HomeMy WebLinkAbout94-161
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 94-161
being a by-law to authorize the execution of
an agreement between Wong Gregersen Architects
Incorporated and The Corporation of The Municipality
of Clarington
THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute,
on behalf of the Corporation of the Municipality of
Clarington and seal with the Corporation's seal, an
agreement between Wong Gregersen Architects Incorporated and
the Municipality.
2. THAT the agreement attached hereto as Schedule "A" forms
part of this By-law.
By-law read a first and second time this 11th day of October
1994.
By-law read a third time and finally passed this 11th day of
October 1994.
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aLl, 10!
Canadian Standard Form of Agreement
Between Client and Architect
1989 Edition
Revised 1990
Project 94027
Court ice Recreation Complex
Agreement
made as of the 21st
nineteen hundred and
day of November
ninety-four
in the year of
Between the Client:
(Include name and address)
Corporation of the Municipality of
Clarington
40 Temperance Street
Bowmanville, Ontario L1C 3A6
and the Architect:
(Include name and address)
WGA Wong Gregersen Architects Incorporated
240 Richmond Street West, Suite 401
Toronto, Ontario M5V 1V6
For the following Project:
(Include detailed description of project location and scope)
Courtice Recreation Complex consists of pool, library' and recreation
facilities located on the west side of Courtice Road between ,Nash Road
and Highway 2.
The Client and the Architect agree as set forth in the following terms and conditions.
The scope of services is as per attached Request for Froposal dated
August 3, 1994 (Exhibit A), WGA Letter of Interest dated August 12, 1994
(Exhibit B), and WGA submission at Interview dated September 12, 1994
(Exhibit C).
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DefInitions
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Project Budget
Construction
Budget
Construction Cost
Contract
Contract
Documents
Contractor
Subcontractor
Substantial
Performance
Work
Place of the Work
Rate
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
The Project Budget is the Client's estimated total expenditure for the
entire project. It includes the Construction Budget and all other costs
to the Client for the project such as, but not limited to, professional fees,
costs of land, and rights of way.
The Construction Budget is the Client's estimated Construction Cost
including contingencies for cost increases.
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Construction Cost means the contract price(s) of all elements of the
project designed or specified by or on behalf of the Architect, including
all applicable taxes whether recoverable or not. Where there is no
contract price for all or part of the project, the Construction Cost shall
be the estimated cost at market rates at the estimated time of Construc-
tion as detem1ined by the Architect. Construction Cost does not include
the compensation of the Architect and the Architect's consultants, the
cost of the land, or other costs which are the responsibility of the Client.
In the event that labour or material is furnished by the Client below
market cost or when old materials are re-used, the Construction Cost
for purposes of establishing the fee is to be interpreted as the cost of
all materials and labour necessary to complete the Work as if all
materials had been new and if all labour had been paid for at market
prices at the time of construction or, in the event that the construction
does not proceed, at existing market prices at the estimated time of
construction.
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The Contract is the Agreement between the Client and the Contractor
for the provision of labour, materials and equipment for the execution
of the Work by the Contractor and sets out their respective duties,
responsibilities and obligations as prescribed in the Contract Docu-
ments and represents the entire Agreement between the parties. The
Contract supersedes all prior negotiations, representations or agree-
ments, either written or oral, induding the bidding documents.
The Contract Documents consist of the executed Agreement between
the Client and the Contractor, the general conditions of the Contract,
the plans, sketches, drawings, graphic representations, specifications
and such other documents as are identified in the Agreement and the
general conditions as constituting part of the Contract Documents.
The Contractor is the person, firm, or corporation contracting with the
Client to provide labour, materials and equipment for the execution of
the Work.
A Subcontractor is a person. firm, or corporation contracting with the
Contractor to perform a part or parts of the Work included in the
Contract, or to supply products worked to a special design according
to the Contract Documents.
Substantial Perfonnance of the Work is as defined in the lien legislation
applicable to the place of the project. If such legislation is not in force
or does not contain such definition, Substantial Performance shall have
been reached when the Work is ready for use or is being used for the
purpose intended and is so certified by the Architect.
The Work means the total construction and related services required
by the Contract DocumenL<;.
The Place of the Work is the designated site or location of the project
of which the Work may be the whole or a part.
Bank Rate means the bank rate established by the Bank of Canada as
the minimum rate at which the Bank of Canada makes short term
advances to the ch;lltered banks.
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2
Responsibilities
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The Architect's basic services consist of the five phases described in
paragraphs 2.1.2 through 2.1.26 and include normal structural,
mechanical and electrical engineering services, of which all engineer-
ing services shall be provided by professional engineers. The
Architect's basic services include the co-ordination required to in-
tegrate all pans of the service.
The Architect shall study the program of requirements furnished by the
Client and shall study the characteristics of the site.
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The Architect sIn\! review and comment on the Oil'IlI's Construction
Budget in relation to the Client's program of requirements
The Architect shall review with the Client alternative approaches to the
design of the project and the types of construction contracts.
Based on the mutually agreed upon program of requirements and
Constl1lction Budget, the Architect shall review applicable statutes,
regulations, codes and by-laws and where necessary review the same
with the authorities having jurisdiction and then prepare for the Client's
review and approval schematic design documents to illustrate the scale
and character of the project and how the pans of the project function-
ally relate to each other.
The Architect shall prepare and submit to the Client an estimate of
Constl1lction Cost based on current area, volume or other unit costs.
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Based on the approved schematic design documents and approved
estimate of Constl1lction Cost. the Architect shall prepare, for approval
by the Client, design development documents consisting of drawings
and other documents appropriate to the size of the project to fix and
describe the size and character of the entire project as to the architec-
tural, structural, mechanical, and electrical systems, materials and such
other elements as may be appropriate.
The Architect shall prepare and submit to the Client for approval a
revised estimate of the Construction Cost.
The Architect shall continue to review applicable statutes, regulations,
codes and by-laws in relation to the design of the project.
Based on the approved design development documents and approved
estimate of Construction Cost, the Architect shall prepare, for approval
by the Client, constl1lction documents consisting of drawings and
specifications setting forth in detail the requirements for the construc-
tion of the project.
The Architect shall advise the Client of any adjustments to previous
estimates of Constl1lction Cost indicated by changes in requirements
or general market conditions.
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The Architect shall advise the Client on the Bidding Documents. The
Architect shall obtain instructions from the Client for the preparation of
the necessary bidding information, bidding forms, conditions of the
Contract and the form of Contract between the Client and the Con-
tractor.
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The Architect shall review statutes, regulations, codes and by-laws
applicable to the design and where necessary review the same with the
authorities having jurisdiction in order that the required consents,
approvals, licences and permits necessary for the project can be ap-
plied for and obtained by the Client.
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2.1.1 Basic SeruiC(~\
2. I. S, 2. If) U1/(I.!.1 11
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
2.1.7
2.1.8
2.1.9
2.1.10
2.1.11
2.1.12
2.1.13
Article 2.1
Architect's Basic
Services
Schematic
Design Phase
Design
Development
Phase
Construction
Documents
Phase
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Bidding or
Negotiation
Phase
Construction
Ph;Jse - Contract
Administration
2.1.14
2.1.15
2.1.16
2.1.17
2.1.18
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The Architect, following the Client's approval of the construction
documents and of the latest estimate of the Construction Cost, shall
assist and advise the Client in obtaining bids or negotiated proposals
and in awarding and preparing contracts for construction.
During the construction phase - contract administration, the Architect
shall be a representative of the Client, shall advise and consult with him
and shall have authority to act on his behalf to the extent provided in
this Agreement, and shall at all times have access to the Work wherever
it is in pi <.'juration or progress. All instructions to the Contractor shall
be forwarded through the Architect.
The Architect shall carry out the general review of the Work at intervals
appropriate to the stage of construction which the Architect considers
necessaI)' to determine if the Work is in general conformity with the
Contract Documents. However, the Architect shall not be required to
make exhaustive or continuous on-site reviews. The Architect shall
keep the Client informed of the progress and quality of the Work and
shall report to the Client any defects or deficiencies in the Work
observed during the course of the site reviews. It is understood that the
reviews being conducted by the Architect are for the following pur-
poses:
1. To examine, evaluate and report to the Client upon representative
samples of the Work; any comments on the balance of the Work
made during the course of the site reviews are assumptions based
upon extrapolation.
2. To determine if the Work is in general conformity with the Contract
Documents for the project.
The Architect shall not:
1. be responsible for the acts or omissions ofthe Contractor, Sub-Con-
tractors or any other persons performing any of the Work, or for
the failure of any of them to carry out the Work in accordance with
the Contract Documents.
2. have control, charge or supervision of, nor responsibility for con-
struction means, methods, techniques, sequences, or procedures
or for safety precautions and programs in connection with the
Work.
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The Architect shall determine the amounts owing to the Contractor
based on observations at the site and on evaluations of the Contractor's
application for payment, and shall issue certificates for payment in such
amounts, proportionate to the amount of the Contract, for Work per-
formed and products delivered to the Place of the Work as provided in
the Contract Documents. The issuance of a certificate for payment shall
constitute a representation by the Architect to the Client, based on the
Architect's observations at the site as provided in paragraph 2.1.16 and
on the data comprising the Contractor's application for payment, that
the Work has progressed to the point indicated; that to the best of the
Architect's knowledge, information and belief, the Work observed
during the course of general review is in general conformity with the
Contract Documents; and that the Contractor is entitled to payment in
the amount certified.
Such certification is subject to:
(a) general review and evaluation of the Work as it progresses for
general conformity as provided in paragraph 2.1.16.
(b) the results of any subsequent tests required by or performed under
the Contract Documents.
(c) minor deviations from the Contract Documents correctable prior
to completion, and
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(d) any specific qualifications stated in the certificate for payment. The
issuance of the certificate for payment shall not be a representation
that the Architect has made any examination to ascertain how and
for what purpose the Contractor has used the monies paid on
account of the contract price, or that the Contractor has discharged
the obligations imposed on him by LI\\ umllT the Workers' Com-
pensation Act, or other applicable statute, non-compliance with
which may render the Client personally liable for the COl1tr;lclor's
default.
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The Architect shall be the interpreter of the requirements of the Contract
Documents and shall make findings as to the performance thereunder
by both the Client and Contractor. The Architect shall render interpreta-
tions as may be required \vith reasonable promptness on \vritten
request of either the Client or the Contractor, and shall render written
findings within a reasonable time, on all claims, disputes and other
matters in question between the Client and the Contractor relating to
the execution or progress of the Work or the interpretation of the
Contract Documents.
