarded to
the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-078-03 and
any delegations be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
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Resolution #GPA-281-03
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-280-03 be amended
by adding the following wording to the second paragraph:
"subject to all outstanding taxes being paid"
"CARRIED"
The foregoing Resolution #GPA-280-03 was then put to a
vote and CARRIED AS AMENDED.
Removal of
Holding Symbol
Applicant: 829426
Ontario Inc.
(Kelvin Whalen)
Resolution #GPA-282-03
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-079-03 be received;
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THAT the application submitted by Kelvin Whalen on behalf
of 829426 Ontario Inc. to remove the Holding (H) symbol be
approved;
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June 16, 2003
PLANNING SERVICES DEPARTMENT CONT'D.
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THAT the by-law attached to Report PSD-079-03 to remove
the Holding (H) symbol be passed and a copy forwarded to
the Regional Municipality of Durham Planning Department;
and
THAT all interested parties listed in Report PSD-079-03 and
any delegations be advised of Council's decision.
"CARRIED"
Community
Rental Housing
Program
Resolution #GPA-283-03
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-080-03 be received;
THAT Region of Durham be advised that the Municipality of
Clarington respectfully declines to participate with the
Region in the proposed Community Rental Housing
Program; and
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THAT the Federal Minister of Human Resources
Development, the Premier of Ontario, the Minister of
Municipal Affairs and Housing and Mr. John O'Toole
MPP, and any other delegation or interested party listed in
Report PSD-080-03 be advised of Council's decision.
"CARRIED"
Removal of Resolution #GPA-284-03
Part Lot Control
Applicant: Kaitlin Moved by Councillor Trim, seconded by Councillor Robinson
Group on behalf
Of 1138337 Ont. THAT Report PSD-081-03 be received;
Ltd.
THAT the request for Removal of Part Lot Control with
respect to Lots 2to 14 inclusive on 40M-2140 be approved
and the Part Lot Control By-law attached to Report
PSD-081-03 be passed pursuant to Section 50 (7.1) of the
Planning Act; and
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THAT all interested parties listed in Report PSD-081-03.
any delegations and the Regional Municipality of Durham
Planning Department be advised of Council's decision.
"CARRIED"
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June 16,2003
Request for Resolution #GPA-285-03
Partial Exemption
To the Bowmanville Moved by Councillor MacArthur, seconded by Councillor Pingle
King Street East
Interim Control THAT Report PSD-082-03 be received;
By-law
Orono BIA
Signage
THAT the application for partial exemption to the
Bowmanville - King Street East Interim Control By-law
submitted by Dana Anderson for the property at 234 King
Street East be approved as per the by-law contained in
Attachment 3 to Report PSD-082-03 and the by-law be
passed;
THAT the application for partial exemption to the
Bowmanville - King Street East Interim Control By-law
submitted by Sib-Jellnvestments for the property at 241
King Street East be approved as per the by-law contained as
Attachment 4 to Report PSD-082-03 and the by-law be passed;
THAT the application for partial exemption to the
Bowmanville - King Street East Interim Control By-law
submitted by George and Tony Tzalis for the property at
240-242 King Street East be denied; and
THAT all interested parties listed in Report PSD-082-03 and
any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-286-03
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-083-03 be tabled for one week to allow
for clarification of the financing.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting
ENGINEERING SERVICES DEPARTMENT
Monthly Report Resolution #GPA-287-03
On Building Permit
Activity for Moved by Councillor Robinson, seconded by Councillor Schell
May, 2003
THAT Report EGD-21-03 be received for information.
3 1 2 "CARRIED"
G.P. & A. Minutes
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June 16, 2003
ENGINEERING SERVICES DEPARTMENT CONT'D.
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Clarington Resolution #GPA-288-03
Transit Quarterly
Status Report Moved by Councillor Rowe, seconded by Councillor Schell
First Quarter,
2003 THAT Report EGD-22-03 be received for information.
"CARRIED"
Service Club/
Community
Organization
Sign Requests
Resolution #GPA-289-03
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report EGD-23-03 be received;
THAT, in the future, any group requesting addition to the
"Community Organization Signs" be forwarded directly to the
Director of Engineering who will perform an eligibility review,
determine site location and advise the applicant; and
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THAT the Director of Engineering Services contact Junior
Achievement and the Boy Scouts to advise them of the
approval of their requests.
