HomeMy WebLinkAbout2019-03-04 MinutesClarington
General Government Committee
Minutes
March 4, 2019
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Minutes of a meeting of the General Government Committee held on Monday, March 4,
2019 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, and Councillor C. Traill and
Councillor M. Zwart
Staff Present: A. Allison, T. Cannella, J. Caruana, A. Greentree, F. Horvath,
M. Marano, R. Maciver, T. Pinn, G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Neal asked that a new business item, regarding the Regional Governance
Review, be added to the New Business — Consideration section of the agenda.
Councillor Traill asked that a new business item, regarding Flooding, be added to the
New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -135-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Agenda for the General Government Committee meeting of March 4, 2019 be
adopted as presented, with the addition of the new business items regarding a Regional
Review and Flooding.
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
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5 Announcements
General Government Committee
Minutes
March 4, 2019
Members of Committee announced upcoming community events and matters of
community interest.
The Director of Finance/Treasurer introduced Paul Creamer, Deputy Treasurer and
Michelle Pick, Manager of Accounting Services.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -136-19
Moved by Councillor Hooper, seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee meeting
held on February 11, 2019, the special meeting of the General Government Committee
meeting held on February 15, 2019, and the special meeting of the General
Government Committee meeting held on February 19, 2019, be approved.
Carried
7 Delegations
7.1 Ramesh Jagannathan, Director, Transportation and Field Services and
Amanda Spencer, Project Manager, Road Safety and Data Management
Group, Regarding Region of Durham Transportation Priorities in Clarington
Ramesh Jagannathan, Director, Transportation and Field Services and Amanda
Spencer, Project Manager, Road Safety and Data Management Group, were present
regarding Region of Durham Transportation Priorities in Clarington. Mr. Jagannathan
outlined the servicing and financing framework in Durham Region. He highlighted the
capital road project planning considerations. Mr. Jagannathan explained that the
proposed 2019 Durham roads capital program will cost $94.5 million and $5 million will
be put towards expansion projects in Clarington. He outlined the proposed 2020-2028
growth related road expansion funding in Clarington and that $106.8 million will be
allocated to the projects. Mr. Jagannathan displayed a map highlighting the proposed
road projects in Clarington from 2020-2028. He noted that, in 2019, there will be five
traffic control signal installations in Clarington. Mr. Jagannathan highlighted the
potential roundabout intersections in Clarington.
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Suspend the Rules
Resolution #GG -137-19
General Government Committee
Moved by Councillor Neal, seconded by Councillor Traill
Minutes
March 4, 2019
That the Rules of Procedure be suspended to allow the delegation of Ramesh
Jagannathan and Amanda Spencer to be extended for an additional two minutes.
Carried
Mr. Jagannathan provided an update on the preliminary 2019 road safety treatments in
Clarington. He advised the Committee of the Region's GO extension related projects.
Mr. Jagannathan concluded by thanking the Committee and offered to answer any
questions.
Suspend the Rules
Resolution #GG -138-19
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the delegation of Ramesh Jagannathan and Amanda Spencer a second time.
Carried
Resolution #GG -139-19
Moved by Councillor Neal, seconded by Councillor Traill
That the delegation of Ramesh Jagannathan Director, Transportation and Field
Services and Amanda Spencer, Project Manager, Road Safety and Data Management
Group, regarding Region of Durham Transportation Priorities in Clarington, be received
with thanks.
Carried
7.2 Teresa Shaver, Executive Director, Business Advisory Centre Durham,
Regarding the Support and Programming Offered by the Business
Advisory Centre Durham
Teresa Shaver, Executive Director, Business Advisory Centre Durham (BACD), was
present regarding the Support and Programming Offered by the Business Advisory
Centre Durham. She advised the Committee that they have been open for 20 years
and have serviced 12,008 clients, helped 1,424 businesses get started, created 2,235
jobs, and delivered 1,605 workshops. Ms. Shaver explained that the BACD helps
businesses navigate the complicated world of business operations, organizational
structure, business concepts and customer relations. She highlighted the BACD's
services, vision, mission, and values. Ms. Shaver outlined their business model and
advised the Committee that they are a not-for-profit organization. She noted that, in
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General Government Committee
Minutes
March 4, 2019
2018, in Clarington, the BACD had 63 client meetings, assisted with 13 new
businesses, resulting in 22 jobs created and 4 business expansions. Ms. Shaver
highlighted a few of the BACD's clients, programs they provide as well as noting their
partnerships. She advised the Committee of their work with a program to assist main
street business to adopt and enhance their digital presence called "Digital Main St.".