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Interpretations and findings of the Architect shall be consistent with the
intent of and reasonably inferable from the Contract Documents and
shall be in written or graphic form. The Architect shall not show
partiality to either the Client or the Contractor and shall not be liable
for the result of any interpretation or finding rendered in good faith in
such capacity.
The Architect shall have the authority to reject work which does not
conform to the Contract Documents. Whenever, in the Architect's
opinion, it is necessary or advisable for the implementation of the intent
of the Contract Documents, the Architect shall have authority to require
special inspection or testing of the Work by others, whether or not such
work has been fabricated, installed or completed.
The Architect shall review or take other appropriate action with
reasonable promptness upon the Contractor's submittals such as shop
drawings, product data, and samples, for conformance with the general
design concept of the Work as indicated in the Contract Documents.
The Architect's review of a specific item shall not indicate acceptance
of an assembly of which the item is a component.
The Architect shall prepare change orders for the Client's approval and
signature in accordance with the Contract Documents and shall have
authority to order minor adjustments in the Work not involving an
adjustment in the contract price or an extension of the contract time
which are consistent with the intent of the Contract Documents.
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The Architect shall determine the date of Substantial Performance and
shall receive from the Contractor and forward to the Client for the
Client's review the written warranties and related documents. The
Architect shall determine the date when the Contract shall be deemed
to be completed.
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The extent of the duties, responsibilities and limitations of authority of
the Architect as the Client's representative during construction shall not
be modified or extended without written consent of the Client and the
Architect.
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Prior to the end of the period of one year following the date of
Substantial Performance, the Architect shall review any defects or
deficiencies which have been reported or observed during that period,
and the Architect shall notify the Contractor in writing of those items
requiring attention by the Contractor to complete the Work in accord-
ance with thl' Contract.
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2 1.26
2.1.19
2.1.20
2.1.21
2.1.22
2.1.23
2.1.24
2.1.25
2.1.26
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Article 2.2
Construction
Cost and
Estimates of
Construction
Cost
Article 2.3
Client's
Responsibilities
2.2.1
2.2.2
2.2.3
2.2.4
2.3.1
2.3.2
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The Architect shall evaluate the Client's Construction Budget and shall
prepare estimates of the Construction Cost as previously set out in this
Agreement. Neither the Architect nor the Client has control over the
cost of labour, materials or equipment, over the Contractor's methods
of determining bid prices, or over competitive bidding, market, or
negotiating conditions and therefore the Architect cannot warrant or
represent that bids or negotiated prices will not vary from the estimate
of Construction Cost. Variance from the Construction Budget or Project
Budget established under this Agreement shall not constitute grounds
for the Client withholding fees due to the Architect.
If the bidding or negotiation phase has not commenced within three
months after the Architect submits the construction documents to the
Client, the Construction Budget shall be adjusted to reflect any change
in the general level of prices in the construction industry between the
date of submission of the construction documents to the Client and the
date on which proposals are sought.
If the lowest bona fide bid or lowest negotiated proposal exceeds the
latest approved estimate of Construction Cost as set out in paragraph
2.1.11 by more than 15%, the Client shall:
(a) give written approval of an increase in the Construction Budget, or
(b) co-operate in revising the scope or quality of the Work as necessary
to reduce the Construction Cost, or
(c) authorize rebidding or renegotiating of the contract, or
(d) terminate if the project is abandoned, in accordance with para-
graph 3.5.3.
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If the lowest bona fide bid or lowest negotiated proposal exceeds the
latest approved estimate of Construction Cost prepared as set out in
paragraph 2.1.11 by more than 15%, unless there has been an increase
in the Construction Budget or the project has been abandoned or
terminated in accordance with paragraph 3.5.3, the Architect shall
modify at no additional fee, the drawings and specifications, or provide
other services as necessary to reduce the Construction Cost to within
15% of the latest approved estimate unless the excess is due to extraor-
dinary market conditions. The providing of such services shall be the
limit of the Architects responsibility, and having done so, the Architect
shall be entitled to compensation for all other services performed, in
accordance with the Agreement, whether or not the construction phase
is commenced.
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The Client shall provide full information regarding requirements for the
project including a program, which shall set forth the Client's design
objectives, constraints, and criteria, including spatial and functional
requirements and relationships, flexibility and expandability, special
equipment and systems and site requirements.
The Client shall provide to the Architect a Construction Budget.
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2.2.3 allll 2.2.1
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The Client shall furnish information, surveys, reports and services as
set out below, the accuracy and completeness of which the Architect
shall be entitled to rely upon and contracts for the provision of such
information, surveys, reports and services, whether arranged by the
Client or the Architect, shall be considered direct contracts with Client
unless explicitly provided othelwise:
(a) a legal description and a certified land survey of the site and
adjoining properties as necessary showing the following informa-
tion, as applicable: grades and lines of streets, alleys, pavements
and adjoining property and structures; adjacent drainage; right,> of
way; restrictions; easements; encroachments; zoning; deed restric-
tions; boundaries and contours of the site; locations, dimensions
and data pertaining to existing buildings, other improvements, and
trees; and full information concerning service and utility lines, both
public and private, above and below grade, including inverts and
depths;
(b) subsurface investigation and reports which may include but are
not limited to test borings, test pits, determination of soil bearing
values, percolation tests, evaluations of hazardous materials,
ground corrosion and resistivity tests, including necessary opera-
tions for anticipating subsoil conditions, with reports and ap-
propriate professional recommendations;
(c) reports and appropriate professional recommendations of
specialist consultants when required by the Architect;
(d) air and water pollution tests for hazardous materials, structural,
mechanical, chemical, and other laboratory and environmental
tests, inspections, laboratory and field tests and reports as required
by the Architect, the Architect's Consultants, the authorities having
jurisdiction or the Contract Documents; and
(e) all legal, accounting and insurance counselling services as may be
necessary at any time for the project, including such auditing
services as the Client may require to verify the Contractors applica-
tions for payment or to ascertain how or for what purpose the
Contractor uses the monies paid by or on behalf of the Client.
The Client shall furnish required information, surveys, reports and
services as set out in paragraph 2.3.3 and such other information as
may be required from time to time, examine documents submitted by
the Architect and give the Architect decisions and approvals as neces-
sary.
The Client shall obtain all required consents, approvals, licences and
permits from authorities having jurisdiction.
If the Client observes or otherwise becomes aware of any fault or defect
in the project or any nonconformity with the requirements of the
Contract, he shall immediately notify the Architect in writing.
The Client shall promptly fulfill his responsibilities for the orderly
progress of the Architect's services and of tbe Work.
The Client shall authorize a person to act on his behalf with respect to
the project when necessary. The authorization including the scope of
authority shall be in writing.
The services described in Article 2.4 are not included in basic services
unless so identified in Article 5. Additional services shall be provided
only if authorized by the Client and they shall be paid for by the Client
as provided in this Agreement in addition to the compensation for basic
services.
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2.33 (a)(hj and (d)
2.3.6. 2.'11 awl 2.4 Mm~ina[lJ('a'/ings '/e[('/ed
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
2.4.1
Article 2.4 Architect's
Additional
Services
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2.4.3
Providing analyses of the Client's needs and developing a program of
spatial and functional requirements for the project.
Providing financial feasibility, Project Budget or other special studies.
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2.4.4 Providing site evaluations, planning, or environmental studies.
2.4.5
2.4.6
2.4.7
2.4.8
2.4.9
2.4.10
2.4.11
2.4.12
2.4.13
2.4.14
2.4.15
Providing submissions required for approval by authorities having
jurisdiction over the project including submission for zoning changes,
variances from by-laws or site plan approvals necessary for proceeding
with the project.
Providing services relating to future facilities, systems and equipment
which are not intended to be constructed during the construction
phase1 excluding master planning for future ice pad.
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Providing services to investigate existing conditions or facilities such as
preparing measured drawings or verifying the accuracy of drawings or
other information furnished by the Client.
Providing detailed estimates of Construction Costs, detailed quantity
surveys, inventories of material and equipment, or life cycl@ cm;t
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Providing interior design, graphic design, signage and other similar
services required for or in connection with the selection, procurement
or installation of furniture, furnishings and related equipment, exc 1 uding
layout of library shelv.ina .
PrOvldmg tenant Tayout ana deSign 'Services.
Making revisions to or providing additional drawings, specifications or
other documents which such revisions or additions are:
(a) inconsistent with instructions or written approvals previously
given,
(b) required by the enactment or revisions of statutes, regulations,
codes or by-laws,
(c) due to the interpretation of the authorities having jurisdiction
differing from the Architect's interpretation of statutes, regulations,
codes and by-laws in such a way as the Architect cannot reasonably
anticipate, or
(d) due to other causes beyond the control of the Architect.
Preparing models or architectural renderings specifically commis-
sioned by the Client.
Preparing documents of alternative, separate or sequential bids or
providing extra services in connection with bidding, negotiation, or
construction prior to the completion of the construction documents
phase.
Preparing drawings, specifications and supporting data and providing
other services in connection with contemplated change orders or
change orders to the extent that the adjustment in the fee for basic
services resulting from the adjusted Construction Cost is not commen-
surate with the services required of the Architect, provided such change
orders are required by causes not solely within the control of the
Architect.
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Providing co-ordination of work pelformed by separate contractors or
by the Client's own forces or making investigations, surveys, valua-
tions, or detailed appraisals of existing facilities.
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Providing services in connection with the Work of a construction
manager, or separate consultants retained by the Client.
Providing services made necessary by the default of the Contractor, or
by major defects or deficiencies in the Work of the Contractor, or by
failure of performance by either the Client or Contractor under the
Contract.
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Providing continuous representation at the site.
(a) If the Client and Architect agree that continuous representation at
the site is required, the Architect shall provide one or more project
representatives to assist the Architect in carrying out such respon-
sibilities.
(b) Such project representatives shall be selected, employed, and
directed by the Architect.
Preparing a set of reproducible record drawings showing significant
changes in the Work made during construction based on marked-up
prints, drawings, and other data furnished by the Contractor to the
Architect. The Architect shall not be held responsible for the accuracy
of the information provided by the Contractor.
Providing services after expiry of the period of one year following the
date of Substantial Performance.
