HomeMy WebLinkAbout06/21/2004
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
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June 21, 2004
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday.
June 21,2004 at 9:30 a.m.. in the Council Chambers.
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer. F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services. M. Creighton
Director of Planning Services, D. Crome
Deputy Treasurer. L. Gordon
Senior Planner, Community Planning. R. Holy (until 10:40 am)
Director of Operations, F. Horvath
Manager Community Planning & Design. C. Pellarin (until 10:25 am)
Director of Corporate Services, M. Marano
Planner, Development and Review. T. Will (until 10:05 am)
Deputy Clerk, M. Knight Stanley
Clerk II. C. Doiron
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
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Councillor Schell indicated that he would be stating a pecuniary
interest regarding Report PSD-065-04, and delegations (m) Marcel
Benjamin. (n) Dan Holkema.
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MINUTES
DELEGATIONS
(a)
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June 21. 2004
Resolution #GPA-301-04
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on June 7, 2004, be approved.
"CARRIED"
Valerie McCormick, 3 Wrenn Blvd., Bowmanville, L 1C 4M9-
regarding the submission for the Bowmanville Santa Claus Parade to
become a Committee of Council. For over 40 years the Parade
Committee has been extremely thankful for the support given by
Council through annual grants. These funds have been primarily
used to offset the cost of insurance. Insurance costs have risen
sharply the past few years to the point that the grant funds are no
longer sufficient to cover their insurance premiums. As a committee
they have decided it was best to seek help from the Municipality of
Clarington. Earlier this year the committee met with Mayor Mutton
and Nancy Taylor, Director of Finance/Treasurer to come up with a
solution to their problem. At that meeting they discussed the
possibility of becoming a Committee of Council and the requirements
the Bowmanville Santa Claus Parade Committee would have to
consider. As per the report submitted by Patti Barrie. Municipal Clerk
and Nancy Taylor. Director of Finance/Treasurer, the Bowmanville
Santa Claus Parade Committee is prepared to follow the
requirements set forth to be considered as a Committee of Council.
The members of the Committee are extremely proud of their
accomplishments and want to ensure the continuation of the Parade.
(b) Linda Gasser, P.O. Box 399,7421 Best Rd., Orono, LOB 1MO-
Report PSD-082-04 suggested that copies of the report be sent to
the Clarington Highway 407 Community Advisory Committee, the
Clarington Agricultural Advisory Committee and other interested
parties.
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Societal expectations and the onus on staff and Council to
understand extremely complex processes are vastly different from
what occurred during the aborted 407 EA process that took place in
the early 1990's. The debate was often nothing more than we
support or don't support a highway, and should it go to Hwy 115/35,
or not.
Times have changed, and so have the issues. The staff report
addresses a number of these relating to the current 407 East
Completion draft Terms of Reference. The report of IBI Group forms
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(c)
(d)
(e)
(f)
(g)
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June 21, 2004
an attachment to the report. Clarington should absolutely continue to
retain a consultant to assist staff with understanding the process and
the issues during the remainder of the EA.
Most of the funds allocated for 407 consultants last year has been
spent and she requested that Council give consideration to approving
further funds.
The final general comment relates to Council positions taken with
respect to the 407 EA. It remains a mystery to her why the Council
chose to take a new position this winter to support a Highway 407 to
Highway 115/35. This position was taken in absence of new
information around the 407. after having taken a different position just
a few months earlier in response to that draft Terms of Reference
and in advance of the revised draft Terms of Reference that is out
there now for comment.
She noted that, in order for staff and Council comments to have the
desired impact and any credibility. they must be taken in concert with
the facts and at appropriate times in the EA process. To simply stake
out positions for desired outcomes is to prejudge an EA that has yet
to unfold, and may blind staff and Council to other outcomes that may
be in the best interests of Clarington.
John McDermott, Planner, Waste Management of Canada
Corporation, 1550 Kingston Rd., Box 1408, Pickering, L 1V 6W9-
regarding Report PSD-083-04. On May 18. 2004 Waste
Management of Canada Corp. applied for an application for removal
of holding symbol. They feel that they have met all the requirements
and they have an agreement with the MTO.
John Hill, 44 Sunnyridge Trail, Enniskillen, LOB 1JO - regarding
Report PSD-078-04, was called but was not present.
William Griffin, 2274 Regional Road 3, Enniskillen, LOB 1JO-
regarding Report PSD-078-04, was called but was not present.