Ms. Shaver noted that the BACD also have a summer program for students aged 15-29
with business ideas and they have had over 400 graduates. She added that the BACD
will know by March 31St whether the Province will continue funding their organization.
Ms. Shaver concluded by providing customer review of the BACD and offered to answer
any questions.
Resolution #GG -140-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That the delegation of Teresa Shaver, Executive Director, Business Advisory Centre
Durham, regarding the Support and Programming Offered by the Business Advisory
Centre Durham, be received with thanks.
Carried
Recess
Resolution #GG -141-19
Moved by Councillor Neal, seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:10 AM with Mayor Foster in the Chair.
8 Communications - Receive for Information
8.1 Minutes of the Tyrone Community Hall Board dated January 16, 2019
8.2 Minutes of the Newcastle Business Improvement Area dated February 14,
2019
8.3 Gary Cole, The West Beach Association, Regarding Annual Update
Resolution #GG -142-19
Moved by Councillor Zwart, seconded by Councillor Traill
That the Communication Items 8.1 to 8.3 be received for information, with the exception
of Correspondence Items 8.2.
Carried
Clarington General Government Committee
Minutes
March 4, 2019
Resolution #GG -143-19
Moved by Councillor Hooper, seconded by Councillor Zwart
That the Communications Item 8.2 be received for information.
Carried
9 Communications — Direction
There were no Communications for Direction.
10 Presentations
No Presentations
Councillor Anderson chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD -003-19 Mallory Heights Subdivision Phase 1A, Courtice, Plan 40M-
2528 (Part of) 'Certificate of Acceptance' and 'Assumption By -Law', Final
Works Including Roads and Other Related Works
Resolution #GG -144-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report EGD -003-19 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works constructed within Plan 40M-2528 (part of);
That Council approve the by-law attached to Report EGD -003-19 (as Attachment 2)
assuming certain streets within Plan 40M-2528, and adjacent Plans 10M-826 and
40R-18661 as public highways; and
That all interested parties listed in Report EGD -003-19 be advised of Council's decision.
Carried
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General Government Committee
Minutes
March 4, 2019
11.2 EGD -004-19 Northglen West Subdivision Phases 1A and 1B, Bowmanville
Plans 40M-2497 and 40M-2523 `Certificate of Acceptance' and `Assumption
By -Law', Final Works Including Roads and Other Related Works
Resolution #GG -145-19
Moved by Councillor Hooper, seconded by Councillor Jones
That Report EGD -004-19 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
works constructed within Plans 40M-2497 and 40M-2523;
That Council approve the by-law attached to Report EGD -004-19 (as Attachment 2)
assuming certain streets within Plan 40M-2497 as public highways; and
That all interested parties listed in Report EGD -004-19 be advised of Council's decision.
Carried
11.3 EGD -006-19 Building Activity Update January 1 to December 31, 2018
Resolution #GG -146-19
Moved by Councillor Neal, seconded by Mayor Foster
That Report EGD -006-19 be received for information
Carried
Councillor Hooper chaired this portion of the meeting.
12 Operations Department
12.1 OPD -002-19 Pitch In Week and 2019 Waste Events
Resolution #GG -147-19
Moved by Councillor Jones, seconded by Mayor Foster
That Report OPD -002-19 be received for information
Carried
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
14 Community Services Department
No Reports for this section of the Agenda.
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Clarington
Councillor Jones chaired this portion of the meeting.
15 Municipal Clerk's Department
General Government Committee
Minutes
March 4, 2019
15.1 CLD -008-19 Appointment of Municipal Officers
Resolution #GG -148-19
Moved by Councillor Hooper, seconded by Mayor Foster
That Report CLD -008-19 be received;
That Council pass the draft by-law (Attachment 1 to Report CLD -008-19), repealing By-
law 2018-067, and appointing Paul Creamer as the Deputy Treasurer and as the
alternate Clarington member on the Durham Municipal Insurance Pool; and
That Council pass the draft by-law (Attachment 2 to Report CLD -008-19), repealing By-
law 89-23 and appointing June Gallagher as the Deputy Clerk.
