HomeMy WebLinkAbout03/08/2004
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were
Also Present:
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March 8, 2004
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, March 8, 2004 at 9:30 a.m., in the
Council Chambers.
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Senior Planner, R. Holy (attended until 10:10 a.m.)
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance, N. Taylor
Municipal Clerk, P. Barrie
Clerk II, C. Verhoog
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
MINUTES
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Councillor Pingle indicated that she would be disclosing a
pecuniary interest with respect to Confidential
Report PSD-035-04.
Resolution #GPA-103-04
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
February 23, 2004, be approved.
"CARRIED"
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GP. & A. Minutes
DELEGATIONS
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March 8, 2004
Resolution #GPA-1 04-04
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Mr. John Stephenson be added to the list of delegations.
(a)
"CARRIED
Dr. Sarwan Sahota, President, South East
Clarington Ratepayers Association,
4665 Lakeshore Road, Newcastle, L 1 B 1 L9,
addressed Committee with respect to
Report PSD-020-04. Mr. Sahota is requesting that a
Port Granby Community Project Advisory Committee
be re-appointed without delay, with the previously
established structure, membership and terms of
reference. The re-appointed committee should be
given access to funds provided by the Low Level
Radioactive Waste Management Office for purposes
specified under the legal agreement with the
Government of Canada. This agreement allows for
the establishment of a community-based committee.
Forming a committee with significant numbers of non-
residents would appear to be contrary to the
agreement.
The Low Level Radioactive Waste Management
Office has a poor record of communicating with local
residents. There is a general dissatisfaction in the
manner in which the organization has treated the
public in its consultative process. The people of south
east Clarington are deeply concerned with the type,
design, and construction of a radioactive waste
management facility to be built at Port Granby. In
their opinion, the best way local residents can stay
current with the process of building the facility is
through their participation as members of the
community advisory committee.
(b)
Mrs. Bonnie McFarlane, 4548 Lakeshore Road,
Newtonville, L 1 B 1 L9, addressed Committee with
respect to Report PSD-020-04 and requested that the
Port Granby Community Advisory Committee be
allowed to continue.
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March 8, 2004
DELEGATIONS CONT'D
PUBLIC MEETINGS
(c) Mr. Glenn Genge, D.G. Biddle and Associates Ltd.,
96 King Street East, Oshawa, L 1 H 1 B6 spoke
representing Tarola Enterprises and indicated that he
has no concerns with Report PSD-031-04.
(d) Mr. Andrew Glass, Zellers Canada Limited, 8925
Torbram Road, Brampton, L6T 4G1 spoke
regarding Report PSD-033-04 and indicated that he
concurs with the staff report and was available for
questions.
(e)
Mr. John Stephenson, 5300 Old Scugog Road,
Hampton, LOB 1JO, distributed a handout prior to the
meeting. He requests that Report PSD-020-04 be
referred back to the Planning Department for
reconsideration. He believes that the Planning
Department must be:
a) instructed to work cooperatively with the CAC
b) instructed that decisions taken by the joint
committee be, as far as possible, by
consensus of both groups
c) If consensus cannot be reached, then the
positions of the dissenters should be noted,
and decision reached by majority vote. The
Chair should not have a casting vote. Tied
votes should be referred to the next meeting
for reconsideration.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality
of Clarington, through its General Purpose and
Administration Committee, is holding a Public Meeting for
the following application:
(a) Zoning By-law Amendment Application
Proponent: Municipality of Clarington
Richard Holy, Senior Planner, Planning Services
Department, provided a verbal background pertaining to
Report PSD-027-04.
G.P. & A. Minutes
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March 8, 2004
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PUBLIC MEETINGS CONT'D
(a) Report PSD-027-04 - Municipality of Clarington - the
purpose of this application is to introduce zone
requirements for drive-through facilities, including: a
definition of drive-through facility, the required
minimum lot size, the minimum length of a stacking
lane and a 12m minimum required separation
distance from residential uses. The effect of the
zoning regulations is to restrict the location of any
potential drive-through at 2 Hartwell Avenue,
Bowmanville, and preclude the development of a
drive-through facility at 1 Hartwell Avenue,
Bowmanville.
