HomeMy WebLinkAbout04/07/2003
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
April 7, 2003
ROLL CALL
Present Were
Also Present:
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, April 7, 2003 at 9:30 a.m., in the
Council Chambers.
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
CouncillorJ.Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Creme
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of FinancefTreasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Clerk 11, D. MacKay
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
MINUTES
There were no disclosures of pecuniary interests stated at
this meeting.
Resolution #GPA-157-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
March 24, 2003 be approved.
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"CARRIED"
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G.P. & A. Minutes
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April 7, 2003
DELEGATIONS
(a) Arden Braun, 626 Longworth Avenue, Bowmanville,
L 1C 5B8 addressed committee regarding traffic concerns on
Longworth Avenue. Mr. Braun represented his neighbours
with concerns regarding the speed on Longworth Avenue.
He stated there are many school children in the area and he
is concerned with their safety. He inquired if there are any
plans for stop signs or traffic lights and would like to see
some speed restrictions on the Avenue.
(b) Glenn Genge, D. G. Biddle & Associates Ltd., 96 King
Street E., Oshawa, L 1 H 1 B6 addressed Committee in
regards to Report PSD-038-03. He stated this development
will be good for the municipality in that it includes a Toyota
Dealership, restaurants and possibly a hotel.
He appreciates the speed with which this has come forth,
and concurs with the draft plan conditions. Mr. Genge invited
questions from the committee.
Councillor Schell chaired this portion of the meeting.
PLANNING SERVICES DEPARTMENT
Committee of Resolution #GPA-158-03
Adjustment for the
Meeting of Moved by Councillor MacArthur, seconded by Councillor Rowe
March 20, 2003
THAT Report PSD-037-03 be received; and
THAT Council concur with the decisions of the Committee of
Adjustment made on March 20, 2003 for Applications
A2001/063, A2003/004 and A2003/005 and that Staff be
authorized to appear before the Ontario Municipal Board to
defend the decisions of the Committee of Adjustment.
"CARRIED"
Draft Plan of Resolution #GPA-159-03
Subdivision Appl.
Applicant: Moved by Councillor MacArthur, seconded by Councillor Rowe
Waverly Road
Properties Inc. THAT Report PSD-038-03 be received;
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G.P. & A. Minutes
-3-
April 7, 2003
PLANNING SERVICES DEPARTMENT CONTD.
THAT the proposed Draft Plan of Subdivision submitted by
D. G. Biddle & Associates Limited on behalf of Waverly
Road Properties Inc., be approved and the Director of
Planning Services be authorized to issue Draft Approval,
subject to conditions as contained in Attachment 2 to Report
PSD-038-03;
THAT the Mayor and Clerk be authorized by by-law to
execute, on behalf of the Municipality, a subdivision
agreement with the applicant or any successor in title at
such time as the agreement has been finalized to the
satisfaction of the Director of Engineering Services and the
Director of Planning Services; and
THAT the Region of Durham Planning Department, all
other parties listed in Report PSD-038-Q3 and any
delegations be advised of Council's decision.
.CARRIED"
Application for Resolution #GPA-160-03
Removal of Part
Lot Control Moved by Councillor Robinson, seconded by Councillor MacArthur
Applicant: 511060
ant. Ltd. THAT Report PSD-039-Q3 be received;
THAT the request for Removal of Part Lot Control with
respect to Lot 46 Church Street, now known as Amos Street,
Block 29 Village of Newcastle Hannings Plan, be approved
and that the Part Lot Control By-law attached to Report
PSD-039-03 be passed pursuant to Section 50 (7.1) of the
Planning Act; and
THAT all interested parties listed in Report PSD-Q39-03 and
any delegations be advised of Council's decision.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Parking on Old
Scugog Road
and Boundary
Road, Burketon
Resolution #GPA-161-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-12-Q3 be received;
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G.P. & A. Minutes
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April 7,2003
ENGINEERING SERVICES DEPARTMENT CONTD.
THAT "No Parking" signs be approved in principle along both
sides of Old Scugog Road from Boundary Road southerly to
the C.P. Railway tracks;
THAT "No Parking" signs be approved in principle on both
sides of Boundary Road from Regional Road 57 to 270
metres west of Old Scugog Road (Boundary Road with
Township of Scugog in Burketon);
THAT the Township of Scugog be requested to comment on
the proposed "No Parking" restrictions affecting the
Boundary Road within 30 days;
THAT, pending comments over the next 30 days and further
approval of a Municipality of Clarington by-law amendment,
funds be obtained from the 2003 Current Operations
Department Traffic Sign Budget for the proposed sign
installation and maintenance; and
THAT the interested parties listed in Report EGD-12-03 be
provided with a copy of Report EGD-12-03 and Council's
decision.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
Anti-Litter
Campaign
Resolution #GPA-162-03
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report OPD-003-03 be received; and
THAT Municipality of Clarington participate in the City of
Mississauga Anti-Litter Campaign.
"CARRIED"
EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the
agenda.
