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HomeMy WebLinkAbout12/06/2004 t:.~/ .!. . . . >( THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee December 6, 2004 ROLL CALL Present Were: Also Present: Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 6,2004 at 9:30 a.m., in the Council Chambers. Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Senior Planner, Community Planning, H. Brooks (until 10:45 am) Director of Engineering Services, T. Cannella (until 11 :30 am) Director of Community Services, J. Caruana (until 11 :30 am) Director of Planning Services, D. Crome Director of Operations, F. Horvath (until 11 :30 am) Director of Corporate Services, M. Marano (until 11 :30 am) Manager, Planner, C. Pellarin (until 1 0:45 am) Director of FinancelTreasurer, N. Taylor (until 11 :30 am) Acting Fire Chief, G. Weir (until 11 :30 am) Planner, T. Will (until 10:45 am) Deputy Clerk, M. Knight Stanley Clerk II, C. Doiron (until 11 :30 am) Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST MINUTES There were no disclosures of pecuniary interest stated for this meeting. Resolution #GPA-475-04 Moved by Councillor Trim, seconded by Councillor Robinson THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on November 15, 2004, be approved. "CARRIED" c; .",1. r-" '" '" -, . . . G.P. & A. Minutes PRESENTATIONS - 2 - December 6, 2004 (a) Bruce Taylor introduced Steven Myers, graduate of Centenial College, former employee of the City of Scarborough, who has been hired as Recreation Coordinator and working from the South Courtice Arena (b) Rev. Frank Lockhart circulated a handout to the Committee regarding the Valleys 2000 Annual Update. Rev. Lockhart gave his appreciation to the Council and Staff for their support, especially in completing the paving of the main trail. Also he gave appreciation to the following: . The C.B.M. for donating 407 tons of limestone. . Howard Wood for transporting the twelve loads of limestone at cost. . Lyle McMahon for donating 80 Sugar Maples. . Leonard Falls for donating 20 cedars. . Trillium Foundation for granting $21,500 for the planning of the first pond, $53,500 for the committed construction of the pond. . M.N.R. for granting $4,500 for the stream bank stabilization projects. Rev. Lockhart gave a report on the accomplishments for 2004 as stated in the following: . The main trail from Spry Ave. to Baseline Rd. with an extension to our new parking lot and four benches. . The south parking lot off Baseline Road. . Further work on the 2 secondary trails. . Culling of the woods continued and 120 trees, made up of mostly sugar maples, but also white pine and cedars were planted. Some spruce were moved. . A major bank stabilization project . Initial work along a secondary stream to limit mosquito breeding habitat. . Initial landscaping (the planting of about 30 sugar maples) in the large open area north of Baseline Rd. He also reported the remaining projects to undergo as follows: . To stabilize the stream bank and improve stream quality for salmon . Some Work on secondary trail surfaces and related woods work. . More culling of poor quality trees, etc. and implanting of quality deciduous and coniferous trees. . More benches and an information bench. . Planning has been completed and tenders are to be called within weeks for construction this coming winter for the first pond. . Another smaller pond on the east side of the stream will wait until property development takes place near there. . The by-pass channel to replace the fish ladder. The committee has corresponded with the new minister of natural resources and have his and his staff's support for this project. They presume that some of the initial Trillium grant will remain after the completion of their ~.. ,.' i;'" t:.r-~.