Mario Veltri, Veltri and Son Ltd., 68 King SI. E., Bowmanville,
L 1 C 3X2 - regarding Report PSD-078-04. was called but was not
present.
Tim Tufts, 8075 Maynard Rd., Orono, LOB 1 MO - regarding Report
PSD-070-04 expressed support for the recommendations contained
in the staff report.
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(h)
(i)
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Ron Robinson, Ron Robinson Ltd., 3075 Maple Grove Rd.,
Bowmanville, L 1 C 3K4 - regarding Report PSD-078-04. At the
first Public Meeting. it was proposed that the purpose was to match
the Clarington OP to the Provincial Mandated Oak Ridge Moraine
Conservation Plan. The provincial maps as well as those proposed
at the first public meeting indicated "Countryside" designation does
not exist in the proposed Clarington Maps. The Clarington Maps
indicate "General Agricultural" which according to Chapter 13 Item
13.3.3 does not allow "Aggregate Extraction". Further at the first
Public Meeting, having recently purchased a property that he had
checked with MNR that allowed for aggregate extraction under the
Countryside designation, Mr. Robinson asked whether he should
make an application under the present requirements for aD expanded
aggregate extraction licence or after the proposed changes. Mr.
Robinson requested clarification as to why the wording in
Clarington's Official Plan is not consistent with the Provincial and
Regional wording.
Glenn Genge, D.G. Biddle & Associates, 90 King 51. E., Oshawa,
L 1 H 1 B6 - regarding Report PSD-081-04, he believes that this
amendment will be a 'win, win situation' for himself and the
Municipality. The reports have been reviewed and there were no
concerns reported.
Don Bergman, 8 Darlington Blvd., Courtice, L 1 E 2J7 - regarding
Report PSD-080-04, advised before the meeting that he would not be in
attendance.
(k) John Wilson, 1421 Highway 2, Courtice, L 1 E 2J6 - regarding
Report PSD-080-04 expressed support for the Staff report.
(I) Roslyn Houser, Goodman's Law Office, 250 Yonge St., Suite
2400, Toronto, M5B 1N9 - regarding Brookhill Neighbourhood
Secondary Plan Study. advised prior to the meeting that she would
not be in attendance.
Councillor Schell stated a pecuniary interest with respect to the delegations
of Marcel Benjamin, Sunco Energy Products and Dan Holkema. Skylight
Donuts, vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell's spouse is employed by Skylight Donuts.
(m) Marcel Benjamin, Sunco Energy Products Inc., 468 Boul
Larochelle, Repentigny, Quebec J6A 5W3 - Report PSD-065-04
requested that Council approve his application.
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(n) Dan Holkema, Skylight Dounts, 71 Mearns Crt., Unit 71,
Bowmanville, L 1 C 4W4 - regarding Report PSD-065-04 was called
but was not present.
Councillor Schell chaired this portion of the meeting.
PUBLIC MEETINGS
Pursuant to the Planning Act. the Council of the Municipality of
Clarington. through its General Purpose and Administration
Committee. is holding a Public Meeting for the following applications:
(a) Application to Amend the Zoning By-law to Delete Commercial
Kennels from the Agricultural (A) Zone
Applicant: Municipality of Clarington
Report PSD-070-04
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(b) Application to Amend the Clarington Official Plan and Zoning
By-law to Permit an Existing School Site to be used as a
Private School
Applicant: Durham Christian Academy
Report PSD-071-04
(c) Application to Amend the Zoning By-law to permit an expansion to
the Medical Clinic
Applicant: Bowmanville Professional Building Inc.
Report PSD-072-04
(d) Application to Amend the Zoning By-law to permit a Light
Industrial Use
Applicant: 1524103 Ontario Ltd.
Report PSD-073-04
(e) Application to Amend the Zoning By-law to permit a Retail
Commercial Use with Reduced Parking and Loading
Requirements
Applicant: Viveca Rupa
Report PSD-074-04
Tracey Will, Planner. Development and Review, provided a verbal
report pertaining to Report PSD-070-04.
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(a) The proposed Zoning By-law Amendment initiated by the
Municipality of Clarington would delete "Commercial Kennel"
from the list of permitted uses within the Agricultural Zone.
No one spoke in opposition to this application.
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June 21. 2004
Mr. Tim Tufts spoke in support of the application earlier as
delegation (g).
Tracey Will Planner, Development and Review. provided a verbal
report pertaining to Report PSD-071-04.
