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HomeMy WebLinkAbout02/23/2004 . . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee February 23, 2004 ROLL CALL Present Were Absent: Also Present: Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 23,2004 at 9:30 a.m., in the Council Chambers. Mayor J. Mutton Councillor A. Foster Councillor P. Pingle Councillor G. Robinson Councillor C. Trim Councillor D. MacArthur (on vacation) Councillor J. Schell (on vacation) Chief Administrative Officer, F. Wu Manager of Transportation and Design, L. Benson Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Senior Planner, R. Holy (attended until 10:25 a.m.) Director of Operations, F. Horvath Director of Corporate Services, M. Marano Municipal Clerk, P. Barrie Clerk II, C. Verhoog Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST MINUTES There were no disclosures of pecuniary interest stated at this meeting. Resolution #GPA-083-04 Moved by Councillor Trim, seconded by Councillor Robinson THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on February 9,2004, be approved. "CARRIED" J ..~ I G.P. & A. Minutes . ANNOUNCEMENTS DELEGATIONS . . - 2 - February 23, 2004 Mayor Mutton presented Peter Windolf, Manager of Park Development, Engineering Services Department, with a certificate for Certified Arborist accreditation with the International Society of Arboriculture (ISA). (a) Mr. Ron Hooper introduced Ms. Suzanne McCrimmon, Clarington Board of Trade, 181 Liberty Street South, Box 434, Bowmanville, L 1 C 3Z2 who gave a Power Point presentation on the accomplishments of 2003, including creating an online business directory, establishing working partnerships and building professional alliances. (b) Mr. Mike Strahl, Courtice Secondary School, 1717 Nash Road, Courtice, L 1 E 2L8, circulated a handout describing the details of a trip planned to attend the 60th Anniversary of D-Day. He introduced two students who each gave a presentation of the events that are planned for the tour of England and France. Mr. Strahl requested Clarington souvenirs to be handed out during the tour. A total of 152 students will be taking part in the tour, including 43 parents, students and teachers from Courtice Secondary School, Port Perry High School and Anderson Collegiate. A time capsule is being prepared with stories and souvenirs of veterans of World Ward II, which will be buried at Juno Beach on June 6th. (c) Mr. Allan Brock, 160 Church Street, Bowmanville, L 1 C 3K9, spoke regarding vehicles parking across the end of the driveway to his business. He has been expressing his concerns since the opening of the library and the situation has still not improved. (d) Mr. Terry Graham, Newcastle Lions Club, 20 King Street West, Newcastle, L 1B 1H7, gave a Power Point presentation and distributed a handout on a proposed Memorial Forest and a fenced leash- free dog park. The purpose of a Memorial Forest is to allow people to commemorate the life of a loved one by the planting of a tree and the placement of a plaque. The fenced leash-free dog park would provide an area for dog owners to allow their dogs to .J.".. G.P. & A. Minutes - 3 - February 23, 2004 . DELEGATIONS CONT'D run free in a safe area with separate areas for large dogs and small dogs. The park would be paid for through sponsors and membership fees. (e) Mr. Rob Savage, 1385 Ovens Road, Newtonville, LOA 1JO, spoke regarding the 7-foot by-law restriction for fences in the agricultural area of Newtonville. Due to the noise from Highway 401 , he has constructed an 11 foot fence along his property adjacent to the highway and requests that Council amend the fencing by-law to allow this. (f) Mr. Phil Diamond, Cardiac Care Community Advisory Group, 3 Carroll Street, Whitby, L 1 N 7Y7, spoke on the group's efforts for increased cardiac surgical services for east Scarborough and all of Durham Region, in particular cardiac by-pass surgery. The two eastern cardiac centres currently available to Durham residents are in Kingston and Ottawa. The group would like Council to pass a resolution supporting their efforts and forward it to the Minister of Health and Long-Term Care, Minister George Smitherman and to John O'Toole, MPP. . PUBLIC MEETINGS Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following applications: (a) Zoning By-law