~ t , ... . . . GP. & A. Minutes - 3 - December 6, 2004 first pond and that money can be used to begin the planning for the by-pass channel, thus giving momentum to this project which is potentially so important to the committee and to Bowmanville. . Landscaping in the southern portion of the valley terrain, culling and planting trees. . At least one secondary trail closer to the stream. . Stream bank stabilization. . A substantial bridge across Bowmanville Creek to enable development of parkland on the east side. . The larger pond at the corner of Spry Ave. and Baseline Rd., Their experience with the building of a smaller pond this coming winter and the beneficial results will prepare the way for this larger project. · Soper Creek Valley - this terrain has rich potential for passive recreation and is already much used as such. They suggest that Council consider the development of a main trail through the part of this valley south of King St. Rev. Lockhart mentioned that the Memorandum of Understanding five year agreement is now expiring and he gave a brief summary of the past five years. Therefore the Committee requested that the Memorandum be renewed for another five year term with some minor amendments. DELEGATIONS (a) Steve Carruthers - Request for extension for living quarters Building Permit - Report PSD-156-04. Mr. Carruthers was present to answer questions from Members of the Committee. (b) Brian Ritchie, Detox Certificate of Approval- Report PSD-159-04. Mr. Ritchie was present to answer questions from the Members of the Committee. (c) Libby Racansky - Report PSD-160-04. Ms. Racansky stated that she had a few comments to Council and the Planning Department regarding a need for an Urban Separator between Oshawa and Courtice. She believes that the inclusion of lands along the Second Marsh streams with the Marsh itself and the eastern part of the groundwater recharge area in Courtice within the Greenbelt could assure the sustainability and integrity of this watershed. The Planning Department report on the Draft Greenbelt is a very progressive one; by omitting sections 4.9 and 4.10 it would not affect any municipal planning. There are many other good reasons why this urban separator is needed. Joint transit and other services are good ideas, but she requested that the Committee not allow Courtice becoming a part of the City of Oshawa. (d) Harry Schillings, 762224 Ontario Limited - Report PSD-163-04. Advised prior to the meeting that he would not be in attendance. ~;' ....,. ui ,.,.....~~ ,- I , . . . G.P. & A. Minutes - 4 - December 6, 2004 (e) Greg Milosh - Report PSD-163-04. Mr. Milosh would like to have clarification of the actual location of the Brookhill Plan. He also asked what the nature of the relationship is between the developer and the Municipality. (f) Peter Smith on behalf of Players Business Park Ltd. - Report PSD-163-04. Mr. Smith stated that his clients cannot agree to a process which will further delay the project. They are willing to compromise with staff but at the same time they would like to keep moving ahead with the project. (g) Mario Veltri - Addendum to PSD-138-04. Was called but was not present. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Amendment the Zoning By-law 84-63 Applicant: Doug Farrow Report: PSD-148-04 (b) General Zoning Amendment for Drive-throughs Applicant: Municipality of Clarington Report: PSD-149-04 (c) Application To Amend the Zoning By-law and to Amend a Draft Approved Plan of Subdivision Applicant: Liberty Street Developments Inc. Report: PSD.150-04 (d) Application to Amend the Zoning By-law and Plan of Subdivision Applicant: West Diamond Properties Inc. and Players Business Park Ltd. Report: PSD.151-04 David Crome, Director of Planning Services, gave a verbal report pertaining to Report PSD-148-04. (a) The proposed Zoning By-law Amendment submitted by Doug Farrow would permit the severance of one additional residential lot. No one spoke in opposition to or support of this application. The applicant was present but did not wish to speak. f~ '0' 'j: T ~- J . . . , G.P. & A. Minutes - 5 - December 6, 2004 Carlo Pellarin, Manager, Community Planning and Design, gave a verbal report pertaining to Report PSD-149-04. (b) The proposed Zoning By-law Amendment initiated by the Municipality of Clarington would introduce requirements to regulate the establishments of drive-through uses within the zones currently designated as "General Commercial (C1)", "Neighbourhood Commercial (C2)" and their Exception Zones, as shown below. The regulations will include: a minimum lot area; a minimum separation distance from residential uses; a minimum vehicle stacking lane separation from a street entrance; and minimum parking requirements. No one spoke in opposition to or support of this application. Tracy Will, Planner, gave a verbal report pertaining to Report PSD-150-04. (c) The applications propose to rezone the lands and amend the draft approved plan of subdivision in order to permit the development of 261 residential units consisting of 85 single family