(b) The proposed Zoning By-law Amendment and Official Plan
Amendment submitted by Durham Christian Academy would
permit the existing school site to be used for a private
elementary school.
Mary Lou Naccarato, 3010 Rundle Rd., Bowmanville,
L 1 C 3K4 stated that she had no objections although she had a
few concerns that she would like clarified. There is a security
light that has been in effect for many years that she has
tolerated but it beams into her bedroom and her neighbour's.
She would like to have this problem resolved. Also, she stated
that there are motorcyclists that run their vehicles on the
property and questioned whether they had permission from
the land owners.
Libby Racansky, 3200 Hancock Rd., Courtice, L 1 E 2M7,
spoke in opposition to this application. She stated that she
would like an EIS study done as well as review of the
drainage. She also would like to know if the addition will
affect the wetlands.
No one spoke in support of this application.
Rich Amos, Durham Christian Academy, 62 Deverell SI.,
Whitby, L 1 R 1W2, stated that the school is not large enough
to accommodate the students without adding portables and
building a gymnasium. Signs will be placed to deter motor
vehicles on private property and the police will be notified of
these actions. They will shade the lights from the abutting
neighbours. There will be no expansion into the wetlands.
Carlo Pellarin. Senior Planner. Community Planning. provided a
verbal report pertaining to Report PSD-072-04.
c)
The proposed rezoning application would permit the
expansion of the existing medical building with a setback to St.
George Street of up to 7.5 m where the By-law requires a
maximum setback of 2.0 m and the development of a parking
lot on a 3136m2 parcel of land zoned (H)R3. The lands are
located in Part Lot 10. Concession 1. former Town of
Bowmanville.
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No one spoke in opposition to or in support of this application.
The applicant was called but was not present.
Carlo Pellarin. Senior Planner. Community Planning, provided a
verbal report pertaining to Report PSD-073-04.
d) The proposed Zoning By-law amendment submitted by
1524102 Ontario Ltd. would permit the development of a light
industrial use.
Don Rickard, 3059 Hwy 2, Bowmanville, L 1C 5A3 spoke in
opposition to the application. He is unsure of why the said
lands are being referred to as vacant lands since his family
has been farming the land since 1957. He and his family have
tile drained the property east of Bennett Road so that the fields
will not be flooded. He is concerned that the construction will
flood his land.
Christian Huggett, Walker, Nott, Dragicevic Assoc. Ltd.,
172 George St., Toronto, M5R 2M7 circulated a copy of his
presentation and spoke in opposition to this application. He
requested that the proposed Zoning By-law amendment be
deferred to allow for additional review and consideration by
Staff. The staff of Walker, Nott, Dragicevic Associates Limited
feel that the application is premature, as it is the only proposed
industrial development within the area. in absence of a
comprehensive plan for the development of the remaining
employment lands, there is no context for the overall
development and structure as a whole. He noted that this
piece-meal approach is not conducive to establishing an
appropriate use on the lands within the framework of the
undeveloped lands overall. He suggested deferral until such
time as a comprehensive plan can be completed towards the
use of the remaining lands.
Glenn Genge, 1524103 Ontario Ltd., 200 Baseline Rd. E.,
Bowmanville, L 1C 1A2, spoke on behalf of the applicant. He
stated that the company has been in operation in Bowmanville
and wishes to expand. The applicant is presently reviewing
the Storm Water Management Process and the detailed
surface.
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Richard Holy, Senior Planner, Community Planning, provided a
verbal report pertaining to Report PSD-074-04.
e) The proposed Zoning By-law Amendment submitted by Viveca
Rupa would permit the development of a retail commercial use
with reduced parking and loading space requirements.
Wylma Allin, 58 North St., Newcastle, L 1 B 1 H7. stated that
the intersection is dangerous due to lack of parking signs.
Cars park on both sides of the road which makes it difficult to
merge onto King St. She is very concerned about the parking
issues.
Paul Lenardon, 14 North St., Newcastle, L1B 1H7, spoke on
behalf of the applicant. Vivica Rupa. Their goal for the store is
to make use of a very old building. They have cleaned up the
property and restored the building. The building was built
many years ago for commercial use. They would like to work
with the Municipality to provide as much parking for their
customers as they can without causing confusion with the
traffic at the corner. The doctor's office down the street has
given permission for customers to use the private parking lot
after the office's business hours and on weekends.