Amendment Applications Applicant: Gold Farm/Mutt Enterprises Limited Richard Holy, Senior Planner, Planning Services Department, provided a verbal background pertaining to Report PSD-019-04. (a) Report PSD-019-04 - Gold Farm/Mutt Enterprises Limited - the purpose and effect of this application is to permit the development of a convenience store in addition to other permitted uses in the "Service Station Commercial (C7) Zone". . No one spoke in opposition to or in support of this application. ___! '.J'''; G.P. & A. Minutes - 4 - February 23, 2004 . PLANNING SERVICES DEPARTMENT Rezoning Appl. Resolution #GPA-084-04 Appl.: Gold Farm/ Mutt Enterprises Moved by Councillor Robinson, seconded by Councillor Pingle Ltd. THAT Report PSD-019-04 be received; THAT the application submitted by Gold Farm/Mutt Enterprises Limited be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PSD-019-04 and any delegations be advised of Council's decision. "CARRIED" Report PSD-020-04 was withdrawn from the agenda. . Rezoning and Plan Resolution #GPA-085-04 of Subdivision Appl.: Syvan Dev. Moved by Councillor Trim, seconded by Councillor Robinson Ltd. (Foster Heights) THAT Report PSD-021-04 be received; THAT the application for proposed Draft Plan of Subdivision S-C-2000-001 as amended and submitted by Syvan Developments Limited (Foster Heights) be approved and that the Director of Planning Services be authorized to issue Draft Approval su bject to the conditions of draft plan approval contained in Attachment 3 to Report PSD-021-04; THAT the application to amend Zoning By-law 84-63, be approved and that the amending by-law, as per Attachment 4 to Report PSD-021-04 be forwarded to Council for approval; THAT the Mayor and Clerk be authorized, by by-law, to execute a subdivision agreement between the Owner and the Municipality of Clarington to the satisfaction of the Director of Planning Services and the Director of Engineering Services; . THAT a by-law to remove the "Holding (H)" symbol be forwarded to Council at such time that the applicant has entered into a subdivision agreement with the Municipality; ..),j -r G.P. & A. Minutes - 5 - February 23, 2004 . PLANNING SERVICES DEPARTMENT CONT'D Brookhill Neighbourhood Design Plan . South Courtice Business Park Study . THAT a copy of Report PSD-021-04 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-021-04 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-086-04 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-022-04 be received; THAT staff be authorized to prepare a Secondary Plan for Brookhill Neighbourhood and request proposals from consultants and report back to Council when considered appropriate; THAT a new urbanist approach be investigated for the design of the Brookhill Neighbourhood; THAT the Brookhill Neighbourhood Secondary Plan Study Area incorporate all the lands identified on Attachment 1 to Report PSD-022-04 including lands designated as Future Urban Residential; and THAT no additional Neighbourhood Design Planning Studies commence in 2004. "CARRIED" Resolution #GPA-087-04 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-023-04 be received; THAT Council authorize Staff to undertake a study of land use policies and other issues identified in Section 2 of Report PSD-023-04 for the South Courtice Business Park; and ~ ~ G.P. & A. Minutes - 6 - February 23, 2004 . PLANNING SERVICES DEPARTMENT CONT'D THAT Staff be authorized to request proposals from consultants and report back to Council when considered appropriate. "CARRIED" ENGINEERING SERVICES DEPARTMENT Monthly Report on Resolution #GPA-088-04 Building Permit Activity for Moved by Councillor Trim, seconded by Councillor Foster January, 2004 THAT Report EGD-08-04 be received for information. "CARRIED" OPERATIONS DEPARTMENT There were no items considered under this section of the agenda. . Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT Amendment to By-law 96-32 Resolution #GPA-089-04 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report ESD-004-04 be received; THAT Schedule D to By-law 96-32 (Attachment 1 to Report ESD-004-04) be amended to include the user fees charged for response to motor vehicle accidents for non-residents and false alarms; and THAT the by-law attached to Report ESD-004-04 be approved. "CARRIED" Monthly Response Resolution #GPA-090-04 Report - January, . 