HomeMy WebLinkAbout10/18/2004
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
October 18, 2004
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
October 18, 2004 at 9:30 a.m., in the Council
Chambers.
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Manager of Transportation & Design, L. Benson (until 1 0:04 am)
Director of Community Services, J. Caruana (until 1 0:04 am)
Director of Planning Services, D. Crome
Divisional Fire Chief, B. Hesson (until 10:04 am)
Director of Operations, F. Horvath (until 10:04 am)
Director of Corporate Services, M. Marano
Manager Community Planning & Design, C. Pellarin (until 9:45)
Director of FinancelTreasurer, N. Taylor (until 10:04 am)
Deputy Clerk, M. Knight Stanley
Clerk II, C. Doiron (until 1 0:04 a.m.)
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
MINUTES
There were no disclosures of pecuniary interest stated for this meeting.
Resolution #GPA-41 0-04
Moved by Councillor Trim, seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on October 4, 2004, be approved.
"CARRIED"
G.P. & A. Minutes
- 2 -
October 18, 2004
. PRESENTATION
(a) The Director of Corporate Services introduced Dan Robichaud,
Human Resources Manager, Contract position during the pregnancy
leave of the Manager of Human Resources.
DELEGATION
(a) Reno Piccini, 1098431 Ontario Limited, 123 Ontario Street, Port Hope,
L 1A 2V3, - Report PSD-130-04, spoke on behalf of the applicant
1098431 Ontario Limited. He stated the urgency of a new sanitary
system and the demolition of the existing building.
(b) Roslyn Houser, Goodmans LLP, 250 Yonge Street, Toronto,
M5B 2M6 - Report PSD-131-04 - was present but did not wish to
speak.
Councillor Schell chaired this portion of the meeting.
PUBLIC MEETING
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(a) PSD-127-04 - Rezoning Application to Permit an Expansion to
the Existing Medical Clinic and Lands
Applicant: Bowmanville Professional Building
Inc.
Carlo Pellarin, Senior Planner, provided a verbal report pertaining to
PSD-127-04.
(a) The profosed rezoning application would permit the construction of a
1610 m ,3 storey expansion to the existing medical building on the
subject lands with adjustments to the required front yard and exterior
side yard setback, a sight triangle of 5 m as opposed to the minimum
required 7.5 m, parking space lengths to be reduced to 5.4 m where
abutting a landscape strip, and a vehicle entrance located 3.0 m from
the boundary of a side yard lot line of a residentially zoned property,
as opposed to the minimum required 7.5 m. The lands are located in
Part Lot 10, Concession 1, former Town of Bowmanville.
No one spoke in opposition to or in support of this application.
The applicant was called but was not present.
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G.P. & A. Minutes
- 3 -
October 18, 2004
. PLANNING SERVICES DEPARTMENT
Rezoning App.
Bowmanville
Professional
Building Inc.
Resolution #GPA-411-04
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-127-04 be received;
THAT the rezoning applications submitted by Dan Strike on behalf of
the Bowmanville Professional Building Inc. to permit the expansion of
the medical clinic and land area be referred back to staff for further
processing; and
THAT all interested parties listed in Report PSD-127-04 and any
delegations be advised of Council's decision.
"CARRIED"
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Monitoring Resolution #GPA-412-04
of the Decisions
of the Committee Moved by Councillor Robinson, seconded by Councillor Pingle
of Adjustment
Sept., 2004 THAT Report PSD-128-04 be received;
THAT Council concur with the decision of the Committee of
Adjustment made on September 30, 2004 for applications
A2004/031, A2004/040, A2004/041, A2004/042 A2004/043,
A2004/044, A2004/045, A2004/046 and A2004/047; and
THAT Staff be authorized to appear before the Ontario Municipal
Board to defend the decisions of the Committee of Adjustment.
"CARRIED"
Realignment
of Scugog St.
Bowmanville
Resolution #GPA-413-04
Moved by Councillor Foster, seconded by Councillor Trim
THAT Report PSD-129-04 be received;
THAT staff be authorized to meet with the residents of Scugog
Street, north of Longworth Avenue, to consider street renaming
options; and
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THAT all interested parties listed in Report PSD-129-04 and any
delegations be advised of Council's decision.
"CARRIED"
G.P. & A. Minutes
-4-
October 18, 2004
. Rezoning Resolution #GPA-414-04
App. to Permit
a Convenience Moved by Councillor Robinson, seconded by Councillor MacArthur
Store
1098431 ON. Ltd. THAT Report PSD-130-04 be received;
THAT the rezoning application submitted by 1098431 Ontario Limited
be approved and that the proposed Zoning By-law contained in
Attachment 2 to Report PSD-130-04 be passed;
THAT the Region of Durham Planning Department be forwarded a
copy of Report PSD-130-04 and Council's decision; and
THAT all interested parties listed in Report PSD-130-04 and any
delegations be advised of Council's decision.
"CARRIED"
Commercial
Policy Review
Resolution #GPA-415-04
Moved by Councillor Trim, seconded by Councillor Pingle
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THAT Report PSD-131-04 and Clarington Commercial Policy
Review-Context and Issues Report be received;
THAT Report PSD-131-04 be circulated to the Region of Durham and
the Commercial Policy Review Stakeholders Group for comment;
THAT Report PSD-131-04 be made available for public comment for
a 30 day period; and
THAT the interested parties listed in Report PSD-131-04 be advised
of Council's decision.
