HomeMy WebLinkAbout05/20/2003
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were
Also Present:
May 20, 2003
Minutes of a meeting of the General Purpose
and Administration Committee held on
Tuesday, May 20, 2003 at 7:00 p.m., in the
Council Chambers.
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services T. Cannella (attended until 7:50 p.m.)
Director of Community Services, J. Caruana (attended until 7:50 p.m.)
Director of Emergency Services/Fire Chief, M. Creighton (attended until
7:50 p.m.)
Director of Planning Services, D. Crome (attended until 7:55 p.m.)
Director of Operations, F. Horvath (attended until 7:50 p.m.)
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Municipal Clerk, P. Barrie
Clerk 11, D. MacKay (attended until 7:50 p.m.)
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
MINUTES
There were no disclosures of pecuniary interest stated at this
meeting.
Resolution #GPA-213-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
May 5, 2003 be approved.
"CARRIED"
301
G.P. & A. Minutes
-2-
May 20, 2003
. DELEGATION
There were no items considered under this section of the
agenda.
Councillor Schell chaired this portion of the meeting.
PUBLIC MEETING
There were no items considered under this section of the
agenda.
PLANNING SERVICES DEPARTMENT
Monitoring of Resolution #GPA-214-03
The Decisions of
Committee of Moved by Councillor Robinson, seconded by Councillor Rowe
Adjustment
THAT Report PSD-054-03 be received;
.
THAT Council concurs with decisions of the Committee of
Adjustment made on May 8, 2003 for applications A2003/009,
A2003/010 and A2003/011 and that staff be authorized to appear
before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment; and
THAT all interested parties listed in Report PSD-054-03 and any
delegations be advised of Council's decision.
"CARRIED"
2002 Report on
Applications for
Draft Plan of
Subdivision/
Condominium
Approval
Resolution #GPA-215-03
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-055-03 be received;
THAT the Region of Durham Planning Department be
forwarded a copy of Report PSD-055-03 and Council's
decision.
"CARRIED"
.
302
G.P. & A. Minutes
- 3-
May 20, 2003
. PLANNING SERVICES DEPARTMENT CONT'D.
Confidential Resolution #GPA-216-03
Report - Property
Matter Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Confidential Report PSD-056-03 be referred to the end of
the agenda to be considered during a "closed" session.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Proposed Fence Resolution #GPA-217-03
By-law
Amendments Moved by Councillor Ping Ie, seconded by Councillor Robinson
THAT Report EGD-13-03 be received; and
.
THAT the amendments to the Fence By-law 2000-105
attached to Report EGD-13-03, be forwarded to Council for
approval.
"CARRIED"
Monthly Report
On Building
Permit Activity
For April, 2003
Resolution #GPA-218-03
Moved by Councillor Schell, seconded by Mayor Mutton
THAT Report EGD-16-03 be received for information.
"CARRIED"
Gate Access to
Municipal
Open Space
Resolution #GPA-219-03
Moved by Councillor Pingle, seconded by Councillor Rowe
THAT Report EGD-17-03 be received;
THAT the policy attached to Report EGD-17-03, addressing
gates in fences abutting public open space be approved; and
.
303
G.P. & A. Minutes
- 4-
May 20, 2003
. ENGINEERING SERVICES DEPARTMENT CONT'D.
THAT the Municipality's standard Subdivision, Site Plan and Land
Severance development agreements be amended to reference the
policy contained within Attachment #1 to Report EGD-17 -03
addressing gate access to Municipal Open Space.
"SEE FOLLOWING MOTIONS"
Resolution #GPA-220-03
Moved by Councillor Pingle, seconded by Councillor Trim
THAT the policy regarding gate access to municipal open
space (Attachment No.1 to Report EGD-17-03) be amended
in the fifth paragraph by deleting the words "not be
permitted" and replacing them with the words "be
considered".
"SEE FOLLOWING MOTION"
.
Resolution #GPA-221-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report EGD-17 -03 be tabled for one week for staff
to report back to Council advising how an applicant would be
addressed under the policy if amended as proposed.
"CARRIED"
OPERATIONS DEPARTMENT
There were no items considered under this section of the
agenda.
Councilor Robinson chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Bill 148 -
Emergency
Management Act
Resolution #GPA-222-03
Moved by Councillor Rowe, seconded by Councillor Schell
.
THAT Report ESD-006-03 be received for information.
"CARRIED"
.
304
G.P. & A. Minutes
- 5 -
May 20,2003
. EMERGENCY SERVICES DEPARTMENT CONT'D.
Monthly Resolution #GPA-223-03
Response Report -
April, 2003 Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report ESD-007-03 be received for information.
"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Racing Against
Drugs Program
.
Clarington
Public Library
Main Branch
Coffee Kiosk
Operation
Resolution #GPA-224-03
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report CSD-11-03 be received for information.
"CARRIED"
Resolution #GPA-225-03
Moved by Councillor Schell, seconded by Mayor Mutton
THAT Report CSD-12-03 be received;
THAT the operating budget of the Coffee Kiosk operation as
presented in Report CSD-12-03 be approved;
THAT the Finance Department be authorized to create
operating revenue and expenditure accounts for the Library
Coffee Kiosk; and
THAT staff report back to Council in six months with results,
FORTHWITH.
"CARRIED"
Councillor Pingle chaired this portion of the meeting.
CLERK'S DEPARTMENT
.
