HomeMy WebLinkAbout11/01/2004
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
November 1 , 2004
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
November 1,2004 at 9:30 a.m., in the Council
Chambers.
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana (until 10:55 am)
Director of Planning Services, D. Crome
Solicitor, D. Hefferon (attended at 11 :05 am)
Director of Operations, F. Horvath (until 10:55 amd)
Director of Corporate Services, M. Marano (until 1 0:55 am)
Director of FinancelTreasurer, N. Taylor
Acting Fire Chief, G. Weir (until 10:55 am)
Deputy Clerk, M. Knight Stanley
Clerk II, C. Doiron (until 1 0:55 am)
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
MINUTES
There were no disclosures of pecuniary interest stated for this meeting.
Resolution #GPA-428-04
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on October 18, 2004, be approved.
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"CARRIED"
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G.P. & A. Minutes
PRESENTATION
DELEGATIONS
(a)
(b)
(c)
- 2 -
November 1 , 2004
Jeremy Woodcock and Tara Leddy - regarding Taxi Licencing.
Mr. Woodcock stated that on October 12, 2004 Mr. David Prall of
Caddy Cabs, impersonated Newcastle Taxi and stated that he was
operating under Newcastle Taxi. Mr. Woodcock mentioned that a
staff member assured him that Mr. Pratt would have to address
Council to explain his actions. Mr. Woodcock wants to know why the
Municipality did not investigate this matter. They feel that the
Municipality did not protect them and their company. He questioned
why the Municipality granted Mr. Pratt a licence without insurance.
Linda Gasser - regarding 407 East Terms of Reference, Report
PSD-134-04, Ms. Gasser circulated a copy of her presentation as a
handout. Ms. Gasser stated her concerns regarding the following:
. She feels that it is imperative that Council actively engage the
public during the EA Study. She said that 90 days should be
provided to review the preferred alternative method and
preferred concept design.
. She has learned that there may be significant change to the
Project Team leading the EA Study. According to the current
MTO Project Coordinator, he has been assigned to the
Niagara-GTA Corridor EA (formerly known as Mid Pen). The
407 East EA project would be transferred to a different unit of
MTO, to Central Region.
Susan McLellan, Chair Community Task Force to locate Physicians
and Kevin Anyan - regarding Physician Recruitment, they have been
able to attract physicians and still need thirteen as of today.
Competition within the province is extremely tough, requesting to
facilitate a consultant to recruit physicians, so that residents of our
communities can have family doctors. They requested that the
Municipality hire a Consultant to prepare a business/strategic plan.
Councillor Schell chaired this portion of the meeting.
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GP. & A. Minutes
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November 1, 2004
PLANNING SERVICES DEPARTMENT
Highway 407
East
Resolution #GPA-429-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report PSD-134-04 be received;
THAT Staff Report PSD-134-04 be adopted as the Municipality of
Clarington's comments on the Revised Terms of Reference for the
Highway 407 East Environmental Assessment; and
THAT a copy of Report PSD-134-04 and Council's resolution be
forwarded to the Ontario Ministry of the Environment, Totten Sims
Hubicki Associates, the Ontario Ministry of Transportation, and the
members of the Clarington Highway 407 Community Advisory
Committee, FORTHWITH.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-430-04
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-429-04 be amended by adding
new Paragraphs 3 and 4 thereto, to read as follows;
THAT the Municipality of Clarington request that the MTO's
Provincial and Environmental Planning Office retain project
management responsibility for the Highway 407 East completion of
the Environment Assessment Project;
THAT Paragraph 3.5.2 (g) of Report PSD-134-04 be amended by
adding the following after the words "at least 45 days": "with at least
60 days being provided to review the preferred alternative method
and preferred concept design".
"CARRIED"
The foregoing Resolution #GPA-429-04 was then put to a Vote and
"Carried as Amended".