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Providing special assistance in the utilization of any equipment or
system such as initial start-up or testing, adjusting and balancing,
preparation of operation and maintenance manuals, training personnel
for operation and maintenance and consultation during operation.
Providing consultation concerning replacement of any work damaged
by fire or other cause during construction and furnishing services as
may be required in connection with the replacement of such work.
Advising the Client and preparing to serve or serving as witness in
connection with any public hearing, arbitration proceeding, or legal
proceeding.
Providing or arranging for services of consultants for other than the
basic architectural, structural, mechanical and electrical engineering
services.
Providing translation to a language other than the language of this
Agreement.
Providing or arranging for any services not otherwise included in this
Agreement.
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2.4.17
2.4.18
2.4.19
2.4.20
2.4.21
2.4.22
2.4.23
2.4.24
2.4.25
2.4.26
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3
General Conditions
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Article 3.1
Copyright and
Use of
Documents
Article 3.2
Authorship
Article 3.3
Arbitration
Article 3.4
Project
Suspension or
Abandonment
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3.1.1
3.1.2
3.2.1
3.2.2
3.3.1
3.3.2
3.3.3
3.4.1
Plans, sketches, drawings, graphic representations and specifications
as instruments of service are and shall remain the property of the
Architect whether the project for \vhich they are made is executed or
not. The Client shall be permirted to retain copies, including
reproducible copies, of plans, sketches, drawings, graphic repre-
sentations and specifications for information and reference in connec-
tion with the Client's use and occupancy of the project. Except for
reference purposes, the plans, sketches, drawings, graphic repre-
sentations and specifications shall not he used for additions or altera-
tions to the project or on any other project. As a condition precedent
to the use of the plans, sketches, drawings, graphic representations and
specifications for the project, all fees and reimbursable expenses of the
Architect are required to be paid in full.
When models or architectural renderings are specifically commis-
sioned by the Client, the Client shall be entitled to keep the original
model or architectural rendering.
Submissions ordistribution of the Architect's plans, sketches, drawings,
graphic representations and specifications to meet official regulatory
requirements or for other purposes in connection with the project is
not to be construed as publication in derogation of the Architect's
rights.
The Architect shall be entitled at his expense to sign the building by
inscription or otherwise on a suitable ~nd reasonably visible part of t.he
permanent fabric of the bUilding, WI th consent of the ClIent.
The Architect shall be entitled to include as part of the Contract
Documents a provision whereby a sign identifying the Architect may
be erected on the project site.
All matters in dispute under this Agreement may, with the concurrence
of both the Client and the Architect, be submitted to arbitration under
the laws of the Place of the Work.
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The parties to the Agreement may jointly appoint a single arbitrator, or
if they fail to agree on such arbitrator, shall each appoint one nominee
to a board of arbitration. These nominees shall together agree upon a
third person to act as chairman; the three persons so selected shall
constitute the board of arbitration.
The award of the arbitrator or board of arbitration shall be final and
binding upon the parties.
If the project is suspended or abandoned in whole or in part for more
than a total of 60 days whether consecutive or not, the Architect shall
be compensated within 30 days of the date that an invoice is rendered
for all services performed together with reimbursable expenses then
due and all termination expenses as defined in paragraph 3.5.5. If the
project is resumed after being suspended or abandoned in whole or in
part for more than a total of 60 days whether consecutive or not, the
Architect's fee shall be equitably adjusted.
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Unless othelwise stated in this Agreement, the Architect's services
terminate one year after certification of Substantial Performance. For
the services required following expiry of the period of one year after
certification of Substantial Perforn1ance, the Client shall arrange with
the Architect for services as provided under paragraph 2.4.20.
This Agreement may be terminated by either party upon seven days'
written notice should the other party fail substantially to perform in
accordance with its terms through no fault of the party initiating the
termination.
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This Agreement may be terminated by the Client upon at least seven
days' written notice to the Architect in the event that the project is
permanently abandoned.
In the event of termination, the Architect shall be compensated within
30 days of the date that an invoice is rendered for all services performed
to termination date, together with reimbursable expenses then due and
all termination expenses as defined in paragraph 3.5.5.
Termination expenses include expenses directly attributable to suspen-
sion, abandonment or termination for which the Architect is not other-
wise compensated, and in addition, an amount computed as a
percentage of the total fee for basic and additional services earned to
the time of termination, as follows:
(a) twenty percent if suspension or termination occurs during the
schematic design phase; or
(b) ten percent if suspension or termination occurs during the design
development phase; or
(c) five percent if suspension or termination occurs during any sub-
sequent phase.
Unless otherwise specified, this Agreement shall be governed by the
law of the Place of the Work.
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The Client and the Architect, respectively bind themselves, their
partners, successors, assigns and legal representatives to the other party
to this Agreement and to the partners, successors, assigns and legal
representatives of such other party with respect to all covenants of this
Agreement. Except as otherwise provided herein, neither the Client nor
the Architect shall assign, sublet, or transfer an interest in this Agree-
ment without the written consent of the other.
This Agreement represents the entire and integrated Agreement be-
tween the Client and the Architect and supersedes all prior negotia-
tions, representations, or Agreements, either written or oral. This
Agreement may be amended only by written instrument signed by both
Client and Architect.
In consideration of the premises and of provision of the services by the
Architect to the Client under this Agreement, the Client agrees that any
and all claims which he has or hereafter may have against the Architect
in any way arising out of or related to the Architect's duties and
responsibilities pursuant to this Agreement (hereinafter referred to in
this Article 3.9 as "claims" or "claim"), whether such claims sound in
contract or in tort, shall be limited to the amount of $250,000.00 each
claim and $500,000.00 for all claims during each period of coverage as
provided by the Architect's professional liability insurance or indemnity
against errors and omissions in effect at the date of execution of this
Agreement, including the deductible portion thereof, and to the extent
only that such insurance or indemnity is available to the Architect to
satisfy such claims. The "Architect" in this paragraph includes officers,
directors, architects, his employees, representatives and consultant.,.
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Revisi01l 1990
3.9.1 last sentence added
3.5.1
3.5.2
3.5.3
3.5.4.
3.5.5
3.6.1
3.7.1
3.8.1
3.9.1
Article 3.5
Termination
Article 3.6
Law Governing
This Agreement
Article 3.7
Successors and
Assigns
Article 3.8
Extent of
Agreement
Article 3.9
Liability of the
Architect
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3.9.2
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3.9.3
3.9.4
3.9.5
3.9.6
3.9.7
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The Architect's policy for professional liability insurance or indemnity
for errors and omissions is available for insp~Clion by the Client at all
times upon request. Prior to the date of execution of this Agreement, if
the Client wishes to increase the amount of the coverage of such policy
or to obtain other special insurance coverage, then the Architect shall
co-operate with the Client to obtain such increased or special insurance
coverage at the Client's expense.
It is agreed that:
(a) the Client will not assert a claim against the Architect unless the
Client has asserted such a claim within any required time limitation
against all persons who might reasonably be liable therefore and
(b) any waiver by the Client with respect to a claim in favour of any of
such persons shall constitute a waiver by the Client in favour of the
Architect with respect to any claim against the Architect.
In this paragraph, "waiver by the Client" includes any Agreement by
the Client to a limitation, exclusion or release whether in whole or in
part of the liability of another to the Client but does not include a fair
Agreement of settlement.
It is agreed that the Architect shall not be liable for damages, interest,
costs or any other expenses arising out of the failure of any manufac-
tured product or any manufactured or factory assembled system of
components to perform in accordance with the manufacturer's
specifications, advertising, product literature or written documentation
on which the Architect relied in the preparation of the design, construc-
tion or supplementary documents.
It is agreed that the Architect shall not be liable for any claim, action or
suit arising out of or in connection with the inappropriate use of the
project by the Client, the owner, any tenant or their respective agents,
employees or consultants or with respect to any work performed by
them which is not part of the Work as defined by this Agreement.
The Architect's liability for all claims of the Client shall absolutely cease
to exist after a period of six (6) years from the date of:
(a) Substantial Performance of the Work,
(b) suspension or abandonment of the project,
(c) termination of the Architect's services in this Agreement, or
(d) commencement of the limitation period for claims prescribed by
any statute of the province or territory of the Place of the Work.
whichever shall first occur, and following the expiration of such period,
the Client shall have no claim whatsoever against the Architect. The
Architect's liability with respect to any claims arising out of this Agree-
ment shall be absolutely limited to direct damages arising out of the
Architect's services rendered under this Agreement, and the Architect
shall bear no liability whatsoever for any consequential loss, injury or
damage incurred by the Client, including, but not limited to, claims for
loss of profits and loss of markets.
Unless otheIWise provided in this Agreement, the Architect and the
Architect's consultants shall have no responsibility for the discovery,
presence, handling, removal or disposal of or exposure of persons to
hazardous materials in any form at the Project site, including but not
limited to asbestos, asbestos products, polychlorinated biphenyl (PCB)
or any other toxic substances.
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3 9.5 and n1'/II3.9 7
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4
Fees and Reimbursable Expenses
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The Client shaH pay fees and reimbursable expenses to the Architect
monthly when invoices are rendered as set forth in this article.
The Client shaH pay an initial amount of nil doHars
($ -------- ) upon execution of this Agreement. The payment shall
be credited to the Client's account as follows:
The fee for the Architect's basic services shall be computed as follows;
(Here, insert basis of fees, including fixed amounts, multiples, or
percentages, and identify phases to which particular fee calculations
app~y, if necessary)
Fixed fee of $215,000 inclusive of normal
disbursements. GST is additional.
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The fee for the Architect's basic services when based on a stipulated
sum or a percentage of Construction Cost shall be apportioned to the
phases of service as follows:
(Include any additional phases as appropriate).
Schematic Design Phase percent (12. 5%)
Design Development Phase percent (12.5%)
Construction Documents Phase percent (50. if/a)
Bidding or Negotiation Phase percent ( 5 . OVo)
Construction Phase - Contract Administration percent (20. (flo)
Total one hundred percent ( 100 %)
When the fee for the Architect's basic services is based on a percentage
of the construction cost, the basis for the apportioning of the applicable
percentage of the fee for the phases of services stated above shall be
calculated on the following:
Schematic Design Phase: the mutually agreed Construction Budget at
the commencement of the phase.
Design Development Phase: the approved estimate of Construction
Cost at the commencement of the phase.
Construction Documents Phase: the approved estimate of Construction
Cost at the commencement of the phase.
