HomeMy WebLinkAbout85-10
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 85-10
being a by-law to authorize the execution
of an Agreement with ReThink Incorporated
(Feasibility Study - Bowmanville Arena)
II
THE COUNC I L OF THE CORPORATION OF THE TOWN OF NEWCASTLE
HEREBY ENACTS AS FOLLOWS:
THAT the Mayor and Clerk are hereby authorized to execute
on behalf of the Corporation of the Town of Newcastle and
seal with the Corporation Seal, an Agreement between
ReThink Incorporated, and the said Corporation, for the
Feasibility Study - Bowmanville Arena, in the amount
of $17,900.00, a copy of which is attached hereto as
Schedule "A".
By-law read a first and second time this 28th day of January 1985.
By-law read a third time and finally passed this 28th day of January 1985.
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L By-law NO.---f:.s:::_'.'P._________._1
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THIS AGREEMENT MADE IN TRIPLICATE THIS';>' IJD DAY OF /lfP~/t..
1985.
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AGREEMENT FOR THE PREPARATION OF THE
BOWMANVILLE ARENA FEASIBILITY STUDY
BETWEEN:
RETHINK INCORPORATED
1206 Connaught Drive
R.R. #1
Ennismore, Ontario
KOL 1BO
- AND -
The Corporation of the Town
of Newcastle
40 Temperance Street
Bowmanvi1le, Ontario
L1C 3A6
NOW THEREFORE IN CONSIDERATION OF THE COVENANTS HEREINAFTER CONTAINED
AND FOR OTHER GOOD AND VALUABLE CONSIDERATION, RETHINK INCORPORATED
AND THE CORPORATION OF THE TOWN OF NEWCASTLE HEREBY AGREE AS FOLLOWS:
1. RETHINK INCORPORATED agrees to carry out, prepare and deliver an
Arena Feasibility Study (Bowmanvil1e Arena) in accordance with
the process detailed in this Agreement.
2. RETHINK INCORPORATED will carry out the Feasibility Study at an
upset cost of $17,900.00.
3. THE CORPORATION OF THE TOWN OF NEWCASTLE agrees to pay the costs
associated with the Feasibility Study (Bowmanvi11e Arena) to a
maximum of $17,900.00 on completion of the project.
4. THE CORPORATION OF THE TOWN OF NEWCASTLE agrees to pay RETHINK
INCORPORATED an additional amount of up to $400.00 for
reproduction of 5 draft and 30 final reportj.' File No-----L~-:i:..i~....-~.:~..-.L
1206 Connaught Drive, RR #1. Ennismore. Ontario KOL no 705-292-5331.1 1111111 I. .11 I
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THE RECITALS IN THIS AGREEMENT FORM PART OF THIS AGREEMENT.
IN WITNESS WHEREOF THE PARTIES HERETO HAVE AFFIXED THEIR CORPORATE
SEALS BY THE HANDS OF THEIR PROPER SIGNING OFFICERS DULY AUTHORIZED IN
THAT BEHALF.
SIGNED, SEALED AND DELIVERED )
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IN THE PRESENCE OF: )
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RETHINK INCORPORATED
72vtJ- cX~<-
Robert Lockhart
THE CORPORATION OF THE TOWN
OF N~LE
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lerk
"
AN OUTLINE FOR THE PREPARATION
OF AN ARENA FEASIBILITY STUDY
(BOWMANVILLE ARENA)
TOWN OF NEWCASTLE
SUBMITTED BY:
RETHINK INCORPORATED
PETERBOROUGH~ ONTARIO
WITH
A.J. GRAHAM ENGINEERING CONSULTANTS LIMITED
OTTAWA~ ONTARIO
r~ARCH~ 1985
",
fABLE OF CONTENTS
TABLE OF CONTENTS
i
CHAPTER 1: PROPOSED STUDY PROCESS
1.1 SUMMARY
1
1
1.2 DETAILED WORK PROGRAM
STAGE 1:
STAGE 2:
STAGE 3:
STAGE 4:
STAGE 5:
2
PRELIMINARY WORK
RESEARCH & ANALYSIS
EVALUATE & SELECT PREFERRED
FACILITY OPTION
DETAILED RECOMMENDATIONS
DOCUMENTATION & PRESENTATION
2
2
5
6
7
1.3 RESIDENT INVOLVEMENT
CHAPTER 2: PROJECT SCHEDULE
CHAPTER 3: STUDY TEAM
CHAPTER 4: STUDY COSTS
8
12
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1.0 PROPOSED STUDY PROCESS
1.1 SUMMARY
We propose an approach to complete the Bowmanville Arena Feasibility
Study based on a logical, sequential, five (5) stage process that
emphasizes well-tested and proven techniques of data collection,
public involvement, analysis and evaluation.