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G.P. & A. Minutes
- 4 -
November 1, 2004
Application for Resolution #GPA-431-04
Removal of Part
Lot Control Moved by Councillor Trim, seconded by Councillor MacArthur
Black Creek
Dev. Ltd. THAT Report PSD-135-04 be received;
THAT the request for removal of Part Lot Control with respect to Lots
26 to 36; 59 to 62 and 64 to 67 inclusive, on Plan 40M-2213 be
approved and that the Part Lot Control By-law attached to Report
PSD-135-04 be passed pursuant to Section 50 (7.1) of the Planning
Act; and
THAT all interested parties listed in Report PSD-135-04 and any
delegations be advised of Council's decision.
"CARRIED"
Municipality of
Port Hope
Official Plan
Resolution #GPA-432-04
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report PSD-136-04 be received;
THAT Report PSD-136-04 be adopted as the Municipality of
Clarington's comments on the Municipality of Port Hope Official Plan
(working draft, dated September 14, 2004); and
THAT a copy of Report PSD-136-04 be forwarded to the Municipality
of Port Hope and the Ganaraska Conservation Authority.
"CARRIED"
Draft Plan of Resolution #GPA-433-04
Subdivision
Stuart Glaspell/ Moved by Councillor Robinson, seconded by Councillor Pingle
Brookfield Homes
THAT Report PSD-137-04 be received;
THAT the City of Oshawa be advised that the Municipality of Clarington
has no objections to the approval of the proposed Draft Plan of
Subdivision (S-O-2004-03) provided that:
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G.P. & A. Minutes
- 5 -
November 1, 2004
a) the City of Oshawa confirm in writing that it will assume and
accept all costs of street illumination and/or sidewalk
improvements that are deemed necessary on Townline Road
North as a result of this development including all future
maintenance; and
b) the conditions contained in Attachment 2 to Report PSD-137-04
are incorporated in any Draft Approval.
THAT a copy of Report PSD-137-04 be forwarded to the City of
Oshawa Development Services Department and the Region of Durham
Planning Department.
"CARRIED"
Removal of Resolution #GPA-434-04
Holding Symbol
Port of Newcastle Moved by Councillor Trim, seconded by Councillor Robinson
Homes Inc.
Confidential
Report
Property Matter
THAT Report PSD-139-04 be received;
THAT the application submitted by Port of Newcastle Homes Inc. to
remove the Holding (H) symbol be approved and that the by-law
attached to Report PSD-139-04 remove the Holding (H) symbol be
passed and a copy forwarded to the Regional Municipality of
Durham; and
THAT all interested parties listed in Report PSD-139-04 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-435-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Confidential Report PSD-140-04 be referred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
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G.P. & A. Minutes
- 6 -
November 1 , 2004
ENGINEERING SERVICES DEPARTMENT
Confidential
Report
Property Matter
Monthly Report
Building Permit
Activity,
Sept., 2004
Port Darlington
Waterfront Park
Resolution #GPA-436-04
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Confidential Report EGD-48-04 be referred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-437-04
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-49-04 be received for information.
"CARRIED"
Resolution #GPA-438-04
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report EGD-50-04 be received;
THAT Council approve in principle the Conceptual Master Plan for
Port Darlington Waterfront Park near the mouth of Bowmanville
Creek;
THAT staff proceed to obtain input from the public on the Conceptual
Master Plan; and
THAT staff include the implementation of Phase 1 of the Port
Darlington Waterfront Park for consideration in the 2005 capital
budget and forecast.
"CARRIED"
OPERATIONS DEPARTMENT
There were no reports considered under this section of the agenda.
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G.P. & A. Minutes
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November 1, 2004
EMERGENCY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
No Smoking at
Recreation
Facilities
Entrances
Resolution #GPA-439-04
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CSD-13-04 be received for information.
"CARRIED"
Clarington's Resolution #GPA-440-04
Brian McFarlane
Hockey Museum Moved by Mayor Mutton, seconded by Councillor Schell
Summer Day
Camp Program
Update
Dr. Ross Tilley
THAT Report CSD-14-04 be received for information.
