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HomeMy WebLinkAbout94-193 " . THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 94-193 being a by-law to authorize an agreement between the Corporation of the Municipality of Clarington and Greer Galloway Architects and Engineers for renovations to the Fire and Court Building THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, an agreement between Greer Galloway Architects and Engineers and the said Corporation; and 2. THAT Schedule "A" attached hereto forms part of this By-law. By-law read a first and second time this 28th day of November 1994 By-law read a third time and finally passed this 28th day of November 1994 Hh?d~~ MAYOR { . . . ~" ...... January 26, 1995 The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Attention: Ms. L.A. Birkett, A.M.C.T.(A) Purchasing Supply Agent Re: Oarington Fire/Court Renovations RFP 94-5 G.G. Project No. 94-C-oS61, 1.5 Oarington Purchase Order 14791 Dear Ms. Birkett: This letter will serve as a letter of agreement to provide architectural and engineering services for the above captioned project as per the terms of our proposal submission dated August 17, 1994 and RFP 94-5 as appended hereto. The following clarifications which were reviewed at a September 26, 1994 meeting with Mr. Fred Horvath and yourself also form part of the agreement: 1. Greer Galloway's schedule for Part A and Part B of the work is flexible. Receipt of expedient approvals from the Municipality is not grounds for additional fees to be claimed by the Consultant, nor will the Consultant be penalized for not meeting target dates. 2. Disbursement costs are fixed and include 25 sets of Tender Documents. 3. As-built drawings are not available and therefore the Municipality agrees to increase the fee for Part A of the study by $2,500.00. 973 Crawford Drive. Peterborough . Ontario. K9J 3X1 . Telephone (705) 743-1351 . Fax (705) 743.9592 - 2- 4. The total fixed fee for Part A and Part B is: Part A Report As-Built Drawings Disbursements $ 3,000.00 $ 2,500.00 $ 450.00 Part B Construction Phase Disbursements $26,000.00 $ 3,000.00 $34,950.00 $ 2,446.50 Sub-Total G.S.T. TOTAL UPSET FEE: $37,396.50 Greer Galloway Architects and Engineers per: Royden Moran, O.A.A. Signed: ~~ Date: The Corporation of the Municipality of Clarington per: Lou Ann Birkett, A.M.C.T.(A) Signed: ~{~~~ Date: Per: Signed: Date: Enclosures: RFP 94-5 Greer Galloway letter of August 17, 1994 August 17, 1994 The Corporation of the Municipality of Clarington 40 Temperence Street Bowmanville, Ontario LIC 3A6 Attention: Ms. LA Birkett, AM.C.T. (A) Purchasing and Supply Agent Re: Architectural Services for Building Evaluation and Construction Documents Fire/Court Renovations RFP 94-5 G.G. Project No. 94-C-0861 P Dear Ms. Birkett: Thank you for inviting our firm to submit our Letter of Interest. Greer Galloway, Architects and Engineers specializes in preparing feasibility studies for the renovation of existing buildings. With over 25 years experience, the firm has completed numerous similar studies, but more importantly our architect, Mr. Moran, has direct and invaluable experience in this field. Our clients have benefitted from our feasibility studies and have used our studies to access funding and implement their projects. There are two important aspects to a feasibility study by definition. A feasibility study must demonstrate what is "able to be accomplished", i.e. what is possible. More importantly however, the study should determine what is "appropriate", i.e. what is suitable. Determining what is appropriate is where Greer Galloway's expertise will guide the study. We will evaluate the existing building fabric, the clients' requirements and needs of potential user groups to determine the feasibility of converting the existing fire hall to a Senior's Centre and Multi-Purpose facility. We will determine what is possible. We will also use our past project experience and our in-house project cost estimating system to provide preliminary budget estimates. We will determine what is appropriate based on the needs of the senior's and the approved budget for the project. Greer Galloway strives to provide the highest level of professional services which translates into client satisfaction. We strive for good communication skills in order to explain the complexities of the design and construction process through design drawings and project documentation. We are used to working with committees of professional, technical and non- professional members. 