Bidding or Negotiation Phase: the approved estimate of the Construc-
tion Cost at the commencement of the phase.
Construction Phase - Contract Administration: the actual Construction
Cost.
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When revisions or additions are made to the program of requirements
or previously approved documents prepared by the Architect in any of
the phases of services stated above and such revisions or additions
require basic services beyond those already provided in this phase or
any previous phase, the fee for such services shall be increased based
on additional services or as otherwise mutually agreed for any of the
applicable phases.
Fee payments during any phase of the Architect's services shall be in
proportion to the services performed within that phase. For the
Architect's basic services relative to the pOltions of the project that are
designed but then deleted or otherwise not built, the fee shall be in
proportion to the extent of such services in accordance with paragraph
4.4 and shall be based on the lowest bona fide bid or negotiated
proposal or, if no such bid or negotiated proposal is received, the most
recent estimate of Construction Cost approved by the Client.
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4.1
4.2
Retainer
4.3
Fee for Basic
Services
4.4
4.5
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Fees for
Additional
Services
Direct Personnel
Expense
Reimbursable
Expenses
For additional
Services
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4.6
4.7
4.8
4.9
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Fees for the Architect's additional services, excluding those provided
by the Architect's consultanL<;, shall be computed as follows:
(Here, inserl basis of fees, including rates and/or multiples of direct
personnel expenses for officers, directors, partners, principals and
employees, and identify officers, directors, parlners, principals, and
classify employees, if required. Identify specific seroices to which par-
ticular fee calculations app~y, if necessary)
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Hourly Fee Rates 1994 1995 1996
Principals 135 140 145
Associates, Architects, 120 125 128
Job Captains, Engineers
Senior TeChnicia~, 105 108 112
Designers
Technicians 85 90 95
Clercial 55 57 63
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Fees for additional services provided by the Architect's consultants shall
be as invoiced by the consultant according to the hourly fee rates or
multiples of direct personnel expense set out below plus 25 %
of the consultant's invoiced amounts.
(Identify specific types of consultants in Article 5, if required.)
Direct personnel expense means the salary of the Architect's or the
consultant's personnel engaged on the project plus the Architect's or
the consultant's portions of the cost of mandatory and customary
contributions and benefits related thereto which include employment
taxes and other statutory benefits, insurance, sick leave, holidays,
vacations, pensions and similar contributions and benefits.
Reimbursable expenses are the actual expenditures of the Architect,
employees, and the consultants in the interest of the project plus li%
of such actual expenditures. They include expenditures for the follow-
ing:
(a) travel, e.g., for transportation, lodging and meals, with car expense
computed at 35 cents per kilometer;
(b) communication and shipping, e.g., for long distance telephone
calls, telegrams, telex, courier service, postage and electronic
conveyances; .
(c) reproduction of plans, sketches, drawings, graphic repre-
sentations, specifications and other documents, excluding
reproductions for the Architect's and the consultant's office use;
(d) preparation of renderings, models, and mock-ups requested by the
Client;
(e) fees, levies, duties or taxes for permit." licences or approvals from
authorities having jurisdiction;
(0 data processing and photographic services relative to additional
services of the Architect;
(g) overtime work authorized in advance by the Client to the extent
that the cost of such work exceeds normal direct personnel ex-
penses;
(h) insurance requested by the Client in excess of that normally carried
by the Architect and the consultants.
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No deductjons shall be made from amoUnls payable to the Architect
on accounl of IlL'nalty, liquidated damages, or olher sums withheld
from payments to ConlraClors, or on :Iccount of the cost of changes in
Ihe Work other Ihan those for which the Architect is proven to be legally
responsible.
If the scope of the project or of the Archilect's services is changed
materially the I\.:es shall be equitably adjusted.
If and to Ihe extenl Ihal Ihe contract time jnitially established in the 4,13
Contracl for conslruction is exceeded or extended through no faull of
the Architect, fees for any basic services required for such extended
period of the COJ1[ract administration shall be complited as set forth in
paragraphs 4.6 and 4.7 for additional services,
If the Architect's selvices for the schematic design phase, the design 4,14
development phase, and the constmction documents phase have not
been completed within 12 months after the date of this
Agreement, or for the remaining phases within 24 months
after the date of this Agreement, through no fault of the Architect, the
amounts, rates, and multiples set forth in this Article applicable to the
respective phases of service shall be subject to review and equitable
adjustment.
I lnp:lid :I('counts slull bear inlerest :It 2% pn annum above Ihe Bank
Rile 50 (I;tys after Ihe date that Ihe invoice for fees, reimbursable
expenses, and :lppli<:iblc l:ixes has becn rendered by the Architect.
(Federa! and !Jro/'/Ilcia! statues alld re,fI,u!a!ions at the C1iellt:\' alld
,'1rchitect :,' jJriIlCl!){i! Nael's o( !Jlisin('\s. the !ocation o(the project a/l(!
e!sl'll1/7l're IIIaya[(ect the /!(Iliditl' (!(this jJrouision. 5J)eL'!/1c !ega! aduice
shou!d he ohtained with res/xu to deletion, modifIcation, or other
re(/uirl'ments such as wrillen disclosures or waivers,)
4.10
Interest
4.11
Deductions
4.12
Changes and
Adjustments
Hourly rates of fees in paragraphs 4,6 and 4.7 are subject to review and 4.15
adjustment annually or as follows:
(Here, insert effective dates or lime periodsfor Periodic adjustments in
hourly rates or multiples, along with any limitations.)
In the event that lW\\' or addit ional taxes in respect of the services 4.16
included in this Agreement are required by federal or provincial legis-
lation after the Agreement is executed, the amount under this Agree-
ment shall be adjusted to include such levies.
Fees and reimbursable expenses may be subject to the Federal Goods
and Services Tax. The Client shall pay to the Architect, together with
and in addition to any fees and reimbursable expenses that become
payable, any Goods and Services Taxes that become payable in relation
to the fees and reimbursable expenses as required by legislation.
The Architect shall maintain, by generally accepted accounting
methods, records or reimburs:lble expenses, expenditures pertaining
to the Architect's additional services and services for which the fee is
computed :IS :1 Illuhiple of din-ct personnel expense, These records
sh;t11 he :lv;lilahk 10 111<" (:Iicnl ;il 1l11IlIUllv cOIll'enienllimes.
January 1st of each calender year.
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4.17
Accounting
Records
Other Conditions of Services
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The soil condi tion is normal which would not require
complicated footing design.
Storm water management and other extraordinary site engineering
design will be additional to the fees.
Revisions and changes to substantially completed drawings and
specification will be additional service.
The construction contract will be stipulated sum contract.
Final computer plotting, printing and distribution of tender
documents, addenda and construction sets will be arranged and
paid for by the client.
The architects will prepare one colour rendering which will be
turned over to the client for reproduction.
The Architect's basic service includes attendance at five Council or
community meetings. It also includes a budget of up to $600 for
the service of a library consultant. Additional requirements will
be additional service.
Estimate of construction cost based on unit cost data is part of
basic service (Art. 2.1.6). Detailed cost estimates prepared by
quantity surveyor as per Art. 2.4.8 is an additional service.
The architect will be advisor to the Fundraising Committee.
The fee is based on one phased construction with bi-weekly
field trips over a ten month construction period. If the construction
period is extended due to delay not caused by the Architect,
the additional contract adminstration work and site meetings
will be additional services for which the Architects and
subconsultants will be compensated as per Art.4.6.
This agreement includes all negotiations both written and verbal
between the architects and staff of the Community Services Department.
This Agreement entered into as of the day and year first above written.
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
Client
Corporation of the Muncipality/of Clarington
40 Temperance Street
Bowmanville, Ontario L1C 3A6
WGA Wong Gregersen Architects Incorporated
Street West, Suite 401, Toronto, Ont.
b
enry Wong
Brian Gregersen
Wit11ess
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August 3, 1994
Wong Gregerson Architects
24 Dalhousie Street
Toronto, ON
MSB 2A5
ATTENTION: Brian Gregerson:
Dear Sir:
RE: RFP94-3~ ARCHITEcruRAL SERVICES
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Architectural firms wishing to undertake the assignment of providing fu~ design, cpntract
management and field supervision of the new Recreation Complex in the Courtice area for
the Municipality of CJarington, should submit a letter of interest to the undersigned ~o later
than 2:00 p,m., August 12, 1994.
The "letter of interest" should be a maximum of eight (8) original pages with 8 copie~ being
provided. ,
Letters of Interest shall include the following:
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1. The Project Architect who will be responsible for the development of the design
concept and day to day administration of the project. '
2. Identify other key players from your firm who will be involved.
3. Identify consultants or personnel for the following:
a) structural;
b) mechanical;
c) electrical; and
d) other (ie) environmental, financial etc.
4. Outline relevant recreation facility experience involving the proposed staff.
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5. Outline procedures to cost control and timeliness. The Municipality is con,cerned
about projects on schedule and within budget
6. Identify current workload.
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7. Proposed total upset fee and the breakdown of hourly rates.
8. Proposed time schedule.
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9. Identify three recreation facilities that you would recommend that your fix:m was
involved with.
Letter of Interest will be reviewed by a Project Team made up of Municipa1iltY and
Community representatives. The Project Team will make a recommendation' for a
consultant for this project based on an evaluation of the submitted Letter of Inter~st.
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The evaluation will be based on the following criteria:
1. Consultant's Project Manager and Support Staff.
2. Previous experience with similar projects,
3. Design Philosophy with respect to community Recreation centres.
4, Preliminary work schedule.
5. Fees for services.
Scope of Architect Assignme.nt
i) Meet with Project Team appointed for the project on a regular basis.
ii) Prepare a preliminary design report which will include existing site conditions. design
criteria, preliminary drawings, cost estimates and schedule.
ill) Meet with community on preliminary plans.
iv) Complete revised plans and present to Council.
v) Complete final design and specifications.
vi) Prepare tender and contract documents, drawings and specifications for the
construction of the project.
vii) Evaluate tenders, and provide recommendations for contract award.
viii) Provide inspection during construction to ensure compliance with the desig*.
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ix) Provide contract administration.
x) Ensure all Warranties received/Deficiencies corrected.
xi) Provide artistic rendering for Community display.
Scope of Project
This project is funded by the Canada-Ontario hlfrastructure
Program and is shared by the Federal Government, the
Province of Ontario and the Municipality of Clarington.