"CARRIED"
Status of War Resolution #GPA-416-04
Dead and War
Veterans' Names Moved by Councillor Pingle, seconded by Mayor Mutton
In Street Naming
THAT Report PSD-132-04 be received for information.
"CARRIED"
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ENGINEERING SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
G.P. & A. Minutes
- 5 -
October 18, 2004
. OPERATIONS DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Pingle chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly
Response
Report
Sept. 2004
Resolution #GPA-417 -04
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report ESD-013-04 be received for information.
"CARRIED"
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
CLERK'S DEPARTMENT
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There were no reports considered under this section of the agenda.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Award of Request Resolution #GPA-418-04
For Proposal
of CO-OP Moved by Councillor Robinson, seconded by Councillor MacArthur
RFP-348-2004
THAT Report COD-051-04 be received;
THAT the proposal received from A.E. Sharp, a subsidiary of
Seminole Canada Gas Company, to provide natural gas consulting
services and to act as an agent of the Municipality of Clarington to
execute direct purchase agreements (subject to the approval of the
Corporate Services Department) for a term of three years be
accepted;
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THAT the agreement be extended for up to a two year additional
term pending satisfactory service, pricing and agreement of the
Durham Purchasing Co-operative;
THAT the Director of Corporate Services be authorized to sign the
required Natural Gas Purchase Agreements and Master Service
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G.P. & A Minutes
I nstallation of
Traffic Signals
Nash Road
& Trulls Road
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October 18, 2004
Agreements required to implement and maintain this program during
the term of the agreement with AE. Sharp; and
THAT the by-law attached to Report COD-051-04 marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
Agency Agreement be approved.
"CARRIED"
Resolution #GPA-419-04
Moved by Councillor Foster, seconded by Councillor Schell
THAT Report COD-52-04 be received;
THAT the requirement for tendering in accordance with Purchasing
By-law #94-129, Paragraph 5, Item 5.6 be waived for this transaction;
THAT Staff be authorized to issue a purchase order for $90,000.00 to
the Regional Municipality of Durham; and
THAT the required funds be drawn from the 2004 Engineering
Capital Budget Account #5800-8310-04201, FORTHWITH.
"CARRIED"
CL2004-33 Resolution #GPA-420-04
Pearce Farm
Park Construction Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-053-04 be received;
THAT Rutherford Contracting Ltd., Gormley, Ontario with a total
revised bid in the amount of $552,912.53 (plus G.S.T.), being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2004-33, be awarded the contract for the
Pearce Farm Park Construction as required by the Engineering
Department;
THAT the total funds required in the amount of $577,912.53
($741,633.86 less reductions plus provisional items and contract
administration) be drawn from Engineering Capital Account 5800-
8610-04106; and
THAT the By-law attached to Report COD-053-04 marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
agreement be approved.
"CARRIED"
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G.P. & A. Minutes
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October 18, 2004
Quotation Resolution #GPA-421-04
Q2004-12
Beech Centre Moved by Councillor MacArthur, seconded by Councillor Schell
Roofing Upgrades
THAT Report COD-054-04 be received;
THAT Barr's Roofing and Sheet Metal, Newcastle, Ontario with a
total bid in the amount of $58,439.00 (excluding G.S.T.), being the
lowest responsible bidder meeting all terms, conditions and
specifications of Quotation Q2004-12, be awarded the contract for
the Clarington Beech Centre Roofing Upgrades as required by the
Operations Department;
THAT the total funds required in the amount of $62,439.00 (tender
plus consulting) be drawn as follows:
(a) $30,000.00 from 2004 Operations Capital Budget Account
#110-36-370-83653-7401
(b) $25,000.00 from 2004 Operations Current Account #100-36-
370-10115-7501
(c) $7,439.00 from the Older Adults Reserve Fund Account; and
THAT the By-law attached to Report COD-054-04 marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
agreement be approved, FORTHWITH.
"CARRIED"
FINANCE DEPARTMENT
There were no reports considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no reports considered under this section of the agenda.
Resolution #GPA-422-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the correspondence from Linda Del Grande, Acting Library
Director, regarding an appointment to the Library Board and
Confidential Verbal Report of the Director of Planning Services,
pertaining to a property matter be referred to the end of the agenda
to be considered at a "closed" meeting.
"CARRIED"
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GP. & A. Minutes
Ratify Actions
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October 18, 2004
Resolution #GPA-423-04
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the meeting be "closed" for consideration of the
correspondence from Linda Del Grande regarding the Clarington
Library Board and the verbal report of the Director of Planning
Services regarding a property matter.
"CARRIED"
Resolution #GPA-424-04
Moved by Councillor MacArthur, seconded by Councillor Foster
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
UNFINISHED BUSINESS
OTHER BUSINESS
Resolution #GPA-425-04
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Councillor Jim Schell be appointed to the Clarington Library
Board.
"CARRIED"
Resolution #GPA-426-04
Moved by Councillor Trim, seconded by Councillor Schell
THAT staff be authorized to make appropriate amendments to the
Port Darlington Secondary Plan.
"CARRIED"
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GP. & A. Minutes
ADJOURNMENT
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October 18, 2004
Resolution #GPA-427-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting adjourn at 10:35 a.m.
"CARRIED"
~&:,
MAYOR