, Continuous contact with your Study Team and
maintained through five scheduled progress
sessions as well as the final presentation.
municipal staff will be
meetings and/or working
An initial meeting with the Study Team
Before proceeding to the second stage,
reports will be collected and reviewed.
begins the process at Stage 1.
available background data and
Research and analysis will be accomplished through the two main steps
identified in Stage 2, culminating in a discussion of findings and
study conclusions.
The study's third stage is designed to evaluate
alternatives with the aim of selecting the preferred
or solution.
all reasonable
facililty option
During Stage 4, the preferred facility concept will be fleshed out.
Details will be furnished as requested in the terms of reference.
Stage 5 concludes the project, with the preparation and
of Draft and Final reports to the Study Team, Municipal
the Community.
presentation
Council and
A detailed description of each stage in the proposed feasibility study
process follows in Section 1.2. Included is Figure 1 -- a summary of
the proposed work program.
1
SUMMARY OF PLANNING PROCESS -- BOWMANVILLE ARENA FEASIBILITY STUDY -- TOWN OF NEWCASTLE
FIGURE 1
STAGE I
PRELIMINARY WORK
W
o
R
K
. INITIAL MEETING
WITH STUDY TEAM
. EVALUATE EXISTING
DATA BASE
. OVERVIEW OF
COMMUNI TY
STAGE 2
RESEARCH Be
ANALYSIS
......
,......
. NEEDS ASSESSMENT
- C~I TY BACK-
GROUND
PRESENT Be FUTURE
DEMAND Be EXPECTA-
TIONS
- UPDATE INVENTORY
- STUDY SOCIAL IMPACT
. DETERMINE FACILITY
REQUIREMENTS/OPTIONS/
CONCEPTS / SOLlJT I ONS
- DETERMINE FACILITY
REQUI REMENTS
EVALUATE ADEQUACY
OF EXISTING Be
PLANNED FACILITIES
Be PROGRAMS
- PRELIMINARY EXAMINA-
TION OF OTHER SITES
- DETERMINE ALL I"EASI DLE
FACILITY ~ SITE OPTI~
. INTERVIEWS WITH KEY
INDIVIDUALS Be GROUPS
. GEtERAL INTEREST GROlF'
WORKSHOP
. FOCUS GROUP WORKSHOPS
2 SESSIONS
APP.IL-.J~
STAGE 3
EVALUATE Be SELECT
PREFERRED FAC I L I TY
...... OPTION
,......
. ASSESS WHICH ALTERNA-
T I vE MOST KETS RE-
QU I REMENTS OF EACH OF
THE PR I MARY USER
GROUPS
. EVALUATE OPTIONS/
CONCEPTS
EXAMINE IMPACT ON
OTHER FACILITIES
PRELIMINARY FINAN-
CIAL ASSESSMENT
- EXAM I NE I MPACT ON
EXISTING Be PLANNED
MUNICIPAL SERVICES
. SELECT Be REFINE PRE-
FERRED FACILITY CON-
CEPT/SOLlJTION
- FURTHER EVALUATE
PREFERRED SOLlJTlON
REVISE AS REQUIRED
. GEOTECHN I CAL I NVEST I GA-
TION
. OOMMJNI TY FOR~
I SESSION
.J~ - SEPTEMBER
STAGE 4
DETAILED
RECOMMENDATIONS
STAGE. 5
DOCUMENTATION Be
PRESENTA T I ON
P
R
o
G
R
A
M
......