detached dwellings with 15-metre frontage, 98 single detached dwellings with 12-metre frontages and 78 single detached dwellings with 9-metre frontages. Proposed zoning would reduce the exterior side and front yard setbacks and increase the lot coverage. Louise Barrett spoke in opposition to this application. She is concerned that the original Official Plan regarding her lots will be changed. She wants to be reassured that this will not happen. She is also concerned about her septic bed and whether it will be damaged by the proposed road project. Frank Harris spoke in opposition to this application. He is concerned about the pedestrian and traffic problems that might occur because of the lack of sidewalks and the volume of traffic. He suggested that the developer should be involved in more studies regarding this issue. Mr. Harris also inquired about having more planning for landscaping and parks in the area. No one spoke in support of this application. Glen Murphy, applicant, stated that the lots surrounding Ms. Barrett's property will remain frozen as in the Official Plan. Mr. Murphy stated that the road projected will not impact Mrs. Barrett septic bed. Mr. Murphy agreed with Mr. Harris concerns and stated that there has been a community edging proposed. '--;;"'v -~ G.P. & A. Minutes -6- December 6, 2004 Heather Brooks, Senior Planner, Community Planning, gave a verbal report pertaining to Report PSD-151-04. (d) The proposed rezoning application would permit the development of a 548 residential unit Plan of Subdivision consisting of 377 detached dwelling units and 171 multiple residential units, a public elementary school block, 2 park blocks and 2 open space blocks on 34.63 ha of land located in Part of Lot 17, Conc. 2, in the former Township of Darlington. John Farmer, spoke in opposition to this application. Mr. Farmer stated his concerns regarding the green space plan he is afraid that development may infringe on the green space plan. No one spoke in support of this application. The applicant was present to answer questions from the Committee. PLANNING SERVICES DEPARTMENT Rezoning to Permit an Additional Residential Lot Doug Farrow Resolution #GPA-476-04 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report PSD-148-04 be received; THAT, provided there are no significant issues raised at the public meeting, the rezoning application submitted by Doug Farrow be approved and that the zoning by-law amendment attached to Report PSD-148-04 be adopted by Council; and THAT all interested parties listed in Report PSD-148-04 and any delegations be advised of Council's decision. "CARRIED" Drive-through Uses Resolution #GPA-477-04 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report PSD-149-04 be received; THAT the proposed zoning by-law amendment be referred back to staff for consideration of comments from landowners and review agencies; and 306 , . . . G.P. & A. Minutes - 7 - December 6, 2004 THAT the interested parties listed in Report PSD-149-04 be advised of Council's decision. "CARRIED" Liberty Street Resolution #GPA-478-04 Development Inc. Removal of Holding Symbol Aspen Springs Limited Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-150-04 be received; THAT the applications to amend Draft Approved Plan of Subdivision 18T-87021 and Zoning By-law 84-63, submitted by Liberty Street Developments Inc. to permit the development of 267 residential units be referred back for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-150-04 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-479-04 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-151-04 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Resolution #GPA-480-04 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-152-04 be received; THAT the application submitted by Aspen Springs Limited to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-152-04 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-152-04 and any delegations be advised of Council's decision. "CARRIED" , . . . G.P. & A. Minutes - 8 - December 6, 2004 Monitoring of the Resolution #GPA-481-04 Decisions of the Committee of Moved by Councillor MacArthur, seconded by Councillor Robinson Adjustment Nov. 11,2004 THAT Report PSD-153-04 be received; and Valleys 2000 OPA Port Darlington Neighbourhood Secondary Plan THAT Council concur with the decisions of the Committee of Adjustment made on November 11, 2004 for