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HomeMy WebLinkAbout10/01/2007 CI!J!.pn General Purpose and Administration Committee Minutes October 1, 2007 Minutes of a meeting of the General Purpose and Administration Committee heid on Monday, October 1,2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CounciliorW. Woo Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Internal Auditor, Laura Barta Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Foster indicated that he would be stating a pecuniary interest with respect to Report PSD-110-07. Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to the Report from the Solicitor - Confidential Legal Matter. MINUTES Resolution #GPA-569-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT the General Purpose and Administration Committee minutes of the regular meeting held on September 17, 2007, be approved. CARRIED General Purpose and Administration Committee Minutes October 1, 2007 PRESENTATIONS There are no presentations. DELEGATIONS Resolution #GPA-570-07 Moved by Councillor Novak, seconded by Councillor Woo THAT the Agenda be altered to add Jaison Gibson, Linda Rancier and Kerry Meydam to the list of delegations. CARRIED Jaison Gibson addressed the Committee regarding solutions to the incineration and related issues. He inquired as to whether the neighbours across Lake Ontario have been informed of the proposed incineration, as they will receive some of the fall out. Mr. Gibson would like to see the Municipality take a leadership role, start doing the same as England has done, and make Clarington a Free Trade Town. This would hopefully make the public more aware of their purchases. Mr. Gibson stated that a fair trade town would lead to happier and healthier citizens. Linda RanGier addressed the Committee regarding curfew enforcement for children under the age of 18 years as well as extra police patrol. There has been a significant increase in vandalism in her neighbourhood. Ms. Rancier informed the Committee that the vandalism and theft has been very costly to her and her neighbours. The vandalism has affected her insurance rates. Ms. Rancier informed the Committee her neighbours are willing to sign a petition to have more police patrol. She reported that the local parks are full of broken glass and garbage, and the kids are in the parks in the early hours of the morning misbehaving. She stated she does not take her kids to the park because of the mess and she is concerned for their safety. Ms. Rancier requested increased service levels for Clarington from Durham Regional Police and that curfews be set for the youth and that both the youth and their parents be held accountable for their actions. Kerry Meydam addressed the Committee regarding the times and dates for the Public Information Sessions in regards to the Energy from Waste. Ms. Meydam informed the Committee that there have been several different dates and times published regarding this meeting and she would like clarification as to which one is correct. Ms. Meydam would like the Committee to question the Region as to why the public information sessions cannot be held at 7:00 pm instead of 9:00 pm, as well, she requested a third public session meeting be scheduled so that more people can attend. She would like to see this third session held in Courtice, either at 7:00 pm or on a weekend. - 2 - General Purpose and Administration Committee Minutes October 1, 2007 Councillor Novak chaired this portion of the Meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend The Clarington Official Plan Arnold Geisberger PSD-110-07 Glen Ferguson, Junior Planner, Planning Services Department provided a verbal report pertaining to Report PSD-11 0-07. No one spoke in opposition to or support of Report PSD-11 0-07. The Applicant, Mr. Arnold Geisberger and Mr. Ron Worboy were present to answer any questions. Mr. Worboy asked that the Committee keep in mind that the application is in keeping with the spirit of the Clarington Official Plan. Mr. Worboy informed the Committee that Mr. Geisberger owns 900 acres and four of the six houses are occupied by family members, the other two are occupied by farm helpers. (b) Subject: Report: Proposal to Amend the Clarington Official Plan and Zoning By-Law 84-63 PSD-111-07 Dean Jacobs, Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-111-07. Ms. Jayne Salisbury spoke in opposition to the application contained in Report PSD-111-07. Ms. Salisbury has concerns over how the proposed changes will affect her property. She does not understand how the property can become environmentally protected when it is currently farm land. Ms. Salisbury would like clarification on the proposed interchange and the buffer zone. Councillor Novak noted that correspondence was received by Mr. Brian Hoskin and Mr. Kevin Hoskin concerning Report PSD-111-07. No one spoke in support of Report PSD-111-07. (c) Subject: Applicant: Report: Application to Amend The Clarington Zoning By-Law John Hinds PSD-112-07 Janaka Wijesundara, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-112-07. -3- General Purpose and Administration Committee Minutes October 1, 2007 No one spoke in opposition to Report PSD-112-07. Mr. Ron Radcliffe spoke in support of the application contained in Report PSD-112-07. Mr. Radcliffe has lived in the Newcastle area for 18 Y, years. He informed