"CARRIED"
Progress Report Resolution #GPA-290-03
For Radar
Message Board Moved by Councillor Robinson, seconded by Councillor Schell
Program
THAT Report EGD-24-03 be received;
THAT the lead petitioner from Longworth Avenue be advised
that, based on existing traffic volumes and speed, there are
no traffic calming measures required for this street but that
the area will continue to be monitored by staff for future
safety concerns;
THAT the lead petitioner from Old Scugog Road be advised
that, based on existing traffic volumes and speed, there are
no traffic calming measures required for this street but that
the area will continue to be monitored by staff for future
safety concerns;
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THAT residents be encouraged to contact Engineering
Services to use the Radar Message Board and utilize the
Road Watch Program;
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June 16, 2003
ENGINEERING SERVICES DEPARTMENT CONT'D.
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THAT Durham Regional Police continue to provide periodic
police enforcement where necessary; and
THAT the interested parties listed within Report EGD-24-03
be provided with a copy of Report EGD-24-03 and Council's
decision.
"CARRIED"
Proposal to Resolution #GPA-291-03
Legally open
Unopened Portion Moved by Councillor Schell, seconded by Councillor Pingle
Of Boundary Road
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THAT Report EGD-25-03 be received;
THAT Council authorize the Director of Engineering Services
to proceed with a formal process for the legal opening by by-
law of an unopen portion of Darlington Clarke Townline
Road from the northerly limit of South Service Road to the
southerly limit of the unopen road allowance, a distance of
approximately 150 metres; and
THAT the abutting property owners be provided with a copy
of Report EGD-25-03 and be advised of Council's decision.
"CARRIED"
Confidential Resolution #GPA-292-03
Report -Property
Matter Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Confidential Report EGD-26-03 be referred to the end
of the agenda to be considered at a "closed" meeting.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
Winter
Maintenance -
Over Expenditure
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Resolution #GPA-293-03
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report OPD-005-03 be received for information; and
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June 16,2003
OPERATIONS DEPARTMENT CONT'D.
THAT the Final 2003 Budget be revised to reallocate
$40,000 from the Seniors snow clearing account number
7212-92004-0261 to the Sidewalk snow clearing account
number 7212-00401-0261.
"CARRIED"
EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the
agenda.
Councillor Rowe chaired this portion of the agenda.
Councillor Rowe presented a "Racing against Drugs"
certificate to Community Services Department and the
Communication and Marketing Division.
COMMUNITY SERVICES DEPARTMENT
Indoor Soccer Resolution #GPA-294-03
Facility - Bow.
Community Park Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report CSD-13-03 be received;
THAT Council endorse the proposed Indoor Soccer Project
to be located at the Bowmanville Community Park (Baseline
Rd. and Green Rd. - Bowmanville);
THAT Council approve the preliminary Indoor Soccer Facility
Project budget of $2,300,000.00;
THAT the Director of Finance be authorized at the time of
tendering to make application to the Region of Durham for
debenturing the necessary funds for this project;
THAT staff be authorized to issue the Request for Proposal
for Professional Services required to develop the conceptual
site plan for the future indoor recreation complex; concept
drawings and construction specifications for the Indoor
Soccer Facility; and
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G.P. & A. Minutes
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June 16, 2003
COMMUNITY SERVICES DEPARTMENT CONT'D.
Outdoor
Lacrosse Bowl
Little Tots
Daycare Centre
- Evacuation
Centre
THAT the representatives of the Darlington Soccer Club be
commended for their assistance and commitment of financial
contribution towards the Indoor Soccer Facility and advised
of action taken.
"CARRIED"
Resolution #GPA-295-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CSD-14-03 be received;
THAT Council endorse the proposed Outdoor Lacrosse Bowl
project to be located at the Bowmanville Community Park
(Baseline Road and Green Road, Bowmanville);
THAT Council approve the preliminary Outdoor Lacrosse
Bowl project budget of $400,000.00;
THAT the Director of Finance be authorized at the time of
tendering to make application to the Region of Durham for
debenturing the necessary funds for this project;
THAT staff be authorized to issue the Request for Proposal
for Professional Services required to develop the concept
drawings and construction specifications for the Outdoor
Lacrosse Bowl; and
THAT representatives of the Clarington Minor Lacrosse
Association be commended for their assistance and
commitment of financial contribution towards the Outdoor
Lacrosse Bowl and advised of action taken.
