HomeMy WebLinkAboutCOD-049-07
Cl~mgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: General Purpose and Administration Committee
Date: September 17, 2007 Resolution #:qPIF-55J-cn
Report #: COD-049-07 File #: By-law #: ;? 001- / 1 Ol
Subject: CL2007-20 STEVENS ROAD EXTENSION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-049-07 be received;
2. THAT Boyle Excavating Ltd., Bowmanville, Ontario with a total bid in the amount of
$1,021,664.20 (Plus GST), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2007-20 be awarded the contract for Stevens Road
Extension as required by the Engineering Department;
3. THATfunds required in the amount of $1,315,000.00 (which includes $1,021,664.20
tendering, consulting and contingencies) be drawn from Engineering Capital Account #110-
32-330-83296-7401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved, FORTHWITH.
Submitted by:
\
Reviewed byG ~;eA,v~__(\_--:-~
Franklin Wu
Chief Administrative Officer
REPORT NO.: COD-049-07
PAGE 2
A.S. Cannella, CET.
Director of Engineering Services
MMIJDBlgj
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 2 - Schedule "B", Memo from Engineering Services & Letter from Totten Sims Hubicki
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
REPORT NO.: COD-049-07
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Extension of
Stevens Road, as required by the Engineering Department, and included a provisional section
for the construction of an entrance to Garnet B. Rickard Recreation Complex off of Stevens
Road.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B"
attached.
Following a review of the submissions and consultation with the Engineering Department the
provisional section for the Gamet B. Rickard Recreation Complex entrance was removed from
the project and bid amounts were adjusted accordingly.
The total estimated project cost, including project administration fees and contingencies is
$1,315,000.00 and is within the remaining budget allocation of $1,377,000.00 as outlined in the
memo from Engineering Services marked Schedule B. The funds will be drawn from
Engineering 2007 Capital Account #110-32-330-83296-7401 in the amount of $1 ,315,000.00.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Boyle
Excavating Ltd., Bowmanville, Ontario be recommended for the contract for the Stevens Road
Extension.
Due to the urgent nature of this project, forthwith approval is requested to ensure that the work
is completed within the current construction season.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARlNGTON
BY-LAW 2007-
Being a By-law to authorized a contract between the Corporation
of the Municipality ofClarington and Boyle Excavating,
Bowmanville, Ontario for the Stevens Road Extension Project.
THE CORPORATION OF THE MUNICIPALITY OF CLARlNGTON
HEREBY ENACTS AS FOLLOWS:
I. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Boyle Excavating Ltd., Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of the By-law.
By-law reads as first and second time this day of
,2007.
By-law read a third time and finally passed this day of
,2007.
Jim Abernethy, Mayor
Patti 1. Barrie, Municipal Clerk
(!!K-!!JglOn
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: September 10, 2007
SUBJECT: STEVENS ROAD EXTENSION
CONTRACT CL2007-20
OUR FILE: CRC.STEVENSRD.2
The Engineering Services Department has reviewed the recommendation
provided by TSH and offers the following comments:
We concur with the recommendation to award the contract to Boyle Excavating
Limited in the amount of $1 ,021 ,644.20 exclusive of G.S.T. for the road
construction of Stevens Road from Glarington Boulevard to Regional Road 57.
This total bid amount is based the removal of the provisional section G which was
discussed by various departments and deemed unnecessary and uneconomical
at this time.
Based on the scope of works, time of year, proximity of the works to the
Bowmanville Greek tributary and the streetscape implementation plan for the
area, a contingency amount of approximately 12% is recommended. Therefore,
including final design and tender fees as well as contract administration fees and
utility relocations, the engineering department advises the following Municipal
breakdown for the above referenced contract:
Original Budget
Amount
Less: CL2007-36 Stevens
Rd Extension/Culverts per
COD-046-07
Stevens Road
Extension
110 32 330 83296
7401
$1,733,000.00
Account
$356,000.00
Stevens Rd Extension
Contract CL2007-20
CRG. StevensRd.2 Page 3
Original Budget Amount
Remainin
Total Project Amount
CL2007-20
Under Budget Amount
September 10. 2007
$1,377,000.00
$1,315,000.00
$62,000.00
We recommend the report to Council move forward based on the above
breakdown. Attached for your files is the recommendation provided by TSH.
