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HomeMy WebLinkAbout03/29/2004 . ~ . "" ,. THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee ROLL CALL Present Were Also Present: March 29, 2004 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 29, 2004 at 9:30 a.m., in the Council Chambers. Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Divisional Fire Chief, Gord Weir Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance, N. Taylor Municipal Clerk, P. Barrie Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST MINUTES There were no disclosures of pecuniary interest stated at this meeting. Resolution #GPA-172-04 Moved by Councillor Schell, seconded by Councillor Trim THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on March 8, 2004, be approved. "CARRIED" 301 . ~ . >,' ,i G.P. & A. Minutes PRESENTATIONS DELEGATIONS -2- March 29, 2004 (a) Mayor Mutton presented a cheque in the amount of $8086.00 to the Heart and Stroke Foundation. This money was raised by staff members taking part in the Fit for Heart program. (b) Inspector Bill Temple, Durham Regional Police Services, 16 Division, 77 Centre Street North, Oshawa, L1G 4B7 addressed the Committee with an update regarding the Police Services activities in Clarington. They are focusing on a Community Program with their priorities being quality of life and traffic. Although there has been an increase in charges laid, Clarington is a very safe community in which to live. Inspector Temple indicated that he is trying different approaches in communicating to the residents, one of them being including information on the Page 2 advertisement. Deputy Chief Mercier explained to Committee how the Clarington Division works within the Durham Regional Police Services. (a) Mr. Kevin Anyan, 36 King Street East, Bowmanville, L 1 C 1 N2, addressed the Committee regarding Report EGD-14-04. The Rotary Club of Bowmanville is planning gardens, walkways, vehicle barriers, theater, and areas for wedding pictures at the Visual Arts Centre. They are going to put together a fund raising project and submit an application for a donation from the Trillium Foundation. (b) Mr. Steve Gilchrist, Environmental Specialist, Global Tech, 182 Wellington Street West, Bowmanville, L 1C 1W3, addressed the Committee in support of the recommendations contained in Report EGD-15-04. He stated that the Global Tech HFI Hydrogen Fuel Injection system reduces emissions and improves engine efficiency, reducing fuel consumption while producing more power. Resolution #GPA-173-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Committee recess for ten minutes. "CARRIED" The meeting reconvened at 10:50 a.m. 302 . . . '. r ' ~ G.P. & A. Minutes - 3 - March 29, 2004 (c) Mr. Michael Scott, Oak Ridges Moraine Foundation, 13990 Dufferin Street North (The Gate House), King City, L7B 1 B3 provided an update on the Oak Ridges Moraine Foundation. The Foundation, a registered, non-profit corporation, helps protect the Oak Ridges Moraine by providing funding support for protection and education projects. The Foundation has received initial funding of $15 million from the Ontario government. It is governed by a multi- stakeholder Board of nine members with representation from Federation of Ontario Naturalists, STORM, Conservation Ontario, AMO, the province and the federal government. To date they have provided $1.1 million in grants to 22 projects, including projects with Central Lake Ontario Conservation Authority and with Ganaraska Region Conservation Authority. (d) Ms. Libby Racansky, 3200 Hancock Rd., Courtice, L 1 E 2M1 addressed the Committee with respect to curbing urban sprawl. She requested the municipality to: 1. Stop all development applications until the Draft Zoning By-law identifies all lands. Ministry of Natural Resources land evaluation should be reflected in the By-law 2. All Neighbourhood Plans should be refined in the light of the MNR findings 3. There should be curb low density urban sprawl, high density development should be placed next to the existing subdivision. The expansion of urban boundary could be avoided this way. (e) Mr. Tom Vendrasco, Clarington Firearms Safety Committee presented the Committee's recommendations regarding the safety of firearms within Clarington, as follows: 1. The committee determined that there are currently no public safety issues with respect to discharge of firearms used in hunting or for any other legal purpose within the municipality. 2. The above determinations were derived through lengthy discussions with the Durham Regional Police, Ministry of Natural Resources, Clarington's Municipal Law Enforcement Division, and other private citizens. 303 . . . '.. '. G.P. & A. Minutes PUBLIC MEETINGS - 4 - March 29, 2004 3. A review of Provincial and Federal legislation governing and regulating hunting activities revealed that they provide adequate protection to the general public from the use of firearms for hunting. 4. The Municipality of Clarington has a comprehensive firearms by-law that is adequate to further protect the public from the use of firearms. 