applications A2004/029, A2004/041 , A2004/046, A2004/053, A2004/054, A2004/055, and A2004/056 and A2004/057; and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Resolution #GPA-482-04 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-154-04 be received; THAT the New Memorandum of Understanding between Valleys 2000 and the Municipality of Clarington be approved; THAT the Mayor and Clerk be authorized to execute the New Memorandum of Understanding on behalf of the Municipality of Clarington; THAT the By-law authorizing execution of the New Memorandum of Understanding be approved; and THAT Rev. Frank Lockhart, Chair of Valleys 2000 be advised of Council's decision. "CARRIED" Resolution #GPA-483-04 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-155-04 be tabled to the Council Meeting scheduled for December 13, 2004. "CARRIED" ,j .~" '. . . . G.P. & A. Minutes - 9 - December 6, 2004 Extension for Resolution #GPA-484-04 Temporary Living Quarters Moved by Councillor MacArthur, seconded by Councillor Pingle S. Carruthers THAT Report PSD-156-04 be received; THAT Council permit an extension for a temporary living quarters for the property located at 7423 Baker School Road expiring on June 30, 2005, or with the occupation of the new dwelling, whichever occurs first; and THAT Mr. Steven Carruthers be advised of Council's decision, FORTHWITH. "CARRIED" Durham Biosolids Resolution #GPA-485-04 Master Plan Study Removal of Holding Symbol 1419345 Ontario Ltd. Moved by Councillor Trim, seconded by Councillor Pingle THAT Report PSD-157-04 be received; THAT Council endorse the preferred strategies for managing biosolids and septage in Durham Region as outlined in the Durham Biosolids Master Plan; and THAT the Durham Region Works Department be notified of Council's decision. "CARRIED" Resolution #GPA-486-04 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-158-04 be received; THAT the application submitted by John Annis, on behalf of 1419345 Ontario Limited, to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-158-04 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-158-04 and any delegations be advised of Council's decision. "CARRIED" '~.',- .,j ~) . . . G.P. & A. Minutes Provisional Certificate of Approval Detox Environmental Limited - 10- December 6, 2004 Resolution #GPA-487-04 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-159-04 be received; THAT the Ministry of Environment be advised that the proposed waste disposal building conforms to the Clarington Official Plan and the Zoning By-law; and THAT all interested parties listed in Report PSD-159-04 and any delegations be advised of Council's decision. "CARRIED" Comments Resolution #GPA-488-04 on the Provincial Draft Greenbelt Moved by Councillor MacArthur, seconded by Mayor Mutton Plan THAT Report PSD-160-04 be received; THAT report PSD-160-04 be endorsed as the Municipality of Clarington's comments on the Draft Greenbelt Plan; THAT a copy of report PSD-160-04 be forwarded to John Gerretsen, Minister of Municipal Affairs and Housing, and the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-160-04 and any delegations be advised of Council's decision, FORTHWITH. "CARRIED" Durham Regional Resolution #GPA-489-04 Official Plan Review Moved by Councillor Trim, seconded by Mayor Mutton THAT Report PSD-161-04 be received; THAT Report PSD-161-04 be endorsed as the Municipality of Clarington's comments on the Region of Durham's Official Plan Review Recommended Directions Report; and THAT a copy of PSD-161-04 and Council's decision be forwarded to the Region of Durham, to Durham area municipalities and any delegation. "CARRIED" ~..: -'.. \,) GP. & A. Minutes . Sign By-law Minor Variance 762224 On. Ltd. . - 11 - December 6, 2004 Resolution #GPA-490-04 Moved by Councillor Robinson, seconded by Councillor Ping Ie THAT Report PSD-162-04 be received; THAT the application for a minor variance to the Municipality of Clarington Sign By-law 97-157, as amended, submitted by Harry Schillings behalf of 762224 Ontario Limited to permit a pylon sign with a height of 9.0 metres and a sign area 9.93 sq.m. be approved; and THAT all interested parties listed in Report PSD-162-04 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-491-04 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report PSD-163-04 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Councillor MacArthur chaired this portion of the