Should you have any further question, please feel free to contact the
undersigned.
Regards,
Bruno M. Bianco, P. Eng.
Design Engineer
BB/dv
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379
II
IIH
Totten Sims Hubidd Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(9051372-2121 Fax: (9051372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
engineers
architects
planners
September 7, 2007
Mr. A.S. Cannella, C.E.T.
Director of EnglReering Services
Corporation of the Municipality of CIa ring ton
40 Temperance Street
BOWMANVILLE, Ontario. LlC 3A6
Dear Mr. Cannella:
Re: Stevens Road Extension, Arena Entrance and Regional Road 57 Widening, Bowmanville
Contract No. CL2007-20, Municipality of Clarington
TSH Project No. 12-29561-02
Tenders for the above project were opened at the Municipal offices on Wednesday, September 5, 2007 at
2: 15 :00 p.m. Included as a provisional section is the construction of an entrance to the Garnett B. Rickard
Recreational Facility off of Stevens Road. This section was included, attempting to attract economies of
scale resulting in lower costs for the access. The results were not reflective of the lower costs expected
and through discussions with Engineering Services, the provisional entrance section of the Contract was
removed when comparing the cost benefits, the potential hazards related to the baseball diamonds, the day
to day operation of the arena facility, and the overall long-term plans of the property. Based on this input,
it is recommended that Part C of the tender be deleted.
The bids received, excluding OST, and based on the removal of provisional Part C are summarized as
follows:
BIDDER TOTAL BID
Boyle Excavating Limited 1,021,644.20 *
BowmanvilJe, ON
Hard-Co Construction Ltd. 1,050,159.00
Whitby, ON
Fernview Construction Limited 1,073,386.67 *
Brampton,ON
, Ron Robinson Ltd. 1,112,016.79
Bowmanville, ON
Elirpa Construction & Materials Limited 1,129,014.58
Pickering, ON
Miwel Construction Ltd. 1,204,282.46 *
Richmond Hill, ON
Moretti Excavating Limited 1,419,202.62 .
Vaughan, ON
· Extension Error
, .
Mr. A. S. Cannella C,E.T,
September 7, 2007
2.
TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above, Dave Boyle Excavating Limited has recently completed replacement of the Geo. A.
Stephen Bridge, Cedar Park Road Bridge and Concession Road 6 Culvert for the Municipality of
Clarington and administered by TSH, under Contract No. CL2006-29 and is currently completing
Contracts CL2006-53, Green Road and Baseline Road Reconstruction, and CL2007-36, Stevens Road
Culvert Construction. Dave Boyle Excavating Limited has undertaken all of these Contracts in a
satisfactory manner. They have also carried out other projects in the area including work at Ontario
Power Generation Darlington and numerous construction projects at Durham College. All references
contacted assessed Dave Boyle Excavating Limited's performance to be satisfactory.
Estimated project costs based on Dave Boyle Excavating Limited's low bid are provided on the attached
cost summary.
A higher than normal contingency amount has been carried for the project to account for additional costs
which may arise due to inclement weather which is likely to occur with construction being undertaken at
this time of year. It is critical that this project be completed this year in order to provide some much
needed secondary access to the quickly developed Bowmanville West Town Centre.
The Municipality of Cia ring ton's share of Contract No. CL2007-20 is projected to be on budget.
We recommend that the tender in the amount of$I,021,644.20 (exchlllive ofG.S.T.) be awarded to Dave
Boyle Excavating Limited of Bowman vi lie, Ontario.
Deposit cheques or bid bonds shall be retained for the low and second low bids until the contract has been
executed.
Should you require any further information, please contact the undersigned.
Yours truly,
~
RNra
P:\12-2956I.02'.c::om.sp\2:!:404.400
Encl.
pc: Mr. Bruno Bianco, P.Eng., Municipality of Clarington
TIM
.
"
"
6
.
~
"
!.
o
~
.
.
n
~
0 CD .... ... .... 0 en en 0 0 .... ." .... en 0 )>
< c [ ; [ 0 c c ;: 0 0 5' en c 0 "
CD a. " '( '( " )> !!!. '" '( " "
::t 10 < ~ CD a c !e- o
0' 5' .... .... ~ ... .... c
c: !l- 0 m 0 [ 0 2 '" c .E, [ 2 a
" < c a 10 ~ c ..
a. )> CD .. .. ~ '" ~ ~ g. !l .. "'tI "'tI "tJ"'O"'''tJ ... ... g.