PLANNING SERVICES DEPARTMENT
Amendment to
the Zoning
By-law
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Resolution #GPA-302-04
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-070-04 be received:
THAT provided that there are no significant issues raised in the
Public Meeting. the proposed Zoning By-law contained in Attachment
1 to Report PSD-070-04, be passed;
THAT the Region of Durham Planning Department be forwarded a
copy of Report PSD-070-04 and Council's decision; and
THAT the interested parties listed in Report PSD-070-04 be advised
of Council's decision.
"CARRIED"
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Proposed Zoning Resolution #GPA-303-04
By-law
Amendment Moved by Councillor Pingle, seconded by Councillor MacArthur
Durham Christian
Academy THAT Report PSD-071-04 be received;
THAT the application submitted by Durham Christian Academy be
referred back to Staff for further processing and the preparation of a
further report following the receipt of all outstanding agency
comments; and
THAT all interested parties listed in Report PSD-071-04 and any
delegations be advised of Council's decision.
"CARRIED"
Rezoning
Application
Bowmanville
Professional
Building Inc.
Resolution#GPA-304-04
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-072-04 be received;
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THAT the rezoning applications submitted by Bowmanville
Professional Building Inc. to permit the expansion of the medical
clinic be referred back to staff for further processing; and
THAT all interested parties listed in Report PSD-072-04 and any
delegations be advised of Council's decision.
"CARRIED"
Rezoning
Application
1524103
Ont. Ltd.
Resolution #GPA-305-04
Moved by Mayor Mutton. seconded by Councillor Pingle
THAT Report PSD-073-04 be received;
THAT the rezoning applications submitted by 1524103 Ontario Ltd. to
permit the establishment of a light development be referred back to
staff for further processing; and
THAT all interested parties listed in Report PSD-073-04 and any
delegations be advised of Council's decision.
"CARRIED"
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Rezoning
Application
Viveca Rupa
Monitoring of
the Decisions
of the Committee
of Adjustment
June 10, 2004
Draft Plan of
Condominium
Application
Aspen Heights
II Ltd.
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June 21,2004
Resolution #GPA-306-04
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-074-04 be received;
THAT the application submitted by Viveca Rupa be referred back to
Staff for further processing and the preparation of a further report
following the receipt of all outstanding agency comments; and
THAT all interested parties listed in Report PSD-074-04 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-307-04
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report PSD-075-04 be received; and
THAT Council concur with the decision of the Committee of
Adjustment made on June 10. 2004 for applications A2004/017 and
A2004/0 18 and that Staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee of
Adjustment.
"CARRIED"
Resolution #GPA-308-04
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSD-076-04 be received;
THAT the Draft Plan of Condominium application. submitted by
Aspen Heights II Ltd., be approved and that the Director of Planning
Services be authorized to issue Draft Approval. subject to the
conditions as contained in Attachment 3 to Report PSD-076-04;
THAT a copy of Report PSD-076-04 be forwarded to the Region of
Durham Planning Department; and
THAT all interested parties listed in Report PSD-076-04 and any
delegations be advised of Council's decision.
"CARRIED"
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Greenbelt
Protection
Oak Ridges
Moraine
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Resolution #GPA-309-04
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSD-077-04 be received for information.
"CARRIED"
Resolution #GPA-31 0-04
Moved by Councillor Trim. seconded by Councillor Pingle
THAT Report PSD-078-04 be received;
THAT as Amendment No. 33 and No. 34 to the Clarington Official
Plan have not been substantially changed from that which was
presented at the statutory public meeting and as such there is not the
need for a second public meeting;
THAT Amendment No. 33 to the Clarington Official Plan, integrating
the policies of the Oak Ridges Moraine Conservation Plan, (COPA
2003-007) be adopted as contained in Attachment 1 to Report
PSD-078-04, that the necessary by-law be passed and further that
the amendment be forwarded to the Minister of Municipal Affairs and
Housing for approval in accordance with the Oak Ridges Moraine
Conservation Act;
THAT Amendment No. 34 to the Clarington Official Plan.