Carried
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
No Reports for this section of the Agenda.
17 Finance Department
17.1 FND-005-19 2018 Council Remuneration
Resolution #GG -149-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That Report FND-005-19 be received; and
That that Council expenses be included within the quarterly financial reports starting
with Q1 2019.
Carried
17.2 FND-006-19 Annual Leasing Report — 2018
Resolution #GG -150-19
Moved by Councillor Neal, seconded by Councillor Zwart
That Report FND-006-19 be received for information.
Carried
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18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
General Government Committee
Minutes
March 4, 2019
19.1 CAO -003-19 A year in review, Tourism 2018 Update
A short video highlighting Tourism's video logs was played for the Committee.
Resolution #GG -151-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CAO -003-19 be received for information.
Carried Later in the Meeting
(See following motion(s))
Suspend the Rules
Resolution #GG -152-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting for an additional ten
minutes.
Carried
Suspend the Rules
Resolution #GG -153-19
Moved by Councillor Neal, seconded by Councillor Zwart
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -151-19 a second time.
Carried
The foregoing Resolution #GG -151-19 was then put to a vote and carried.
Recess
The Committee recessed for their one hour scheduled break as per the Procedural
By-law.
Clar-ington- General Government Committee
Minutes
March 4, 2019
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
20 New Business — Consideration
20.1 Regional Governance Review
Resolution #GG -154-19
Moved by Councillor Neal, seconded by Councillor Traill
Whereas the Province has appointed two special advisors to make recommendations to
the Minister of Municipal Affairs and Housing on improving regional governance and
service delivery;
Whereas the consultation process includes interviews by the advisory body with upper
and lower tier heads of Council;
Whereas the heads of council ought to consider, with their respective councils, such
that they are reflecting the will of the Council that they represent, and such that the
review is open and transparent in accordance with the requirements of the Municipal
Act;
Now therefore be it resolved that:
The head of Clarington Council place before Council, at its next Council meeting,
in writing, the position put forth to the advisory body regarding Clarington Council.
2. Prior to further meeting with the advisory body, the head of Clarington Council
submit any proposed recommendations to the advisory body for approval by
Clarington Council.
3. Clarington staff be directed to contact the advisory body to determine how
members of Clarington Council and the public can submit their recommendations
on improving regional governance and service delivery, as well as costs saving to
taxpayers.
4. Clarington staff be directed to solicit input from the public on regional
governance.
5. This resolution be forwarded to the Region of Durham and the Durham
municipalities.
Carried as Amended
Clarington General Government Committee
Minutes
March 4, 2019
Resolution #GG -155-19
Moved by Councillor Jones, seconded by Councillor Neal
That the foregoing Resolution #GG -154-19 be amended by deleting paragraph three
and deleting and replacing paragraph four with the following:
That Staff be directed to prepare a Report proposing Clarington's input regarding
the Province's Regional Governance Review.
Carried
The foregoing Resolution #GG -154-19 was then put to a vote and carried as amended.
20.2 Flooding
Resolution #GG -156-19
Moved by Councillor Traill, seconded by Councillor Anderson
That the Mayor be directed to send a letter, on behalf of Clarington Council, to the
Honourable Chrystia Freeland, Minister of Foreign Affairs, regarding Lake Ontario
Water Levels, requesting that the Minister take steps to ensure the International Joint
Commission take all reasonable actions to ensure there is no repetition of the 2017
flooding;
That the letter include the same supporting documents as Mr. Martinello's
correspondence; and
That the correspondence be copied to the same parties as noted in Mr. Martinello's
correspondence.
Carried
21 Unfinished Business
21.1 CAO -002-19 New Staffing Policy [Referred from the February 11, 2019
General Government Committee Meeting]
Resolution #GG -157-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report CAO -002-19 be referred to the General Government Committee meeting of
May 6, 2019.
Carried
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23 Adjournment
Resolution #GG -158-19
General Government Committee
Minutes
March 4, 2019
Moved by Councillor Neal, seconded by Councillor Traill
That the meeting adjourn at 1:40 PM.
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Carried
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