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G.P. & A. Minutes
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April 7, 2003
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Clarington
Sports Hall of
Fame
2003 March
Break
Extravaganza
Resolution #GPA-163-03
Moved by Councillor Ping Ie, seconded by Mayor Mutton
THAT Report CSD-06-03 be received for information.
"CARRIED"
Resolution #GPA-164-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report CSD-07-03 be received for information.
"CARRIED"
Councillor Pingle chaired this portion of the meeting.
CLERK'S DEPARTMENT
Weed Control
Resolution #GPA-165-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CLD-16-03 be received;
THAT the by-law attached to Report CLD-16-03 be
forwarded to Council for approval; and
THAT once passed, Staff be authorized to proceed to issue
a tender for a contractor to perform the needed cutting
services.
"CARRIED"
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G.P. & A. Minutes
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April?,2003
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Janitorial
Services
Contract
Resolution #GPA-166-03
Moved by Councillor MacArthur, seconded by Councillor Pingle
WHEREAS the construction of the Municipal Administrative
Centre and Main Branch Library required the consideration
of a change to the method of providing janitorial services,
and it is considered in the best interest of the Municipality to
assess the needs of the Corporation during the first full year
of its operation;
NOW THEREFORE BE IT RESOLVED:
THAT Report COD-05-03 be received;
THAT the janitorial services for the Municipal Administrative
Centre and Main Branch Library be provided by contract of
employment with staff under the direction of the Director of
Operations:
THAT Council approve the hiring of no more than 3 contract
Building Services 1 positions, and 2 part-time (maximum 24
hours) contract positions, for the period of twelve months;
THAT the contracts of employment be drafted by the
Manager of Human Resources, using the provisions for
temporary employees within the existing CUPE Collective
agreement with an agreement from CUPE to extend the
period of employment to twelve months;
THAT the Director of Operations monitor the janitorial
service function over the contract period and make
recommendations for the permanent provision of janitorial
services through the 2004 budget process; and
THAT the competing firms be thanked for their interest and
advised of Council's decision.
"CARRIED
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G.P. & A. Minutes
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April 7, 2003
CORPORATE SERVICES OEPARTMENT CONTO.
GeoSmart
Application
Resolution #GPA-167-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COO-10-03 be received;
THAT Staff be authorized to submit an application to the
Province of Ontario GeoSmart Funding program to the
maximum allowable amount of $500,000 for a Municipal GIS
solution;
THAT the Purchasing by-law tender requirements be waived
for acquisition of GIS related applications including
hardware, software and consultants;
THAT Staff be authorized to apply the unallocated funds in
the GIS reserve fund totaling $30,000, plus any
orthophotolvector mapping unexpended funds from prior
year budgets, to the application for funding;
THAT the application to the GeoSmart Funding program
identify those funds that are subject to Council approval in
the 2003 capital budget for GIS purposes;
THAT, subject to GeoSmart Funding allocation, the
approved capital funds for GIS identified in the 2003 budget
be authorized for expenditure on the GIS solution identified
in the application;
THAT, subject to satisfactory negotiations for contributions
(including in-kind contributions) to the benefit of the
Municipal proposal, Staff be authorized to enter into
Public/Private Partnership agreements for the purpose of
obtaining GeoSmart funding toward a GIS solution;
THAT, if there is any substantial change to the intent of the
resolutions contained herein, to the terms of the application
or to any of the agreements negotiated to implement the GIS
solution, Staff report back to council; and
THAT the above resolutions be approved, FORTHWITH.
"CARRIEO"
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G.P. & A. Minutes
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April 7, 2003
Mayor Mutton presented Lisa Christodoulou, Student Page,
with a certificate for participating in the Page Program.
FINANCE DEPARTMENT
There were no items considered under this section of the
agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the
agenda.
UNFINISHED BUSINESS
OTHER BUSINESS
Resolution #GPA-168-03
Moved by Councillor MacArhtur, seconded by Councillor Schell
THAT the delegation of Arden Braun be referred to the
Director of Engineering Services and the Traffic
Management Advisory Committee.
"CARRIED"
Councillor Trim attended the Orono Figure Skating Carnival
and the 4111 Tyrone Hall Board fundraising euchre party on
Saturday night. He also attended the "Lasting Impressions"
opening at the Visual Arts Centre on Sunday along with the
Newcastle skating carnival and back to the Visual Arts for
the Annual Board meeting.
Councillor MacArthur advised of the upcoming celebration of
Earth Day on Saturday, April 26, 2003 at the Samuel Wilmot
Nature Area with events commencing at 10:00 a.m. on the
east side of the wetland in new parking lot. Activities such
as hiking, unveiling of the new Snake Hibernaculum, a
presentation and exhibit of live native snakes by the Indian
River Reptile Zoo and volunteer shrub planting and opening
of new parking lot are some of the activities which have been
planned for this event.
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G.P. & A. Minutes
ADJOURNMENT
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April 7, 2003
Resolution #GPA-169-03
Moved by Councillor Schell, seconded by Councillor Trim
THAT the meeting adjourn at 10:25 a.m.
"CARRIED"
qJl~--
MAYOR
~.Ik.
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