Overall Are~
41,000 square feet
Coml1o..nents
25 metre leisure pool
. community library
cOmmunity hall
fitness centre
2 squash courts
Proposed Budget
$95,00 to $105.00 per square foot
Summer 1996
Anticipated
Ope.ning
Location
33 acre total with valleyland site abutting two public ~hooIs,
frontage on Highway #2 road exposure - 73 metres o~ Nash
Road - 44 metres on Courtice Road
Recreation
Programming
activities to focus on attracting all age groups
Yours truly,
Lou Ann Birkett, A.M.C.T.(A)
Purchasing and Supply Agent
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EXHIBIT B
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WGA
NEW RECREATION CENTRE
MUNICIPALITY OF CLARINGTON
LETTER OF INTEREST
FOR ARCHITECTURAL SERVICES
RFP94-3
SUBMITTED BY
WONG GREGERSEN
ARCHITECTS INCORPORATED
August 12,1994 94027
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W G A I WONg (;rrga..o, I ARC HIT E C T 5 IN COR P 0 RAT E 0
1. TEAM IDENTIFICATION
Architects:
WGA Wong Gregersen Architects Incorporated
240 Richmond St. w., Suite 401, Toronto, Ontario M5V 1V6
Tel: (416) 595-9955 Fax (416) 595-0823
Contact: Henry Wong
Kazmar Associates Umited
leipciger Kaminker Mitelman and Partners Inc.
Aquatic Consultants Incorporated
James Vermeulen Cost Consultants Umited
Aercoustics Engineering Umited
Rowan William and Davies (RWDI)
Veenhoven and Associates
Structural Engineers:
Mech. & Elect. Engineers:
Swimming Pool Consultant:
Cost Consultant:
Acoustical Consultant:
Environmental Engineers:
Landscape Architects:
2. QUALIFICATIONS
2.1 Qualifications of the Firm
WGA is one of the most dynamic and specialized architectural practices in Canada on community, recreation and cultural
buildings. Principals of the firm, Henry Wong and Brian Gregersen, have completed more than twenty recreation and
community centre projects over the past twenty years of their professional careers.
With offices in Toronto and Hamilton, WGA is a unique practice which can offer the organization and management skills
of a large practice and the attentive personal service in problem-solving to develop unique and innovative architectural
solutions to unique problems.
The firm's extensive experience ranges from renovations of small community centres to mid size recreation centres such
as the $8.5 million Birchmount Aquatic Centre in Scarborough, to large scale sports facilities such as the $70 million
Exhibition Place Arena at Exhibition Place, Toronto. The firm was also commissioned by the Province of Ontario to
coordinate the 1999 Pan Am Games Submission on behalf of Metro Toronto. Currently the Firm is designing the $20
million Indoor Games Facility for the 1997 National Games of China in Shanghai.
2.2 Project Team
The Project Team will be directed by Henry Wong as the Principal-in-Charge and Project Manager. Henry has substantial
experience in the planing and design of aquatic and recreation facilities. He has been involved in the community and
recreation field since 1975 when he was a Facility Consultant with the Ontario Ministry of Culture and Recreation. In his
two decades of professional practice he has completed more than twenty recreational projects, including arenas,
swimming pools, community centres. athletic facilities and others. In the forefront of recreational research and highly
regarded as an authority on innovative design of community and recreation facilities, Henry is Canada's Representative
to the Sports, leisure and Tourism International Work Group of the International Union of Architects.
As Principal-in-Charge on the New Courtice Recreation Complex, Henry will lead the overall planning and design approach
to your project and be responsible for project management, ensure that the project meets the Client's schedule and is
properly staffed and administered to meet the Client's requirements. He will be responsible for coordinating and expediting
the work of our team of consultants from the initial program review to final completion of construction.
Brian Gregersen will be the Design Principal of the project. Brian has experience in more than ten community recreation
buildings including Birctlmount Park Aquatic and Recreation Centre, Woodstock Community Recreation Centre, Alderville
Community Complex, Mississauga Sports Complex and others. Brian's design philosophy emphasizes on a team
approach with the client as a process to develop a design solution in response to Client needs. His enthusiasm, creativity
and ability to work with the Client is evident in many notable projects he has designed. As Design principal, he will be
working directly with the Building Committee and Henry Wong to develop an optimum design concept to accommodate
the program and user needs.
John Chu is the Job Captain who will work with Henry Wong and Brian Gregersen on the design of the project. John
has close to two decades of management and technical experience in the architectural field in Ontario, Alberta and
California. His management skills are well respected by our clients and the subconsultants. Successful related projects
that John managed recently include Birchmount Park Aquatic and Recreation Centre, Woodstock Community Recreation
Centre, Akwesasne Community Complex, Thistletown Youth Centre Renovation and others.
Gilbert Verwey, Contract Administrator, has about 30 years of experience in all aspects of the construction industry. His
personal related experience includes the Glen Abbey Recreation Centre, Woodstock Community Recreation Centre and
others. Other members of the production team include Paul Waddell and Kevin Hinchey. These are experienced staff
who have worked with us for many years on similar projects
III
G A I Wong G/"egersen I ARC HIT E C T 5 IN COR PO RAT E D
Dan Connoly of Kazmar Associates Limited will be the structural engineer on the project. The firm has been in practice
for 33 years. They have completed more than ten recreation centres and many long span assembly type buildings, one
of which was the Metro Toronto Convention Centre with a 200,000 sq. ft. column free exhibit hall. Kazmar and WGA are
working on the design of the Alderville Community Complex and the Woodstock Community Complex now.
Leipciger Kaminker Mitelman (LKM) will be responsible for the mechanical and electrical engineering design of the
Courtice Recreational Complex project. Founded in 1962, LKM is a multi-disciplinary firm with a professional staff of about
40. They have extensive library and recreation building experience. Completed recreation centres include Blind River,
Chesswood, Coriston, Dryden, Forest Hill, Uvely and others. The Science North Museum in Sudbury was one of their
noted projects. David Kaminker and Les Mitelman, each with 30 years of experience, will be in charge of the
mechanical and electrical design respectively. Currently we are working with LKM on the Woodstock Community
Complex.
Doug Paton of Aquatic Consultants Incorporated will be the swimming pool consultants on the project. Doug will work
with the team from preliminary concept through to completion of the project. He will establish water treatment parameters
and methods and advise on hydraulic schematics, sizings and equipment for the engineers. We have worked with Doug
on over six aquatic centres.
James Vermeulen of James Vermeulen Cost Consultants Inc. will be in charge of preparing the cost analysis for your
project. This firm has been in practice since 1972 and involved in many recreation facilities across Ontario and Canada.
Acoustical insulation between the three components may be important. John O'Keefe of Aercoustics will be available
to assist the team in the acoustical design of the interior partitions to achieve optimum sound quality.
RWDI Environment Engineers based in Guelph is one of the most noted specialists involved in most of the large civic
building and development projects in Canada. Bill Rowan will work with Henry and Brian to modify the potential wind
and snow drift around the complex.
Veenhoven and Associates Landscape Architects will be responsible for the landscape design of the Courtice
Recreation Centre. We are currently working with Henry Veenhoven on the Woodstock Community Complex as well as
numerous other projects.
3. SELECTED PROJECT EXPERIENCE
Birchmount Park Aquatic and Recreation Centre, Scarborough
WGA are the architects for the $8.5 million recreation centre as the first phase of redevelopment of the 15 acre
Birchmount Park. The Centre consists of a leisure pool, community hall, craft rooms, meeting rooms, activity rooms,
kitchen, change rooms, offices and storage area. Subsequent phases will include the redeveloped Birchmount Stadium,
arena, skating pond, change pavilions, bowling green. playground, picnic area and trails. Phase 1 completed in 1994.
Henry Wong, Principal-in-charge. Brian Gregersen, Design Principal. John Chu, Job Captain.
Reference: Alex Vanderzand, Director of Recreation, City of Scarborough. (416) 396-7111
WOOdstock Community Recreation Centre
WGA are architects for the Phase 3 expansion to the Woodstock District Community Complex which currently consists
of Fanshawe College and a daycare centre. The new expansion includes an Olympic size arena (100' x 200') with 2500
seats, secondary arena (85' x 185'), community hall for 300, gymnastic centre, meeting rooms, restaurant, etc. The entire
complex is organized by a central street concept. $12 million. Under construction.
Henry Wong, Principal-in-charge. Brian Gregersen, Design Principal. John Chu, Job Captain. Gilbert Verwey, Contract Administrator.
Reference: Rick Brown, Director of Commun~y Services. (519) 537-4801
Alderville Community Recreation Centre
The complex includes a community hall for 300 people, kitchen, meeting rooms, offices and a daycare centre for 52
children. The 15,000 sq.ft. building was designed with maximum flexibility and cost efficiency. The boardroom and lobby
are separated from the community hall by foldable walls. When opened up, the capacity of the hall is increased by 50%
to meet the peak use. Construction completion in 1994. $2.1 million.
Henry Wong, Principal-in-charge. Brian Gregersen, Design Principal. Paul Waddell, Contract Administrator.
Reference: Chief lIIora Bothwell. (905) 352-3000
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.
New Liskeard Aquatic and Recreation Centre
The $4 million complex is part of a $17 million waterfront development in New Liskeard. Connected to an adjacent full-
service hotel, it consists of a leisure pool, meeting lounge, fitness centre, squash courts, snack bar and ancillary facilities.
The leisure pool features freeform, large shallow water area, flume ride, vaulted ceiling and dormer windows The Centre
was completed in 1989.
Archrtects: Moffat Kinoshita Assoc. Inc. Henry Wong. Principal-in-charge. Brian Gregersen. Design Principal.
Reference: Kenneth Baal. CAO, Town of New Liskeard. (705) 647-4367
Exhibition Place Amph-Arena, Toronto
The 30,000 seat centre is designed to be flexible, versatile and combine the outdoor feeling of an amphitheatre, the
efficient space planning and crowd control of a large arena and the intimacy and ambience of a theatre. The building is
fully accessible and is of a friendly human scale appropriate to a pavilion in a park setting. Primarily used in the evenings
for sports and concert use, the centre is designed as a night-time building with special lighting to delineate the exterior
architectural features. Its luminous presence on the waterfront within Exhibition Place will establish itself as a landmark
of Toronto. Construction will commence in the summer of 1995. $70 million.
Henry Wong. Principal-in-charge. Brian Gregersen, Design Principal.