973 Crawford Drive. Peterborough. Ontario. K9J 3X1 . Telephone (705) 743-1351 . Fax (705) 743-9592 - 2 - We have visited the building and we welcome the challenge of accommodating a new Seniors Centre/Multi-Purpose Facility within the existing building fabric. Although it would appear that the opportunities to provide an additional floor in the apparatus may be limited, there are however some excellent design opportunities for the conversion of the apparatus bay to program space. Greer Galloway has designed and implemented several handicap elevators III existing buildings over the past 10 years. Study Team The project will be directed and administered by Royden Moran, O.A.A. Mr. Moran has sixteen years professional experience and in his eight years with Greer Galloway has authored several similar studies. He is also the designer of our in-house cost estimating system. His past project experience includes: Seniors Activity Centre Feasibility Study Municipality of Clarington Community Services/Department The Greer Galloway Group Inc. completed this study under the direction of Bob Martindale. Mr. Moran was responsible for developing the building facility program based on the community needs as determined by the user group survey. Mr. Moran was also responsible for developing two alternative design concepts, project budgets, and operation and maintenance budgets. The past experience of working with the Community Services Department and the Seniors' Centre Steering Committee will be an invaluable asset to the project. This background knowledge will increase our efficiency in completing Part B of the Assignment. A letter of reference from Ms. Jennifer Cooke, R.D.M.R., Recreation Director, is appended hereto. Building Evaluation Survey Lindsay, Ontario This study was prepared for the Bank of Nova Scotia. The Bank was considering the purchase of an existing building and our report commented on the feasibility of the acquisition in terms of zoning compliance, Ontario Building Code compliance, life safety and suitability for the purpose of renovations to accommodate a new branch. Client: The Bank of Nova Scotia Client Contact: 44 King Street West Toronto, Ontario Mr. Tom Ellis Senior Project Manager Toronto, Ontario Pine Tree Native Centre of Brant The purpose of this study was to find a new home for the Pine Tree Native Centre which is a native friendship centre located in Brantford. The scope of the study included finding and evaluating potential buildings; selecting the most feasible building; evaluating the building - 3 - fabric; and preparing a recommendation and budget for submission to the funding authority. This feasibility study was successful in securing capital funding for the acquisition of the project and Jobs Ontario funding from the Association of Ontario Native Friendship Centres for the subsequent renovations. A letter of reference is appended hereto. Wahta Mohawks Community Centre Feasibility Study The purpose of this study was to evaluate the options of renovating an existing building or constructing a new facility to house the band administration offices, a multi-purpose hall, library and day care facilities. The mandate was to determine the affordability of the facility and included capital and operating cost estimates. This study was successful in securing $1,272,000.00 in funding from the Native Communities Branch and Jobs Ontario. Client: Wahta Mohawks Box 327 Bala, Ontario POC IAO Client Contact: Councillor Blaine Commandant or Karen Commandant (705) 762-3343 Other studies completed by R. Moran · Peterborough County City Health Unit Future Expansion Feasibility Study · Gymnasium and Library Feasibility Study Sharbot Lake High School · Christ Church Fire Safety Upgrading Belleville, Ontario · Life Safety Retrofit & Renovation Study Sharbot Lake Public School · Life Safety Retrofit and Renovation Study Highview Public School Pembroke, Ontario · Renovation Feasibility Study Regional Public Health Lab Kingston, Ontario · Gymnasium Feasibility Study Clarendon Central Public School Plevina, Ontario The engineering team is an in-house team of structural, mechanical