Mr. John Vanderkooi, 46 Martin Road, Bowmanville,
L 1 C 3K7 spoke in opposition to the application and
expressed concern with the traffic entering and exiting the
site. He is requesting a turning lane be constructed on
Regional Road 57.
No one spoke in support of this application.
. PLANNING SERVICES DEPARTMENT
Port Granby Resolution #GPA-1 05-04
Project Community
Advisory Moved by Councillor MacArthur, seconded by Councillor Foster
Committee
THAT Report PSD-020-04 be received;
THAT the Port Granby Project Community Advisory
Committee not be re-established, and the Low Level
Radioactive Waste Management Office be requested to
consult with the broader Clarington community and the
South East Clarington Ratepayers Association; and
THAT a copy of Report PSD-020-04 and Council's resolution
be forwarded to the Low Level Radioactive Waste
Management Office, Natural Resources Canada, and the
members of the former Port Granby Project Community
Advisory Committee.
"SEE FOLLOWING MOTION"
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March 8, 2004
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PLANNING SERVICES DEPARTMENT CONT'D
Resolution #GPA-1 06-04
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Report PSD-020-04 be tabled to the next regularly
scheduled Council meeting (March 22, 2004) to allow the
residents an opportunity to review the Low Level Radioactive
Waste Management Office's new communications strategy.
"CARRIED"
Rezoning Appl.
Drive-Through
Regulations
Proponent: Mun.
of Clarington
Resolution #GPA-107-04
Moved by Councillor Pingle, seconded by Councillor Foster
THAT Report PSD-027-04 be received;
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THAT the application initiated by the Municipality of
Clarington be referred back to Staff for further processing
and the preparation of a further report following the receipt of
all outstanding agency comments; and
THAT all interested parties listed in Report PSD-027-04 and
any delegations be advised of Council's decision.
"CARRIED"
Monitoring of the Resolution #GPA-1 08-04
Decisions of the
Committee of Moved by Councillor Robinson, seconded by Councillor Trim
Adjustment for
Meeting of THAT Report PSD-028-04 be received;
February 19, 2004
THAT Council concurs with decisions of the Committee of
Adjustment made on February 19, 2004 for applications
A2003/021 and A2004/001 to A2004/006 inclusive and that
Staff be authorized to appear before the Ontario Municipal
Board to defend the decisions of the Committee of
Adjustment.
"CARRIED"
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G.P. & A. Minutes
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March 8, 2004
PLANNING SERVICES DEPARTMENT CONT'D
Ontario Municipal Resolution #GPA-1 09-04
Board Decision
Committee of Moved by Councillor MacArthur, seconded by Councillor Trim
Adjustment Appl.
A2003/022 THAT Report PSD-029-04 be received;
Submission on
Bill 26 - The
Strong
Communities
Act, 2003
THAT Anita Wray and Vahid Sobhani be given to
June 1, 2004 to remove the portions of the deck not in
compliance with the Ontario Municipal Board decision; and
THAT a copy of Report PSD-029-04 be forwarded to the
applicants.
"CARRIED"
Resolution #GPA-110-04
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-030-04 be received;
THAT the Municipality of Clarington advise the Ministry of
Municipal Affairs that the proposed Bill 26 is generally
supported as contained in the comments of
Report PSD-030-04, with the following revisions:
i) amendments to the Planning Act be integrated with
the Provincial Policy Statement reform to provide
clear priority to policy direction;
ii) a definition of a "complete application" be provided to
include studies required by a municipality to review
development applications;
iii) allow municipalities to appeal decisions on urban
settlement area expansions and/or new settlement
areas by upper tier municipalities or adjacent
municipalities; and
iv) the Province's interest in an appeal to the Ontario
Municipal Board should be declared within 45 days of
a Notice of Appeal;
THAT the Planning Act be amended to stipulate a last day of
appeal for applications for official plan amendments and
zoning by-law amendments that are not supported by
Council;
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March 8, 2004
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PLANNING SERVICES DEPARTMENT CONT'D
Official Plan
Amendment &
Rezoning Appl.