,......
I......
I""'"
. PREPARE DRAFT REPORT
. REVIEW DRAFT REPORT
WI TH STUDY TEAM, MTR,
~CIL
. PREPARE FINAL REPORT
. PRSENT FINAL REPORT
. FACILITY CONCEPT
Be SPECIFICATIONS
. USES Be PROGRAMS
. CAPITAL CONSTRUCTION
COSTS
. CAPITAL FINANCING
COSTS
. CAPITAL FINANCING
. OPERAT I NG PLAN
. IMPLEMENT A T I ON
SCHEDULE
. ONTARIO HYDRO IMPACT
FST - FEAS I B I L I TY STtDY TEAM
. PUBLIC PRESENTATION
FST I SESSION
I SESSION
I SESSION
SEPTEMBER
OCTOBER
R
E I
S N
I P
D U
E T
N
T
. PRESS RELEASE
. OTHER AN'lOUNCEIoENTS
. CALL FOR SUBMISSIONS
AND BRIEFS
T
I
M
I
N
G
MARCH
~J~~o
1206 Connaught Onve. RR #1. Ennismore. Ontano KOL ITO
1.2 DETAILED WORK PROGRAM
STAGE 1: PRELIMINARY WORK
A good deal of work will be completed in the first few weeks of the
project that is intended to inform the Community of the project,
familiarize our staff with the Community, establish a solid working
relationship between our staff, the Feasibility Study Team and
municipal staff, and to initiate the research phase of the project.
. Initiate the project (administrative functions)
. Initial meeting with the Feasibility Study Team to:
clarify roles/responsibilities
review the process and compare notes/expectations
initiate discussion of issues and perspectives
designate one member of the Study Team as liaison
person
. Announce and describe the project to the Community -- a
variety ~f techniques are suggested, including:
press release
newspaper article
call for submissions and briefs
. Assemble, review and evaluate all background reports, plans,
general data, and inventories that are already available;
identify additional required background and other data to be
collected. Pay particular attention to the Culture and
Recreation Master Plan and specific reports on the
Bowmanville Arena.
. Gain a general overview of the Community and the way leisure
services are provided in Newcastle and area.
STAGE 2: RESEARCH AND ANALYSIS
Within this stage of the project, data will be collected in two main
areas. After this data has been studied, findings and conclusions
will be reached, including the identification of all feasible facility
options and solutions.
Needs Assessment
. Community background data
community profile
2
identify changing local and area operating
(trends/expectations)* -- especially those
to the Darlington Generating Station
identify major issues and concerns
Community
climate
related
in the
. Determine primary market area for each arena in Newcastle,
and for adjacent arenas
.
Update inventory of
and programs in
facilities, banquet
facilities)
relevant existing and planned facilities
the market area (including seniors'
halls, fitness areas, and racquet sport
. Examine present patterns of use of the above facilities
. Determine present unmet demand for skating, seniors,
banquet, fitness and racquet sport facilities and programs
. Estimate future demand (needs, preferences, expectations and
priorities) for above activities
. Determine expectations for level of service
.
Determine relative importance of the proposed
community centre facility compared to other upcoming
municipal projects
arena/
large
. Study social value and impact of proposed facility
improvements on the Community
. At this point in the process, the bulk of the resident
involvement takes place. We are proposing that a general
interest group workshop and several focus group workshops
with Newcastle residents be held. A number of interviews
*RETHINK has led the Recreation Profession in Canada in research into
the factors that influence trends in the demand for leisure services
and the ability for agencies to provide required services. This data
and reserarch methodology will be used in Newcastle to study local
factors that will affect trends and to observe local trends in
participation. This local data will be compared to regional,
provincial and national information to provide the best possible trend
data for the Newcastle area. Since the task at hand is to plan for
the future, then the most accurate picture of the future is vital to
the validity of long range planning.
3
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with community leaders and other people knowledgeable about skating
and other noted activities in the area will also be conducted. Input
from the members of the Feasibility Study Team will be invaluable at
this point as well. please refer to Section 1.3 of this submission
for details on the public involvement process that we propose.
