HomeMy WebLinkAbout01/20/2003
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
January 20, 2003
ROLL CALL
Present Were
Also Present:
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, January 20, 2003 at
9:30 a.m., in the Council Chambers.
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Acting Chief Administrative Officer, M. Marano
Director of Engineering Services, T. Cannella (until 11 :50 a.m.)
Director of Community Services, J. Caruana (until 11 :50 a.m.)
Director of Emergency Services/Fire Chief, M. Creighton (until 11 :50 a.m.)
Director of Planning Services, D. Crome
Director of Operations, F. Horvath (until 11 :50 a.m.)
Director of FinancelTreasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Clerk 11, D. MacKay (until 11 :50 a.m.)
DISCLOSURE OF PECUNIARY INTEREST
Mayor Mutton chaired this portion of the meeting.
MINUTES
PRESENTATIONS
There was no disclosures of pecuniary interest stated at this meeting.
Joe Caruana, Director of Community Services introduced Joanne
MacDonald, who was hired as the Confidential Secretary to Community
Services. Joanne is a resident of Clarington and comes to us with 20
years experience.
Resolution #GPA-017-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on January 6, 2003 be approved.
"CARRIED"
(a)
Jim Micak, Dr, Peter Homenuck, David Matchett and Dr. Alex
Buchnea, IER Planning, Research and Management Services, 7501
Keele Street, Suite 300, Concord, L4K 1Y2 re: Report PSD-012-03
circulated a copy of his presentation and reported on the Dartington
Used Fuel Dry Storage Project Environmental Assessment Study.
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PRESENTATIONS CONT'D.
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January 20, 2003
He gave a power point presentation and stated the following:
Clarington wants to ensure that the economic, financial, social,
cultural and environmental interests of the Municipality and its
residents are protected. Clarington has hired IER and Scimus to
assist in assessing the EA by:
Confirming compliance with EA guidelines prepared by
CNSC
Peer reviewing reports and studies prepared by OPG in
support of the EA Study Report
Providing advice to Clarington in understanding the content
of technical reports
Findings, based on review of the Final EA Study Reports and
Technical Support Documents are as follows:
Radiation and Radioactivity
Atmospheric Environment
Hydrology, Water Quality and Aquatic Environment
Terrestrial Environment
Geology, Hydrogeology and Seismicity
Land use and resources
Socio-Economic conditions
Physical and Cultural Heritage Resources
Aboriginal Interests
Malfunctions and Accidents
Cumulative Effects
Community and Stakeholder Consultation
Conclusions and Recommendations with regards to compliance
with EA guidelines are generally consistent with good
environmental assessment practice.
Areas of Non-Compliance
. OPG did not investigate significance of dose to a non-
Nuclear Energy Worker during the bounding accident
scenario
. OPG did not provide details on Dry Storage Container
design to allow assessment of long term integrity
Areas for improvemenVclarification
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Provide the rationale for considering alternative sites
Clartfy the purpose of the project
Summarize evaluations associated with used fuel
storage
Provide more information on the Preliminary De-
commissioning Plan
Provide consistent criteria for development of accident
scenarios with conventional and nuclear consequences
Provide more information on public input into selection of
VEC's
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January 20, 2003
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PRESENTATIONS CONT'D.
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(b)
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Ensure commitment to mitigation and monitoring to
ensure VEC's are not triggered by cumulative effects
Other considerations are:
plan for the required follow-up and monitoring program
public attitude research and field surveys should be
replicated when second and third buildings are
commissioned
survey research should be carried out to the 95% confidence
level
First Nations issues:
- different rights
- input on spiritual and cultural criterion
- Ontario Metis Aboriginal Association
- Traditional knowledge
Groundwater table below Site B is 1 m below ground surface
Relocation of drainage ditches at Site B
Incorporate any other missing information as identified in the
Peer Review
Doug Allingham, Totten Sims Hubicki, 300 Water Street,
Whitby, L 1 N 9J2 re: 407 Update gave a power point
presentation and a synopsis of 407 Environmental Study and
circulated a copy of his presentation which addressed the
following points:
Status of Previous Work
route planning studies done in early 1990's
EA work not filed
Province pursued alternative delivery strategies - 407
Central, West and East Partial, previous data will be utilized
as much as possible.
A new EA Study is needed because of:
revised provincial EA process
new Federal EA process
revised design standards
need to update environmental field work
unresolved route location issues
Provincial commitments
changes in environmental priorities
EA Terms of Reference is required under provincial Environment
Assessment Act and must be approved by the Minister of
Environment. The EA Terms of Reference provides a framework
for the preparation of the EA.
Other topics discussed were:
schedule
project description
areas identified to date for re-exam ination
consultation overview
Clarington's issues
factors affecting transportation needs
transportation needs
next steps 3 0 3
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G.P. & A. Minutes
DELEGATIONS
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January 20, 2003
Resolution #GPA-018-03
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Curt Johansen, Ontario Power Generation be added to the
list of delegations.
"CARRIED"
(a) Frank Lockhart, Chair, Valleys 2000, Box 364, Bowmanville,
L 1 C 3L 1 - Update Valleys 2000 circulated before and after pictures.
