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Home My WebLink About03/04/2019Final clu1llgC0Il General Government Committee Agenda Date: March 4, 2019 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at .>gray(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net CIarington General Government Committee Agenda Date: March 4, 2019 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction Members of Committee are encouraged to provide the Clerk's Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 February 11 Minutes 6.2 February 15 Minutes 6.3 February 19 Minutes 7 Delegations Minutes of a Regular Meeting of February 11, 2019 Minutes of a Special Meeting of February 15, 2019 Minutes of a Special Meeting of February 19, 2019 Page 6 Page 15 Page 25 7.1 Ramesh Jagannathan, Director, Transportation and Field Services and Amanda Spencer, Project Manager, Road Safety and Data Management Group, Regarding Region of Durham Transportation Priorities in Clarington 7.2 Teresa Shaver, Executive Director, Business Advisory Centre Durham, Regarding the Support and Programming Offered by the Business Advisory Centre Durham Page 2 CIarington General Government Committee Agenda Date: March 4, 2019 Time: 9:30 AM Place: Council Chambers 8 Communications - Receive for Information 8.1 Tyrone Minutes of the Tyrone Community Hall Board dated January Page 46 Minutes 16, 2019 8.2 Newcastle Minutes of the Newcastle Business Improvement Area dated Page 48 BIA Minutes February 14, 2019 8.3 The West Gary Cole, The West Beach Association, Regarding Annual Beach Update Association 9 Communications — Direction There are no Communications for direction. 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD -003-19 Mallory Heights Subdivision Phase 1A, Courtice, Plan 40M-2528 (Part of) 'Certificate of Acceptance' and 'Assumption By -Law', Final Works Including Roads and Other Related Works Page 51 Page 57 11.2 EGD -004-19 Northglen West Subdivision Phases 1A and 1B, Page 63 Bowmanville Plans 40M-2497 and 40M-2523 'Certificate of Acceptance' and `Assumption By -Law', Final Works Including Roads and Other Related Works 11.3 EGD -006-19 Building Activity Update January 1 to December 31, 2018 Page 70 12 Operations Department 12.1 OPD -002-19 Pitch In Week and 2019 Waste Events Page 78 Page 3 CIarington General Government Committee Agenda Date: March 4, 2019 Time: 9:30 AM Place: Council Chambers 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk's Department 15.1 CLD -008-19 Appointment of Municipal Officers 16 Corporate Services Department No Reports 17 Finance Department 17.1 FND-005-19 2018 Council Remuneration 17.2 FND-006-19 Annual Leasing Report - 2018 18 Solicitor's Department No Reports 19 Chief Administrative Office 19.1 CAO -003-19 A year in review, Tourism 2018 Update 20 New Business — Consideration 21 Unfinished Business 21.1 CAO -002-19 New Staffing Policy [Referred from the February 11, 2019 General Government Committee meeting] Page 83 Page 94 Page 96 Link to Report Page 4 CIarington General Government Committee Agenda 22 23 Confidential Reports No Reports Adjournment Date: March 4, 2019 Time: 9:30 AM Place: Council Chambers Page 5 Clarington General Government Committee Minutes February 11, 2019 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Monday, February 11, 2019 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, and Councillor Z. Zwart Regrets: Councillor Traill, Councillor Neal Staff Present: A. Allison, J. Caruana, A. Greentree, F. Horvath, M. Marano, R. Maciver, T. Pinn, G. Weir, R. Albright, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction There were no new business items added to the Agenda. 3 Adopt the Agenda Resolution #GG -032-19 Moved by Councillor Jones, seconded by Councillor Hooper That the Agenda for the General Government Committee meeting of February 11, 2019 be adopted as presented. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Committee announced upcoming community events and matters of community interest. -1- A• Clarington General Government Committee Minutes February 11, 2019 6 Adoption of Minutes of Previous Meeting Resolution #GG -033-19 Moved by Councillor Zwart, seconded by Councillor Anderson That the minutes of the special Budget Workshop held on January 18, 2019 and the minutes of the regular meeting of the General Government Committee meeting held on January 21, 2019, be approved. Carried 7 Delegations There were no delegations. 