HomeMy WebLinkAbout06/07/2004
.
.
.
THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were
Also Present:
June 7, 2004
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday, June 7,
2004 at 9:30 a.m., in the Council Chambers.
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella (until 10:55 a.m.)
Director of Community Services, J. Caruana (until 10:55 a.m.)
Director of Emergency Services, M. Creighton (until 10:55 a.m.)
Director of Planning Services, D. Crome
Senior Planner, Community Planning, R. Holy (until 10:35 a.m.)
Director of Operations, F. Horvath (until 10:55 a.m.)
Director of Corporate Services, M. Marano
Planner, Development and Review, B. Russell (until 10:35 a.m.)
Director of Finance/Treasurer, N. Taylor
Planner, Development and Review, T. Wills (until 10:35 a.m.)
Deputy Clerk, M. Knight Stanley
Clerk II, C. Doiron (until 10:55 a.m.)
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
OTHER BUSINESS
Councillor Schell indicated that he would be stating a pecuniary
interest regarding Report PSD-064-04, and delegation
b) Dan Holkema.
Councillor Trim attended a Regional event where Region was
granted $325,000 for their Leadership in Blue Box Recycling. On
Saturday he attended the Opening of the Valleys 2000 Trail Official
Opening he stated that it was well attended, Councillor Schell and
301
.
.
.
G.P. & A. Minutes
MINUTES
DELEGATIONS
-2-
June 7, 2004
Councillor MacArthur were there as well. He also attended the Oak
Ridges Trail Official Opening on Sunday with Roy Foster. This event
was also successful.
Councillor Pingle attended an Environmental Conveyance at
Darlington Hydro regarding long term advantage of working together
with various organizations east to west and north to south.
Councillor MacArthur attended The Duotopia Art Exhibition at the
Visual Arts Centre and there were numerous attendees.
Resolution #GPA-273-04
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on May 17, 2004, be approved.
"CARRIED"
(a) Marcel Benjamin, Suncor Energy Products, Inc., 468 Boul
Larochelle, Repetigny, Quebec J6A 5W3 - regarding
Report PSD-065-04, was called but was not present.
Councillor Schell stated that he would be making a pecuniary interest
with respect to the delegation of Dan Holkema; vacated his chair and
refrained from discussion and voting on the subject matter. Councilor
Schell's spouse is employed by Skylight Donuts.
(b) Dan Holkema, Sky Light Donuts, 71 Mearns Crt., Unit 71,
Bowmanville, L 1C 4W4 - regarding Report PSD-065-04
He has several issues that he agrees with the Planning
Department and the Zoning By-law. He stated that at the
present time Skylight Donuts will not have room to remain on
the site if the applicant meets the Municipality's requirements.
He also stated that it would be taking away employment, and
good customer service for the residents of Clarington. He
requested that the Municipality relax its requirements to allow
his business to remain on this site.
Councillor Schell chaired this portion of the meeting.
302
G.P. & A. Minutes
.
PUBLIC MEETINGS
.
.
303
- 3-
June 7, 2004
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration
Committee, is holding a Public Meeting for the following applications:
(a) Rezoning Application to Permit a Drive-through Restaurant
and expand existing zoning to adjacent property
Applicant: Imperial Oil Limited
(b) Rezoning Application to Permit an Existing Triplex 2
Kingsway Gate, Courtice
Applicant: Karam D. Singh
(c) Prohibition of Drive-through establishments in the downtown
portion of the Bowmanville East Main Central Area and
Newcastle Village Main Central Area
Richard Holy, Senior Planner, Community Planning, provided a
verbal report pertaining to Report PSD-059-04.
(a) The proposed Zoning By-law Amendment submitted by
Imperial Oil Limited would change the zone category from
"Service Station Commercial Exception (C&-5) Zone" (Part 1
Area) and from "Urban Residential Type One (R1) Zone" (Part
2 Area) to an appropriate zone to permit the development of a
convenience store, car wash, and restaurant with a drive-
through facility in addition to other permitted uses permitted in
the "CT' zone. The subject properties are located at 1451
Highway 2, 1455 Highway 2, and 1 Darlington Boulevard in
Courtice.
Cornelis Maryn, 5 Darlington Blvd., Courtice, L 1 E 2J8
spoke in opposition to this application. He stated that the
convenience store will convey a meeting place for teens,
which will lead to more vandalism to their property and
neighbouring properties. The car wash will be too close to the
residential properties. He is concerned about contaminated
fluids that will drain from this property and how this will affect
him. The traffic is also a concern because the traffic lights are
already being congested with vehicular traffic.