Determine Facility Requirements, Options, Concepts & Solutions
. Determine general facility requirements to meet present and
future demand and service expectations for skating, seniors,
banquet, fitness and racquet sport activities/programs
. Evaluate adequacy and condition of existing and planned
facilities and programs (especially the Bowmanville Arena)
to meet present and future demand and service expectations
quality, utility
quantity
location/distribution
life expectancy
ability/viability to upgrade and maintain
. If the existing Bowmanville Arena is not determined to be a
viable option, then conduct a preliminary examination of
other site options
since a preferred alternative site exists, it will
receive the focus of attention
any other sites with reasonable potential will
also be identified
if the preferred site is found to be unacceptable,
an investigation of other sites will be undertaken
site features to be studied include:
servicing
location/access
size (for facility and parking)
suitability to add onto existing facilities
ownership
policies/regulations/zoning
drainage and other physical characteristics
other factors that may become important
during the study
geotechnical (sub-surface) investigation will be
withheld until the list of probable sites is
reduced to at least three
. Determine all feasibility facility and site options to meet
defined facility requirements (short list)
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STAGE 3: EVAWATE AND SELECT PREFERRED FACILITY OPTION
At this point in the project, a "short list" of all
alternatives will be evaluated with the goal to select
affordable course of action to follow.
feasible
the best
Evaluate Short List of Facility Options
. Assess which alternative best meets the requirements of each
of the primary client or user groups
. Estimate the impacts (positive and negative) of the proposed
facility options on other similar facilities in the market
area (existing and planned) and on the community in general
.
Examine
on going
option)
the ability to finance the capital expenditure and
operating costs of the proposed facilities (each
.
Conduct a
preliminary financial assessment:
estimate "ball park" capital costs
project operating costs and the degree of deficit
opera tion
estimate
community
calculate
determine
subsidy
determine resident and business community desire
and ability to cover any increased annual costs
through taxes
study existing municipal debenture load and
expected future debentured projects
sources of
donations
the total
required
capital
funding
including
cost to the municipality
debenture and annual operating
. Examine the impact on existing and planned municipal
services
Select and Refine Preferred Facility Concept/Solution
.
From the above evaluation, the most desirable
concept or solution to meet identified needs
selected in consultation with the Feasibility Study
local residents.
facility
will be
Team and
. We propose to conduct a Community Forum at this stage to
provide public input to the selection process. Details of
this proven technique are provided in Section 1.3 of this
submission.
5
.
Once the preferred option
Study Team, it will be
required.
is selected and approved by the
further refined and revised as
Geotechnical Investigations
. If required, geotechnical investigation will be conducted on
a maximum of three sites. The investigation will be carried
out by a qualified geotechnical engineering firm.
STAGE 4: DETAILED RECOMMENDATIONS
At this point, the preferred facility option will be further "fleshed
out" to provide the details identified in the terms of reference.
Facility Concept and Specifications
. Description in general terms of the facili ty concept:
structure and space components, general layout,
schematic drawing of floor plan. and component
rela tionships
features
location on the site
traffic circulation and parking
compatibility for multiple use
Uses and Programs
. Determine the range and uses/programs possible for the
proposed facility
Capital Construction Costs
. An estimate of the expected capital costs associated with
implementing the recommended alternative
. Based on 1985 dollars
Capital Financing
. Suggestions/strategy for acquiring and/or raising funds for
capi tal works:
available grants (Provincial and Federal)
degree of tax support, public subscription,
service club assistance
other sources of financial resources
general suggestions for fund raising
6
Operating Plan
. Ownership, management structure, staffing, integration with
existing administrative organization
. An estimate of the anticipated operating costs associated
with the recommended alternative (five-year period)
Implementation Schedule
. Development of a "plan of action" and construction schedule
suitable to achieving the implementation of the
recommendations in the study
ontario Hydro Impact
.