5. The committee recommends that better mapping be incorporated with the current By-law so as to clarify where firearms may be discharged. Councillor Schell chaired this portion of the meeting. There were no items considered under this section of the agenda. PLANNING SERVICES DEPARTMENT Decisions of Resolution #GPA-174-04 Committee of Adjustment for Moved by Councillor Robinson, seconded by Councillor Trim March 4 & 18, 2004 THAT Report PSD-036-04 be received; Rezoning Appl. Drive-Through Regulations Proponents: Martin Road THAT Council concurs with decisions of Committee of Adjustment made on March 4, 2004 and March 18, 2004 for applications A2004/007 to A2004/010 inclusive and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council not appeal the decision made by the Committee of Adjustment on March 18, 2004 for Application A2004/041, however, should an appeal be lodged by another party, Staff be authorized to defend its original recommendation. "CARRIED" Resolution #GPA-175-04 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-037-04 be tabled. "CARRIED" 304 . . . '., .. G.P. & A. Minutes - 5 - March 29, 2004 Report PSD-038-04 was withdrawn from the agenda by the Director of Planning Services. Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT Execution of Resolution #GPA-176-04 Agreement with Region Health Moved by Councillor Schell, seconded by Councillor Trim Dept. in Respect to Sewage Systems THAT Report EGD-12-04 be received; THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, the agreement with the Regional Municipality of Durham attached to Report EGD-12-04, for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; THAT Council approve the by-law attached to Report EGD-12-04 to confirm its decision to enter into an agreement with the Regional Municipality of Durham; and THAT a copy of Report EGD-12-04, Council's resolution and the by-law attached to Report EGD-12-04 be forwarded to the Regional Municipality of Durham. "CARRIED" Newcastle Public Resolution #GPA-177-04 School- Traffic/ Pedestrian Plan Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-13-04 be received; THAT the "T" intersection of Glass Court and Bridges Drive, Newcastle, become an all-way stop; THAT pavement markings be applied near the Newcastle Public School to provide positive guidance for vehicular/pedestrian movements and stopping prohibitions proposed on Glass Court; THAT the existing adult crossing guard on Edward Street East at the east side of Beaver Street South be relocated to Edward Street East at the west side of Glass Court when house construction north of Glass Court is complete; 305 . . . '.' " G.P. & A. Minutes Bowmanville Rotary Club Centennial Project Global Tech HFI Systems - 6 - March 29, 2004 THAT the Newcastle Public School representatives be encouraged to implement and maintain a KISS-N-GO program; THAT staff monitor the area to measure the effectiveness of the plan; THAT the proposed by-laws amending Traffic By-law 91-58 attached to Report EGD-13-04 be approved; and THAT interested parties listed within Report EGD-13-04 be provided with a copy of Report EGD-13-04 and Council's decision. "CARRIED" Resolution #GPA-178-04 Moved by Councillor Schell seconded by Councillor Pingle THAT Report EGD-14-04 be received for information. "CARRIED" Resolution #GPA-179-04 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report EGD-15-04 be received; THAT the Municipality of Clarington partner with Global Tech to install and test their hydrogen fuel injection system (HFI) on our two municipality owned Clarington Transit buses as part of a pilot project; THAT the cost of this pilot project, estimated at approximately $30,000.00, be funded from the Transit Reserve Fund; and THAT Staff be directed to review the effectiveness of the hydrogen fuel injection system and report back to Council on an annual basis. "CARRIED" Councillor Trim chaired this portion of the meeting. 306 . . . G.P. & A. Minutes - 7 - March 29, 2004 OPERATIONS DEPARTMENT Snow Clearing Program Resolution #GPA-180-04 Moved by Council Pingle, seconded by Councillor MacArthur THAT Report OPD-001-04 be received; THAT a user pay system be implemented for the 2004 - 2005 season; THAT the fee schedule as outlined in Option "B" included in Report OPD-001-04 be approved; THAT the funds required to pay contractor be drawn from the Seniors Snow Clearing account number 7212-92004-0261; and THAT the revenues received be credited to an Operations Fees and Services Charges account. "CARRIED" Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT Monthly Response Resolution #GPA-181-04 Report - February 2004 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report ESD-006-04 be received for information. "CARRIED" Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Fit for Heart And Paint the The Town Red Campaign Resolution #GPA-182-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report CSD-04-04 be received for information. "CARRIED" 307 . . . 