8 Communications - Receive for Information There were no Communications to be received for information. 9 Communications — Direction 9.1 Michelle Griepsma, Chairperson and Michael Nasello, Director of Education, Peterborough Victoria Northumberland and Clarington Catholic District School Board, Regarding a Minimum Distance between the Proposed Cannabis Stores and Schools Resolution #GG -034-19 Moved by Councillor Jones, seconded by Councillor Hooper That Communication Item 9.1, be referred to Staff for consideration in development of Clarington's Retail Cannabis Policy. Carried 9.2 Chris Darling, Chief Administrative Officer, CLOCA, Regarding Request for Site Alteration Permit Fee Reduction Resolution #GG -035-19 Moved by Councillor Hooper, seconded by Councillor Jones That the request for a site alteration permit fee reduction from Chris Darling, Central Lake Ontario Conservation Authority, be approved. Carried -2- Clarington General Government Committee Minutes February 11, 2019 9.3 Ralph Walton, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham, Regarding Durham Region Comments on the "Preserving and Protecting our Environment for Future Generations A Made -in -Ontario Environment Plan" Report 2019 -COW -5 Resolution #GG -036-19 Moved by Councillor Zwart, seconded by Councillor Anderson That Communication Item 9.3, be referred to the Climate Change Response Coordinator. Carried 9.4 Dave Penetta, Regarding Clarington's Open Air Burning By-law Resolution #GG -037-19 Moved by Councillor Zwart, seconded by Councillor Hooper That Communication Item 9.4, be referred to the Director of Emergency & Fire Services for a Report in response to Mr. Panetta's request. Carried 10 Presentations No Presentations Councillor Anderson chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD -005-19 Transfer of New Municipal Infrastructure to Clarington, Energy Drive from Holt Road to Crago Road Resolution #GG -038-19 Moved by Mayor Foster, seconded by Councillor Jones That Report EGD -005-19 be received; That Council endorse the transfer of Energy Drive between Holt Road and Crago Road from the Ministry of Transportation Ontario; and That all interested parties listed in Report EGD -005-19 and any delegations be advised of Council's decision. Carried -3- 0 Clarington 12 Operations Department No Reports for this section of the Agenda. General Government Committee Minutes February 11, 2019 13 Emergency and Fire Services Department No Reports for this section of the Agenda. 14 Community Services Department No Reports for this section of the Agenda. Councillor Jones chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD -004-19 Bill 68 Implementation Requirements Resolution #GG -039-19 Moved by Mayor Foster, seconded by Councillor Hooper That Report CLD -004-19 be received; That the By-law attached to Report CLD -004-19 as Attachment 1, amending Section 7 of the Council Code of Conduct to include provisions regarding Harassment, be approved; That the By-law attached to Report CLD -004-19, as Attachment 3, authorizing the Mayor and Clerk to execute an agreement amending the agreement with Fasken Martineau regarding the details of the appointment of Guy Giorno as Clarington's Integrity Commissioner, be approved; That the Council -Staff Relations Policy, Attachment 4 to Report CLD -004-19, be approved; That the Policy for Pregnancy/Parental Leaves for Members of Council, Attachment 5 to Report CLD -004-19, be approved; That the By-law attached to Report CLD -004-19, as Attachment 6, amending the Procedural By-law Section 7.2.1, be approved; and That all interested parties listed in Report CLD -004-19 and any delegations be advised of Council's decision. Carried E Clar-ington- General Government Committee Minutes February 11, 2019 15.2 CLD -007-19 Appointments to Various Boards & Committees - 2019-2022 Resolution #GG -040-19 Moved by Mayor Foster, seconded by Councillor Anderson That Report CLD -007-19 be received; That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancy on the Newcastle Arena Board; That a vote be conducted to appoint the Council representatives to the Tourism Advisory Committee, in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report CLD -007-19 and any delegations be advised of Council's decision. Carried Accessibility Advisory Committee Resolution #GG -041-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the following individuals be appointed to the Accessibility Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: Catherine McConaghy Sarah McConaghy Carried