HomeMy WebLinkAbout80-87
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REPEALED BY
BY.LAW ,.c;t-2;:!.~J
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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 80-87
Being a by-law to authorize the destruction
of documents, records and papers of the
Municipali ty .
WHEREAS Section 249(1) of The Municipal Act, R.S.O. 1970, Chapter 284,
authorizes any municipality as defined by The Department of Municipal
Affairs Act to destroy receipts, vouchers, instruments, rolls or other
documents, records and papers in accordance with a By-law passed by the
Municipality and approved by the auditor of the Municipality establishing
schedules of retention period during which such papers must be kept;
NOW THEREFORE the Council of the Corporation of the Town of Newcastle
enacts as follows:-
(1) All receipts, vouchers, records and papers of the Corporation of the
Town of Newcastle except assessment records, title deeds, any agreements
remaining in force and in effect, minute books recording meetings of
Councilor Committees of Council, shall be destroyed after the expiration
of seven (7) years of the date of the individual specific receipt,
voucher records and papers of the Municipality.
(2) In the event any such specific receipt, voucher, record and paper should
not have any date endorsed upon the same, then any such receipt, voucher,
record and paper shall only be destroyed after the expiration of seven
(7) years from the date when such receipt, voucher, record or paper
came into the possession of any Department Head of the Corporation of
the Town of Newcastle on behalf of the Corporation of the Town of
Newcastle.
(3) The Clerk and Treasurer of the Corporation of the Town of Newcastle shall
supervise the destruction of such receipts, vouchers, records and
papers of the Corporation of the Town of Newcastle as outlined in
Schedule "A" hereto attached and forming part of this By-law.
(4) This By-law comes into force and effect upon the approval of the auditor
of the Corporation of the Town of Newcastle.
By-Law read a first time this third day of July, 1980.
By-Law read a second time this third day of July, 1980.
By-Law read a third time and final time this third day of July, 1980.
Approved by Deloitte, Haskins
& Sells, auditors of the Town
of Newcastle this
G.B. Rickard
Mayor
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J'fV9-.
J .M. McIlroy
Clerk
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SCHEDULE IIAII BY-LAW NUMBER 80-87
ITEMS TO BE DESTROYED
GENERAL ACCOUNTING
Cancelled Cheques, Vouchers, Purchase Requisitions,
Purchase Orders, Cancelled Debentures and Coupons.
RECEIPTS AND SUMMARIES
PAYROLL
WELFARE
GENERAL
Daily Cash Reports, Cash Register Tapes, Tax
Receipts, General Receipts, Tax Certificates,
Tax Ledger Cards, Licences, Bank Deposit Books.
Employee Payroll Summaries, Time Cards, Time Card
Recap Sheets, Cancelled Cheques.
Cancelled Cheques, Welfare Recap Sheets, and other
records.
Resolutions, Election Records, Correspondence, Agendas,
List of Accounts.