.. 3 ~ -< !ir " "0 o' -" Iii ~ 0 Pll>> ll)G) D) " " 0' z
~ " m 0 "" ::\..::\..;::1.::1::1. '" '" c
CD 0 0 S- iD ~ ;: !!!. [ q' " " 0 )> " 3
c 0 0 .. '" z " Q"TImon ID
a a 3 a. 3 .. r"l 1:' )> 0 c !e- o 0"
0 ~ 0 ~ a. 0 3 0 ..
10 .. 3 ... " 0 !l 3 .... ~ "'tIG)m:::C)>)>Cf}(f)(J) .. ~
!l- 0;- Il 0- 0" C 0;-
j;' .2. 0 ~ 5' .. g. ;;omfTim;;o""O-Im-l
)> ~ a. Ii . "" " ~ -z (j)m1Jm~m
a. .. ... t"" [ a ~ 6" omo-zC< < 0
3 ~ g. 0' 0
s- .E. is 0' !!. " m~""O)>"m"m "
0 en " )> ;;oZm-lZcnZ
c s- o 0 .. Q. " ;-
0 0' OrO)>zmcn en
a < r- .. g. ." is " t..._)>, Z ;;0 g.
.. ... 0;- ~ Q. C"""ir;:o-l)lo:::tl C
" 0 0 go enm~o~z~ ~
.. 0 0 0 0 CD
'l" 0 [ S ~~ )>z00 0 r- ..
il' r- .. " ... "
... ... 0;- "8 .. m ;:;ooorn. , 0 ::I.
.. .. 0 ~. 'i Z ",O'Im (f) ::0 0 -g.
a. 0 -I cn......- )> 0 'l"
m 'l" g. . ~ z )> ... 0'
It ... 6" 6; ~ =i 0 0 "
0 "
" ... iii' )> ::E
.. _. ;;0 0
0' :; g -< ;;0
" C< !l.. Cf} ^
r m en
0 0 ~ )>
m g z
s: 0' " C
m -=- )> en
z z ....
.... 0 0
"
s:
<II <II .. <II <II <II <II <II <II <II <II <II ~iAi;l9""" <II <II
:::
<II ? 0
.. ~ ... i>>
"- '"
'" ~ .. ~ - '" ~ .. ....' ::I,
e '-' - W ~ - - ~ N e .....I\,)(D '" "w ::l
.. OW
0 W '" '" '" ~ ~ 0 - '" ~ ......-"t1I- W '" -? ..
0 W .... .. co '" '" '" .. _w 0 W '" '" .?".CD.CJJ_O! 0 ....
0 e - e e -" -", ~ ~ e e '" ~ ~ -... -.. CD 6'
b 00)-....1(,,) W
0 0 0 0 " '" '" 0 0 .. 00000...... '" .... '" ::l
0 0 0 0 .... '" '" .. '" 0 0 '" " OCXl......N .... 0 '"
0 0 0 <= :.. '" 0> l:: " 0 <= ill " ooob 8 " 'I'
<=
0 0 0 0 '" '" '" '" 0 0 0 0000 0
m m m ...
!l !l !l a
3 3' 3' iil
" " " iD
Ii" Ii" [ "-
"- "-
.
..
;;
[
;; 0
" 0
" 3
'" 3
....
i!I ..
::l
.... lit
c
3
r
"
"
CD
;
I
,
il
z
....
en
'"
...
.2.~
~"S.
-..
"'3
-0"
"'''
N~
",0
"'-....
~r5
00
"'....
O()
00
~..
a-C;;
ac
()3
r3
",,,
0'<
>'lID
'0>
"'..
0..
"-
o
"
50
..
r
~
OJ
0:
en
c
0-
3
i
"-
0"
'<
OJ
->l
iD
m
x
g
<
!!!.
Sr
VI
lil'
Cli
=
..
~
"'
...
m
It
=
..
O'
?i:
)>c
Cil=-
=!!.
lll"''''
Om"'
:e==
3 ~~
"' "' 0
==...
:5.g 0
="ii'
CD :s ::I.
...=
;uS
.2:g
o'
=
!!!.
~
"'
...
'"
...
:e
c;:
CD
=
:i'
..