2004 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report ESD-005-04 be received for information. "CARRIED" .J JJ . GP. & A. Minutes - 7 - February 23, 2004 . COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT Confidential Resolution #GPA-091-04 Report - Personnel Matter Moved by Councillor Pingle, seconded by Councillor Robinson THAT the recommendations contained in Confidential Report CLD-006-04 be approved. "CARRIED" Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT . Oshawa/Clarington Resolution #GPA-092-04 Assoc. for Community Living Moved by Councillor Trim, seconded by Councillor Pingle & John Howard Society Lease THAT Report COD-007-04 be received; Agreements THAT the Lease Agreement (Attachment 1 to Report COD-007 -04) with the Oshawa/Clarington Association for Community Living in the amount of $10,904.25 per annum for one (1) year be approved; THAT the Lease Agreement (Attachment 2 to Report COD-007-04) with the John Howard Society in the amount of $10,904.25 per annum for one (1) year term be approved; and THAT the by-laws attached to Report COD-007-04 marked Attachment 3 and Attachment 4 be approved authorizing the Mayor and the Clerk to execute the necessary agreements. "CARRIED" . J G.P. & A. Minutes - 8 - February 23, 2004 CORPORATE SERVICES DEPARTMENT CONT'D . Backyard Festival Resolution #GPA-093-04 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report COD-009-04 be received; THAT, due to significant financial constraints, the Backyard Festival be cancelled for future years; THAT the decision regarding increasing participation in the Orono Fair be deferred; and THAT the Backyard Festival Planning Committee be advised of Council's decision, FORTHWITH. "MOTION LOST" Resolution #GPA-094-04 Moved by Councillor Trim, seconded by Councillor Foster . THAT the issue of the Backyard Festival be tabled for one week for staff to provide a report to Council on alternatives. "CARRIED" FINANCE DEPARTMENT 2002 Audit Management Recommen- dation Letter Resolution #GPA-095-04 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report FND-003-04 be received; and THAT the recommendations and actions identified in the body of Report FND-003-04 be endorsed. "CARRIED" CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. . J ,j v G.P. & A. Minutes - 9 - February 23, 2004 . UNFINISHED BUSINESS Resolution #GPA-096-04 Moved by Councillor Trim, seconded by Councillor Foster THAT Ron Hooper and Suzanne McCrimmon be thanked for their presentation. "CARRIED" Resolution #GPA-097-04 Moved by Councillor Trim, seconded by Councillor Ping Ie THAT Mike Strahl and the students be thanked for their presentation and their request for souvenirs be referred to the Mayor's Office. "CARRIED" Resolution #GPA-098-04 . Moved by Councillor Pingle, seconded by Councillor Foster THAT the delegation of Allan Brock be received and referred to staff. "CARRIED" Resolution #GPA-099-04 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Terry Graham, Newcastle Lions Club, regarding the Memorial Forest and Leash-Free Park be received; and THAT the project be approved in principle and referred to staff. "CARRIED" . .),) I G.P. & A. Minutes - 10- February 23, 2004 . UNFINISHED BUSINESS CONT'D Resolution #GPA-1 00-04 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Rob Savage be received and referred to the Municipal Clerk's Department. "CARRIED" Resolution #GPA-101-04 Moved by Councillor Pingle, seconded by Councillor Foster THAT the delegation of Phil Diamond be received; THAT the request to have the Rouge Valley Health designated as an advanced cardiac centre be endorsed by the Council of the Municipality of Clarington; and . THAT the Minister of Health and Long-Term Care, George Smitherman, and John O'Toole, MPP, be advised of Council's support. "CARRIED" OTHER BUSINESS Engineering Services was requested to review the issue of a reduced speed limit zone adjacent to the Parkview Seniors Complex. Councillor Trim informed Committee that there is a Port Granby Project Information Center open each Friday afternoon at the Newcastle Community Hall. . ~) : ,..) GP. & A. Minutes . ADJOURNMENT . . - 11 - February 23, 2004 Resolution #GPA-1 02-04 Moved by Councillor Robinson, seconded by Councillor Ping Ie THAT the meeting adjourn at 11 :10 a.m. J.