Energy from Waste - Waste Management Advisory Committee (EFW-WMAC) That Sami Elhajjeh be appointed to the Energy from Waste - Waste Management Advisory Committee for a term ending December 31, 2020 or until a successor is appointed. -5- 10 Clariiw-n Heritage Committee Resolution #GG -042-19 General Government Committee Minutes Moved by Mayor Foster, seconded by Councillor Anderson February 11, 2019 That the following individuals be appointed to the Heritage Committee for a term ending December 31, 2022 or until a successor is appointed: x Noel Gamble x David Reesor x Ron Sproule Carried Kawartha Conservation Authority Resolution #GG -043-19 Moved by Councillor Zwart, seconded by Councillor Anderson That the Staff be directed to re -advertise for a citizen representative from the agricultural or building development community to be appointed to the Kawartha Region Conservation Authority. Carried Newcastle Village Community Hall Board Resolution #GG -044-19 Moved by Councillor Zwart, seconded by Mayor Foster That the appointments to the Newcastle Village Community Hall Board be tabled to the Council meeting of February 25, 2019. Tabled M 11 Clartw-n General Government Committee Minutes February 11, 2019 Samuel Wilmot Nature Area Management Advisory Committee Resolution #GG -045-19 Moved by Mayor Foster, seconded by Councillor Anderson That the following individuals be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: x Tyson Brooks x Evan King x Jocelyn Whalen Carried Tourism Advisory Committee That the following individuals be appointed to the Tourism Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: x Paulina Alamo x Fred Archibald x Kristyn Chambers x Ann -Marie Harley x Douglas Morgan x Petra Schwirtz Resolution #GG -046-19 Moved by Councillor Zwart, seconded by Councillor Anderson That Councillor Hooper be appointed as the Council Representative to the Tourism Advisory Committee for a four year term ending December 31, 2022 or until a successor is appointed. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department No Reports for this section of the Agenda. 17 Finance Department No Reports for this section of the Agenda. -7- 12 Clarington 18 Solicitor's Department General Government Committee Minutes 18.1 LGL -002-19 Enbridge Gas Franchise Agreement Resolution #GG -047-19 Moved by Councillor Zwart, seconded by Councillor Anderson That Report LGL -002-19 be received; February 11, 2019 That Council approves the form of draft By-law (including the franchise agreement forming part thereof) attached to Report LGL -002-19 and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act,- That ct; That Council requests the Ontario Energy Board to make an order dispensing with the assent of the municipal electors of the attached draft By-law (including the franchise agreement forming part thereof) pursuant to the provisions of Section 9(4) of the Municipal Franchises Act; and That a copy of Council's resolution be forwarded to Enbridge Inc. in support of their request for Ontario Energy Board approval. Carried 21.1 LGL -003-19 A matter that deals with advice that is subject to solicitor - client privilege Resolution #GG -048-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the recommendations contained in Confidential Report LGL -003-19, a matter that deals with advice that is subject to solicitor -client privilege, be approved. Carried 19 Chief Administrative Office 19.1 CAO -002-19 New Staffing Policy Resolution #GG -049-19 Moved by Councillor Jones, seconded by Councillor Anderson That Report CAO -002-19 be referred to the General Government Committee meeting of March 4, 2019. Carried 13 Clarington 20 Unfinished Business General Government Committee Minutes February 11, 2019 20.1 EGD -018-18 Clarington Urban Forest Strategy [Referred from the September 4, 2018 General Government Committee Meeting] Resolution #GG -050-19 Moved by Councillor Anderson, seconded by Councillor Zwart That Report EGD -018-18 be received; and That Council endorse the Clarington Urban Forest Strategy attached to Report EGD -018-18. Carried 21 Confidential Reports 22.1 LGL -003-19 A matter that deals with advice that is subject to solicitor - client privilege Report LGL -003-19, a matter that deals with advice that is subject to solicitor -client privilege, was considered earlier in the meeting during the Solicitor's Department portion of the agenda. 