the Committee that only three families have lived in the house at 279 King Ave E, and he welcomes the idea of having a daycare centre next door to him. Mr. Radcliffe does not feel that the proposed changes will have any effect on the water level or have an increase in the amount of garbage. He said that the neighbourhood is nice and quiet and he would like to see it stay that way. The Applicant, Mr. John Hinds was present to answer any questions. Mr. Hinds spoke to the Committee regarding the growth that Newcastle has gone through in the past fifteen years and he believes there is a need for more infrastructure in the area. Mr. Hinds informed the Committee the day care will operate between the hours of 6:00 a.m. to 7:00 p.m. He advised that a noise barrier fence would be erected, and that there would be no need for special lighting due to the fact there will be no after school activities that would require such lighting. Mr. Hinds informed the Committee that he spoke with a local real estate representative and was told that having a day care located in this area will not have any negative effect on the values of properties in the area. Tammy Day, tenant and operator of the day care confirmed that her day care is licenced as a day care but is operated under the philosophy and teachings of the Montisourri. PLANNING SERVICES DEPARTMENT Councillor Foster stated a pecuniary interest with respect to Report PSD-11 0-07, as the applicant is a member of Councillor Foster wife's church. Councillor Foster refrained from discussions and voting on this matter. OFFICIAL PLAN AMENDMENT TO PERMIT THE SEVERANCE OF A DWELLING RENDERED SURPLUS AS A RESULT OF THE ACQUISITION OF A NON- ABUTTING FARM PROPERTY. APPLICANT: ARNOLD GEISBERGER Resolution #GPA-571-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-11 0-07 be received; THAT the application to amend the Clarington Official Plan to permit the severance of a dwelling rendered surplus as a result of the Applicant acquiring a non-abutting farm property be referred back to Staff for further processing; and THAT all interested parties listed in Report PSD-11 0-07 and any delegation be advised of Council's decision. CARRIED .4- General Purpose and Administration Committee Minutes October 1, 2007 PROPOSED AMENDMENTS TO THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW FOR THE CLARINGTON SCIENCE AND TECHNOLOGY BUSINESS PARK SECONDARY PLAN Resolution #GPA-572-07 Moved by Councillor Woo, seconded by Councillor Foster THAT Report PSD-111-07 be received; THAT the proposed amendment to the Clarington Official Plan and the Zoning By-law be referred back to Staff for consideration of public and agency comments; and THAT all interested parties listed in Report PSD-111-07 and any delegations be advised of Council's decision. CARRIED A DAYCARE FACILITY AT 279 KING AVENUE E, NEWCASTLE APPLICANT: JOHN HINDS Resolution #GPA-573-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-112-07 be received; THAT the application for Zoning By-law Amendment (ZBA 2007-0027) submitted by John Hinds to change the zone category for a .0833 ha parcel of land from "Residential (R1) Zone" to permit a day care facility be referred back to staff; and THAT all interested parties listed in Report PSD-112-07 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 13, 2007. Resolution #GPA-574-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-113-07 be received; - 5 - General Purpose and Administration Committee Minutes October 1, 2007 THAT Council concurs with the decisions of the Committee of Adjustment made on September 13, 2007, for applications A2006-0031 and A2007-0046 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on September 13, 2007 for application A2007- 0045 is appropriate and that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. CARRIED AMENDMENT TO SIGN BY. LAW 97-157 TO PERMIT CONSTRUCTION OF AN ELECTRONIC MEDIA SIGN ON AN EXISTING PYLON SIGN APPLICANT: COUNTRY SIGNS (ON BEHALF OF CANADIAN TIRE) Resolution #GPA-575-07 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-114-07 be received; THAT the application for amendment to the Municipality of Clarington Sign By-law 97- 157, submitted by Country Signs, to permit the construction of an electronic media sign on an existing pylon sign be approved; and THAT the by-law attached to Report PSD-114-07 be passed by Council to adopt the amendment as contained in Attachment NO.2 to Report PSD-114-07. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: VERMONT VILLAGE HOMES LIMITED NAPA VALLEY - PHASE IV Resolution #GPA-576-07 Moved by Councillor Hooper seconded by Councillor Foster THAT Report PSD-115-07 be received; THAT the request for Removal of Part Lot Control by Vermont Village Homes Limited with respect to Lots 3to 7,11 to 13, 24, 31 to 38, 63 to 66,103 to 123,128to 168,180 to 185 and Blocks 187 to 194 inclusive on Plan 40M-2332, be approved; - 6 - General Purpose and Administration Committee Minutes October 1, 2007 THAT the Part Lot Control By-law attached to Report PSD-115-07 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-115-07 and any delegations be advised of Council's decision. CARRIED NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN STUDY UPDATE Resolution #GPA-577-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-116-07 be received for information. CARRIED Resolution GPA# 578-07 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 12:10 p.m. ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT OCCUPANCY LOAD - COUNCIL CHAMBERS Resolution #GPA-579-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report ESD-013-07 be received for information. CARRIED - 7 - General Purpose and Administration Committee Minutes October 1, 2007 COMMUNITY SERVICES DEPARTMENT There are no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE, 2007 Resolution #GPA-580-07 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report CLD-032-07 be received; and THAT a copy of Report CLD-032-07 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED NOTICE OF MOTION - TAXI INDUSTRY Councillor Hooper gave notice of his intention to bring forward a Notice of Motion regarding the Taxi Industry and the establishment of an advisory I liaison committee. Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT UPDATE ON 2007 CORPORATE (NEWSPAPER) ADVERTISING PROGRAM Resolution #GPA-581-07 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report COD-053-07 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes October 1, 2007 PAY EQUITY PHASE 2 - CHANGE OF CONSULTANT Resolution #GPA-582-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report COD-054-07 be received; THAT the Purchasing By-law be waived to permit the Chief Administrative Officer and the Director of Corporate Services to negotiate with a consultant to complete the phase 2 revised Pay Equity Plan; THAT the additional funds required to complete phase 2, approximately $15,000, be provided from the unexpended funds in the Unclassified Administration - Staff Development account #100-21-211-X-7203; THAT the CUPE President be advised of Council's decision, and be invited to participate in the Phase 2 process as required; THAT the Library Executive Director be provided a copy of this report for information and the opportunity for input into the revision of the Pay Equity Plans and process, and to advise the Library Board of Council's actions; and THAT the elements of the revised plan and posting requirements remain as approved under report COD-44-06. CARRIED CL2007-45 COURTICE SKATEBOARD PARK Resolution #GPA-583-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report COD-055-07 be received; THAT UCC Group Inc., Toronto, Ontario with a total bid in the amount of $414,281.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specification of Tender CL2007-45 be awarded the contract for the Courtice Skateboard Park as required by the Engineering Department; and THAT funds required in the amount of $447,423.00 (which includes $414,281.00 tendering and contingencies) be drawn from 2007 Engineering Capital Account #11 0-32-325-83307-7401. CARRIED - 9 - General Purpose and Administration Committee Minutes October 1 , 2007 FINANCE DEPARTMENT There are no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATIONS - JAISON GIBSON AND KERRY MEYDAM, ENERGY FROM WASTE SOLUTIONS Resolution #GPA-584-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the delegations of Mr. Jaison Gibson and Ms. Kerry Meydam be received with thanks. CARRIED DELEGATION - LINDA RANCIER, CURFEW Resolution #GPA-585-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the delegation of Ms. Linda Rancier be referred to the Chief of Police and the Police Service Board. CARRIED AS AMENDED (see following motion) Resolution #GPA-586-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the foregoing resolution be amended to add to the end of the resolution "and to the Clerk's Department for consideration". CARRIED The foregoing resolution was then put to a vote and carried as amended. Councillor Trim chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes October 1, 2007 OTHER BUSINESS IMPLEMANTION OF SPECIAL RATES FOR PERSONS WITH DISABILITIES RECREATION PROGRAMS AND FACILITIES Resolution #GPA-587-07 Moved by Councillor Woo, seconded by Councillor Robinson WHEREAS a request has been received from a resident to implement a separate rate at the municipality's fitness centres for individuals with a disability; and WHEREAS a special Youth, Senior, Post-Secondary Student and Corporate rates are currently offered at the fitness centres; NOW THEREFORE BE IT RESOLVED that the Director of Community Services to review the request for a special Disability rate and report back to the General Purpose and Administration Committee following such review; THAT the Accessibility Advisory Committee review and provide input; and THAT Barb Glaspell be advised of Council's decision. CARRIED Mayor Abernethy stated a pecuniary interest with respect to the Report from the Solicitor - Confidential Legal Matter. Mayor Abernethy refrained from discussion and voting on this matter. Resolution #GPA-588-07 Moved by Councillor Foster, seconded by Councillor Novak THAT the meeting be "closed" to consider a confidential Legal Matter. CARRIED The meeting reconvened in "open" session at 12:45 p.m. RATIFY ACTIONS Resolution GPA#589-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the actions taken in "closed" session be ratified. CARRIED - 11 - General Purpose and Administration Committee Minutes October 1, 2007 ADJOURNMENT Resolution #GPA-590-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 1:46 p.m. CARRIED ~ / / /./ . ~// / .7// / ../ ~ (:0.-p'-. D!tP TY etERK v - 12 -