Appl.: Tarola
Enterprises Inc.
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Appl. for Removal
of Holding Symbol
Appl.: Legends
Consulting on
Behalf of
St. Stephen's
Estates Inc.
THAT the Durham Region Planning Department be advised
of Council's decision; and
THAT a copy of Report PSD-030-04 and Committee's
decision be forwarded to the Honourable John Gerretsen,
Minister of Municipal Affairs, FORTHWITH.
"CARRIED"
Resolution #GPA-111-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report PSD-031-04 be received;
THAT the official plan amendment and rezoning applications
submitted by Tarola Enterprises Inc. be approved;
THAT Amendment No. 37 to the Clarington Official Plan
contained in Attachment 2 to Report PSD-031-04 be
adopted and that the necessary by-law be passed;
THAT the proposed Zoning By-law contained in Attachment
3 to Report PSD-031-04 be passed;
THAT the Holding (H) symbol be lifted at such time as the
applicant has entered into a site plan agreement with the
Municipality;
THAT the Region of Durham Planning Department be
forwarded a copy of Report PSD-031-04 and Council's
decision; and
THAT all interested parties listed in Report PSD-031-04 and
any delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-112-04
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-032-04 be received;
THAT the application submitted by Legends Consulting on
behalf of St. Stephen's Estates Inc. to remove the "Holding
(H)" symbol be approved for Block 84 on Plan 40M-2048;
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March 8, 2004
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PLANNING SERVICES DEPARTMENT CONT'D
THAT the by-law attached to Report PSD-032-04 to remove
the "Holding (H)" symbol be passed and a copy forwarded to
the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-032-04 and
any delegations be advised of Council's decision.
"CARRIED"
Rezoning Appl.
Expansion of
Zellers
Appl.: Valiant
Property Mgmt.
Resolution #GPA-113-04
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-033-04 be received;
THAT the application submitted by Zellers Canada Limited
on behalf of Valiant Property Management to permit a 520m2
expansion to the existing Zellers department store be
approved and that the by-law attached to
Report PSD-033-04 contained in Attachment 2 be passed;
.
THAT a copy of Report PSD-033-04 and Council's decision
be forwarded to the Durham Region Planning Department;
and
THAT all interested parties listed in Report PSD-033-04 and
any delegations be advised of Council's decision.
"CARRIED"
OMB Decision Resolution #GPA-114-04
on Appeals by the
TDL Group Ltd. Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report PSD-034-04 be received for information.
"CARRIED"
Councillor Pingle stated a pecuniary interest with respect to
Confidential Report PSD-035-04; vacated her chair and
refrained from discussion and voting on the subject matter.
She indicated that she resides in the area which is the
subject of the report.
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March 8, 2004
PLANNING SERVICES DEPARTMENT CONT'D
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Confidential
Report
Resolution #GPA-115-04
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Confidential Report PSD-035-04 be referred to the
end of the agenda.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Monthly Report on Resolution #GPA-116-04
Building Permit
Activity for Moved by Mayor Mutton, seconded by Councillor Schell
February, 2004
THAT Report EGD-09-04 be received for information.
"CARRIED"
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Clarington Transit Resolution #GPA-117-04
Quarterly Status
Rpt. for Fourth Moved by Councillor Pingle, seconded by Councillor Foster
Quarter 2003
THAT Report EGD-10-04 be received for information.
"CARRIED"
Resolution #GPA-118-04
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:35 a.m.
OPERATIONS DEPARTMENT
There were no items considered under this section of the
agenda.
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March 8, 2004
EMERGENCY SERVICES DEPARTMENT
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There were no items considered under this section of the
agenda
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
2004 Municipal
Grants
Resolution #GPA-119-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report CSD-02-04 be received;
THAT Council consider all submitted grant requests;
THAT all requested funds exceeding the $5,000.00 limit be
referred to the Municipal budget process; and
THAT all applicants be advised of Council's decision.