meeting. Resolution #GPA-492-04 Moved by Councillor Robinson, seconded by Councillor Schell THAT Committee recess for ten minutes. "CARRIED" The meeting reconvened at 10:50 a.m. ENGINEERING SERVICES DEPARTMENT Station Street Reconstruction . Resolution #GPA-493-04 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report EGD-57-04 be received; THAT Staff proceed to finalize the detail design of the project to meet an early 2005 construction start and include Rowe Street, Princess L- .",.l.. '. . . . G.P. & A. Minutes Prospect Street Bridge Monthly Report on Building Permit Activity for Nov. 2004 - 12 - December 6, 2004 Street, Church Street and Station Street North in the Municipal Asphalt Overlay Program for 2005; and THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of Report EGD-57-04. "CARRIED" Resolution #GPA-494-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report EGD-58-04 be received; THAT Staff confirm with Canadian Pacific Railway (CPR) the requirements for inclusion of a decorative steel handrail as part of the rehabilitation work to be performed on the Prospect Street bridge; and THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of Report EGD-58-04. "CARRIED" Resolution #GPA-495-04 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report EGD-59-04 be received for information. "CARRIED" OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. ..~ -... ~.'" . . . G.P. & A. Minutes - 13 - December 6, 2004 COMMUNITY SERVICES DEPARTMENT Fitness Resolution #GPA-496-04 Program Update Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CSD-17-04 be received for information. "CARRIED" Aquatics Resolution #GPA-497-04 Program Update Clarington Sports Hall of Fame 2004 Induction Ceremony Moved by Councillor Trim, seconded by Councillor Pingle THAT Report CSD-18-04 be received for information. "CARRIED" Resolution #GPA-498-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CSD-19-04 be received for information. "CARRIED" Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT Animal Services Resolution #GPA-499-04 Report July - Sept 2004 Moved by Councillor Robinson, seconded by Councillor Schell Civil Marriages THAT Report CLD-36-04 be received; and THAT a copy of Report CLD-36-04 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Resolution #GPA-500-04 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report CLD-37-04 be received; f') J-j 0; . . . G.P. & A. Minutes - 14- December 6, 2004 THAT the Municipality of Clarington offer public civil marriage services in the Municipal Administrative Centre Monday to Friday; THAT the fee for the civil marriage service be set at $250.00; THAT the service be monitored for a six-month period with a further report to be submitted to Council in June 2005; and THAT the by-law attached to Report CLD-37-04 as Schedule "A" be forwarded to Council for passage. "CARRIED" Taxi Emergency Resolution #GPA-501-04 Distress Lights Encroachments on Municipal Property Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-38-04 be received; THAT the taxi by-law included as Schedule "A" to Report CLD-38-04 be forwarded to Council for passage; and THAT all interested parties be advised of Council's action. "CARRIED" Resolution #GPA-502-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-39-04 be received for information. "CARRIED" CORPORATE SERVICES DEPARTMENT Confidential Report Personnel Matter Resolution #GPA-503-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT the recommendations contained in Confidential Report COD-061-04 be approved. "CARRIED" u )_ ~:a .. "i-.. . . . G.P. & A. Minutes Request for Proposal RFP2004-3 Tender T329-2004 Emergency Equipment and Services Radio Exclusivity - 15- December 6, 2004 Resolution #GPA-504-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-062-04 be received; THAT the proposal received from Deloitte & Touche, Toronto, Ontario being the most responsive bidder meeting all terms, conditions and specifications of request for Proposal RFP2004-3 be awarded the contract for the provision of a Business Plan for the Brian McFarlane Museum at an estimated cost of $59,750.00 plus GST; and THAT the funds be provided from the 2004 Professional Fees Reserve account # 100-00-000-00000-2926, FORTHWITH. "CARRIED" Resolution #GPA-505-04 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report COD-063-04 be received; THAT Lyreco Office Products, Scarborough, Ontario with a total