'c' .. G.P. & A. Minutes Durham Lives! Physical Activities - 8 - March 29, 2004 Resolution #GPA-183-04 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report CSD-05-04 be received for information. "CARRIED" Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT Mark Stewart Resolution #GPA-184-04 Animal Licencing Services Inc. Moved by Councillor MacArthur, seconded by Councillor Schell Agreement Pool Drainage THAT Report CLD-08-04 be received for information; THAT Animal Licencing Services Inc., be given the exclusive rights to sell dog and cat licences door to door in the Municipality of Clarington for the year 2004 commencing on April 1 , 2004 until September 30, 2004 and subject to review by Council at the termination of the agreement; THAT the authorizing By-law be forwarded to Council for approval and the Agreement be executed by the Mayor and Municipal Clerk; and THAT Mark Stewart, Animal Licencing Services Inc., the Animal Advisory Committee and the Animal Alliance of Canada be advised of Council's decision. "CARRIED" Resolution #GPA-185-04 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report CLD-11-04 be received; THAT the Pool Drainage By-law attached to Report CLD-11-04 be forwarded to Council for approval; and THAT passage of the by-law attached to Report CLD-11-04 be advertised by notice in the local media. "CARRIED" 308 . . . " G.P. & A. Minutes Refreshment Vehicles Parking in Downtown Bowmanville - 9 - March 29, 2004 Resolution #GPA-186-04 Moved by Councillor Schell, seconded by Councillor Trim THAT Report CLD-12-04 be received for information; THAT a public meeting be scheduled for April 26, 2004 to address a proposed revision to the Refreshment Vehicle By-law; and THAT following the Public Meeting, the by-law attached to Report CLD-12-04 be forwarded to Council for approval. "CARRIED" Resolution #GPA-187-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report CLD-13-04 be received; THAT the Traffic By-law 91-58 Schedule VIII be amended to increase the rate charged for vehicles parked in the Municipal parking lots effective June 1, 2004; THAT Traffic By-law 91-58 Schedule VIII be amended to include the municipal parking lot at 20 King Street Bowmanville as a pay and display parking lot; THAT staff be authorized to purchase a central parking meter for the municipal parking lot at 20 King Street Bowmanville as a pay and display parking lot; THAT the funds to cover the purchase of this equipment be drawn from the Parking Reserve Account 111 0-162-X; THAT a notice be placed in the local newspapers to advise residents of this change; and THAT the Downtown Business Improvement Association be advised of Council's decision. "CARRIED" Mayor Mutton chaired this portion of the meeting. 309 . . . G.P. & A. Minutes - 10- March 29, 2004 CORPORATE SERVICES DEPARTMENT Supplier Information Night CL2004-2 Electrical Services Resolution #GPA-188-04 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report COD-015-04 be received for information. "CARRIED" Resolution #GPA-189-04 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report COD-16-04 be received; THAT Langley Utilities Cont. Ltd., Bowmanville, Ontario, with hourly prices as indicated on Schedule "A" to Report COD-016-04 be awarded the contract to provide Electrical Services for Street and Park Lighting, as required by the Municipality of Clarington for the term March 31,2004 through to March 30, 2007; and THAT the funds expended be drawn from the respective years Street and Park Lighting Accounts: 7230-00201-0000 and 7603- 00001-0137. "CARRIED" FINANCE DEPARTMENT Tax Reductions And Write-Offs For 2003 Resolution #GPA-190-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report FND-006-04 be received for information. "CARRIED" Railway Right Resolution #GPA-191-04 Of Way Revenue 310 Moved by Councillor Pingle, seconded by Councillor Schell THAT FND-007-04 be received for information; THAT the Province be requested to make a determination for 2003 and future years to instruct railways to pay the railway rights-of-way at the phased-in rates for the 2003 and subsequent years; THAT the Province provide clear direction that the revenues at the appropriate phased-in rates for the Municipalities is assured; and .. G.P. & A. Minutes . Mayor & Councillor's Remuneration - 11 - March 29, 2004 THAT this resolution be copied to Mr. John O'Toole, MPP, and the Minister of Finance. "CARRIED" Resolution #GPA-192-04 Moved by Councillor Robinson seconded by Councillor Pingle THAT Report FND-008-004 be received for information. "CARRIED" CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT Health and Safety Committee . Verbal Report . Resolution #GPA-193-04 Moved by Councillor Pingle, seconded by Councillor Trim THAT ADM-03-04 be received; THAT the By-law included as Attachment #1 to Report ADM-03-04 and the Policy Statement included as Attachment #2 to Report ADM-03-04 be recommended to Council for approval; THAT the revised Terms of Reference (Attachment #3 to Report ADM-03-04) as endorsed by the C.U.P.E., Local 74 President for