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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 82-24
being a by-law of the Town of Newcastle for
establishing the position of uPurchasing and
Supply Agent"
WHEREAS the Council of the Corporation of the Town of Newcastle
wishes to establish the position of "Purchasing and Supply Agent",
NOW THEREFORE the Corporation of the Town of Newcastle by its Council
ENACTS AS FOLLOWS:
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1. The position of uPurchasing and Supply Agent"
is hereby established;
2. The position shall have the duties and
responsibilities as set out in Schedule "Au
to this by-law;
3. The position shall be compensated according
to the Town's policy in respect of non-union
salaries.
By-Law read a first time this 1st day of March 1982
By-Law read a second time this 1st day of March 1982
By-Law read a third time and finally passed this
1st day of March 1982
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David W. Oakes
er
Garnet B.
Mayor
I File NO._______ID._..10__:_'/-'L_____m___ml
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Schedule nA" to By-Law 82-24
Summary of Duties
Responsible to the Treasurer for the implementation and administration
of the purchasing system of the Town of Newcastle.
Work Performed
1. The Purchasing and Supply Agent shall prepare and submit to
Council a npurchasing By-Lawn governing the purchase of goods,
materials and services by the Town. Such a by-law shall be accompanied
by the required administrative policies and procedures and shall set
out specific purchase and approval requirements.
2. The Purchasing and Supply Agent shall receive requisitions for
materials, goods and services from all municipal departments and in
accordance with the purchasing by-law and procedures, shall locate
sources of supply, obtain competitive prices and other pertinent
information and place orders accordingly.
3. The Purchasing and Supply Agent shall write specifications for
standard goods, commodities and services and shall assist departments
with writing specifications of a technical nature.
4. The Purchasing and Supply Agent shall call for tenders on required
commodities and services and shall prepare tabulations and recommendations
for the approval of Council in accordance with the purchasing by-law.
5. The Purchasing and Supply Agent shall work in close liaison
with all municipal departments concerning their requirements, and
assist and recommend on their selection of goods and services.
shall
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Schedule "A" to By-Law 82-24
6. The Purchasing and Supply Agent shall implement, and administer
an inventory control program and shall supervise the Accounts Clerk
(Public Works).
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7. The Purchasing and Supply Agent shall research, gather information
and statistical data required to establish long term buying programs
or contracts and shall be responsible for updating purchasing procedures
and recommending policy changes.
8. The Purchasing and Supply Agent shall preside at all tender openings
and shall be responsible for answering the enquiries of elected or
appointed officials.
9. The Purchasing and Supply Agent shall interview sales representatives and
visit suppliers when necessary to obtain product or vendor information.
10. The Purchasing and Supply Agent shall perform duties related to
the above as may be assigned by the Treasurer or the Chief Administrative
Officer.
Qualifications
1. A minrum of five years experience, preferably in a municipal
or governmental purchasing department. . 1 t
or equlVa en ,
2. A minimum of a senior matricu1ationh and the successful completion
of a professional development program through the Purchasing Management
Association of Canada and the National Institute of Governmental Purchasing.
3. The ability to communicate effectively with Council and staff, and
the ability to negotiate effectively with suppliers and other levels
of government.
4. A current motor vehicle operator's licence in good standing.
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