"CARRIED"
Resolution #GPA-296-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report CSD-15-03 be received;
THAT Little Tots Daycare Centre be authorized to designate
the Courtice Community Complex as their emergency
evacuation location, subject to be conditions on which this
approval was given, as outlined in the body of Report
CSD-15-03; and
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June 16, 2003
COMMUNITY SERVICES DEPARTMENT CONT'D.
Lifesaving
Society Award
- Burlington
Cup
THAT Little Tots Daycare Centre be advised of action taken.
"CARRIED"
Resolution #GPA-297-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report CSD-16-03 be received for information.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-298-03
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-297-03 be amended
by adding the following wording thereto:
"and THAT an officialleller be sent to Tracy Leonard,
Aquatics Coordinator for a job well done."
"CARRIED"
The foregoing Resolution #GPA-297-03 was then put to a
vote and CARRIED AS AMENDED.
Clarington Resolution #GPA-299-03
Museums
Transitional Board/ Moved by Councillor Schell, seconded by Mayor Mutton
Newcastle Village
And District THAT Report CSD-17 -03 be received;
Historical Society
THAT Council encourage the Clarington Museums
Transitional Board and the Newcastle Village and District
Historical Society to establish an informal working
relationship;
THAT the Museums Curator be permitted to provide services
to the Newcastle Village and District Historical Society
without additional compensation;
THAT such services would be under the direction of the
Museums Administrator;
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June 16, 2003
COMMUNITY SERVICES DEPARTMENT CONT'D.
.
THAT By-law 2002-45 (being a by-law to establish a Board
of Management to operate museums on its behalf-
Clarington Museum Board) be amended to include a
representative of the Newcastle Village and District Historical
Society on the board as one of the eight voting members;
and
THAT the Clarington Museums Transitional Board and the
Newcastle Village and District Historical Society be advised
of action taken.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-300-03
Moved by Mayor Mutton, seconded by Councillor Schell
.
THAT the foregoing Resolution #GPA-299-03 be amended
by adding the following:
"THAT Paragraph #5 be tabled until the Newcastle
Village and District Historical Society have dealt with
this issue."
"CARRIED"
The foregoing Resolution #GPA-299-03 was then put to a
vote and CARRIED AS AMENDED.
Councillor Ping Ie chaired this portion of the meeting.
CLERK'S DEPARTMENT
911 Joint
Powers
Agreement
Resolution #GPA-301-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CLD-025-03 be received;
.
THAT the Mayor and Municipal Clerk be authorized to
execute the amendment to the 911 Joint Powers Agreement;
and
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June 16, 2003
CLERK'S DEPARTMENT CONT'D.
THAT the appropriate By-law be forwarded to Council for
passage.
"CARRIED"
Appointment of
Private Property
Parking
Enforcement
Officers
Resolution #GPA-302-03
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CLD-26-03 be received;
THAT the by-laws attached to Report CLD-26-03 be
forwarded to Council for approval; and
THAT Securitas Canada and Virtual Park Inc. be advised of
Council's actions.
"CARRIED"
Waste and
Litter By-law
Resolution #GPA-303-03
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report CLD-27-03 be received;
THAT the by-law attached to Report CLD-27 -03 be
forwarded to Council for approval.
"CARRIED"
Appointment of Resolution #GPA-304-03
Officers to enforce
The Municipal Moved by Councillor Robinson, seconded by Councillor Schell
Open Air Burning
By-law THAT Report CLD-28-03 be received;
THAT Michael Creighton, William Hesson, Gordon Weir,
Randy Reinert, William Reid and Jacqueline Hill-Bower be
appointed as Municipal Law Enforcement Officers for the
purpose of enforcing the Clarington Open Air Burning
By-law; and
THAT the appropriate by-laws be forwarded to Council for
passage.
