HomeMy WebLinkAbout2018-09-11 MinutesNewcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meetinz — Tuesday September 11, 2018
(Not yet approved by Committee)
In Attendance — Gord Lee, Chair Bryan Wiltshire — Arena Manager
Shea -Lea latchford, Carol Little, Susan White, Gary Oliver, Councillor Woo, Peter Kennedy
Regrets: Councillor Partner
1. Adoption of Minutes — Motion # 18 -016 was proposed: THAT:
The minutes of August 14, 2018 are accepted as presented.
Moved by: Carol Little
CARRIED
Seconded by: Shea -Lea Latchford
2. Arena Manager's Report — Washrooms completed; new sinks and vanities, partitions painted.
Ice pad preparations underway and to be ready for September 18th. Repairs and flooring updates
were also being completed to the player's benches. All contracts signed and returned from user
groups. Contract ice represented fifty-nine and one quarter hours, (59.25) of prime —time ice.
Municipality advised Bryan there are no plans for the arena parking lot to be re -paved, contrary to
what we had thought was taking place this summer/fall. Bryan also advised his full seasonal staff
had been hired and most were already employed in the opening preparations.
Concerns over the parking area and the water run-off from the roof on the east side of the
building were discussed. Both councilor Woo and Partner suggested it would be advisable for the
new arena committee, appointed after the municipal election in October to formally advise the
engineering department of the water damage concerns to the lower outside eastern side of the
building. Through previous informal conversations with the Operations Dept. Bryan had advised
the board the downspouts from the roof were going to be hooked up to the sewer pipes, taking the
water run-off and ice buildup away from the building foundation.
Motion # 18- 017 was proposed: THAT: With the appointment of the new arena committee in
December or, January of 2019, they formally forward a request to operations and engineering
departments to evaluate the necessity of this repair work and have it planned and scheduled.
Moved by: Susan White Seconded by: Councillor Partner
CARRIED
(2)
Bryan also advised: His staff would be attending a Safety and C.P.R. Training update; taking
place on Saturday September 151}i. This was being put on by the municipality, with no costs to
the attendees.
3. Financial Report — With minimal activity taking place over the month of August, an income
statement was not provided by the chair. Accounts receivables for YTD August 31, 2018 were at
$12,905.63 - $7,330.14 being over 90 days. Bryan was in discussion with C.G.M.H.L. regarding
their account. Payment of $6,652.14 was forthcoming. Gift of Art was the other over 90
receivables.
4. Next Meeting — No meeting was scheduled for October — Next meeting to be November 13,
2018 after the municipal election.
5. Adjournment — Motion # 18- 018 was proposed: THAT: This meeting is adjourned.
Moved by: Shea -Lea Latchford Seconded by: Peter Kennedy
CARRIED