Animal Services
Monthly Report
For the Month
Of April, 2003
Resolution #GPA-226-03
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report CLD-21-03 be received for information; and
305
G.P. & A. Minutes
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May 20, 2003
. CLERK'S DEPARTMENT CONT'D.
THAT a copy of Report CLD-21-03 be forwarded to the
Animal Alliance of Canada and the Animal Advisory
Committee.
"CARRIED"
Municipal
Parking Lot
Amendments
Resolution #GPA-227-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report CLD-22-03 be received;
THAT the By-law attached to Report CLD-22-03 be
approved and forwarded to Council for passage;
THAT the Bowmanville Business Improvement Area be
advised of Council's decision; and
THAT a copy of Report CLD-22-03 be forwarded to the
interested parties listed for their information.
.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Co-operative Resolution #GPA-228-03
Tender C526-03,
The Supply and Moved by Councillor Schell, seconded by Councillor Robinson
Delivery of
Culvert THAT Report COD-014-03 be received;
THAT Armtec Limited, Peterborough, Ontario, being the
lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender C-526-03, be
awarded the contract for the Municipality of Clarington
requirements for Supply and Delivery of Culvert on an "as
required" basis;
.
THAT the total funds expended be provided from the
approved 2003/2004 Culvert Maintenance Construction
budget; and
306
G.P. & A. Minutes
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May 20, 2003
. CORPORATE SERVICES DEPARTMENT CONT'D.
THAT at the end of the first year pending satisfactory service
and pricing by the low bidder and pending agreement of the
Durham Co-operative participants, the contract be extended
for a second and third year.
"CARRIED"
CL2003-10, Resolution #GPA-229-03
One (1) Natural
Gas Powered Ice Moved by Councillor MacArthur, seconded by Councillor Robinson
Resurfacer
THAT Report COD-016-03 be received;
THAT Resurfice Corp., Elmira, Ontario with a total bid in the
amount of $76,233.50 (including taxes), being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender CL2003-10, be awarded the
contract to supply One (1) Natural Gas Powered Ice
Resurfacer, as required by the Municipality of Clarington,
Community Services Department; and
.
THAT the total funds required be drawn from the 2002
Community Services New Recreation Complex Account
#7602-00000-0501, as identified on Page 550 of the 2002
Capital Budget, FORTHWITH.
"CARRIED"
Co-Operative Resolution #GPA-230-03
Tender T280-2003,
The Supply of Moved by Councillor Schell, seconded by Councillor Robinson
Sodium Chloride
THAT Report COD-017-03 be received;
THAT the Canadian Salt Co., Ltd., Mississauga, Ontario,
with a total unit price of $49.39 per tonne, being the lowest
responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender T280-2003, be
awarded the contract to supply Bulk Sodium Chloride to the
Municipality of Clarington, as required by the Department of
Operations;
.
THAT pending satisfactory service and agreement by the
Durham Purchasing Co-operative, the contract be extended
for a second and third year; and
307
G.P. & A. Minutes
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May 20, 2003
. CORPORATE SERVICES DEPARTMENT CONT'D.
THAT the funds be drawn from the Operations approved
Winter Maintenance Accounts for the respective years winter
season requirements.
"CARRIED"
RFP 2003-4 Resolution #GPA-231-03
Commercial Review
And Market Moved by Councillor Schell, seconded by Councillor MacArthur
Impact Study:
Bowmanville West THAT Report COD-015-03 be received;
Main Central
Area THAT PricewaterhouseCoopers, Toronto, Ontario with a
total bid in the amount of $68,000.00 (including GST and
disbursements), being the lowest most responsible bidder
meeting all terms, conditions and specifications of Request
for Proposal RFP 2003-4, be awarded the contract for the
consulting services for the Commercial Review and Market
Impact Study, Bowmanville West Main Central Area as
required by the Planning Services Department;
.
THAT the required funds be drawn from account number
2015-00015-0000;
THAT the contract awarded be subject to receipt of funding
from the developers affected; and
THAT the By-law marked schedule "A" attached to Report
COD-015-03 authorizing the Mayor and Clerk to execute the
necessary agreement be forwarded to Council for approval.
"CARRIED"
FINANCE DEPARTMENT
Payment in Lieu
of Taxes on
Provincially
Owned Properties
Rented to Private
Tenants
Resolution #GPA-232-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report FND-012-03 be received for information; and
.
THAT a copy of Report FND-012-03 be forwarded to
Durham Region, John O'Toole, MPP and The Honourable
Janet Ecker, Minister of Finance.
"CARRIED"
308
G.P. & A. Minutes
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May 20,2003
. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the
agenda.
UNFINISHED BUSINESS
There were no items considered under this section of the
agenda.
OTHER BUSINESS
Sound System
Resolution #GPA-233-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the Director of Operations investigate retrofitting a
new sound system in the Municipal Administrative Building
and report back to Committee.
"CARRIED"
.
Confidential Resolution #GPA-234-03
Report - Property
Matter Moved by Councillor Schell, seconded by Councillor Pingle
THAT the meeting be "closed" to allow for consideration of
Confidential Report PSD-056-03 pertaining to a property
matter and a personnel matter.
"CARRIED"
Resolution #GPA-235-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
.
309
G.P. & A. Minutes
. ADJOURNMENT
.
.
- 10-
May 20,2003
Resolution #GPA-236-03
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT the meeting adjourn at 8:45 p.m.
"CARRIED"
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MAYOR
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