incorporating strategic and land use policies for lands outside of the
Oak Ridges Moraine. (COPA 2003-008) be adopted as contained in
Attachment 2 to Report PSD-078-04, that the necessary by-law be
passed and further that the amendment be forwarded to the Region
of Durham for approval;
THAT the Minister be requested to revise the limit of the Oak Ridges
Moraine in accordance with OMB order 0 910036, S 900044 and
Z 90131 as identified in Attachment 3 to Report PSD-078-04;
THAT the "Notice of Adoption" for Amendment No. 33 and
Amendment No. 34 be sent to the Conservation Authorities, the
Region of Durham, adjacent municipalities and the Ministry of
Municipal Affairs and Housing and all persons or public bodies who
requested notification of this decision;
THAT the Minister of Municipal Affairs and Housing be requested to
grant a 9 month extension under the Oak Ridges Moraine
Conservation Act to the Municipality of Clarington to provide
additional time to complete the necessary amendments to the
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Clarington Zoning By-law to incorporate the requirements of
Conservation Plan;
THAT the Ministry of Municipal Affairs and Housing, the Region of
Durham and the Conservation Authorities be forwarded a copy of
Report PSD-078-04 and Council's decision; and
THAT all interested parties listed in Report PSD-078-04 and any
delegation be advised of Council's decision.
"CARRIED"
Official Plan Resolution #GPA-311-04
Amendment
Tucker Creek Ltd. Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Report PSD-079-04 be received;
THAT the Municipality of Port Hope be advised that the Municipality
of Clarington objects to proposed Amendment NO.9 to the Ward 2
Official Plan (Attachment 2 to Report PSD-079-04);
THAT the Municipality of Port Hope continue to keep the Municipality
of Clarington appraised with respect to this application and that all
Council decisions with respect to this development be forwarded to
the Municipality of Clarington;
THAT. if Amendment No.9 is approved, the Municipality of
Clarington be included as a key stakeholder in the preparation of the
Terms of Reference for any studies and in the review of those studies
undertaken to fulfill the requirements of the proposed Official Plan
Amendment: and
THAT a copy of Report PSD-079-04 be forwarded to the Municipality
of Port Hope and that all interested parties listed in Report
PSD-079-04 and any delegations be advised of Council's decision,
FORTHWITH.
"CARRIED"
Rezoning
Application
1317946
Ont. Ltd.
Resolution #GPA-312-04
Moved by Councillor Foster, seconded Councillor MacArthur
THAT Report PSD-080-04 be received;
THAT the application submitted by 1317946 Ontario Ltd. to permit a
parking lot expansion and motor vehicle laneway access be
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approved with a Holding symbol on the motor vehicle Janeway
access, and that the By-law attached to Report PSD-080-04 as
Attachment # 2 be passed; and
THAT all interested parties listed in Report PSD-080-04 and any
delegations be advised of Council's decision.
"CARRIED"
Amendment Resolution #GPA-313-04
to Draft Approved
Plan. Maple Moved by Councillor MacArthur, seconded by Mayor Mutton
Woods Land
Corporation THAT Report PSD-081-04 be received;
Highway 407
East Completion
THAT the amendment to Draft Approved Plan of Subdivision
18T-87085, submitted by Maple Woods Land Corporation be
approved as shown on Attachment #3 to Report PSD-081-04,
subject to conditions contained in Attachment #4 to Report
PSD-081-04;
THAT all interested parties listed in Report PSD-081-04 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-314-04
Moved by Mayor Mutton. seconded by Councillor Trim
THAT Report PSD-082-04 be received;
THAT Staff Report PSD-082-04 be adopted as the Municipality of
Clarington's comments on the Draft Terms of Reference for the
Highway 407 East Completion Environmental Assessment; and
THAT a copy of Report PSD-082-04 and Council's resolution be
forwarded to Totten Sims Hubicki Associates, the Ontario Ministry of
Transportation and the Region of Durham, the Highway 407 Advisory
Committee, the Clarington Agricultural Advisory Committee and
interested parties.
"CARRIED"
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Removal of
Holding Symbol
Waste
Management of
Canada Corp.
Confidential
Report
Property Matter
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June 21, 2004
Resolution #GPA-315-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report PSD-083-04 be received;
THAT the application submitted by Waste Management of Canada
Corporation to remove the Holding (H) symbol be approved and that
the By-law attached to Report PSD-083-04 to remove the Holding (H)
symbol be passed and a copy forwarded to the Regional Municipality
of Durham; and
THAT all interested parties listed in Report PSD-083-04 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-316-04
Moved by Councillor MacArthur. seconded by Councillor Pingle
THAT Confidential Report PSD-084-04 pertaining to a property
matter be referred to the end of the agenda to be considered at a
"closed" meeting.
"CARRIED"
Resolution #GPA-317-04
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT the Committee recess for 10 minutes.