Assess an y
attributed
Darlington.
impact (in terms of capital cost) that may be
to the ontario Hydro Generating Station
STAGE 5: DOCUMENTATION AND PRESENTATION
Draft Report
. The first step will be the preparation of a draft report
Review
. Comments and suggested rev~s~ons will be solici ted from the
Study Team and the Ministry of Tourism and Recreation
. The draft report will be reviewed by Municipal Council and
the Community Services Planning Board at this time
Final Report
. The final report will then be prepared based on input on the
interim report
Presentation
. The final report will then be presented to Municipal Council
and the general public.
7
. 4
1.3 RESIDENT INVOLVEMENT
Our approach to leisure services planning always contains a
significant resident involvement component. Past work has proven to
us that meaningful resident involvement in the planning process is a
key element. Residents can provide insights into community needs,
priorities, and the adequacy of present services that cannot be gained
through any other means. They can also assist the planning team to
more fully assess the relevance of evolving recommendations. This
happens best when the resident involvement process is designed in a
way that ensures meaningful input. There are four phases in the
resident consultation program. within each phase, one or more
techniques are utilized. Each is designed for specific purposes. No
single technique is sufficient on its own, but when combined in the
proper sequence and implemented correctly, resident involvement will
make a valuable contribution to the planning and implementation
process.
For this project, we propose the following techniques:
Phase One:
Introduction
. Press releases, articles
. Other announcements
. Call for submissions and briefs
by general announcement
by invitation for certain groups
Phase Two:
Research and Analysis
. Key informant interviews
. General interest group workshop
. Focus group workshops
Phase Three:
Evaluation
. Community Forum
Phase Four:
Presentation
. Open house session ~
. Open public presentation
Most of these techniques will now be described.
Key Informant Interviews
. scheduled mainly during stage 2
. face-to-face discussions and some telephone interviews
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. key individuals to be interviewed include:
municipal staff
community leaders
Community Services Planning Board
others from the area who are knowledgeable about
skating, seniors, fitness, banquet and racquet
sport activities and facilities
It should be noted that five meetings with the Feasibility Study Team
occur throughout the project. These meetings will be for:
. reporting progress or
. a working session in which our staff and Team members
address specific tasks
In addition, the Study Team will be involved in all presentations of
the report.
General Interest Workshop
To balance the often biased and focused perspectives of vested
interest groups, equal opportunity must be given to the less involved
residents, non-users and the more general, varied points of view of
other residents throughout the Community. It is difficult to
establish priorities and look beyond the "obvious" demands unless a
cross-section of residents can be involved in the planning process.
TWo techniques that we often use to collect this broad data are the
household survey questionnaire and general interest workshops.
Since your recently completed CUlture and Recreation Master Plan
included a household survey questionnaire and many meetings and other
informal sessions, we are not proposing to conduct a household survey
questionnaire for this feasibility study. The results of the public
participation program from the Master Plan will be carefully studied
and used as baseline data to supplement our public participation
program.
For the general interest workshop that we are proposing, we will use a
quota sampling technique to recruit interested residents from a
variety of backgrounds and leisure interests. About 40 participants
will be assembled into the workshop for an enjoyable evening. The
workshop will be designed and conducted by RETHINK staff with some
assistance required by municipal staff and the Study Team.
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In this session, general and specific concerns, issues, preferences
and ideas will be exchanged and discussed to provide extremely
valuable input to the research. The results of the Master Plan and
other data will be discussed. We will be able to probe for more
detail, rationale and reaction.
Focus Group Workshops
We propose to conduct between two and four focus group workshops with
the user groups most likely to use the proposed facility. These
workshops will be designed and conducted by RETHINK staff after the
general interest group workshop is completed and analyzed. Two of the
purposes of the focus group workshops are to solicit reaction to the
results of previous public input and to probe for more detailed
information. These sessions will take place as part of the research
and analysis stage of the project.
Community Forum
During Stage 3, when facility
suitable course of action
forum to encourage meaningful
selection.
options will be evaluated and the most
selected, we propose to hold a community
public input to help with evaluation and
For the Forum, representatives will be invited from a wide variety of
backgrounds and leisure interests from throughout the study area
(Bowmanville). A quota sampling technique will again be used as a
framework to recruit participants. In addition, about 15% of the
participants will be made up from area residents who will not be
specifically invited but who come forward and request to be involved.
