HomeMy WebLinkAbout2019-01-08Newcastle Memorial Arena Management Board
Municipality of Clarinvon
Minutes of Meetinz — Tuesday January 8, 2019
In attendance Gord Lee, Chair Bryan Wiltshire, Arena Manager
Shea -Lea Latchford, Gary Oliver, Peter Kennedy, Susan White
oo The meeting was called by the outgoing chair to gather the arena manager and the four, (4)
returning members together for an information only meeting. With three additional members and
two new councilors not as yet appointed, the outgoing chair wanted to review and advise the
returning members of any outstanding projects and requirements that would be on the early
agenda for 2019. The outgoing committee had some difficulties filling vacancies for some of the
positions required to operate the management committee. Primarily, a vice -chair, recording
secretary, and treasurer's position had gone unfilled for the past term. Finding a person(s) who
was re -applying to serve on the board and step up in 2019 was the main purpose of this meeting.
oo Positive discussions took place, the outgoing chair offered to prepare a draft of the new budget
forecast for 2019. This would include a rationale on each entry for the new committee to review
and provide their input, then approve. Also, the outgoing chair offered to work with the
bookkeeper to finalize, follow through and deliver the 2018 audit to the Municipal Finance
Department.
oo Updates, banking, receivables and bill paying procedures were reviewed to provide an easy
transition for the new committee. Signature changes on the bank accounts would be required and
this will take place once the new chair has been elected. At the conclusion of the meeting, it
appeared that Peter Kennedy would consider the chair position and if elected, would pursue
volunteer members for the other needed responsibilities. The four attending members at this
meeting were also reminded that November's minutes had not been approved and this would need
to be on the February agenda.
Adjournment took place with no motion provided.