"CARRIED"
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Horticultural
Societies
Resolution #GPA-120-04
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT a grant in the amount of $350.00 be approved for
each of the following organizations:
#04-01 - Newcastle Horticultural Society
#04-02 - Bowmanville Horticultural Society
#04-03 - Orono Horticultural Society
#04-04 - Ecology Garden/Bowmanville Organic Garden
"CARRIED"
Bowmanville Santa Resolution #GPA-121-04
Claus Parade
Moved by Councillor Schell, seconded by Councillor Foster
THAT Application #04-05 - Bowmanville Santa Claus Parade,
be approved for a grant in the amount of $2,000.00.
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"CARRIED"
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March 8, 2004
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COMMUNITY SERVICES DEPARTMENT CONT'D
Newcastle Village Resolution #GPA-122-04
District Historical
Society Moved by Councillor Trim, seconded by Councillor Pingle
THAT Application #04-06 - Newcastle Village District Historical
Society, be approved for a grant in the amount of $1,000.00.
"CARRIED"
Kendal Community Resolution #GPA-123-04
Centre
Moved by Councillor Trim, seconded by Councillor Schell
THAT Application #04-07 - Kendal Community Centre, be
approved for a grant in the amount of $2,500.00.
"CARRIED"
Newtonville Hall
Board
Resolution #GPA-124-04
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Moved by Councillor Trim, seconded by Mayor Mutton
THAT Application #04-08 - Newtonville Hall Board, be
approved for a grant in the amount of $2,500.00.
"CARRIED"
Tyrone Community Resolution #GPA-125-04
Centre
Moved by Councillor Pingle, seconded by Councillor Schell
THAT Application #04-09 - Tyrone Community Centre, be
approved for a grant in the amount of $2,500.00.
"CARRIED"
Newcastle Resolution #GPA-126-04
Memorial Arena
Management Board Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Application #04-10 - Newcastle Memorial Arena
Management Board, be approved for a grant in the amount of
$2,500.00.
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"CARRIED"
GP. & A. Minutes
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March 8, 2004
COMMUNITY SERVICES DEPARTMENT CONT'D
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Clarington Beech Resolution #GPA-127-04
Centre
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Application #04-11 - Clarington Beech Centre, be
approved for a grant in the amount of $2,500.00.
"CARRIED"
Solina Community Resolution #GPA-128-04
Centre
Moved by Councillor Foster, seconded by Councillor Schell
THAT Application #04-12 - Solina Community Centre, be
approved for a grant in the amount of $1,000.00.
"CARRIED"
Seniors of
Newcastle
Resolution #GPA-129-04
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Moved by Councillor Trim, seconded by Mayor Mutton
THAT Application #04-13 - Seniors of Newcastle, be approved
for a grant in the amount of $1 ,000.00.
"CARRIED"
Great Canadian
Town Band
Festival
Resolution #GPA-130-04
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Application #04-14 - Great Canadian Town Band
Festival, be approved for a grant in the amount of $2,000.00.
"CARRIED"
Big Brothers and Resolution #GPA-131-04
Sisters of
Clarington Moved by Councillor Schell, seconded by Councillor Trim
THAT Application #04-15 - Big Brothers and Sisters of
Clarington, be approved for a grant in the amount of $2,000.00.
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"CARRIED"
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March 8, 2004
COMMUNITY SERVICES DEPARTMENT CONT'D
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Humane Society of Resolution #GPA-132-04
Durham Region
Kendal Loyal
Orange
Lodge #405
Learning
Disabilities Assoc.
of Peterborough
.
Moved by Councillor Pingle, seconded by Councillor Foster
THAT Application #04-16 - Humane Society of Durham
Region, be approved for a grant in the amount of $500.00.
"CARRIED"
Resolution #GPA-133-04
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Application #04-17 - Kendal Loyal Orange Lodge #405,
be denied.