"CARRIED"
The meeting reconvened at 11.15 a.m.
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Monthly Report
May, 2004
Resolution #GPA-318-04
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EDG-33-04 be received for information.
"CARRIED"
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Agreement Resolution #GPA-319-04
Renewal with
Rogers Cable Moved by Councillor Trim, seconded by Councillor Robinson
Communications
Inc. THAT Report EGD-34-04 be received; and
Road Agreement
Clarington/
Oshawa
Boundary
Claringtonl
Scugog
Boundary
THAT a by-law be passed. authorizing the Mayor and Clerk to
execute an agreement with Rogers Cable Communications Inc. for
the operation and maintenance of an existing underground cable
within Lot 21. Plan 693 in Orono.
"CARRIED"
Resolution #GPA-320-04
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report EGD-35-04 be received;
THAT the Mayor and Clerk be authorized to execute the Boundary
Road Agreement between the Municipality of Clarington and the City
of Oshawa;
THAT the Mayor and Clerk be authorized to execute the Boundary
Road Agreement between the Municipality of Clarington and the
Township of Scugog;
THAT Council pass the appropriate by-laws confirming each of the
agreements; and
THAT the Municipality's solicitor register the agreements and the
by-laws in the proper Land Registry Office.
"CARRIED"
Front-Ending Resolution #GPA-321-04
Agreement
Amendment to Moved by Councillor Trim, seconded by Councillor Schell
the Development
Charges By-law THAT Report EGD-36-04 be received;
THAT Council approve the making of the Front-Ending Agreement
between the Municipality and Orchard Park Estates (Bowmanville)
Inc.;
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Middle Rd.
Reconstruction
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Hunt St.
Reconstruction
& Duke St.
Improvements
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June 21. 2004
THAT Council pass a by-law to authorize the Mayor and the
Municipal Clerk on behalf of the Municipality of Clarington to execute
the Front-Ending Agreement referred to in Recommendation 2 of
Report EGD-36-04;
THAT the term of the Front-Ending Agreement referred to in Report
EGD-36-04 be 15 years; and
THAT all interested parties listed in Report EGD-36-04 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-322-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report EGD-37-04 be received;
THAT the additional costs required for the reconstruction of Middle
Road from 220 metres north of Goodwin Avenue. northerly for 200
metres, in lieu of the reconstruction of Scugog Street. in the amount
of $4,523.00 be funded from the Roads Contribution Reserve Fund;
THAT Middle Road Developments Inc., be reimbursed for the costs
of the reconstruction of Middle Road from 220 metres north of
Goodwin Avenue, northerly for 200 metres, upon the issuance of a
"Certificate of Completion" for the works in accordance with the
subdivision agreement between Middle Road Developments Inc. and
the Municipality of Clarington;
THAT the Purchasing By-law 94-129 be waived to facilitate the
construction and reimbursement of the costs of the Middle Road
works to Middle Road Developments Inc.; and
THAT Middle Road Developments Inc. be notified of Council's
decision.
"CARRIED"
Resolution #GPA-323-04
Moved by Councillor Schell, seconded by Mayor Mutton
THAT Report EGD-38-04 be received;
THAT the Director of Engineering Services inform Council of the
results of the tender evaluation process once complete; and
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June 21.2004
THAT all who attended the two Public Information Centres and who
have contacted the Municipality be informed of Report PSD-38-04.
"CARRIED"
OPERATIONS DEPARTMENT
There were no reports considered under this section of the agenda
Councillor Pingle chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly
Response
Report -
May, 2004
Emergency
Management
Program By-law
Resolution #GPA-324-04
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report ESD-01 0-04 be received for information.
"CARRIED"
Resolution #GPA-325-04
Moved by Councillor Trim. seconded by Councillor Robinson
THAT Report ESD-011-04 be received for information;
THAT the By-law contained in Attachment 1 to Report ESD-010-04
be passed; and
THAT Council adopt the Municipality of Clarington's Nuclear
Emergency Plan and Peacetime Plan presented to Council
November 4. 2002 with Report ESD-022-02.
"CARRIED"
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Schedule of
Rates and Fees
Resolution #GPA-326-04
Moved by Councillor MacArthur. seconded by Councillor Schell
THAT Report CSD-09-04 be received; and
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.
THAT Council approve the Rates and Fees Schedule for the three (3)
year period, September 1, 2004 to August 31 , 2007. attached to
Report CSD-09-04.
