HomeMy WebLinkAbout04/07/2004
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THE MUNICIPALITY OF CLARINGTON
Special General Purpose and Administration Committee
ROLL CALL
Present Were
Also Present:
April 7, 2004
Minutes of a special meeting of the General
Purpose and Administration Committee held on
Wednesday, April 7, 2004 at 9:30 a.m., in the
Council Chambers.
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Deputy Treasurer, Lori Gordon
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance, N. Taylor
Municipal Clerk, P. Barrie
Clerk II, C. Doiron
Mayor Mutton chaired this meeting.
DISCLOSURES OF PECUNIARY INTEREST
PRESENTATION
There were no disclosures of pecuniary interest stated at this
meeting.
Nancy Taylor, Director of Finance/Treasurer provided a
presentation to Committee on the process which has been
followed in preparation of the budget for presentation to
Committee. She provided a status on the reserve and
reserve funds, historical capital financing, economic
overview, 2004 uncontrollable pressures, budget philosophy,
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DELEGATIONS
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April 7, 2004
tax levy reduction measures, additional cost cutting
measures, emergency services impact, and the impact on
the average taxpayer in the municipality.
(a) Brian Purdy and Patricia Enright, Clarington
Public Library Board made a presentation to
Committee outlining the Library services, programs,
the year 2003 in review, the 2004 operating and
capital budget priorities, and a comparison of Lake
Front Municipalities support per capita.
b) David Climenhage and Martha Rutherford Conrad
Clarington Museums and Archives Board made a
presentation to Committee highlighting the Board's
budget request for 2004. They highlighted their
services, exhibits and events planned for 2004 and
the 2003 revenue highlights.
FINANCE DEPARTMENT
2004 Current
and Capital
Budget
Resolution #GPA-204-04
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report FND-009-04 be received:
THAT Council approve the 2004 Operating and Capital
Budgets as outlined, at an estimated total tax levy of
$22,737,460 (exclusive of tax policy impacts), as directed in
Report FND-009-04;
THAT the Schedules of the Draft Current Budget document
outlining Reserve and Reserve Fund Contributions be
approved;
THAT approximately $1,000,000 be drawn from the
accumulated surplus to offset the tax rate impact;
THAT the financing of capital projects, as outlined in the
document attached to Report FND-009-04 be approved;
THAT the capital forecast be received for information;
THAT the external agencies, referred to in Report
FND-009-04 be advised of Council's decision regarding their
grant request;
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Apri17,2004
THAT 2004 staffing changes be approved, as identified in
Report FND-009-04;
THAT Report FND-009-04 satisfy the requirements of
Section 300(1) of the Municipal Act, S.O.2001, c.25; and
THAT the appropriate by-laws to levy the 2004 tax
requirements for Municipal, Regional and Education
purposes be forwarded to Council for approval, once final tax
policy information is available.
"CARRIED AS AMENDED LATER IN
THE MEETING"
(SEE FOLLOWING MOTIONS)
Resolution #GPA-205-04
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the 2004 Capital Forecast be amended by financing
$12,000 identified for project 2500-8130-04100 - Corporate
Services Office Renovations from the General Capital Reserve.
"CARRIED"
Resolution #GPA-206-04
Moved by Councillor Trim, seconded by Councillor Pingle
THAT the 2004 Capital Forecast be amended by financing
$10,000 identified for project 5000-8225-04003 - Fire Station
Storage Building, Station #1 from the General Capital Reserve.
"CARRIED"
Resolution #GPA-207-04
Moved by Councillor MacArthur, seconded by Councillor Foster
THAT the 2004 Capital Forecast be amended by financing
$50,000 identified for project 5800-8365-04101 - Transit Route
Improvements from Transit Reserve Fund.
"CARRIED"
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April 7, 2004
Resolution #GPA-208-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT the 2004 Capital Forecast be amended by financing
$50,000 identified for project 6000-8340-04300 - Road Net
Work Capital, Guide Rail Installation from the tax base and
$100,000 from the Working Funds Reserve.
"CARRIED"
Resolution #GPA-209-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the 2004 Capital Forecast be amended by financing
$10,000 identified for project 8400-8672-04030 - Library
Furniture and Equipment from the Tax Base and $10,000
from the Library Capital Reserve Fund.
"CARRIED"
Resolution #GPA-21 0-04
Moved by Councillor Robinson, seconded by Councillor Trim
THAT an amount of approximately $650,000 be pre-approved for
the 2005 capital budget for the reconstruction of Station Street,
Orono.
"CARRIED"
The foregoing Resolution #GPA-204-04 was then put to a
vote and "CARRIED AS AMENDED."
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ADJOURNMENT
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April 7, 2004
Resolution #GPA-211-04
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT the meeting adjourn at 10:24 a.m.
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MAYOR
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