22 Adjournment Resolution #GG -051-19 Moved by Councillor Jones, seconded by Councillor Hooper That the meeting adjourn at 10:23 AM. Mayor Carried 14 Deputy Clerk Clariiw-n Special General Government Committee Minutes February 15, 2019 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the Special General Government Committee held on Friday, February 15, 2019 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill and Councillor M. Zwart Staff Present: A. Allison, A. Greentree, T. Pinn, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 Adopt the Agenda Resolution #GG -052-19 Moved by Councillor Hooper, seconded by Councillor Jones That the Agenda for the special General Government Committee meeting of February 15, 2019 be adopted as presented. Carried 3 Declaration of Interest Councillor Jones declared an interest in Item 4.7, the delegation of Chris Kooy, Chair, and Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health, Regarding the 2019 Operating and Capital Budget 4 Delegations Suspend the Rules Resolution #GG -053-19 Moved by Councillor Jones, seconded by Councillor Zwart That Section 4.4.1 of the Rules of Procedure be suspended to allow Councillor Neal to move positions within the Council Ring and to alter the agenda. Carried -1- 15 Clarington Special General Government Committee Minutes February 15, 2019 Alter the Agenda Resolution #GG -054-19 Moved by Councillor Jones, seconded by Councillor Zwart That the Agenda be altered to consider Delegations 4.8, 4.9 and 4. 10, at this time. Carried 4.8 Emily Allison, Rainbow Crosswalk, Regarding the 2019 Operating and Capital Budget Emily Allison advised the Municipal Clerk's Department, prior to the meeting, that she would be unable to attend as a delegation. Councillor Traill read a letter, from Ms. Allison, to the Committee in place of Ms. Allison's delegation. 4.9 Heather Emery, Moyse Parkette Revitalization, Regarding the 2019 Operating and Capital Budget Heather Emery, was present regarding the Moyse Parkette Revitalization within the 2019 Operating and Capital Budget. She explained that the parkette on Moyse Drive in Courtice is outdated and unsafe for children. Ms. Emery stated that the demographic in the area has changed enough to warrant an upgrade for the many young children living in the neighbourhood. She noted that currently the closest playground is in the newer subdivision off of Harry Gay Drive, which is too far for children to walk. Ms. Emery explained that she canvassed the area with a petition and not one neighbour refused to sign it. She stated that the playground is missing two slides and they have been boarded up. Ms. Emery explained that it is important to give children the opportunity and space to be active. She stated that there is enough space at the Moyse Parkette for a beautiful playground, and a small parking lot. Resolution #GG -055-19 Moved by Councillor Neal, seconded by Councillor Anderson That the delegation of Heather Emery, Moyse Parkette Revitalization, Regarding the 2019 Operating and Capital Budget, be received with thanks; and That the delegation be referred for consideration in deliberation of Report FND-004-19, 2019 Operating and Capital Budget. Carried -2- 16 Clarington Special General Government Committee Minutes February 15, 2019 4.10 Melissa Burden, Gatehouse Parkette Park Upgrade, Regarding the 2019 Operating and Capital Budget Melissa Burden, was present regarding the Gatehouse Parkette Park upgrade within the 2019 Operating and Capital Budget. Ms. Burden explained that the park is not maintained and is in need of an upgrade. She displayed a photo of the play structure. Ms. Burden explained that the Municipal website states that the play structure is for ages 1-5 and 5-12. She noted that the play structure is too small and does not provide entertainment for older children and it is unable to fit more than two children at a time. Ms. Burden stated that every park in the area has two play structures suited for different age groups. She mentioned that there were no benches until July 2018. Ms. Burden displayed various photos of the parkette, showing the poor conditions including soil conditions. She explained that the park is not being used to its full potential. Resolution #GG -056-19 Moved by Councillor Neal, seconded by Councillor Jones That the delegation of Melissa Burden, Gatehouse Parkette Park Upgrade, Regarding the 2019 Operating and Capital Budget, be received with thanks; and That the delegation be referred for consideration in deliberation of Report FND-004-19, 2019 Operating and Capital Budget. Carried 4.1 