Reference: Michael Cohl, BCL Entertainment Corp. (416) 307.5001
Glen Abbey Community Centre and Library, Oakville
The 82,000 sq.ft. community recreation centre and library consist of a single-pad 12-month ice arena with SOO seats
(32.000 sq.ft.), aquatic centre with 25 m leisure pool (10,300 sq.ft_), fitness centre and community rooms (27,600 sq.ft.)
and a branch library (13,000 sq.ft.). The complex was designed with economy in operating cost in mind. One staff at
a single control point in the central lobby supervises the entire building. The development also included a 22 acre park
with baseball diamonds, ballfields and trails. $10 million. Completed in 1990.
Archrtects: Moffat Kinoshita Assoc. Inc. Henry Wong, Principal-in-charge. Gilbert Verwey. Contract Administrator.
Reference: Doug Rigg, Former Director of Recreation. (416) 827-1571
Colin Hood, Former Deputy Director of Recreation. (705) 739-7888
4. TEAM/ORGANIZATION
Years
Name Role Qualifications Experience Responsibility
Henry Wong Principal- M.Arch, OAA. 19 Project Management.
in-charge MRAIC Recreation Planning
Brian Gregersen Design M.Arch.OAA, 18 Design
Principal MRAIC
John Chu Project M.Arch, B.Sc, 18 Contract Documents
Manager!
Job Captain
Paul Waddell Production Dipl.Arch. Tech. 8 Contract Documents,
CADD
Gilbert Verwey Contract CSI,CSC 30 Specifications
Administrator Contract Administration
Alice Liang Designer B.Arch, OM 17 Design
Kevin Hinchey Production DipLArch. Tech. 8 Contract Documents
CADD
Dan Connolly Structural B.E.Civil, P .Eng 14 Structural Engineering
Engineer
David Kaminker Mechanical M.Sc., P .Eng 30 Mechanical Engineering
Engineer
Les Mrtelman Electrical B.A.. B.Eng, P .Eng 30 Electrical Engineering
Engineer
Doug Paton Swinvning Pool B.A., M.A., 28 Swimming Pool EquipmenV
Design R.D,M.R.(F) Hydraulics
Henry Veenhoven Landscape M.l..A., B.E.S., B.A., 10 Landscape Design
Consuliant OALA
James Vermeulen Cost ARICS 15 Cost Estimate
Consultant
William Rowan Environmental P.Eng 20 Wind Study,
Engineer Snow Control
John O'Keefe Acoustical P.Eng 15 Acoustical Control
Engineer
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W G A I WOIIK GrrK,'/vlI I ARC HIT E C T SIN COR P 0 RAT E 0
5. DESIGN PHILOSOPHY
In the design of recreation buildings over the past twenty years we have visited and analyzed many swimming pool and
recreation projects across North America and internationally. Many common errors in design or approach to design which
were created by other designers andlor facility owners were noted and analyzed. We utilize these research findings to
constantly update our design philosophy and improve our design approach to our projects.
Manpower-efficient Design
The biggest challenge facing municipal recreation departments across Canada today is the high operating costs of
recreation facilities. The highest cost of expenditure is manpower cost. It is therefore essential that recreation
buildings are planned to be manpower-efficient. Benefitting from the knowledge gained in the design of many such
facilities, we are able to plan the buildings to be manpower-efficient. By strategically locating the control point in
relation to the public and private areas, it is possible to plan facilities in such a way that the entire building can be
supervised by one person during non-peak time, thereby saving tremendous salary and benefit costs (to the tune
of $30,000+ per person per year).
Vandal-proof Design
Recreation buildings are vulnerable to vandalism. Interior finish material and fixtures should be friendly but sturdy.
The dressing rooms, corridors and public spacers should be planned for easy supervision. Efficient supervision of
building would also discourage vandalism, thereby reducing maintenance costs.
Multi-use Design
Equally important as reducing the staffing cost is the increase of revenue by boosting patronage of the facility. This
can be achieved by a combination of innovative programming and facility planning approach. For instance a properly
planned swimming pool will attract both leisure swimmers and active swimmers. We have examined the concept
of the multi-purpose pool in detail when we developed the first-saucer-shaped profile pool for the Douglas Snow
Aquatic Centre in North York. This innovative thinking is applicable to your project.
Likewise, the community hall can be used for a variety of community and recreation programmes whereas the kitchen
can be used for teaching and training. If centrally located the hall and the kitchen could be effectively subdivided
for concurrent but separate party use.
If located on the upper level, the community hall should be provided with full height glazed partition rather than elbow
height windows, thereby facilitate viewing from a sit down position. The hall and kitchen can be used to run special
functions or festive celebrations. Single storey building mayor may not be preferable from the operation point-of-
view.
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Energy-efficient Design
In our design approach strong emphasis will be given for Energy Conservation. In this regard ASHRAE/IES Standard
90.1-1989 "Energy Efficient Design of New Buildings" would be the basis of our design.
Natatorium
The design of the natatorium requires building materials to be carefully selected and conscientiously applied. Due
consideration will be given to the design in regards to the placement of the vapour barrier in order that structural
components are adequately protected from deterioration.
Heating and ventilation systems will be selected to act in concert with the glazed areas to minimize risk of
condensation. The glazing would be double or triple glazed.
The closely controlled environmental parameters of the swimming pool facility will also take comfort of users into
account. Proper humidity levels will be maintained. Air distribution will be carefully designed to minimize drafty
conditions at the pool level.
In light of these rigorous requirements it is evident that operating costs for the environmental systems is extremely
high. Consequently, the design will consider energy saving features such as the following:
Re-circulating systems such as air to air heat exchangers to preheat the fresh air supply as well as the recovery
of heat from waste water etc.
Passive heating methods such as solar heating to heat pool make-up water and domestic water or in the form
of solar blankets which cover the pool surface.
Community Hall/Fitness Centre/Library
The entire building including the building envelope, lighting, power, heating, ventilation, air conditioning, service water
heating, auxiliary system and equipment will be analyzed to provide an energy efficient building that is well balanced
and cost effective from a capital cost standard point. Orientation of the building and glazing, area of glazing,
insulation values or the exterior envelope will be carefully analyzed as well.
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effiCIency prior to selection.
Water saver toilets, shower heads and other plumbing fixtures and products will be selected to minimize water
consumption.
An energy management system will be designed to control and monitor the mechanical and electrical systems. The
type of system and degree of sophistication will be reviewed with the Municipality of Clarington.
Life Cycle Cost Control
Operating and maintenance cost control is interrelated to energy conservation and capital costs. These elements
will be carefully scrutinized in selection of the mechanical and electrical systems for the building. A life cycle costing
analysis will be carried out in choosing the mechanical and electrical systems, taking into consideration the following:
Building Systems
The various types of building envelopes such as walls, roof, glazing and insulating values will be analyzed in
selecting the building envelope. The long term maintenance costs of the materials selected will also be taken into
consideration. Certain tangible and intangible elements will be assessed:
skill required to operate and maintain equipment selected
aesthetics
acoustics
comfort
flexibility for alterations, expansions, etc.
environmental impact
Fuel
Type of heating fuel and power source, vis-a-vis gas versus electric will be compared and analyzed with respect to
operating and maintenance costs. Escalation factors will be taken into consideration.
HVAC Systems
Selection of mechanical equipments will be based on:
service life
reliability
obsolescence
frequency of maintenance
availability of parts
The various types of heating, ventilation and air conditioning systems that are adaptable for the building include, but
are not limited to, the following:
ground source vs. water loop heat pump system
central chilled and hot water systems
roof mounted packaged equipment
Lighting
Selection of lighting fixtures will be based on:
life expectancy of lamps
availability of lamps
replacement costs
5.1 Architectural
Metal Fitings
All metallic fittings that have contact with water should be made of stainless steel, ego cup anchors, stanchions for
nets, ladders, stairs, etc. Using anything other than stainless steel would have potential long term maintenance
implications. Miscellaneous metal and hardware in a pool environment should be galvanized. If non-galvanized steel
is used it should be understood that repainting on an annual basis is required to prevent rusting.
Steel Door Finish
We have tried the powder coating finish on steel doors which is a baked-on finish. It is very durable. However,
some steel doors do not stand up well in the baking process and the bonding between honeycombs and the door
panel would fail and delaminate. Doors by Fleming seem to stand up better than other products.
Vanity Counters in Change Rooms
Normal practice is to specify plastic laminate on particle board with solid wood edging to stop the moisture infiltration
at the ends. It would be better to specify marine plywood instead of particle board.
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W G A I Wong (;rcgasor I ARC HIT E C T 5 IN COR P 0 RAT E 0
Toilet Partitions
Plastic laminate is preferable to metal partitions. Solid phenolic partitions are recommended as they are most sturdy
and would not delaminate in the humid shower room environment.
Shower Room and Pool Deck Floor Finish
Sculptural ceramic tiles are by far the safest floor finish as it provides most footgrip. Non-slip epoxy should be
avoided. Contrary to manufacturer claim, it is slippery when wet. Floor drains in the shower area should be located
near the walls and not on the traffic routs so as to direct the water away from the foot traffic.
5.2 Mechanical
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Dehumidification
Humidity is the biggest problem for the structure and human comfort in swimming pools. A dehumidifier is generally
installed for almost all swimming pools these days. Since dehumidifiers use a lot of energy, latent and sensible heat
taken out by dehumidifiers is re-used for pre-heating the pool make-up water and heating the pool air. Sometimes
the heat taken out is more than what can be re-used. A condensing unit or a chiller should be designed for the
dehumidifier to reject the heat to the outside or elsewhere in the community centre.
Filtration
Water clarity is the most crucial factor in the operation of a swimming pool. Diatomaceous Earth (DE) and high
speed sand 'are two of the commonly used filtration media. We have used the former with success in several leisure
pool projects. An associated DE removal pump has made its operation easier for the maintenance staff. These
systems will be analyzed in detail with you and your maintenance staff.
Chemical Treatment
Various disinfectants are available. Chlorination is by far the most widely used form of disinfection in Ontario. Ozone
is expensive and not widely used. Bromine seems to work better in smaller pools. One has to be careful about
products available in the marketplace, as most are suitable for residential pools. Gas or liquid chlorine are time-
tested products in municipal pool applications. We will analyze the pros and cons of each system with you. You
and your maintenance staff will be fully involved in this decision-making.