"CARRIED"
Resolution #GPA-134-04
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Application #04-18 - Learning Disabilities Association of
Peterborough, be approved for a grant in the amount of
$500.00.
"CARRIED"
Bethesda House Resolution #GPA-135-04
Durham Region
Community Care
Association
.
Moved by Councillor Schell, seconded by Councillor Foster
THAT Application #04-19 - Bethesda House, be approved for a
grant in the amount of $1 ,500.00.
"CARRIED"
Resolution #GPA-136-04
Moved by Councillor Mayor Mutton, seconded by Councillor Schell
THAT Application #04-20 - Durham Region Community Care
Association, be approved for a grant in the amount of
$5,000.00 and that the balance of the request be referred to
the budget process.
"CARRIED"
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March 8, 2004
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COMMUNITY SERVICES DEPARTMENT CONT'D
DeVries Family
Ministry
Resolution #GPA-137-04
Moved by Councillor Pingle, seconded by Councillor Schell
THAT Application #04-21 - DeVries Family Ministry, be denied.
"CARRIED"
Clarington Concert Resolution #GPA-138-04
Band
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Application #04-22 - Clarington Concert Band, be
approved for a grant in the amount of $500.00.
"CARRIED"
The Clarington
Project
Resolution #GPA-139-04
Moved by Councillor Trim, seconded by Councillor Pingle
.
THAT Application #04-23 - The Clarington Project, be denied.
"CARRIED"
OVERT
Resolution #GPA-140-04
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Application #04-24 - OVERT, be approved for a grant in
the amount of $5,000.00.
"CARRIED"
Clarington Older Resolution #GPA-141-04
Adults Assoc.
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Application #04-25 - Clarington Older Adults
Association, be approved for a grant in the amount of
$3,000.00.
"CARRIED"
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March 8, 2004
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COMMUNITY SERVICES DEPARTMENT CONT'D
Durham Family
Court Clinic
Clarington East
Food Bank
Clarington Fiddle
Club
.
Newcastle Colts
Soccer Club
Clarington
Tigercats
.
Resolution #GPA-142-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Application #04-26 - Durham Family Court Clinic, be
denied.
"CARRIED"
Resolution #GPA-143-04
Moved by Councillor Schell, seconded by Councillor Foster
THAT Application #04-27 - Clarington East Food Bank, be
approved for a grant in the amount of $1 ,500.00.
"CARRIED"
Resolution #GPA-144-04
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Application #04-28 - Clarington Fiddle Club, be
approved for a grant in the amount of $500.00.
"CARRIED"
Resolution #GPA-145-04
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Application #04-29 - Newcastle Colts Soccer Club, be
approved for a grant in the amount of $500.00.
"CARRIED"
Resolution #GPA-146-04
Moved by Councillor Trim, seconded by Mayor Mutton
THAT Application #04-30 - Clarington Tigercats, be approved
for a grant in the amount of $1 ,500.00.
"CARRIED"
IS
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March 8, 2004
COMMUNITY SERVICES DEPARTMENT CONT'D
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Clarington Resolution #GPA-147-04
Orioles Baseball
Club Moved by Councillor MacArthur, seconded by Councillor Foster
THAT Application #04-31 - Clarington Orioles Baseball Club,
be approved for a grant in the amount of $1 ,500.00.
"CARRIED"
Clarington Swim Resolution #GPA-148-04
Club
Moved by Councillor Pingle, seconded by Councillor Foster
THAT Application #04-32 - Clarington Swim Club, be denied.
"CARRIED"
Newcastle Skating Resolution #GPA-149-04
Club
Moved by Councillor Trim, seconded by Councillor Schell
.
THAT Application #04-33 - Newcastle Skating Club, be
approved for a grant in the amount of $1 ,500.00.
"CARRIED"
Orono Figure
Skating Club
Resolution #GPA-150-04
Moved by Councillor Trim, seconded by Mayor Mutton
THAT Application #04-34 - Orono Figure Skating Club, be
approved for a grant in the amount of $1 ,500.00.
