HomeMy WebLinkAbout04/14/2003
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. THE MUNICIPALITY OF CLARINGTON
Special General Purpose and Administration Committee
ROLL CALL
Present Were
Also Present:
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April 14, 2003
Minutes of a special meeting of the General
Purpose and Administration Committee held on
Monday, April 14, 2003 at 1 :00 p.m., in the
Council Chambers.
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of FinancefTreasurer, N. Taylor
Municipal Clerk, P. L. Barrie
Clerk 11, D. MacKay
Mayor Mutton chaired the meeting.
DISCLOSURE OF PECUNIARY INTEREST
DELEGATIONS
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There were no disclosures of pecuniary interests stated at
this meeting.
(a) Cathy McKeever, Clarington Public Library Board
gave a power point presentation and presented an
overview of their 2003 budget to committee.
(b) Richard Toms, Visual Arts Centre was present to answer
questions of Committee regarding the Visual Arts Centre
2003 budget request.
(c) Harold 51. Croix, The Clarington Museum Board gave a
power point presentation and presented an overview of their
2003 budget to committee.- 3 1 0
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Special G.P. & A. Minutes
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April 14, 2003
FINANCE DEPARTMENT
2003 Capital Resolution #GPA-170-03
Budget and Four
Year Forecast Moved by Councillor Shell, seconded by Councillor Robinson
THAT Report FND-009-03 be received;
THAT the 2003 Capital Budget as outlined in the document
attached to Report FND-009-03 be approved;
THAT Attachment #1 to Report FND-009-03, summarizing
the financing of capital projects be approved;
THAT the four year forecast be approved in principle; and
THAT the Handi Transit request for funding to purchase an
additional Handi Transit vehicle to expand service in
Clarington be approved from the Transit Reserve Fund at an
approximate cost of $78,000.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOllOWING MOTIONS)
Resolution #GPA-171-03
Moved by Councillor Schell, seconded by Councillor MacArthur
WHEREAS the Bowmanville Valley trail project is proposed
for construction in 2004 in the Municipality of Clarington's
2003 Capital Budget and Four Year Forecast,
AND WHEREAS it is possible to phase the construction of
this project over a two year timeframe; Phase 1, from King
Street southerly to Spry Avenue and Phase 2, from Spry
Avenue southerly to Baseline Road,
NOW THEREFORE BE IT RESOLVED THAT Phase 1 of
the project proceed in 2003 with the estimated cost of
$160,000 being funded from the Development Charges
Reserve Fund (in the amount of $138,576) and from the
Public Works and Parks Capital Reserve Fund (in the
amount of $21 ,424);
AND THAT Phase 2 of the project, in the amount of $80,000,
be included in the 2004 Capital Budget.
"CARRIED"
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Special G.P. & A. Minutes
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April 14,2003
Resolution #GPA-172-03
Moved By Councillor Robinson, seconded by Councillor Trim
WHEREAS the Municipality will receive $75,000 in dividends
from Veridian Connections Inc., in 2003;
AND WHEREAS there is a need for illumination
improvements at various locations across the municipality;
NOW THEREFORE BE IT RESOLVED THAT $25,000 of the
Veridian dividends be expended in 2003 for illumination
improvements at various locations across the Municipality.
"CARRIED"
The foregoing Resolution #GPA-170-03 was then put to a
vote and CARRIED AS AMENDED.
2003
Operating
Budget
Resolution #GPA-173-03
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report FND-010-03 be received;
THAT Council approve the 2003 Operating Budget as
outlined, at an estimated 3.5% increase (including capital), in
overall levy over the 2002 levy (exclusive of tax policy) as
directed in Report FND-01 0-03 and Attachment #1 to Report
FND-010-03;
THAT the Schedules of the Draft Current Budget document
outlining Reserve and Reserve Fund contributions be
approved;
THAT the correspondence received from the Visual Arts
Centre (Attachment #3 to Report FND-010-03) be received
for information and that the Visual Arts Centre be notified
that requests for funding for future years will be reviewed by
Council in conjunction with the applicable year's municipal
budget process;
THAT the external agencies referred to in Report FND-010-03
and identified in Attachment #1 to Report FND-010-03, be
advised of Council's decision regarding their grant request;
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Special G.P. & A. Minutes
ADJOURNMENT
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April 14, 2003
THAT, to provide consistency in accountability, the Library
Board be requested to instruct the Library Director to work in
conjunction with the Chief Administrative Officer and the
Director of Finance in preparing their budget;
THAT 2003 staffing changes be approved as per Attachment
#2 to Report FND-010-03; and
THAT the appropriate By-laws to levy the 2003 tax
requirements for Municipal, Regional and Education
purposes be forwarded to Council for approval, once final tax
policy information is available.
"CARRIED"
Resolution #GPA-174-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the meeting adjourn at 1 :50 p.m.
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MAYOR
CLERK