Key municipal staff, Study Team members, Municipal Council, and
representatives from the Ministry of Tourism and Recreation will also
be invited to attend the Forum.
Features of the Community Forum include:
3 1/2 to 4 hour session
held on a weekday evening
structured format including small group discussions, and
report back to the assembly with discussion from the floor
about 100 residents and other officials will be accommodated
RETHINK staff will design, conduct and analyze this very important
session. We have successfully used this technique in all of our
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recreation planning projects for the past 4 years and, therefore, have
the utmost confidence that it will greatly benefit your project.
This step is the l1IOst costly component of the public consultation
program, but we feel it is essential for accurately testing emerging
recommendations, g~v~ng a high profile to the project, establishing
credability for the findings and recommendations and providing
substantial momentum to implementation.
Open Public Presentation/Open House
one open-to-all public meeting or open house will be held as the final
step in stage 5.
It is intended to present the completed Feasibility Study and explain
the implementation procedure to interested area residents after review
by Municipal Council.
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2.0 PROJECT SCHEDULE
If the project is initiated in January 1985, it should be completed in
about 7 months. The timing for the five stages in the work program
should correspond approximately to the following schedule:
Stage One:
Stage Two:
Stage Three:
Preliminary Work
Research and Analysis
Evaluate and Select Preferred
Facili ty Option
Detailed Recommendations
Documentation and Presentation
March
April-June
Stage Four:
Stage Five:
June-September
September
October
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3 .0 STUDY TEAr1
RETHINK Inc. and A.J. GRAHAM Ltd. will bring a neutral, objective
planning perspective to your project. Completing the required
research and analysis of resident needs and preferences, existing
recreational facilities and programs, markets, the funding of
municipal recreation, resources and management will be the primary
focus of our work. The selection of the facility option that best
matches needs and municipal resources is our ultimate goal.
The combined experience of the staff of both firms will provide skills
in the following areas as required by this type of project:
. municipal parks and recreation planning (feasibility
studies, master plans)
. the proven ability to be able to determine and priorize
resident recreational needs and preferences
. the design and implementation of resident involvement
techniques that work (forums, workshops, questionnaires,
interviews, etc.)
. market analysis
. the most current trends in recreation
. the point of view of smaller Ontario communities
. knowledge of the Newcastle area
. financial analysis (costing, revenue projection, capital and
operating resources)
. a thorough understanding of municipal recreation
. a working knowledge of the operation and management of
recreational facilities, especially arenas and community
centres
. structural engineering
. mechanical/electrical engineering
. facility and site design
. environmental engineering
. general municipal planning (site analysis, servicing,
demographic analysis, zoning, etc.).
. geotechnical investigation
We always encourage municipal staff and Team members to become as
involved as possible in each project. We have observed that the value
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. .
of a feasibility study can be seriously undermined when the client is
not a key actor in the study process. In essence, ours is a team
approach with the client contributing in such a way that a sense of
"ownership" and confidence in the final recommendations is achieved.
In our projects, the level of municipal staff involvement has varied
depending on in-house expertise, staff availability, desire for
improvement and the budget for the project. We are pleased to note
the willingness of municipal staff to assist where possible, and hope
that all Study Team members will become active participants in the
project. Note in Section 4 of this submission a short list of tasks
that we hope the Municipality can carry out to maximize the resources
available for the project and to maintain a significant level of
involvement throughout.
When we take on a project of this nature, it is essential that we get
fully involved in the community to learn as much about it as possible.
All of our study team, including the principals from RETHINK Inc. and
A.J. GRAHAM Ltd. will spend a good deal of time in the community
working directly with residents and community leaders.
For this project, Mr. Robert Lockhart will be the principal in charge.
He will be supported primarily by Mr. A.R. Morrison, President of A.J.
GRAHAM Ltd. Mr. Claudius Carnegie from A.J. GRAHAM Ltd. will also be
called upon to provide servicing and structural input as required.
Mr. Robert Lockhart, as Vice-President of RETHINK Inc., has extensive
experience in exactly the type of project you are about to initiate.