"CARRIED"
St. Francis of
Assisi School
Resolution #GPA-151-04
Moved by Councillor Schell, seconded by Councillor Ping Ie
THAT Application #04-35 - St. Francis of Assisi School, be
denied.
"CARRIED"
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March 8, 2004
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COMMUNITY SERVICES DEPARTMENT CONT'D
Courtice Soccer
Association
Tyrone Athletic
Association
Resolution #GPA-152-04
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Application #04-36 - Courtice Soccer Association, be
approved for a grant in the amount of $500.00.
"CARRIED"
Resolution #GPA-153-04
Moved by Councillor Pingle, seconded by Councillor Foster
THAT Application #04-37 - Tyrone Athletic Association, be
approved for a grant in the amount of $2,000.00.
"CARRIED"
Ganaraska Wolves Resolution #GPA-154-04
Volleyball Club
.
Bowmanville/
Newcastle
Baseball Assoc.
Clarington Girls
Slo Pitch
.
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Application #04-38 - Ganaraska Wolves Volleyball Club,
be approved for a grant in the amount of $1 ,500.00.
"CARRIED"
Resolution #GPA-155-04
Moved by Councillor MacArthur, seconded by Mayor Mutton
THAT Application #04-39 - Bowmanville/Newcastle Baseball
Association, be approved for a grant in the amount of
$1,500.00.
"CARRIED"
Resolution #GPA-156-04
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Application #04-40 - Clarington Girls Slo Pitch, be
approved for a grant in the amount of $500.00.
"CARRIED"
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March 8, 2004
COMMUNITY SERVICES DEPARTMENT CONT'D
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Friends of Second Resolution #GPA-157-04
Marsh
Moved by Councillor Schell, seconded by Councillor Foster
THAT Application #04-41 - Friends of Second Marsh, be
approved for a grant in the amount of $500.00.
"CARRIED"
Clarington Minor Resolution #GPA-158-04
Hockey Assoc.
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Application #04-42 - Clarington Minor Hockey
Association, be approved for a grant in the amount of
$1,500.00.
"CARRIED"
Clarington Speed Resolution #GPA-159-04
Skating Club
. Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Application #04-43 - Clarington Speed Skating Club, be
approved for a grant in the amount of $1 ,000.00.
"CARRIED"
Newcastle Village Resolution #GPA-160-04
Minor Hockey
Assoc. Inc. Moved by Councillor Schell, seconded by Councillor Trim
THAT Application #04-44 - Newcastle Village Minor Hockey
Association Inc., be approved for a grant in the amount of
$1,500.00.
"CARRIED"
Orono Amateur
Athletic Assoc.
Resolution #GPA-161-04
Moved by Mayor Mutton, seconded by Councillor Trim
.
THAT Application #04-45 - Orono Amateur Athletic
Association, be approved for a grant in the amount of
$2,000.00.
"CARRIED"
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G.P. & A. Minutes
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March 8, 2004
COMMUNITY SERVICES DEPARTMENT CONT'D
Newcastle
Community Hall
Resolution #GPA-162-04
Moved by Councillor Schell, seconded by Councillor Trim
THAT Application #04-46 - Newcastle Community Hall, be
approved for a grant in the amount of $5,000.00 and that the
balance of the request be referred to the budget process.
"CARRIED"
Councillor Foster chaired this portion of the meeting.
CLERK'S DEPARTMENT
Animal Services Resolution #GPA-163-04
Statistical Report
November to Moved by Councillor Pingle, seconded by Councillor Schell
December, 2003
THAT Report CLD-07-04 be received for information; and
THAT a copy of Report CLD-07-04 be forwarded to the
Animal Alliance of Canada and the Animal Advisory
Committee.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Public Sector
Salary
Disclosure Act
Resolution #GPA-164-04
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report COD-O 10-04 be received for information; and
THAT in accordance with the Public Sector Salary
Disclosure Act, the appropriate Ministry be notified which
employees, if any, were paid a salary of $1 00,000 or more
(as defined in the Act), for the year 2003.
"CARRIED"
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G.P. & A. Minutes
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March 8, 2004
.