Mr. Lockhart gave thanks to Clarington staff for support and stated that
the Valley project is important to the overall strategy for the community
and listed some of their accomplishments to date:
erected signage
worked with volunteer groups - result less garbage and more
respect for the valiey
planted over 300 trees
cleared woods of unnecessary materials; and
yearly Duck Derby.
Listed below are the areas for improvement:
work is to be done on the stream
create observation area between pedestrian brtdge and Good Year
pond
finish streamside trail
more planting in the woods
create nicer viewing area with large rocks and nicer entry
Resolution #GPA-019-03
Movlld by Councillor Schell, seconded by Councillor Robinson
THAT extra time be allowed for the delegation of Frank Lockhart.
"CARRIED"
put in a larger pond
a special event will be planned when the main trail is completed.
Mr. Lockhart closed by stating he would like to see Bowmanville as the
"salmon capital of Ontario."
b)
Curt Johansen, Manager Environmental Assessment,
Ontario Power Generation, P.O. Box 4000, Bowmanville,
L 1C 3Z8 - Report PSD-012-03 stated the following:
1) recognize the need to enter into a site plan agreement
2) Consultation found the Draft Environmental Assessment to be sound
3) The final decision will be up to the Canadian Nuclear Safety
Commission.
4) He doesn't see any difficulty providing additional information
requested and meeting the requirements.
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G.P. & A. Minutes
PUBLIC MEETING
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January 20, 2003
Resolution #GPA-020-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :25 a.m.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) Clarington Official Plan Amendment and Zoning By-law Amendment
Applicant: Tunney Planning - 767042 Ontario Limited
The Planning Services Department sent public notice for the rezoning, by
first class mail on or before December 20, 2002 to all property owners
within 120 metres of the subject property in accordance with the latest
municipal assessment record. A public notice was also posted on the
property in question. The notice procedure followed is in compliance
with the Ontario Regulations made under the Planning Act.
(a) Report PSD-011-03 - 767042 Ontario Limited - the purpose and
effect of the application is to permit the development of a mixed use
building containing 510m2 of commercial floor space and up to three
residential units on the second floor.
No one spoke in opposition or in support of this application.
Kevin Tunney, Tunney Planning Inc. on behalf of 767042 Ontario Limited,
340 Byron Street South, Suite 200, Whitby, L 1 N 4P8 was present to answer
questions from the committee.
PLANNING SERVICES DEPARTMENT
Clarington Official
Plan Amendment &
Zoning By-law
Amendment
Applicant: 767042
Ontario Ltd.
Resolution #GPA-021-03
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PSD-011-03 be received;
THAT the applications for amendment to the Clarington Official Plan and
Zoning By-law, submitted by Kevin Tunney of Tunney Planning Inc. on
behalf of 767042 Ontario Limited be referred back to staff for further
processing and the preparation of a subsequent report upon receipt of all
outstanding comments; and
THAT all interested parties listed in Report PSD-011-03 and any
delegations be advised of Council's decision.
"CARRIED"
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January 20, 2003
PLANNING SERVICES DEPARTMENT CONT'D.
Draft Environmental
Assessment Study
Resolution #GPA-022-03
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report PSD-012-03 be received;
THAT Report PSD-012-03 be approved as the comments of the
Municipality of Clarington on the document entitled "Darlington Used
Fuel Dry Storage Project Draft Environmental Assessment Study
Report", dated November, 2002;
THAT the CNSC extend the comment period for the draft screening
report from 30 days to 45 days;
THAT a copy of Report PSD-012-03, a copy of IER's "Review of Ontario
Power Generation Draft Environmental Assessment Study Report" dated
December, 2002, and Council's resolution be forwarded to the Canadian
Nuclear Safety Commission (CNSC) and Ontario Power Generation; and
THAT all interested parties listed in Report PSD-012-03 and any
delegations be advised of Council's decision.
"CARRIED"
Oak Ridges Moraine Resolution #GPA-023-03
Conservation Act
Confidential
Report-
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-013-03 be received;
THAT the by-law contained in Attachment 1 to Report PSD-013-03 be
approved to recognize the Ganaraska Region Conservation Authority as
an agent of the Municipality for the purposes of providing advice and
comments on Planning Act issues within the Oak Ridges Moraine; and
THAT all interested parties listed in Report PSD-013-03 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-024-03
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Confidential Report PSD-014-03 be referred to the end of the
agenda to be considered in a "closed" meeting.
"CARRIED"
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January 20, 2003
ENGINEERING SERVICES DEPARTMENT
Councillor MacArthur chaired this portion of the meeting.
Monthly Report
On Building Permit
Activity for
December, 2002
Grist Mill Court
Subdivision, Tyrone
'Certificate of
Acceptance'
Plan 40M-1978
Summitcrest Court
Subdivision, Tyrone
'Certificate of
Acceptance'
Plan 40M-1882
Roth Subdivision
Phase 2, Courtice
'Certificate of
Acceptance'
Plan 40M-1968
Resolution #GPA-025-03
Moved by Councillor Pingle, seconded by Councillor Schell
THAT Report EGD-02-03 be received for information.