"CARRIED"
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G.P. & A. Minutes
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June 16,2003
Mayor Mutton chaired this portion of the meeting.
.
CORPORATE SERVICES DEPARTMENT
Co-operative Resolution #GPA-305-03
Tender CL2003-6,
Traffic Signs Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report COD-021-03 be received;
THAT Scugog Signs, Pontypool, Ontario, being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender CL2003-6 be awarded Part A for the
requirements of the Municipality of Clarington for traffic
signs;
THAT the contract be extended for a second year, pending
satisfactory service and pricing; and
THAT the required funds be drawn from the respective
year's budget allocation for Traffic and Street Signs.
"CARRIED"
.
CL2003-13, Resolution #GPA-306-03
Surface Treatment
And Asphalt and Moved by Councillor Schell, seconded by Councillor Trim
Surface Treatment
Pulverizing THAT Report COD-022-03 be received;
THAT Miller Paving Limited, Markham, Ontario with a total
bid in the amount of $247,899.74 (including G.S.T.), being
the lowest responsible bidder meeting all terms. conditions
and specifications of Tender CL2003-13, be awarded the
contract to supply and apply Surface Treatment and to
provide for Asphalt and Surface Treatment Pulverizing, to
various roads as required by the Municipality of Clarington;
and
THAT the funds required be provided from the Operations
Department 2003 Budget - Surface Treatment Account
#7208-00441-0261, FORTHWITH.
"CARRIED"
.
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June 16, 2003
CORPORATE SERVICES DEPARTMENT CONT'D.
.
Offer of Lease Resolution #GPA-307-03
From Lions Club
For space in Moved by Councillor MacArthur, seconded by Councillor Schell
Clarington Beech
Centre THAT Report COD-023-03 be received;
THAT the offer from the Lions Club for the lease of space in
the Clarington Beech Centre in the amount of $6.50/square
foot for the term of October 1, 2003 to June 30, 2004 be
approved;
THAT upon expiry, the lease be extended for a 2nd year
pending satisfactory negotiation of a market based lease
rate; and
THAT the by-law marked Schedule "A" attached to Report
COD-023-03 be forwarded to Council for approval.
"CARRIED"
.
Tender CL2003-14, Resolution #GPA-308-03
Driveway
For space in Moved by Councillor Trim, seconded by Councillor Schell
Clarington Beech
Centre THAT Report COD-024-03 be received;
THAT Tri-Son Contracting Inc., Port Perry, Ontario, with a
total bid amount in the amount of $62,862.50, being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2003-14, be awarded the
contract for Driveway Paving; and
THAT the funds expended be provided from the 2003
Operations Budget.
"CARRIED"
RFP2003-5,
Tanker
Resolution #GPA-309-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report COD-025-03 be received for information;
.
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G.P. & A. Minutes
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June 16,2003
CORPORATE SERVICES DEPARTMENT CONT'D.
THAT Advanced Engineered Products Ltd., Concord,
Ontario with a total bid amount of $158,691.70 (including
GST), being the lowest most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal
RFP 2003-5, be awarded the contract for the supply and
delivery of one only Tanker as required by the Municipality of
Clarington Emergency Services Department;
THAT the required funds in the amount of $150,000.00 be
drawn from the 2003 Capital Budget Account #5000-8210-
03002; and
THAT the additional funds in the amount of $8,691.70 be
drawn from Account #1110-195-X.
"CARRIED"
Confidential
Reports -
Personnel
Maller
Resolution #GPA-31 0-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the recommendations contained in Confidential
Report COD-026-03 regarding a Personnel MaUer and
Confidential Report COD-027-03 regarding a Personnel
Maller be approved.
"CARRIED"
Tender CL2003-1, Resolution #GPA-311-03
Snow Clearing
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report COD-028-03 be received;
THAT D & F Snow Removal, Bowmanville, Ontario, with a
total bid in the amount of $1,791.18 for Section 1, $4,258.00
for Section 2, and $1,455.20 for Section 3, including GST,
being the lowest responsible bidder meeting all terms,
conditions and specifications of tender CL2003-1, be
awarded the contract for Snow Clearing for the term
commencing approximately December 1, 2003 and expiring
on November 30, 2006; and
THAT the required funds be drawn from the respective
year's operating budget for snow clearing.