Tony Iezzi, 3 Darlington Blvd., Courtice, L1E 2J8, spoke in
opposition to this application. He spoke on behalf of his
family. He feels that the convenience store would create more
vandalism and will be a "hang out" for teens. He is concerned
about the noise that will be generated from the car wash.
Mr. Iezzi feels that the blockage of business will devalue his
parents property. Also he said that the traffic light is too long
for the east/west traffic and that the traffic from the new car
wash will cause a major problem.
.
.
.
G.P. & A. Minutes
304
-4-
June 7, 2004
Ken Pamdio, 3 Jamieson Cres., Whitby, L 1 R 1 V2, his
property is located east of the applicant's property. He noted
that a laneway through his property to Darlington Blvd. would
be a safer route than entrance egress Highway 2.
Marla Maryn, 5 Darlington Blvd., Courtice, L 1 E 2J8, spoke
in opposition to the application and stated that her concern is
regarding elderly people and children crossing at the comer
with so much traffic going in and out of the proposed plaza.
Mrs. Maria Iezzi, 3 Darlington Blvd., Courtice, L 1 E 2J8,
spoke in opposition to the application. She expressed a
concern regarding the amount of traffic that will be generated
at this corner.
No one spoke in support of this application.
Murray Evans, Planning Consultant, Evans Planning 28
Ellery Dr., Richmond Hill, L4C 8Z6 and Terry Addington,
Imperial Oil Limited P.O. Box 56613, 8601 Warden Ave.
Markham, L3R OM6, the site plan has been amended to
address the Municipality's requirements. This resulted in the
relocation of the car wash to the south. A noise report is near
completion. The drive-through restaurant will serve
submarine sandwiches only and will not have seating areas or
the need for baking food. The site will be well lit and will have
monitors and cameras on the site to help reduce vandalism.
Bob Russell, Planner, Development and Review, provided a verbal
report pertaining to Report PSD-060-04.
(a) The proposed Zoning By-law Amendment submitted by
Karam D. Singh would legalize the existing triplex. The
subject property is located at 2 Kingway Gate, Courtice, at the
northeast comer of the Townline Road South/Kingsway Gate
intersection.
No one spoke in opposition to or in support of this application.
Karam D. Singh, 17 Maplewood Dr., Whitby, L1N 7A6,
requested Members of Committee to approve his application.
Tracy Wills, Planner, Development and Review provided a verbal
report pertaining to Report PSD-061-04.
The proposed Zoning By-law Amendment initiated by the Municipality
of Clarington would implement the recommendations of the
.
.
.
G.P. & A. Minutes
-5-
June 7, 2004
Bowmanville King Street East Corridor Final Study and policies of the
Clarington Official Plan with respect to prohibiting drive-through
facilities within the Street-Related Commercial Area designation of
the Downtown portion of the Bowmanville East Main Central Area
and the Newcastle Village Main Central Area.
No one spoke in opposition to or in support of this application.
PLANNING SERVICES DEPARTMENT
Rezoning
Application
Imperial Oil Ltd.
Resolution #GPA-274-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report PSD-059-04 be received:
THAT the application submitted by Evans Planning on behalf of
Imperial Oil Limited be referred back to Staff for further processing
and the preparation of a further report following the receipt of all
outstanding agency comments; and
THAT all interested parties listed in Report PSD-059-04 and any
delegations be advised of Council's decision.
"CARRIED"
Proposed Zoning Resolution #GPA-275-04
By-law
Amendment Moved by Councillor MacArthur, seconded by Councillor Pingle
Karam D. Singh
305
THAT Report PSD-060-04 be received;
THAT provided that there are no significant issues raised at the
public meeting, the application submitted by Karam D. Singh be
approved and the by-law be passed as contained in
Attachment 2 to Report PSD-060-04; and
THAT a by-law amendment to remove the Holding (H) symbol be
forwarded to Council at such time as the Owner has entered into a
site plan agreement with the Municipality; and
THAT all interested parties listed in Report PSD-060-04 and any
delegations be advised of Council's decision.
"CARRIED"
.
.
.
G.P. & A. Minutes
Prohibition of
Drive-Through
Facilities
Application for
Removal of
Holding
Middle Rd.
Dev. Inc.