"CARRIED"
Resolution #GPA-441-04
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report CSD-15-04 be received for information.
"CARRIED"
Resolution #GPA-442-04
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CSD-16-04 be received;
THAT Dr. Ross Tilley - YMCA Child Care be authorized to utilize the
Garnet B. Rickard Complex as an Emergency Evacuation Facility for
"Localized Emergencies", subject to the conditions on which this
approval was given, as outlined in the body of Report CSD-16-04;
and
THAT Dr. Ross Tilley - YMCA Child Care be advised of action taken.
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G.P. & A. Minutes
- 8 -
November 1, 2004
Councillor Foster chaired this portion of the meeting.
CLERK'S DEPARTMENT
Private Parking
Enforcement
Resolution #GPA-443-04
Moved by Councillor Pingle, seconded by Councillor Schell
THAT Report CLD-034-04 be received;
THAT the by-laws attached to Report CLD-034-04 to appoint parking
enforcement officers for private property be forwarded to Council for
approval; and
THAT Doug Proctor, Howie Jones, Tabitha Cochrane, Beth Sullivan,
Mark Dagger, Securitas Canada Ltd. and Newton Trelawney at NCC
#1 be advised of Council's actions.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Installation of
Opticoms
Resolution #GPA-444-04
Moved by Councillor Foster, seconded by Councillor Schell
THAT Report COD-055-04 be received;
THAT the requirement for tendering in accordance with Purchasing
By-law #94-129, Paragraph 5, Item 5.6 be waived for this transaction;
THAT Staff be authorized to issue a purchase order for $40,410.00 to
the Regional Municipality of Durham; and
THAT the required funds be drawn from the 2004 Emergency
Services Capital Budget Account #110-28-281-82820-7401,
FORTHWITH.
"CARRIED"
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G.P. & A. Minutes
Quotation
Q2004-13
Tender
CL2004-6
- 9 -
November 1, 2004
Resolution #GPA-445-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report COD-056-04 be received;
THAT Motorola Canada Limited, Markham, Ontario, with a total bid in
the amount of $30,736.69 (plus GST) being the lowest responsible
bidder meeting all terms, conditions and specifications of Quotation
No. Q2004-13, be awarded the contract to supply seven (7) portable
radios with accessories and twenty (20) spare batteries as required
by the Municipality of Clarington, Emergency and Fire Services
Department; and
THAT the funds be provided from the 2004 Capital Emergency and
Fire Services Communications Account #110-28-281-82819-7401,
FORTHWITH.
"CARRIED"
Resolution GPA-446-04
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Staff report on the costs associated with the replacement of
the Emergency Services reporting system; and
THAT Staff report on the number of items acquired by the
Municipality from a single source.
"CARRIED"
Resolution #GPA-447-04
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-057-04 be received;
THAT Donway Ford Sterling, Toronto, Ontario, with a total bid in the
amount of $177,378.12 (plus GST), being the lowest responsible
bidder meeting all terms, conditions and most specifications of
Tender CL2004-6, be awarded the contract to supply One (1) 43,000
GVW Single Axle Diesel Dump c/w Plow Equipment, as required by
the Municipality of Clarington, Operations Department; and
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G.P. & A. Minutes
Tender
CL2004-25
Tender
CL2004-26
- 10 -
November 1, 2004
THAT the funds required in the amount of $177,378.12 (plus GST) be
drawn as follows:
a) $165,048.54 from the Operations 2004 Capital Budget
Account #11 0-36-388-83642-7401; and
b) $12,329.58 from the Operations 2004 Capital Budget Account
#110-36-388-83651-7401, FORTHWITH.