bid in an approximate amount of $82,300.00 per year (plus GST and PST) for the Municipality of Clarington, being the lowest responsible bidder meeting all terms, conditions, and specifications for Parts A and B of Co-op Tender T329-2004, be awarded the contract to supply stationery and printer toner products for a THREE year term to expire December 31, 2007, as required by the Municipality of Clarington; THAT staff be authorized to extend the contract for up to an additional two years pending satisfactory pricing, service and agreement by the Durham Purchasing Co-operative; and THAT the funds be provided from the departmental operating accounts during the term of the agreement. "CARRIED" Resolution #GPA-506-04 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report COD-064-04 be received for information. "CARRIED" .u.L ,_,' t.. ') . . . . G.P. & A. Minutes Single Stream Remuneration Agreement with Region of Durham RFP2004-16 - 16- December 6, 2004 Resolution #GPA-507-04 Moved by Councillor Schell, seconded by Councillor Trim THAT Report COD-065-04 be received: THAT the Mayor and Clerk be authorized to execute the agreement, substantially in the form of Attachment #1 to Report COD-065-04, with the Region of Durham, for the provision of remuneration by the Municipality of Clarington for Regional Council duties; THAT the appropriate by-law be forwarded to Council for approval; and THAT the Region of Durham be notified of Council's decision and provided with a copy of the by-law. "CARRIED" Resolution #GPA-508-04 Moved by Councillor Robinson, seconded by Councillor Ping Ie THAT Report COD-066-04 be received; THAT Monteith Brown Planning Consultants, London, Ontario with a total bid in the amount of $37,372.50 (including disbursements plus G.S.T.), being the lowest most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2004-16 be awarded the contract for the Consulting Services for the Outdoor Recreation Facilities Study as required by the Engineering Department; THAT the funds be drawn from Account #110-32-325-83256-7401; and THAT the by-law attached to Report COD-066-04 marked Schedule "A" authorizing the Mayor and Clerk to execute the necessary agreement be approved. "CARRIED" fA ..., _' , , . . . G.P. & A. Minutes Tender CL2004-38 CL2004-1 www.clarington. net - 17 - December 6, 2004 Resolution #GPA-509-04 Moved by Councillor Foster, seconded by Councillor Schell THAT Report COD-067-04 be received; THAT Integra Data Systems Corporation of Markham, Ontario with a total bid in the amount of $59,875 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2004-38, be awarded the contract for the supply and installation of a 150' Communication Tower as required by the Corporate Services Department for the new Firehall in Courtice; and THAT the total funds required in the amount of $64,066.25 be drawn from Information Technology Equipment Purchase Account 100-16- 162-00000-7505. "CARRIED" Resolution #GPA-51 0-04 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report COD-068-04 be received; THAT the contract award to AirCon Systems, Whitby, Ontario for Tender CL2004-1, Mechanical Equipment, Part B, be cancelled immediately; THAT a purchase order be issued to Tri-Air Systems, Scarborough, Ontario, for emergency repairs on an as required basis, at an hourly rate of $74.50, to be effective immediately; and THAT staff re-tender for the requirements of Part B for the remainder of the three year term to expire May, 2007, FORTHWITH. "CARRIED" Resolution #GPA-511-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-069-04 be received for information. "CARRIED" ~;;. _i Ji 1. ~ ., . . . G.P. & A. Minutes - 18 - December 6, 2004 FINANCE DEPARTMENT Cash Activity Third Quarter of 2004 Resolution #GPA-512-04 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report FND-026-04 be received; THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the third quarter of the year 2004, as shown on the schedule attached to Report FND-026-04; and THAT Part "A" of the expenditures for the third quarter of the year be confirmed. "CARRIED" Mayor Mutton chaired this portion of the meeting. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS Addendum Resolution #GPA-513-04 Moved by Councillor Mayor Mutton, seconded by Councillor Pingle THAT Report PSD-138-04 be lifted from the table; THAT Report PSD-138-04 and Addendum to Report PSD-138-04 be received; THAT the application for proposed Draft Plan of Subdivision 18T -89048, as amended and submitted by Sernas Associates on behalf of Veltri and Son Limited (Newtonville Estates) be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-138-04; THAT the application to amend Zoning By-law 84-63, be approved and that the amending by-law, as per Attachment 3 to the Addendum to PSD-138-04 be forwarded to Council for approval; THAT a by-law to remove the "Holding (H)" symbol be forwarded to Council at such time that all the conditions for the related plan of subdivision have been fulfilled; It).... U ....-~ . ";. . . . G.P. & A. Minutes OTHER BUSINESS Request for Christmas Caroling Event Trulls Rd. Free Methodist Church Council - 4 Year Term - 19 - December 6, 2004 THAT the Mayor and Clerk be authorized by By-law, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington and at such time as the agreement has been finalized to the satisfaction of the Directors of Engineering Services and Planning Services; THAT a copy of the Addendum to Report PSD-138-04, Report PSD-138-04 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-514-04 Moved by Councillor Schell, seconded by Councillor Foster THAT the correspondence dated November 26,2004 from Debi Gunter, Office Administrator, Trulls Road Free Methodist Church be received; THAT the request to hold a parade "Christmas Caroling Event" on December 12, 2004 from 4:00 to 6:00 pm be approved provided the applicant apply for and obtain a Road Occupancy Permit; and THAT Debi Gunter, Office Administrator, Trulls Road Free Methodist Church be advised of Council's decision, FORTHWITH. "CARRIED" Resolution #GPA-515-04 Moved by Mayor Mutton, seconded by Councillor MacArthur WHEREAS the legislation of the Provinces of Nova Scotia, Newfoundland/Labrador, New Brunswick and Quebec provides for a four-year term for municipal councils; AND WHEREAS the position of municipal councillor is becoming more complicated, thereby requiring a longer learning period for new councillors; AND WHEREAS municipal elections are becoming increasingly expensive to administer; 't) jL J t~ ," ..", - . . . G.P. & A. Minutes West Diamond Properties Inc. And Players Business Park Limited - 20- December 6, 2004 AND WHEREAS Provincial elections are held every four years: NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Clarington petition the Province of Ontario to amend the Municipal E/ections Act to provide for a four-year term of office for municipal council members; THAT the four-year term not conflict with the terms of the Provincial members of parliament; THAT this resolution be forwarded to all municipalities within the Province of Ontario, to the Association of Municipalities of Ontario, and to the Association of Municipal Managers, Clerks and Treasurers of Ontario for endorsement; and THAT a copy of this resolution be forwarded to The Honourable Dalton McGuinty, Premier of Ontario, The Honourable John Gerretsen, Minister of Municipal Affairs and Housing and to John O'Toole, MPP. "CARRIED" Resolution #GPA-516-04 Moved by Councillor Foster, seconded by Councillor Schell THAT the meeting be "closed" to allow for discussion of the legal issues regarding Reports PSD-151-04 and PSD-163-04. "CARRIED" Resolution #GPA-517-04 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report PSD-151-04 be received; THAT the application for proposed Plan of Subdivision S-C-2004-004 and Zoning By-law Amendment ZBA 2004-049 submitted by West Diamond Properties Inc. and Players Business Park Ltd. be referred back to staff for further processing and the preparation of a Secondary Plan for Brookhill Neighbourhood; and THAT all interested parties listed in Report PSD-151-04 and any delegation be advised of Council's decision. "ANO" t> ,..;. \J r .... _.' ..... ..,.. . . . GP. & A. Minutes Brookhill Secondary Plan ADJOURNMENT - 21 - December 6, 2004 THAT Report PSD-163-04 be received; THAT staff be authorized to issue a request for proposals to prepare the Brookhill Secondary Plan; THAT the study be funded 100% by the Municipality with funds from 2004 Planning Services Consulting Budget and Development Charges Account; and THAT all interested parties listed in Report PSD-163-04 and any delegation be advised of Council's decision, FORTHWITH. "CARRIED" Resolution #GPA-518-04 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 12:00 p.m. "CARRIED" MAYOR "\ .zJ }J DEPUTY CLERK ..,'.........Jt.