"CARRIED"
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G.P. & A. Minutes
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June 16, 2003
FINANCE DEPARTMENT
Durham Municipal Resolution #GPA-312-03
Insurance Pool
Status and Moved by Councillor Schell, seconded by Councillor Trim
Insurance
Coverage THAT Report FND-013-03 be received; and
THAT the Director of Finance/Treasurer be authorized to
finalize the general insurance placement for the period
July 1, 2003 to July 1, 2004 for the Municipality of Clarington
including the option to place insurance with the Frank Cowan
Company, as a pool member should the Durham Municipal
Insurance Pool not secure pool coverage from the insurance
market.
"CARRIED"
Education
Funding Formula
Resolution #GPA-313-03
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report FND-014-03 be received; and
THAT the correspondence from the Municipality of Trent
Hills entitled Response to School Accommodation report
be received for information.
"CARRIED"
Development Resolution #GPA-314-03
Charges Reserve
Funds Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report FND-015-03 be received for information.
"CARRIED"
Property Tax
Rate Increase
Resolution #GPA-315-03
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report FND-016-03 be received;
THAT the Progressive Conservation Party of Ontario be
requested to NOT extend the provisions of the Taxpayer
Protection Act to the municipal sector; and
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June 16, 2003
FINANCE DEPARTMENT CONT'D.
THAT a copy of this resolution be forwarded to Ontario
Premier Ernie Eves, the Minister of Municipal Affairs and
Housing and the local MPP.
"CARRIED"
Cash Activity -
First Quarter of
2003
Resolution #GPA-316-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report FND-017-03 be received;
THAT in accordance with provision of Chapter 25, Section
286 of the Municipal Act, S.O. 2001, the Treasurer reports
the cash position of the Municipality of Clarington for the first
quarter of the year 2003, as shown on the schedule attached
to Report FND-017-03; and
THAT Part "A" of the expenditures for the first quarter of the
year be confirmed.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
Customer Service Resolution #GPA-317-03
Initiatives Update
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report ADM-03-03 be received for information.
"CARRIED"
Clarington Board Resolution #GPA-318-03
Of Trade - Contract
For Economic Moved by Councillor Schell, seconded by Councillor Rowe
Development
THAT Report ADM-04-03 be received;
THAT Council approve the contracting of economic
development functions to the Clarington Board of Trade, subject
but not limited to, the following terms:
a)
The Municipality shall pay the Clarington Board of Trade
an annual sum of $90,000, $95,000 and $100,000 for
years 2004, 2005 and 2006 respectively. These sums .
are exclusive of the free office space provided to the
Board at the Tourism Centre on Liberty Street.
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June 16, 2003
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT CONT'D.
b)
That Council approve a one-time capital contribution of
$18,000 to be advanced in 2004 for the purpose of
enabling the Board to prepare a business directory and
inventory of vacant buildings and properties.
c) The Clarington Board of Trade shall, as a minimum,
present to Council an annual report including an account
of all economic development activities undertaken for the
given year.
THAT the Mayor and Clerk be authorized by by-law to execute
the agreement between the Municipality of Clarington and the
Clarington Board of Trade subject to the Region of Durham
approving Clarington's continuous delivery of economic
development functions under the new Municipal Act; and
THAT the Region of Durham be requested to continue to grant
the economic development activities function to the Municipality
of Clarington under the new Municipal Act.
"CARRIED"
UNFINISHED BUSINESS
Resolution #GPA-319-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the delegation of Steve Zakem be referred to staff to
review the Analysis from PriceWaterhouseCoopers.
"CARRIED"
Resolution #GPA-320-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the delegation of Peggy Clark be referred to Ken
Gorman, Regional Health Department.
"CARRIED"
32.5
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G.P. & A. Minutes
OTHER BUSINESS
ADJOURNMENT
- 26-
June 16, 2003
Resolution #GPA-321-03
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT the meeting be "closed" to allow for consideration of
Confidential Report EGD-26-03 pertaining to a property
matter.
"CARRIED"
Resolution #GPA-322-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-323-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the meeting adjourn at 12:02 p.m.
(ZJ71~
MAYOR
K
326