"CARRIED"
Councillor Foster chaired the portion of the meeting.
CLERK'S DEPARTMENT
Santa Claus Resolution #GPA-327-04
Parade Committee
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report CLD-21-04 be received;
THAT the Santa Claus Parade Committee be accepted as a
Committee of Council;
THAT Councillor Trim be appointed as Council's liaison to the Santa
Claus Committee; and
.
THAT the Santa Claus Parade Committee and the municipality's
insurers be advised of Council's decision.
"CARRIED"
Private Parking
Enforcement
Resolution #GPA-328-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report CLD-22-04 be received;
THAT the by-laws attached to Report CLD-22-04 to appoint parking
enforcement officers for private property be forwarded to Council for
approval; and
THAT Howard Jones. Beth Sullivan. Alpesh Patel, Tabitha Cochrane.
Jill Jacqueline McMurter, Valiant Property Management and
Securitas Canada Ltd. be advised of Council's actions.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
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June 21, 2004
CORPORATE SERVICES DEPARTMENT
Tender
CL2004-8
Tender
CL2004-9
Tender
CL2004-5
Resolution #GPA-329-04
Moved by Councillor Schell. seconded by Councillor MacArthur
THAT Report COD-036-04 be received;
THAT Donway Ford Sales. Scarborough, Ontario with a total bid in
the amount of $55,968.84 (Including PST). being the lowest
responsible bidder meeting all terms, conditions, and specifications of
Tender CL2004-8, be awarded the contract to supply One (1) 16,000
GVW Cab & Chassis, c/w Body with Hoist &Tool Compartment, as
required by the Municipality of Clarington, Operations Department;
and
THAT the funds be provided from the 2004 Operations
Vehicle/Heavy Equipment Account #110-36-388-83650-7401.
"CARRIED"
Resolution #GPA-330-04
Moved by Councillor Robinson. seconded by Councillor Pingle
THAT Report COD-037-04 be received;
THAT Amaco Construction Equipment Inc., Mississauga, Ontario.
with a total bid in the amount of $335,880.00 (including PST and
trade-in). being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2004-9, be awarded the
contract to supply One (1) Hydraulic Excavator, as required by the
Municipality of Clarington, Operations Department; and
THAT the funds be provided from the 2004 Operations Equipment
Reserve Account #110-36-388-83642-7401.
"CARRIED"
Resolution #GPA-331-04
Moved by Councillor Trim. seconded by Councillor Robinson
THAT Report COD-038-04 be received;
THAT Winslow-Gerolamy Motors, Peterborough, Ontario, with a total
bid in the amount of $160,198.56 (including PST and trade-in), being
the lowest responsible bidder meeting all terms, conditions and
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Tender
CL2004-28
.
Tender
CL2004-27
.
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June 21,2004
specifications of Tender CL2004-5, be awarded the contract t supply
One (1) 60.000 GVW Tandem Diesel Dump c/w Plow Equipment, as
required by the Municipality of Clarington. Operations Department;
and
THAT the funds be provided from the 2004 Capital Operations
Vehicle/Heavy Equipment Account #110-36-388-83643-7401.
"CARRIED"
Resolution #GPA-332-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report COD-039-04 be received;
THAT J.E. Quantrill Chev Olds Cad Ltd. Sales. Port Hope. Ontario
with a total bid in the amount of $32,844.96 (Including PST), being
the lowest responsible bidder meeting all terms. conditions. and
specifications of Tender CL2004-28. be awarded the contract to
supply one (1) 2004,6100 GVW All Wheel Drive Passenger Van, as
required by the Municipality of Clarington, Community Services
Department/Clerk's Department;
THAT the funds in the amount of $29.125.00 be provided from the
2004 Clerk's Department Account #110-19-192-81904 -7401; and
THAT the additional funds required, in the amount of $3,719.96, be
provided from the Parking Lot Reserve Fund. FORTHWITH.
"CARRIED"
Resolution #GPA-333-04
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report COD-040-04 be received;
THAT Dynex Construction Ltd., Concord, Ontario with a total bid in
the amount of $63,798.85 (Excluding G.S.T. = $4,465.92). being the
lowest responsible bidder meeting all terms, conditions. and
specifications of Tender CL2004-27, be awarded the contact for the
Bowmanville Creek Erosion Protection, Live Crib Wall Construction
as required by the Engineering Department;
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Tender
CL2004-11
.