and electrical engineers. We have worked as a team on several of the above mentioned studies. Our experience in evaluating existing building systems is vast and we have been involved in major mechanical, electrical and life safety upgrades for institutional, government, school board and private sector clients. Our mechanical and electrical engineers are located in our Courtice office and our structural engineer is based in Peterborough. The team will include: · Siva Bhuvandendran B.Sc., P.Eng., Mechanical Engineer Mr. Bhuvandendran has twelve years of experience. His relevant projects include: · Michel's Inn, Niagara Falls - swimming pool ventilation and plumbing design · C.F.B. Trenton - squash courts HV AC systems design - 4 - · Amherstview Library, Ernestown - HV AC plumbing and systems design · Durham College Student Centre, Oshawa · Ron J. Vos, B.Sc.(E.E.), P.Eng., Electrical Engineer Mr. Vos has seven years of experience. His relevant projects include: · Amherstview Library, Ernestown · Durham College Student Centre, Oshawa · Bexley Community Centre, Coboconk · Douro Community Centre, Douro · Sat Setya, M.Sc., (Civil), Senior Structural Engineer Mr. Setya has 26 years experience. Mr. Setya has relevant project experience including the structural evaluation of several existing building structural systems to ensure compliance with new code requirements and client needs · L.C.B.O. Sherbrooke Street Branch (floor loading) · Scotiabank Belleville Branch (roof loading) · GE Lighting Plant, Oakville (roof loading) Schedule Our schedule for completing Part A of this assignment IS 20 working days assummg expedient approvals from the steering committee. Our schedule for Part B of this assignment is 60 working days assuming expedient approvals from the steering committee. Greer Galloway recognizes that it is in our mutual best interest to complete this assignment in an expedient manner. Greer Galloway has the resources to shorten the schedule if requested by the municipality. Fees Our upset fee for the feasibility study, Part A as per the terms of reference is: Professional Fee Disbursements $3,000.00 450.00 Total: $3,450.00 G.S.T. Extra Our upset fee for Part B services as per the terms of reference is: Professional Fee Disbursements Estimate 25 sets of tender documents Total: $26,000.00 3,000.00 $29,000.00 G.S.T. Extra Our upset fee for Part A and Part B is $32,450.00 (G.S.T. extra). , . ,. - 5 - AssUDlntions 1. Mr. F. Horvath confirmed that this project is being funded under the FederallProvincial Infrastructure Program and that the construction budget is $350,000.00. Our fee is based on final value of construction of $350,000.00 and we reserve the right to re-negotiate our fee if the scope of work changes by more than 10%. This includes for printing of 25 sets of tender documents. 2. Our upset fee proposal includes only the services requested in the RFP-94-5. 3. Our upset fee assumes that the Municipality will be able to provide "as-built" drawings of the building. If the Municipality cannot provide as-built drawings an additional fee of $2,500.00 is required to prepare measured drawings. Measured drawing will include only floor plans of the existing fire hall and adjacent areas impacted by the renovations in Part A and Part B of the study. 4. The Municipality will provide a legal survey, soils reports, Bill 208 Hazardous Substance Report, Asbestos Survey and Phase I Environmental Site Audit if required. 5. Rezoning applications and site plan agreement applications if required are the responsibility of the Municipality. 6. As discussed with Mr. Horvath, there is no requirement to design future services or multi-purpose facilities for the existing court facilities. Our proposal includes consideration of future integration of the court facilities and the seniors centre. Trusting that you will find our letter of interest addresses all of the requirements of the terms of reference, we look forward to your favourable consideration of proposal. We would welcome an opportunity to continue our involvement with the Newcastle Senior's Steering Committee and the Municipality. Greer Galloway wants to be part of the term which will make the Seniors Centre/Multi-purpose Facility a successful project worthy of civic pride and a tribute to the spirit of the Federal/Provincial Infrastructure Program. Lets work together and make it happen. Yours very truly, GREER GALLOWAY ARCIDTECTS AND ENGINEERS f3~1~~7~M' Bernie Turkewitsch, O.A.A. Chief Architect BT/bal ~ '..; . , . !