"CARRIED"
Resolution #GPA-448-04
Moved by Councillor Pingle, seconded by Councillor Schell
THAT Report COD-058-04 be received;
THAT J.E. Quantrill Chev Olds Cad Ltd. Sales, Port Hope, Ontario
with a total bid in the amount of $60,172.20 (plus GST), being the
lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2004-25, be awarded the contract to
supply one (1) 2005, 8600 GVW Four Wheel Drive Sport Utility
Vehicle, as required by the Municipality of Clarington, Emergency
and Fire Services Department; and
THAT the funds in the amount of $60,172.20 (plus GST) be drawn as
follows:
a) $58,250.00 from the 2004 Emergency and Fire Services
Capital Account #110-28-388-82812-7401; and
b) $1,922.20 from the 2004 Emergency and Fire Services
Capital Account # 110-28-388-82813-7401, FORTHWITH.
"CARRIED"
Resolution #GPA-449-04
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report COD-059-04 be received;
THAT Alex Irvine Motors, Scarborough, Ontario with a total bid in
the amount of $46,781.28 (plus GST), being the lowest responsible
bidder meeting all terms, conditions, and specifications of Tender
CL2004-26, be awarded the contract to supply one (1) 2005, 11,400
GVW Four Wheel Drive Crew Cab Pickup, as required by the
Municipality of Clarington, Emergency and Fire Services
Department; and
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G.P. & A. Minutes
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November 1, 2004
THAT the funds in the amount of $46,781.28 (plus GST) be provided
from the 2004 Emergency and Fire Services Capital Account # 110-
28-338-82814-7401, FORTHWITH.
"CARRIED"
FINANCE DEPARTMENT
Cancellation,
Reduction,
Apportionments
Or Refund of
Taxes
Resolution #GPA-450-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report FND-025-04 be received;
THAT the list of applications for cancellation, reduction,
apportionments or refund of taxes attached to Report FND-025-04 be
approved.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no reports considered under this section of the agenda.
UNFINISHED BUSINESS
Addendum
Resolution #GPA-451-04
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Staff provide a response to Jeremy Woodcock and Tara Leddy
of Newcastle Cab regarding their delegation.
"CARRIED"
Resolution #GPA-452-04
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Confidential Addendum to PSD-084-04 be referred to the end
of the agenda to be considered at a "closed" meeting.
"CARRIED"
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G.P. & A. Minutes
OTHER BUSINESS
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November 1 , 2004
Resolution #GPA-453-04
Moved by Councillor Schell, seconded by Councillor Trim
WHEREAS residents in Clarington are experiencing difficulty in
finding a family physician;
WHEREAS Clarington is designated as an under-serviced area for
family physicians;
WHEREAS the doctor shortage is a critical issue affecting the quality
of life for every resident in Clarington;
WHEREAS a committee of concerned citizens, community, hospital
and local government representatives has been struck to examine all
available options to address this critical issue;
WHEREAS the Physician Recruitment Committee has identified the
immediate need to put a business/strategy plan in place in order to
guide the Committee in its doctor recruitment efforts;
WHEREAS the Committee has requested the Council to retain a
consultant to prepare the business/strategy plan;
WHEREAS Council agrees that physician recruitment requires
sustained efforts and resources and that the preparation of a
business/strategy plan is the most important first step in our
recruitment effort.
NOW THEREFORE be it resolved that:
1. Staff be authorized to work with the Physician Recruitment
Committee to retain a consultant to prepare a
business/strategic plan; and
2. Funds be drawn from the Economic Development Reserve
Account.
"CARRIED"
Councillor Robinson requested a notification on Page Two of the
Clarington This Week to notify residents regarding the discharge of
firearms within the Municipality of Clarington.
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G.P. & A. Minutes
Ratify Actions
ADJOURNMENT
- 13 -
November 1 , 2004
Resolution #GPA-454-04
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the Committee recess for ten minutes and reconvene at a
"closed" meeting for consideration of Confidential Reports PSD-141-
04, Addendum to PSD-084-04 and EGD-48-04 pertaining to property
matters.
"CARRIED"
Resolution #GPA-455-04
Moved by Councillor Schell, seconded by Councillor Foster
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-456-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting adjourn at 11:15 a.m.
"CARRIED"
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MAYOR
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