Confidential
Report
Property Matter
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June 21, 2004
THAT the total funds required in the amount of $80,000.00
($63,798.85 tender plus contingencies, consulting and net GST) be
drawn from Engineering Capital Account #110-32-330-83234-7401;
and
THAT the By-law attached to Report COD-040-04 marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
agreement be approved.
"CARRIED"
Resolution #GPA-334-04
Moved by Councillor Schell. seconded by Councillor MacArthur
THAT Report COD-041-04 be received;
THAT I.D.G. Illumination Design Group, Newmarket, Ontario with a
total bid amount of $111.626.64 (excluding G.S.T. = $7,235.06).
being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2004-11, be awarded the contract for
the Supply only of Decorative Streetlights and Bollards, Bowmanville.
Ontario as required by the Engineering Department;
THAT the total funds required in the amount of $111 ,626.64 be
drawn from the 2003 Capital Budget account #8390-03101-1401; and
THAT the By-law to attached Report COD-041-04 marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
agreement be approved, FORTHWITH.
"CARRIED"
Resolution #GPA-335-04
Moved by Councillor Pingle. seconded by Councillor Foster
THAT Confidential Report COD-042-04 be referred to the end of the
agenda to be considered at a "closed" meeting.
"CARRIED"
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June 21,2004
FINANCE DEPARTMENT
Cash Activity
First Quarter
of 2004
Resolution #GPA-336-04
Moved by Councillor Schell. seconded by Councillor Trim
THAT Report FND-013-04 be received;
THAT in accordance with provision of Chapter 25, Section 286 of the
Municipal Act. S.O. 2001. the Treasurer reports the cash position of
the Municipality of Clarington for the first quarter of the year 2004. as
shown on the schedule attached to Report FND-013-04; and
THAT Part "A" of the expenditures for the first quarter of the year be
confirmed.
"CARRIED"
2004/2005
Insurance
Program
Resolution #GPA-337-04
Moved by Councillor Trim. seconded by Councillor Schell
THAT Report FND-014-04 be received; and
THAT the Director of Finance/Treasurer be authorized to finalize the
general insurance placement. in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool. with the
Frank Cowan Company for an integrated pooling arrangement that
includes integrated insurance coverages. common self retention
deductible levels. and related stop loss aggregate premium limits for
the period July 1, 2004 to June 30, 2005 at an approximate cost to
Clarington of $456.281.00.
"CARRIED"
2004 Resolution #GPA-338-04
Municipal
Competitiveness Moved by Councillor Schell, seconded by Councillor MacArthur
Study
THAT Report FND-015-04 be received; and
THAT the Municipality of Clarington participate in the 2004 Municipal
Competitiveness Study by BMA Management Consulting Inc. at an
approximate cost of $2,000.
"CARRIED"
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June 21, 2004
. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no reports considered under this section of the agenda.
UNFINISHED BUSINESS
Councillor Schell stated a pecuniary interest with respect to Report
PSD-065-04. vacated his chair and refrained from discussion and
voting on the subject matter. Councillor Schell's spouse is employed
by Skylight Donuts.
Rezoning
Application
Gold Farm/Mutt
Resolution #GPA-339-04
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-065-04 be received;
THAT the application submitted by Suncor Energy Products Inc. on
behalf of Gold Farm/Mutt Enterprises Limited to permit the
redevelopment of a gas station with a convenience store be
approved;
.
THAT the By-law contained in Attachment 3 of Report PSD-065-04
be passed and a copy forwarded to the Regional Municipality of
Durham; and
THAT all interested parties listed in Report PSD-065-04 and any
delegations be advised of Council's decision.
"CARRIED"
OTHER BUSINESS
There were no items considered under this section of the agenda.
Confidential
Reports
Resolution #GPA-340-04
Moved by Councillor Pingle. seconded by Councillor Schell
THAT the meeting be "closed" for consideration of Confidential
Reports PSD-084-04 pertaining to a property matter, OPD-002-04
pertaining to a personnel matter and COD-042-04 pertaining to a
personnel matter.
.
"CARRIED"
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ADJOURNMENT
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June 21, 2004
Resolution #GPA-341-04
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the actions taken at the "closed" meeting be ratified.
Resolution #GPA-342-04
Moved by Councillor MacArthur. seconded by Councillor Ping Ie
THAT the meeting adjourn at 11 :50 p.m.
"CARRIED"
c;12~MAYOR
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