=lUG 08 '94 21:19 1211121 Pl2l7 ~.;uL Cfu. 1/1--\ Pf'~ ' (If) , GGG .... .., ,", '". . d" MUNICIPALITY OF .arin ton ~,..."_.9 ,. ONTARIO h /ED AUG -:' 8 199~ August 5, 1994 I THE G.!'eE;..~!' .::.~.'WAY GROUP tNC. odIlGJ.;~ .~~" ., PLAI'tNE~S f. T'JIiAN$P, ....~~i>t A.N'" . , j :~:$':..'I..Fl --. ....-F'..::~~v. ... ,: u:..; -"-Jt:;:~u:;" . ", ---, . r &TI>'ICT. ; 't'::;A. : .. -.- ---+ ! ... ~.... 1 r~AI,". f Ill.lImrct. _u_._...,. ItCl' ,. 1. . :& r. ~ . ...,..,... Greer Galloway Group 1415 King Street East Courtice, Ontario LIE 2T6 Dear Sir: RE: RFP94-S. FlRFJCOURT RENOVATIONS 6- 'I f., , f2 - fl17),-~. Architectural firms wishing to undertake the assignment of providing site investigations and modifications of the former headquarters of the Fire Department, should submit a letter of interest to the undersigned no later than 2:00 p.m., August 24, 1994. The proposal should be a maximum of eight (8) original pages with 8 copies being provided. Scope of Work;. The Municipality of C1arington will be transferring the base station of their Fire Department to a new location in the falllcaving the existing building open for accommodation. The Fire Department currently occupies approximately 5,000 square feet of a 12,000 square foot building. The Fire Department operates from 2 floors. The balance of the building is leased to Government Service for offices and court rooms. The purpose of this request is to select a firm to conduct site ~~r. to evaluate the feasibility of constructing a Seniors Centre/Multi Purpose facili within the existing fire hall and to prepare construction documents to modify the existing uilding to accommodate potential tenants. Part A: The first part of the request will deal with feasibility of the facility to include the following: 1) architectural; 2) structural; 3) mechanical; .../2 CORPORATIONO~iME_MU.NlClPAlITY OF CLARINGTON @ : AUG 08 '94 21:19 GGG 010 P08 . ~ .2. 4) electrical; 5) parking; 6) the successful firm will also review generally, the balance of the existing buil~ witl!.-~spectto _op!i~_~_!l~_~.!Jutur~_~~~()~.Q_f th~ Communitr and in p~~~~a1 intere~!_ ~oups; and 7) the firm will also provide preliminary budget estimates as it relates to proposed modifications. The Municipality is considering the installation of an elevator and a second floor in the apparatus bay. Part B: The second part of the project will be as follows: 1) meet with Project Team appointed for the project during preparation of concept; 2) prepare a preliminaIy design and report complete with cost estimates, spatial requirements, accommodations etc.; 3) meet with special interest groups as required; 4) revise plan and present to Council; 5) complete final design and outline specifications; 6) prepare contract documents, for issuance by the Municipality for the construction of the project; 7) evaluate tenders and provide recommendations to Project Team for contract award; 8) provide field review inspection during construction to ensure compliance with the design; 9) provide contract admini~tion; 10) ensure all warranties and deficiencies corrected. ..J3 . , AUG 08 '94 21: 20 GGG 010 P09 - 3 - Please note that Part B may not be awarded if Part A is not accepted by Council. Submission Requirement: Proponents are requested to submit six bound pages with 3 copies being provided with the following information. 1. History of the firm and description of similar projects. Please indicate cIienfs name, address, telephone number and contact person. 2. List of principals involved in this project. 3. Upset fees for Part A, Part B and Part A and B together. 4. Proposed time required for Part A and suggested time for Part B excluding construction. Evaluation of Submissions: Community Service Department in conjunction with the Purchasing Division will review all submissions and will evaluate on the following points: 1. personnel involved with the Project; 2. previous experience; 3. proposed work schedule; and 4. fees for services. Thank you for your interest in this regard Yours truly, /1 \ /L ~ ~ r/~..? ~ -f./U; 7 .r:: ~ . f Lou Ann Birtett, AM.C.T.(A) Purchasing and Supply Agent LAB-ld