CORPORATE SERVICES DEPARTMENT CONT'D
Tender CL2003-33 Resolution #GPA-165-04
Sydney B.
Rutherford Trail Moved by Councillor Robinson, seconded by Councillor Trim
Entrance, Orono
THAT Report COD-011-04 be received;
THAT Lakeridge Contracting Ltd., Ajax, Ontario, with a total
bid in the amount of $49,498.20 (Including G.S.T.), being the
lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2003-33, be awarded the
contract for the Sydney B. Rutherford Trail Entrance, Orono,
as required by the Engineering Department;
THAT the total funds required in the amount of $52,000.00
($49,498.20 tender plus contingencies, consulting and net
GST) be drawn as follows:
a)
$21,000.00 from Public Works and Parks Capital
Reserve Fund Account #1110-00157-X;
$10,000.00 from Park Development Reserve
Account #2900-00027 -X;
$21,000.00 from General Capital Reserve
Account #2900-00017-X; and
b)
.
c)
THAT the by-law attached to Report COD-011-04 marked
Schedule "A" authorizing the Mayor and the Clerk to execute
the necessary agreement be approved.
"CARRIED"
Tender CL2003-36 Resolution #GPA-166-04
Roenigk Drive &
King Street West Moved by Councillor MacArthur, seconded by Councillor Schell
Intersection
Improvements THAT Report COD-013-04 be received;
.
THAT Miwel Construction Limited, Stouffville, Ontario, with a
total bid in the amount of $182,000.00 (Including G.S.T.),
being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-36, be
awarded the contract for the Roenigk Drive and King Street
West Intersection Improvements as required by the
Engineering Department;
THAT the total funds required in the amount of $300,000.00
($182,000.00 tender plus work by the Region of Durham,
contingencies, consulting and net GST) be drawn from
Engineering Capital Account #8310-03201-1401; and
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March 8, 2004
.
CORPORATE SERVICES DEPARTMENT CONT'D
THAT the by-law attached to Report COD-013-04 marked
Schedule "A" authorizing the Mayor and the Clerk to execute
the necessary agreement be approved.
"CARRIED"
FINANCE DEPARTMENT
Applications for Resolution #GPA-167 -04
Cancellation,
Reduction, Moved by Councillor Schell, seconded by Councillor Ping Ie
Apportionments
or Refund of Taxes THAT Report FND-004-04 be received; and
THAT the list of applications for cancellation, reduction,
apportionments or refund of taxes attached to
Report FND-004-04 be approved.
"CARRIED"
.
Cash Activity - Resolution #GPA-168-04
Fourth Quarter of
2003 Moved by Councillor MacArthur, seconded by Councillor Foster
THAT Report FND-005-04 be received;
THAT in accordance with provision of Chapter 25, Section
286 of the Municipal Act, S.O. 2001, the Treasurer reports
the cash position of the Municipality of Clarington for the
fourth quarter of the year 2003, as shown on the schedule
attached to Report FND-005-04; and
THAT Part "A" of the expenditures for the fourth quarter of
the year be confirmed.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
Municipal/
Community
Information Forum
Resolution #GPA-169-04
Moved by Councillor Pingle, seconded by Councillor Schell
.
THAT ADM-02-04 be received for information.
"CARRIED"
J 2 ~eport ADM-03-04 was withdrawn from the agenda.
.
.
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G.P. & A. Minutes
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March 8, 2004
UNFINISHED BUSINESS
OTHER BUSINESS
ADJOURNMENT
Councillor Pingle stated a pecuniary interest with respect to
Confidential Report PSD-035-04; vacated her chair and
refrained from discussion and voting on the subject matter.
She indicated that she resides in the area which is the
subject of the report.
Resolution #GPA-170-04
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the recommendations contained in Confidential
Report PSD-035-04 be approved.
"CARRIED"
There were no items considered under this section of the
agenda.
Resolution #GPA-171-04
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT the meeting adjourn at 11:10 a.m.
c;1!~
MAYOR
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