Linda Kent, Library Director, Clarington Public Library and Steven Cooke, Chair, Clarington Public Library Board, Regarding the 2019 Operating and Capital Budget Linda Kent, Library Director, Clarington Public Library and Steven Cooke, Chair, Clarington Public Library Board were present regarding the 2019 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Mr. Cooke reviewed their 2019 municipal budget request of $3,146,248 which includes a moderate 2.25% increase from 2018 and is consistent with previous requests. He noted that, after looking at neighbouring, and other comparably -sized libraries in the Greater Toronto Area, the median cost per capita is $47.35 and Clarington's Public Library's cost per capita was the lowest in 2017 at $36.20 per person. Mr. Cooke advised the Committee that, on average, a Clarington Public Library member saves nearly $500 each year by using the Library. He stated that this amount can provide a week's worth of groceries, a month of Durham Region Transit, and a three-month fitness membership. Mr. Cooke explained that this year, the Library has requested capital funding to renovate the 16 year old Bowmanville Branch. He advised the Committee that the building was originally constructed in 2003, and no longer meets current accessibility standards. Mr. Cooke explained that the primary motivation for this project revolves around creating a barrier free space, and an inclusive community destination. He noted that the project has been costed at $2,050,000, and the Library respectfully requests access to the library's reserve fund of $1.3 million which is being -3- 17 Clarington Special General Government Committee Minutes February 15, 2019 held by the Municipality. Mr. Cooke advised the Committee that the Library recently received $49,543 in grant funding for the installation of an accessible, universal washroom and considering the receipt of this grant, the library is requesting an additional $700,458. He played a brief video which provided an overview of the Bowmanville Branch Redesign project. Mr. Cooke concluded by thanking the Committee and offered to answer any questions. Resolution #GG -057-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the delegation of Linda Kent, Library Director, Clarington Public Library and Steven Cooke, Chair, Clarington Public Library Board, Regarding the 2019 Operating and Capital Budget, be received with thanks. Carried 4.2 Dionne Powlenzuk, Executive Director, Mary -Anne Slemon, President and John Clausen, Treasurer, Visual Arts Centre of Clarington, Regarding the 2019 Operating and Capital Budget Dionne Powlenzuk, Executive Director, Mary -Anne Slemon, President, and John Clausen, Treasurer, Visual Arts Centre of Clarington (VAC) were present regarding the 2019 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Powlenzuk provided an overview of the VAC's budget request and highlighted how the VAC strengthens the community. She advised the Committee that the VAC is requesting $215,065.00 from the Municipality of Clarington, and noted that this is an increase of 2% from the 2018 request, and consistent with previous years requests. Ms. Powlenzuk explained that the VAC is coming out of a restructuring phase, and have assembled a new team. She noted that the new staff have settled into their new roles, there was no disruption to service to the members, and having these new positions at the VAC offered exciting new perspectives on the programs and services they provide to the community. Ms. Powlenzuk provided the Committee with an overview of the VAC's accomplishments, community events, and partnerships in 2018. She continued by explaining that, in 2019, they have changed the scheduling around each exhibition, to provide a better experience for their visitors, the community and the artists who show in their space. She highlighted the upcoming exhibits scheduled for 2019. Ms. Powlenzuk advised the Committee that the changes made in 2018 have been recognized by the Ontario Arts Council (OAC) and the feedback from their peer review showed an increase from OAC to elevate the VAC to a "b -level" gallery. She explained that this is a signifier that the VAC is operating with best practices correlating with other public art institutions in Ontario and that the programming they are providing to the community aligns with the larger ecology of contemporary art practice within Canada. Ms. Powlenzuk noted that another area of focus has been on building synergy between the