OVer the past 10 years, he has been involved in 20 recreation facility
feasibility studies and parks and recreation master plans. Mr.
Lockhart has directed four of the feasibility studies completed by
RETHINK as well as three other feasibility studies while with Balmer,
Crapo and Associates (1975-1979).
Mr. A.R. Morrison, President and Managing Director of A.J. GRAHAM
has been responsible for a wide variety of projects dealing
arenas, municipal buildings, office buildings, community centres
recreational facilities, roads and storm sewers.
Ltd.
with
and
Mr. Claudius Carnegie has worked as a structural engineer in the
design of many recreational facilities, restaurants, industrial
buildings, municipal buildings, bridges, culverts, high-rise buildings
and other related projects.
RETHINK may also involve Donna Lockhart one of our associate staff
members. She has been directly involved in facility management and
program prov~s~on in municipal recreation. Ms. Lockhart has also
assisted with recent municipal recreation plans, feasibility studies
and research projects completed by the Firm.
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Please refer to the resumes of all the staff
background material describing each that
submission.
15
from our firms and the
is included with this
I r
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4.0 STUDY COSTS
RETHINK INCORPORATED and A. J. GRAHAM ENGINEERING CONSULTANTS LIMITED
can complete the Bowmanvi11e Arena Feasibility Study for the Town of
Newcastle for the LUMP SUM FEE of $18,300.00 based on the following
estimates.
PROFESSIONAL FEES
'Senior Professional
34 days @ $390./day
$13,260.
Intermediate Professional
9 days @ $250./day
2,250.
$15,510.
TRAVEL AND ACCOMMODATION
Includes: travel to and within
the study area
1,440.
REPORT PRODUCTION
Includes: typing, graphics, cartography,
copying, reproduction of Draft
and Final Reports (5x draft and
30 x final report)
1,000.*
OTHER EXPENSES
Includes: telephone, postage/courier,
supplies, and other copying
350.
TOTAL $18,300.
Note: This quotation is effective until April 30, 1985.
* If the Municipality reproduces the reports, Report production
Cost will be reduced by up to $400.
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GEOTECHNICAL INVESTIGATION
If geotechnical investigation is required, it will take place during
Stage 3 as indicated earlier. Depending on the number of sites to be
studied, the cost will vary between $500. and $1,800. We anticipate
that no more than three sites will require testing.
PAYMENT
Invoices outlining professional fees and
monthly. The final invoice, amounting
will be submitted after completion of the
expenses will be submi tted
to 10% of the total budget,
Final Report.
Proposed Municipal Staff and Feasibility Study Team Roles
The terms of reference indicated a willingness and ability for some
tasks to be completed by the Municipality to contribute meaningfully
to the overall project. The tasks are reasonable and we have
incorporated them into our process and understanding of shared
responsibility. This is an arrangement that our staff feel very
comfortable with since in all of our recent planning projects we have
successfully co-ordinated significant municipal staff involvements
with ours.
Below are a few tasks and responsibilities that we hope can be assumed
by the Municipality. In our judgement, and based on past experience
and what we have been able to learn about the potential to help on the
part of Municipal staff, we feel these are reasonable tasks. We want
to assure the Study Team that all are negotiable, but there could be
an impact on our role in the project or our budget if any of these
tasks cannot be accomplished. Please be assured that we are open to
any suggestions for we approach this sharing of responsibility with an
attitude of openness and flexibility.
SUggested Tasks
1. Provide existing resource material (identify community groups,
related studies, reports, plans, statistics, documentation,
economic/budget data demographic data).
2. Provide an overview of the present administrative structure and
delivery system for leisure services.
3. Assemble and reproduce/loan required base maps, my1ars, aerial
photographs and topographic maps.
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4. Logistics (set up meetings, interviews and recruit participants
for the General Interest Workshop, the C011U1lunity Forum and the
Focus Group Workshops.)
5. Provide an appropriate location for the C011U1lunity Forum and the
workshops (school, library, municipal office, etc.)
6. If required, provide light refreshments for participants at the
C011U1lunity Forum.
7. Update any required facility inventory and program data.
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