Monitoring of
the Decisions
of the Committee
of Adjustment
May 20, 2004
- 6 -
June 7, 2004
Resolution#GPA-276-04
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-061-04 be received;
THAT provided that there are no significant issues raised in the
Public Meeting, the proposed Zoning By-law contained in Attachment
3 to Report PSD-061-04, be passed;
THAT the Region of Durham Planning Department be forwarded a
copy of Report PSD-061-04 and Council's decision; and
THAT the interested parties listed in Report PSD-061-04 be advised
of Council's decision.
"CARRIED"
Resolution #GPA-277-04
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-062-04 be received;
THAT the application submitted by Middle Road Developments Inc.
to remove the Holding (H) symbol be approved and that the by-law
attached to Report PSD-062-04 to remove the Holding (H) symbol be
passed and a copy forwarded to the Regional Municipality of
Durham;
THAT all interested parties listed in Report PSD-062-04 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-278-04
Moved by Councillor MacArthur, seconded Councillor Trim
THAT Report PSD-063-04 be received; and
THAT Council concur with the decision of the Committee of
Adjustment made on May 20,2004 for applications A2004/013,
A2004/014, A2004/015 and A2004/016 and that Staff be authorized
to appear before the Ontario Municipal Board to defend the decisions
of the Committee of Adjustment.
"CARRIED"
306
.
.
.
G.P. & A. Minutes
Application for
Removal of
Part Lot Control
Vermont Village
Homes Ltd.
Rezoning
Application
Gold/Mutt Farm
Enterprises Ltd.
- 7 -
June 7, 2004
Resolution #GPA-279-04
Moved by Councillor Ping Ie, seconded Councillor Foster
THAT Report PSD-064-04 be received;
THAT the request for removal of Part Lot Control with respect to Lots
1 to 8, 17, 18,32 to 46,60,61,77 to 81,90 to 92, Blocks 93 to 95,
and 97 to 100 inclusive on Plan 40M-2172 be approved and that the
Part Lot Control By-law attached to Report PSD-064-04 be passed
pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-064-04 and any
delegations be advised of Council's decision.
"CARRIED"
Councillor Schell stated a pecuniary interest with respect to the
delegation of Dan Holkema. Vacated his Chair and refrained from
discussion and voting on the subject matter. Councilor Schell's
spouse is employed by Skylight Donuts.
Mayor Mutton chaired this portion of the meeting.
Resolution #GPA-280-04
Moved by Councillor Trim, seconded Councillor MacArthur
THAT Report PSD-065-04 be tabled to the next General Purpose
and Administration Committee meeting on June 21, 2004 to allow
Staff, Suncor and Mr. Dan Holkema to meet and address concerns
expressed by Dan Holkema.
"CARRIED"
Councillor Schell chaired this portion of the meeting
Clarington Official Resolution #GPA-281-04
Plan Amendment,
Rezoning and Moved by Councillor MacArthur, seconded Councillor Pingle
Amendment
THAT Report PSD-066-04 be received;
THAT Amendment No. 38 to the Clarington Official Plan (COPA
2003/005) to delete a Medium Density symbol submitted by 1389877
Ontario Limited be approved as contained in Attachment 2 to Report
PSD-066-04;
307
.
.
.
G.P. & A. Minutes
Consultants
Environmental
Impact Studies
-8-
June 7, 2004
THAT the amendment to Draft Approved Plan of Subdivision 18T-
93008 submitted by 13889877 Ontario Limited be approved subject
to the conditions contained in Attachment 4 to Report PSD-066-04;
THAT the proposed Draft Plan be redlined to show the extension of
Street "C" to Albert Street and that a condition be added to the
Conditions of Draft Approval which requires said extension to be built
to the satisfaction of the Director of Engineering Services;
THAT the application for Zoning by-law Amendment (ZBA 2003/029)
be approved PSD-066-04, as contained in Attachment 5 to Report
PSD-066-04;
THAT the Region of Durham Planning Department be forwarded a
copy of Report PSD-066-04 and Council's decision; and
THAT the applicant and all interested parties listed in Report PSD-
066-04 and any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-282-04
Moved by Councillor Pingle, seconded Councillor Robinson
THAT Report PSD-067-04 be received;
THAT Council endorse the document entitled "Municipality of
Clarington - Guidelines for the Preparation of Environment Impact
Studies", as attached to Report PSD-067-04 as Attachment No.1 to
Report PSD-067-04;
THAT the Roster of Consultants for the Preparation of Environmental
Impact Studies, as indicated in Attachment No.3 to Report
PSD-067-04 be approved, and remain in effectfor the period from
July 1, 2004 to July 1, 2007;
THAT Council authorize the Mayor and Clerk to sign the necessary
by-laws to engage the consultants on the EIS roster; and
THAT all interested parties listed in Report PSD-067-04 and any
delegations be advised of Council's decision.