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Ventilation
Proper ventilation of the natatorium is very important. If chlorine is used for water treatment, it produces chloramine
gas which is heavier than air and stays at low level of the room. Low returns and proper air flow will be provided
to minimize this problem.
5.3 Structural
Epoxy Coating of Structural Steel
This is a very durable finish for structural steel. The application involves blast cleaning the steel in shop. A zinc rich
primer coat is painted on followed by the PTG epoxy coat. This finish process is done in the plant, which means
that better quality control can be ensured. The steel is touched up in field.
Laminated Wood Beams
The performance of laminated wood beams has been rather inconsistent in the past. Some stood up very well while
others delaminated, especially in humid environments such as pools and arenas. The causes of failure could be
improper drying of the wood in kilns or the faulty steam-curing process of the gluing process. In the last few years
the manufacturers stated that the quality of the glue had been improved and that the quick curing process now used
is far superior to the old steam-curing process. The new laminated wood beams remain a delicate product until time-
tested. We will review the product with the manufacturers and you to determine the appropriateness in the pool
environment.
Steel Roof Decking
Galvanized coating Z275 should be specified instead of wiped coat ZF075. The galvanizing process leaves of film
of oil residue on the steel surface. The specification should require the painting contractor to apply a degreasing
agent (Duosol by Pratt and Lambert or equivalent) to wipe the steel down before painting with a high solid epoxy
coating.
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5.4 Schedule
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..~- NOV. DEC. J f M A M J A S 0 N 0 J r " A " J J A S 0 N 0 J r " A M
SEPl OCT .:1
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S 12 19 26 , 101724 J1 7 14 21 28 5 12192
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APPOINTMENT OF CONSULTANT . -
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PROGRAMMING -1- -- - - -. - -. -
-. ...-..-.-. -. .. !
....-. ..
SITE STUDY
DESIGN
.. .
COMMUNITY MEETING
COST PLAN ...
SCHEDULE (CONSTRUCTION! ...
PRESENT A TION TO COONeR. .
--~-- .
APPROVAL - .- - . -.
-- -----. -. -- - - -. ---~
CONTRACT DOCUMENTS --
------
COST CHECK . .
------. .
APPROV AL
~--- - -_.~ -
.n..__ .. -.- --- -. - - -- --
BUILDING PERMIT -- - -
1--. .
TENDER .. - - . - __0_" ...
----
APPROVAL .
- - - .
AWARD .
-..------
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CONS TRUCTION
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COMPLETION (JUNE 19881
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AS - BUlL TS AND OPERATION MANUALS .
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5.5 Schedule Control/Cost Control
We exercise strict schedule and cost control on all our projects to ensure that our commitment to the client is met. When
the project commences we will prepare a day by day work plan for the pre-tender phase, and a week by week calender
for the entire project duration. All tasks will be identified and meetings booked in advance. The detailed work plan will
help organize all the people involved with the project and alert them of the timing of their input. Critical milestones, clients
and government approval process are all keyed into the schedule. It will be reviewed with you and all consultants to
secure all parties' approval and commitment. This schedule will only be revised if there are any delays due to approvals,
funding or any other unforeseeable circumstances.
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We prepare manpower forecasts every month throughout the project. Total manpower forecast requirements will be
compared with hours available. Adjustments are made where necessary. This will ensure that staff committed to your
project will stay with the project on a continual basis. The project progress will be reviewed by the Principals and the staff
every week to adjust current manpower and scheduling requirements. Any adjustments will be made accordingly. With
careful monitoring of the project by the Project Principals we can respond quickly to any change in requirement in the
project that would affect the schedule and budget.
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Cost control is an integral part of the design process that requires a team approach involving the Client, Architect and
Consultants to ensure that construction budgets can be met.
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Cost analysis will be used for controlling construction costs on your project. They will be used to evaluate the benefits
of an expenditure in one area versus the implications of the cost in another area.
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We will review your project before the commencement of design and provide detailed cost estimates with assistance from
our cost consultant upon completion of preliminary design. Towards the completion of working drawings and prior to
tender, cost checks will be undertaken in order to confirm that the costs are still within the given budget
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Throughout the design process as well as after tender prices have been received, we would develop remedial tactics by
providing alternative cost control measures for you to consider should costs be above or below the budget. The
alternatives available are as follows:
The quality of materials and products can be upgraded or economized.
Specific items can be added or deferred.
The final alternative is to delete certain items.
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W G A I WOII!:, G,.egase" I ARC HIT E C T 5 I N COR PO RAT E 0
It is our objective through design and control of its cost to provide you with the best design solution for the budget
provided. Given the state of the construction marketplace, we expect that 1995 will be an excellent time to tender your
project in order to maximize the cost efficiency of your budget.
Equally as important as cost control prior to tendering is the control of extras after the construction commences. The
accuracy of contract documents and the quality of project administration during construction will be reflected in the extent
of extras. There will always be extras due to unforeseen circumstances due to changes throughout the construction
process. Cost control requires that contingencies be established to accommodate these circumstances.
Please refer to the following chart for recent performance in cost control:
Recently Tendered and Completed Projects
Project Estimated Cost Tendered Price Completed Price
(million) (million) (million)
1. Islington Junior Middle School (1993) $3.0 $2.6 $2.65
2. Birchmount Recrealion Centre (Phase 1) (1993) $2.9 $2.9 $2.95
3. Akwesasne Social Service Centre (1992) $4.4 $4.4 $4.60
4. Thistletown Youth Centre (1992) $1.5 $1.5 $1.50
5. Alderville Comrronity Centre (1993) $2.1 $2.1 $2.15
6. Chestnut Park Hotel Renovations (1994) $3.4 $3.5 $3.50
7. Woodstod< District Community $.32 $.32 (under oonstruction)
Complex (Foundations only 1994)
Part of $12 million project cost
5.6 Current Work Load
We feel that the Proposal Call Schedule as included in the Terms of Reference is achievable and weare committed to
meet your schedule and work. to the anticipated opening of Summer 1996. All members of our team are available for
immediate involvement in the project. Generally, our schedules are clear with no conflict. We can offer our full
commitment to undertake this exciting project.
We are completing the tender documents of the Woodstock Community Recreation Centre by the middle of August. We
have also completed the tender documents of the Chestnut Park. Hotel Renovation which is also in the construction phase.
Our experienced team of production staff can be directly applied to the Courtice Recreation Complex as per your schedule
requirements.
Our firm has a reputation of completing tender documents in a compressed time frame. In summer of 1991 we completed
the tender documents for the $1.1 million renovation of the Thistletown Youth Centre in Oakville in six weeks. In the past
few months our team of competent and experienced staff completed the design and tender documents for the $3.5 million
renovation of the Chestnut Park Hotel in three months. Our office is completely computerized in our design and
production process. We are confident that we have sufficient manpower and technical resource to meet your schedule.
5.7 Delays
If indeed delays occur during the project development process due to unforeseeable conditions we will assign more
manpower to the project to ensure that this project will be completed as per original schedule. With a staff of 15-20 we
have sufficient flexibility within our office structure to make this possible.
6. FEES FOR SERVICES
In accordance with the Terms of Reference, budget and schedule we propose a fixed fee of $195,000 based on the client
budget of $3.8 million to $4.3 million. Our fee is based on the following:
The soil condition is normal which would not require complicated footing design.
Storm water management and other extraordinary site engineering design will be additional to our fees.
Revisions and changes to substantially completed drawings and specifications will be additional service.
The construction contract will be stipulated sum contract.
Standard Form of Agreement between Client and Architect (1989 Edition)
One-phased construction with bi-weekly field trips.
Disbursements will include travel, communication, delivery, all printing and reproduction costs and other normal
project-related expenses incurred in the interest of the project.
GST is additional to our fees and expenses.
Our fee will be invoiced monthly as per percentage completion of our work.. We will be happy to discuss the fee in more
detail.
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MUNICIPALITY OF ClARINGTON
COURTICE COMMUNITY COMPLEX
Architects Interview
September 12, 1994 11 :00 a. m.
WGA WONG GREGERSEN
ARCHITECTS INCORPORATED
Henry Wong
Brian Gregersen
Les Mitelman
Principal-in-charge, WGA
Design Principal, WGA
Project Engineer, LKM
TABLE OF CONTENTS
1. Highlights of Related Experience
2. Design Methods for Controlling Ongoing Operating Costs.
3. Public Involvement Process
4. Site Analysis: Possibilities and Constraints
5. Why WGA
. Our Principals are the DO-ERS.
. We have community experience in working with community on
community buildings.
. We understand recreation facility issues.
. We have directly related community complex experience.
. We are dynamic and innovative.
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W G A I Wong Gregersen I ARC HIT E C T 5 I N COR P 0 RAT E 0
1. HIGHLIGHTS OF RELATED EXPERIENCE
We have experience in more than thirty leisure pools and community building design and
planning projects as listed in detail in the appendix.
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WGA has been fortunate to continue to be very active in the community recreation field over
the economic recession. We are designing recreation buildings in Canada and internationally.
We believe we have the latest technical and planning technology and expertise which would
be of value to you in being the architect to your project.
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Some of our current directly related projects include:
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Woodstock District Community Complex
$12 million 136,000 sq. ft. Under construction.
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· Birchmount Park Aquatic and Recreation Complex
$8.5 million 50,000 sq. ft. Phase 1 construction completed 1994.
· Alderville Community Complex
$2.2 million 16,000 sq.ft. Under construction
· Gin See Community Complex, Shanghai
86,000 sq. ft. 3,000 seats. Design stage.
· Exhibition Place Community Sports and Entertainment Complex
$70 million 485,000 sq. ft. 30,000 seats. Design stage.
· Indoor Community Recreation and Sports Complex, Shanghai
310,000 sq.ft. 9,000 seats. Design stage.
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W G A I Wong Gregersen I ARC HIT E C T 5 IN COR P 0 RAT E D
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2. DESIGN METHODS FOR CONTROLLING ONGOING
OPERATING COSTS
Average operating budget of a swimming pool in Ontario;
Expenditure
. Labour 66%
. Utilities 20%
. Materials and Supplies 7%
. Maintenance and Repair 6%
. Insurance, Advertising 1%
Revenue
. Rentals 3%
. Concession 10%
. Public Swimming 27%
. Program Registration 60%
- Manpower-Efficient Design
- Energy-Efficient Design
- Life Cycle Cost Control
- Vandal-Proof Design
- Create Rentable Opportunities
- Multi-Purpose Design
2.1 Manpower-Efficient Design
The biggest challenge facing municipal recreation departments across Canada today is the high
operating costs of recreation facilities. The highest expenditure is manpower costs. It is
therefore essential that recreation buildings are planned to be manpower-efficient. Benefiting
from the knowledge gained in the design of many such facilities, we were able to plan the
buildings to be manpower-efficient. By strategically locating the control point in relationship
to the public and private areas, it is possible to plan in such a way that the entire building can
be supervised by one person during non-peak time, thereby saving tremendous salary and
benefit costs (to the tune of $30-40,000 per person per year). Efficient supervision of building
also leads to substantial savings in the maintenance budget as vandalism can be effectively
discouraged by direct visual control.