Inside and Outside, the Fire Association, Local 3139 President, the two Co-Chairs of the Health and Safety Committee and the Chief Administrative Officer, and which may be amended from time to time by the Joint Committee, be endorsed by Council; THAT a copy of Report ADM-03-04 and By-law with attachments be posted in each workplace; THAT a copy of Report ADM-03-04 and By-law be submitted to the Ministry of Labour for review and endorsement. "CARRIED" Resolution #GPA-194-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the Confidential Verbal Report of the Chief Administrative Officer pertaining to a property matter be referred to the end of the agenda to be considered during a "closed" meeting. "CARRIED" 311 . . . '. G.P. & A. Minutes - 12 - March 29, 2004 UNFINISHED BUSINESS OTHER BUSINESS Resolution #GPA-195-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT Inspector Bill Temple be thanked for his informative presentation. "CARRIED" Resolution #GPA-196-04 Moved by Councillor Trim, seconded by Councillor Foster THAT the delegation of Michael Scott, Oak Ridges Moraine Foundation be received with thanks. "CARRIED" Resolution #GPA-197-04 Moved by Councillor Schell, seconded by Councillor Foster THAT the delegation of Libby Racansky regarding urban sprawl be referred to the Headgate file. "CARRIED" Resolution #GPA-198-04 Moved by Councillor MacArthur, seconded by Councillor Schell WHEREAS conservation authorities' were decimated by provincial funding cutbacks in the mid 1990's; and WHEREAS conservation authorities' roles have been increased since the Walkerton Inquiry and the Oak Ridges Moraine legislation; and WHEREAS the vital role of the Kawartha Region Conservation Authority has been challenged by the City of Kawartha Lakes; and 312 . '. . . . G.P. & A. Minutes - 13 - March 29, 2004 WHEREAS the other communities in the watershed value the work and protective function of the conservation authority and are therefore willing to pay their share; and WHEREAS neglect of that watershed will put not only the City of Kawartha Lakes but also other communities at risk; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington confirms its support for the Kawartha Region Conservation Authority budget and requests that the budget appeal put forward by the City of Kawartha Lakes be dismissed; and THAT the Minister of Natural Resources, the Minister of Municipal Affairs and Housing, the Minister of the Environment, all Kawartha Region Conservation Authority watershed municipalities and the Regional Municipality of Durham be advised of Council's decision. "CARRIED" Resolution #GPA-199-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the Committee recess for 5 minutes and then reconvene in "closed" session to discuss a confidential property matter. "CARRIED" The meeting reconvened in "closed" session at 11 :50 a.m. Resolution #GPA-200-04 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Tom Vendrasco outlining the recommendations of the Clarington Firearms Safety Committee be received; and THAT the members of the Committee be thanked for their efforts. "CARRIED" 313 . ,~ y G.P. & A. Minutes - 14- March 29, 2004 . CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT Report ADM-04-04 was received as a handout from the Chief Administrative Officer. Clarington Public Resolution #GPA-201-04 Library - Organization Moved by Councillor Schell, seconded by Councillor Trim THAT ADM-04-04 be received; THAT the Clarington Public Library Board be requested to consider implementing the Mississauga model for library organization which would see the Chief Executive Officer for the Library as a Department Head, reporting to the Chief Administrative Officer for organizational issues, and to the Board for policy setting; THAT the board continue to approve the remuneration and service policy in accordance with the Public Libraries Act, and the Municipal Pay Equity Plan, as is the current practice; . THAT the Board be requested to consider the use of a professional agency in consultation with the Library board Selection Committee an the Chief Administrative Officer, to assist in filling the vacant position of the Executive Director of the Library; THAT the Chief Administrative Officer and the Director of Corporate Services provide any assistance and guidance required by the Library Staff until the Director of Library Services position is filled; and THAT the Library Board be requested to endorse the recommendations above as a budgetary measure, and that they be provided with a copy of this report in support of the request of Council, FORTHWITH. "CARRIED" Resolution #GPA-202-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT the Confidential Verbal Report of the Chief Administrative Officer which was presented during the "closed" session be received for information. . "CARRIED" 314 . G.P. & A. Minutes . ADJOURNMENT . . - 15- March 29, 2004 Resolution #GPA-203-04 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting adjourn at 12:33 p.m. "CARRIED" Cl! ~.1t, MAYOR ~. ~~~ ' ~ 'DEPUT7RK