"CARRIED"
308
.
.
.
G.P. & A. Minutes
Confidential
Report
- 9 -
June 7, 2004
Resolution #GPA-283-04
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT the Confidential Report of the Planning Services Department
pertaining to a property matter be referred to the end of the agenda
to be considered at a "closed" meeting.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Reconstruction of
Fourth Ave. from
Nash Rd. to
0.12 KM North
(Courtice)
Resolution #GPA-284-04
Moved by Councillor Schell, seconded by Councillor Foster
THAT Report EDG-32-04 be received;
THAT the total costs of $220,000 for the reconstruction of Fourth
Avenue be funded from the 2004 Capital Account #110-32-330-
83236-740 in the amount of $126,210 with the additional funds of
$93,790 being funded from the Development Charge - Roads and
Related Reserve fund in the amount of $82,798 and the Roads
Contribution Reserve Fund in the amount of $10,992;
THAT Black Creek Developments Ltd., be reimbursed for the total
cost of $220,000 for the construction of Fourth Avenue from Nash
Road to 0.12 km. north, in Courtice, upon the issuance of a
"Certificate of Completion" in accordance with the subdivision
agreement between Black Creek Developments Ltd., and the
Municipality of Clarington, dated March 4, 2004;
THAT the Purchasing by-law 94-129 be waived to facilitate the
construction and reimbursement of Fourth Avenue to Black Creek
Developments Ltd.; and
THAT Black Creek Developments Ltd. be notified of Council's
decision.
"CARRIED"
OPERATIONS DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Pingle chaired this portion of the meeting.
309
G.P. & A. Minutes
- 10 -
June 7, 2004
.
EMERGENCY SERVICES DEPARTMENT
Monthly Resolution #GPA-285.04
Response Report
April 2004 Moved by Councillor Robinson, seconded by Mayor Mutton
THAT Report ESD-009-04 be received for information.
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
CLERK'S DEPARTMENT
There were no reports considered under this section of the agenda.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
.
Workplace Safety Resolution #GPA-286-04
Insurance Board
Independent Moved by Councillor Trim, seconded by Councillor Pingle
Operators
THAT Report COD-026-04 be received; and
THAT Council adopt the policy attached to Report COD-026-04 for
Workplace Safety and Insurance Board Coverage for all Municipality
of Clarington contractors.
"CARRIED"
Tender
CL2004-23
Resolution #GPA-287-04
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report COD-028-04 be received;
THAT Melrose Paving Company Ltd., Etobicoke, Ontario, with a total
bid amount of $53,600.58, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2004-
23, be awarded the contract for Driveway Paving; and
.
THAT the funds expended be provided from the 2004 Operations
Budget.
"CARRIED"
310
.
.
.
G.P. & A. Minutes
Tender
CL2004-22
Tender
CL2004-21
Acceptance of
Contracts and
Quotations
- 11 -
June 7, 2004
Resolution #GPA-288-04
Moved by Councillor Trim, seconded by Councillor Foster
THAT Report COD-029-04 be received;
THAT Miller Paving Limited, Markham, Ontario with a total bid in the
amount of $281 ,396.67 (including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2004-22, be awarded the contract to supply and apply
Surface Treatment and to provide for Asphalt and Surface Treatment
Pulverizing, to various roads as required by the Municipality of
Clarington; and
THAT the funds required be provided from the Operations
Department 2004 Budget - Surface Treatment Account #100-36-381-
10270-7163, FORTHWITH.
"CARRIED"
Resolution #GPA-289-04
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-030-04 be received;
THAT Robert Young Construction Ltd., Peterborough, Ontario, with a
total bid in the amount of $438,028.50, being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL2004-21, be awarded the contract for the Supply and Haul of
Granular "A" and "B", and Haul, Stockpile and Spread Granular "A"
Gravel; and
THAT the funds expended be provided from the 2004 Operations
Road Maintenance and Construction budget.
"CARRIED"
Resolution #GPA-290-04
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-031-04 be received;
THAT the Chief Administrative Officer and Director of Corporate
Services or the Director of Finance or their designates be authorized
to accept the lowest qualified tender or quotation meeting all terms,
conditions and specifications as required by the Municipality during
holiday periods for the term of Council;
311
G.P. & A. Minutes
.