2.2 Vandal-Proof Design
Recreation buildings are particularly vulnerable to vandalism. Interior finish material, fixtures
and hardware should be durable and well-anchored. Lighting fixtures, ceilings, wall finishes and
millwork should be sturdy. The dressing rooms, corridors and public spaces should be planned
for easy supervision.
2.3 Energy-Efficient Design
In our design approach strong emphasis will be given for Energy Conservation. In this regard
ASHRAE/IES Standard 90.1-1989 "Energy Efficient Design of New Buildings" would be the
basis of our design.
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· Building Envelope
The entire building including the building envelope, lighting, power, heating, ventilation,
air conditioning, service water heating, auxiliary system and equipment will be analyzed
to provide an energy efficient building that is well balanced and cost effective from a
capital cost stand point. Orientation of the building and glazing, area of glazing, insulation
values of the exterior envelope will be carefully analyzed as well.
· Equipment
The energy efficiency of the mechanical and electrical equipment and components as
below will be evaluated in their selection.
- heating and cooling equipment
- motors
- light fixtures, ballasts
- pumps
Water saver toilets, shower heads and other plumbing fixtures and products will be
selected to minimize water consumption.
· Energy Management
An energy management system will be designed to control and monitor the mechanical
and electrical systems. The type of system and degree of sophistication will be reviewed
with the owners.
2.4 Life Cycle Cost Control
Operating and maintenance cost control is interrelated to energy conservation and capital costs.
These elements will be carefully scrutinized in selection of the mechanical and electrical
systems for the building. A life cycle costing analysis will be carried out in choosing the
mechanical and electrical systems, taking into consideration the following:
· Building Systems
The various types of building envelopes such as walls, roof, glazing and insulating values
will be analyzed in selecting the building envelope. The long term maintenance costs of
the materials selected will also be taken into consideration. Certain tangible and intangible
elements will be assessed:
- skill required to operate and maintain equipment selected
- aesthetics
- acoustics
- comfort
- flexibility for alterations, expansion, etc.
- environmental impact
· Fuel
Type of heating fuel and power source, vis-a-vis gas vs electric will be compared and
analyzed with respect to operating and maintenance costs. Escalation factors will be
taken into consideration.
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· HV AC Systems
Selection of mechanical equipments will be based on:
- service life
- reliability
- obsolescence
- frequency of maintenance
- availability of parts
The various types of heating, ventilation and air conditioning systems that are adaptable
for the building include, but are not limited to, the following:
- ground source vs water loop heat pump system
- central chilled and hot water systems
- roof mounted packaged equipment
· Lighting
Selection of lighting fixtures will be based on:
- life expectancy of lamps
- availability of lamps
- replacement costs
Our team's design experience in the energy conservation field is quite varied and extensive.
Our involvement in diverse institutional, recreation, commercial and industrial projects enables
us to be current with the prevailing technology, products and systems pertaining to energy
conservation.
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3. PUBLIC INVOLVEMENT PROCESS
In our years of practice we have worked on many community projects of this type. We have
always managed the interactive working process very well and steered the projects smoothly
through various input and approval steps. Our substantial track record in successful completion
of these complex projects is an indication of our well-developed communications and
interpersonal skills in our team approach with the client to the project.
3.1 Project Initiation
Upon notification of the award of the commission to our team, we will meet with the Building
Committee to confirm and refine project objectives, requirements, schedule, budget and
approval procedures. It will provide an opportunity for the Consultant Team to obtain a
thorough understanding of the goals and objectives, concerns and aspirations of the various
individuals, agencies and organizations associated with the project. This task will also include
the review of all pertinent background documentation such that the consultants are fully briefed
on the context of the project and the extent and nature of existing data. The objectives to be
achieved are:
· To confirm project objectives, methodology, timing and budget of the assignment
· To establish the administrative procedures necessary to ensure effective communication
between the Building Committee and the Consultant Team
· To identify key contact people to be interviewed
· To identify available resource material pertinent to this commission
· To establish reporting formats, confidentiality and distribution of communications and
reports
An overall project schedule will be prepared with the Building Committee detailing each step
of the project development, approval checkpoints and cash flow.
3.2 Identify Preliminary Issues
We will follow up the initial kick-off meeting with direct contact with individual members of the
Committee and other key people as appropriate to identify the important issues regarding the
Courtice Community Complex and to develop a consensus of a range of opinions on issues
such as:
· Budget and scale of provision
· Interfacing of the components
· Management and shared use of common spaces
· Architectural treatment of the whole complex
· Identity and individual expression
The objective of these interviews will be to establish the general direction of the type of facility
envisaged for the Complex and to identify key points of difference that are to be resolved
during the assignment. A variety of techniques will be utilized to ensure that each issue is
thoroughly examined from all points of view.
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It also may be appropriate for us to touch base with the City Councillors and Community
Representatives who showed interest in the project at this early stage to identify their ideas and
concerns. This can greatly facilitate the project approval process later on.
3.3 Public Input
Input can also be invited from the community in the form of community advisory committee
and/or public meetings. We have extensive experience in this public input process through
many similar community projects.
As a result of this input process a set of design criteria and planning priorities will be generated
which will set the direction for the design approach to this project.
3.4 Program Review
We will compile the building program on a room-by-room format. It will be reviewed with you
to ensure that all the programmed activities and operational objectives for the facilities will be
met.
The program must be assessed against the construction budget. Priority will be set on various
space components if the program has to be adjusted. The concept of multi-use could be
examined and adopted where necessary in the fine-tuning of the program. Every primary space
component should be examined in terms of its function during peak and non-peak hours.
Can the multi-purpose room be located off the pool deck to facilitate the use by swimming
groups as a classroom; or a party room as auxiliary use to pool rental? Can the meeting room
in the library used by the non-library users? Can the stage in the community hall double as a
meeting room? Can the building control point be combined with the snack bar and the pro
shop? All these will have bearing on the gross floor area as well as the staffing requirement
to operate the building in future.
The inter-relationship of various space components will be examined in detail to ensure the
operation efficiency in future. Special care is taken to minimize the number of staff to operate
the building as well as to maximize ease of visual and physical control of the entire complex for
safety, security and efficiency reasons.
3.5 Design
The development of the conceptual design will involve a series of design meetings with the
Building Committee and the community advisory committee. Alternatives will be tested against
established set of design criteria, approved program, budget and schedule.
The concept will address the flexibility of use, economy, planning flexibility, long-term
operation, the ease of architectural, structural, mechanical and electrical interface. If more than
one scheme successfully meets all of the design parameters, a choice can be made on the basis
of cost or other consideration as determined by the consultant team and the Building
Committee. Given the type of facility the economy will be a major consideration.
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I 1994 1995 1996 111997
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4. SITE ANALYSIS
We have visited the site serval times and discussed the project with the City staff. Enquiries
were made at the Planning Department about the zoning and development implications of the
project.
4.1 Zoning Allowance
Currently zoning designation is R1 Residential. R1 does not include community centres.
Since the municipal land is to be used for the erection of a municipal community centre,
zoning amendment is not required.
4.2 Setbacks and Coverage
The coverage is not a problem because of the substantial amount of valley land on site.
Setback requirements as per R 1 zone could be used as guidelines;
· Front yard 6 m minimum
· Side yard 1.2 m minimum
· Rear yard 7.5 m minimum
· Valley land 3 m minimum
4.3 Development Control: Not Required
4.4 Parking: 1 Space Per 9 m2 of Gross Floor Area. 41,000 sq.ft.: 423 spaces
4.5 Access
Access to site can be via Courtice Road or Nash Road. Access via Hwy 2 is allowed but
does not appear to be practical due to the distance to the table road.
4.6 Site Location
Southern half (15.6 acres) of the site is valley land which is defined as environmental
protection zone. The northern 17.6 acres of table land are available for development.
There are a lot of mature trees on the table land, especially along Nash Road frontage.
Great care should be taken to plan the complex in concert with the environment.
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5. WHY WGA
5.1 Our Principals are the DO-ERS.
The principals of our firm are active members of the project team. They are the actual
persons who will be performing the tasks. This approach is appropriate to projects of this
nature. The personal and attentive service that we can offer will be crucial to the
Courtice Community Complex project in light of its complexity, time frame and budget
allocation.
5.2 We have extensive experience in working with community on community buildings.
Weare used to the public participating process required in community project types. Our
substantial track record in successful completion of many community buildings is an
indication of our well-developed communication and interpersonal skills in working with
the community.
5.3 We understand recreation facility issues.
Recreational projects have been and continue to be the main thrust of our practice, and
in which we have developed strong expertise over the last two decades. We enjoyed the
challenge of providing innovative solutions to the complex interplay of functional,
architectural and human problems present in recreation building types. Over the years we
have concentrated on developing our expertise in this field, which contributed to a major
portion of our total commissions.
The Firm is in the forefront of recreation research. We have published extensively and
lectured across the world on innovative planning and design of community and recreation
facilities. We represent Canada internationally as a member of the Sports, Leisure and
Tourism Facilities Work Group in the International Union of Architects. We are also
members of national and international sports and recreation organization such as IAKS
International Working Group for the Construction of Sports and Recreation Facilities,
Canadian Parks and Recreation Association and others to continuously update our
knowledge of recreation facility planning and design issues.
5.4 We have directly related leisure pool and recreation centre experience.
We have current experience in six directly related building encompassing a total building
area of more than 900,000 sq.ft. of recreation space. Our knowledge and experience in
acquatic centre design are most current.
5.5 We are Dynamic and Innovative.
We promoted and lectured on innovative recreation facility design since the mid-70's.
We invented the first saucer-shaped bottom pool for the world's first 50 m leisure pool
in Douglas Snow Aquatic Centre in North York. We have this innovative quality.
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