"CARRIED"
Resolution #GPA-026-03
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report EGD-03-03 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Plan 40M-1978; and
THAT Council approve the by-laws attached to Report EGD-03-03,
assuming certain streets within Plan 40M-1978, and within adjacent
Plan 10R-3376, as public highways.
and
THAT Report EGD-04-03 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Plan 40M-1882; and
THAT Council approve the by-law attached to Report EGD-Q4-03,
assuming a certain street within Plan 40M-1882 as public highway.
and
THAT Report EGD-05-03 be received;
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Final Works, which include final stage
roads and other related Works, constructed within Phase 2,
Plan 40M-1968; and
THAT Council approve the by-law attached to Report EGD-05-03,
assuming certain streets within Phase 2, Plan 40M-1968, as public
highways.
"CARRIED"
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January 20, 2003
Councillor Trtm chaired this portion of the meeting.
OPERATIONS DEPARTMENT
Hampton Pond
Recovery Project
Resolution #GPA-027-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report OPD-001-03 be received;
THAT Council authorize the Mayor and Clerk to execute the
Collaborative Agreement; and
THAT the Hampton Citizens Association, Central Lake Ontario
Conservation Authority and Ontario Trillium Foundation be advised of
Council's action.
"CARRIED"
Rehabilitation of Resolution #GPA-028-03
Sand Dome and Salt
Shed, Orono Moved by Councillor Robinson, seconded by Councillor Schell
Operations Depot
THAT Report OPD-002-03 be received; and
THAT the remaining funds required be drawn from the Working Funds
Reserve account number 2900-1-X.
"CARRIED"
EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
COMMUNITY SERVICES DEPARTMENT
Councillor Rowe chaired this portion of the meeting.
Community Services Resolution #GPA-029-03
Department in the
Summer Jobs Service Moved by Councillor Pingle, seconded by Councillor Robinson
Program
Healthy Heart
Month Event
THAT Report CSD-01-03 be received for information.
"CARRIED"
Resolution #GPA-030-03
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report CSD-02-03 be received for information.
"CARRIED"
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CLERK'S DEPARTMENT
Animal Services
Monthly Report for
the Month of
December, 2002
Appointment of
Private Parking
Enforcement
Officers
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January 20, 2003
Councillor Pingle chaired this portion of the meeting.
Resolution #GPA-D31-03
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report CLD-02-03 be received for information; and
THAT a copy of Report CLD-02-03 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
'CARRIED"
Resolution #GPA-032-03
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report CLD-D3-D3 be received;
THAT the by-law attached to Report CLD-03-03 be forwarded to Council
for approval; and
THAT Securitas Canada and Valiant Property Management be advised
of Council's actions.
'CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Lease Agreement-
Courtice Community
Complex & Theatre
Dance Academy
Confidential
Report - Personnel
Matter
Resolution #GPA-033-D3
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report COD-002-03 be received;
THAT a lease agreement with Theatre Dance Academy for a monthly fee
of $1466.60 for rental of approximately 1600 square feet at the Courtice
Community Complex ($12.00 square foot, annually) for the period of
February 1, 2003 to January 31, 2008, be approved; and
THAT the by-law attached to Report COD-002-03, marked Schedule "A",
authorizing the Mayor and Cierk to execute the lease agreement with
Theatre Dance Academy be forwarded to Council for approval.
"CARRIED"
Resolution #GPA-D34-03
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Confidential Report COD-003-03 be referred to the end of the
agenda to be considered at a 'closed" meeting.
'CARRIED"
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FINANCE DEPARTMENT
2003 Community
Reinvestment Fund
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January 20, 2003
Resolution #GPA-035-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report FND-002-03 be received;
THAT the Province be notified that the Municipality of Clarington intends
to use the 2003 CRF allocation for the benefit of taxpayers by using it to
offset the tax levy; and
THAT the Municipality accepts the terms and conditions set forth by the
Ministry of Finance with respect to the CRF allocation.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
UNFINISHED BUSINESS
Highway 407
Valleys 2000
OTHER BUSINESS
There were no items considered under this section of the agenda.
Resolution #GPA-036-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the presentation of Doug Allingham be referred to staff.
"CARRIED"
Resolution #GPA-037-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the delegation of Frank Lockhart be referred to staff.
"CARRIED"
Resolution #GPA-038-03
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT staff review and report on the implementation of 2 hour free
parking to replace the 3 hour free parking in the downtown parking lots;
and
THAT the 20 King Street East parking lot remain un metered until the 2
hour free parking is in place.
"CARRIED"
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January 20, 2003
OTHER BUSINESS CONT'D.
ADJOURNMENT
Resolution #GPA-039-03
Moved by Councillor Schell, seconded by Councillor Pingle
THAT the meeting be "closed" to allow for consideration of Confidential
Report PSD-014-03 pertaining to a property matter and Confidential
Report COD-003-03 pertaining to a personnel matter.
"CARRIED"
Resolution #GPA-040-03
Moved by Councillor Rowe, seconded by Councilor Pingle
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-041-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 12:07 p.m.
"CARRIED"
qf~
MAYOR
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