Tender
CL2004-14
Guide Rail
Installation
.
Tender
CL2004-20
Plumbing
Services
.
- 12-
June 7,2004
THAT the Mayor and Clerk, subject to recommendation #2 above, be
authorized to execute the necessary contracts or agreements; and
THAT an information report and any applicable by-laws be presented
at the first General Purpose and Administrative Committee meeting
following holiday periods summarizing the tender and quotations that
have been awarded.
"CARRIED"
Resolution #GPA-291-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report COD-032-04 be received;
THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in
the amount of $210,272.63 (excluding G.S.T.), being the lowest
responsible bidder meeting all terms, conditions, and specifications of
Tender CL2004-14, be awarded the contract for the Guide Rail
Installation, as required by the Operations Department;
THAT the total funds required in the amount of $261,720.00
($210,272.63 tender plus consulting, contingencies, emergency work
and Net GST) be drawn as follows:
a. $116,504.00 from 2003 Capital Budget for Guide Rail
Installation Account # 8340-03300-1401
b. $145,630.00 from the 2004 Capital Budget for Guide Rail
Installation Account # 8340-04300-1401; and
THAT the By-law attached to Report COD-032-04 marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
agreement be approved.
"CARRIED"
Resolution #GPA-292-04
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report COD-033-04 be received;
THAT Jack Burgess Plumbing, Bowmanville, Ontario, with bid prices
of $44.00 per hour for Journeyman Plumber and $30.00 per hour for
Journeyman Plumber's Apprentice be awarded the contract to
provide Plumbing Services, as required by the Municipality of
Clarington;
312
6
.-
.
G.P. & A. Minutes
Tender
CL2003-28
Corporate
Advertising
Policy
- 13-
June 7, 2004
THAT, pending satisfactory pricing and service, the contract be
extended for a second and third year; and
THAT the funds expended be drawn from the various Current Budget
Accounts.
"CARRIED"
Resolution #GPA-293-04
Moved by Councillor Foster, seconded by Councillor Schell
THAT Report COD-034-04 be received;
THAT Gay Company Limited, Courtice, Ontario with a total bid in the
amount of $1 ,975,000.00, excluding G.S.T.($2, 113,250.00 Including
GST), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-28, be awarded the
contract for the Courtice Fire Station #4 and Durham Regional
Policing Centre;
THAT the total funds required in the amount of $2,175,000.00
($1,975,000.00 tender + $90,000 Architectural Consulting Services +
$110,000 utility connections, site preparation, equipment/furnishings,
project contingency) be drawn from Accounts as follows:
Municipal Capital Works Reserve Fund
Impact/Escrow Reserve Fund
Fire Protection Development Charges
Reserve Fund
$1,412,245
$ 421,095
$ 341,660
THAT the By-law attached to Report COD-034-04marked Schedule
"A" authorizing the Mayor and the Clerk to execute the necessary
agreement be approved.
"CARRIED"
Resolution #GPA-294-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the Report COD-035-04 be received and;
THAT the Corporate Advertising Policy attached to Report COD-035-
04 be approved and adopted by Council.
"CARRIED"
- 313
G.P. & A. Minutes
- 14 -
June 7, 2004
.
FINANCE DEPARTMENT
Annual
Statement
Resolution #GPA-295-04
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report FND-012-04 be received for information.
"CARRIED"
Resolution #GPA-296-04
Moved by Councillor Trim, seconded by Councillor Schell
THAT the Confidential Report of Finance pertaining to a property
matter be referred to the end of the agenda to be considered at a
"closed" meeting.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
.
GT A-Clean
Air Council
Resolution #GPA-297-04
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report ADM-07-04 be received for information.
UNFINISHED BUSINESS
There were no items considered under this section of the agenda.
OTHER BUSINESS
Resolution #GPA-298-04
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the Committee recess for 10 minutes and reconvene at a
"closed" meeting at 10:55 a.m.
"CARRIED"
Resolution #GPA-299-04
.
Ratify Actions
Moved by Councillor Foster, seconded by Councillor Schell
THAT the actions taken at the "closed" meeting be ratified.
314
G.P. & A. Minutes
.
ADJOURNMENT
.
.
- 15-
June 7, 2004
Resolution #GPA-300-04
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the meeting adjourn at 11 :03 a.m.
"CARRIED"
(jt/hl!.~
MAYOR
31.5