exhibition programs and their educational programming and building towards being a place where people can come and see new things, ask questions and learn something new. She advised the Committee that the VAC received funding from Young Canada Works - Building -4- W Clartw-n Special General Government Committee Minutes February 15, 2019 Careers in Heritage Grant, which allowed them to hire a recently graduated student to work for six months and the VAC benefitted significantly from this program. Ms. Powlenzuk explained that, in 2018, the VAC increased support for their summer programs by securing a full-time Camp Director through Young Canada Works - Summer Student Program and 4 camp counsellor positions through the Canada Summer Jobs Program. She noted that they are expecting to receive the same funding for 2019. Ms. Powlenzuk advised the Committee that, with this added support, they were able to create High School Co -Op positions which offer great benefit to the VAC and the students, who gained valuable experience. She explained that, as the community in Clarington grows, the organization continues to benefit from this growth and they are seeing an increase in membership and enrollment, and more requests for programs, workshops and events. Ms. Powlenzuk noted that the VAC is dedicated to providing high quality programs and opportunities for our membership and to the community. Ms. Powlenzuk concluded by reviewing their 2019 municipal budget request. She thanked the Committee and answered questions from the Committee. Resolution #GG -058-19 Moved by Councillor Anderson, seconded by Councillor Jones That the delegation of Dionne Powlenzuk, Executive Director, Mary -Anne Slemon, President and John Clausen, Treasurer, Visual Arts Centre of Clarington, Regarding the 2019 Operating and Capital Budget, be received with thanks. Carried 4.3 Angie Darlison, Executive Director, and David Penney, Vice President, Bowmanville Older Adult Association, Regarding the 2019 Operating and Capital Budget Angie Darlison, Executive Director, and Mike Moynes, President, Bowmanville Older Adult Association (BOAA) were present regarding the 2019 Operating and Capital Budget. She advised the Committee that the BOAA had a very successful 2018 but need the financial contribution to sustain their level of services and the facility. Ms. Darlison stated that, in 2018, they had a total of 1615 members and 711 non- members participating in programs. She noted that there were 389 new members registered in 2018. Ms. Darlison provided an overview of membership by location, age and gender. She stated that they have 332 registered volunteers, who logged 22,148 hours. Ms. Darlison provided an update on the programs offered in 2018. She noted that they have participated in more community events, increased community partnerships, and increased advertising and marketing. She advised the Committee of the various grant opportunities available to them and displayed a budget comparison of 2018 and 2019. Ms. Darlison explained that the Association's 2019 goals include: increase membership, increase non-member participation, increase program options, increase standard hours of operation, continued to commitment to staff salary comparisons, increase rental and partnership opportunities and increase in marketing and advertising. She requested that the Members of Committee support their $306,800.00 budget request so that the BOAA can continue to provide quality services -5- 19 Clariiw-n Special General Government Committee Minutes February 15, 2019 to the members of the community. Ms. Darlison answered questions from the Committee. Resolution #GG -059-19 Moved by Councillor Hooper, seconded by Councillor Jones That the delegation of Angie Darlison, Executive Director, and Mike Moynes, President, Bowmanville Older Adult Association, regarding the 2019 Operating and Capital Budget, be received with thanks. Carried Councillor Traill left the room at 10:40 AM and returned to the meeting at 10:44 AM. 4.4 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding the 2019 Operating and Capital Budget Chris Newman, Coordinator, Firehouse Youth Centre was present regarding the 2019 Operating and Capital Budget. He made a verbal presentation to accompany an electronic presentation. Mr. Newman advised the Committee that 2018 was a record year for Clarington Youth Centres and highlighted various memorable events of 2018. He stated that the Firehouse Youth Centre celebrated its 20th anniversary. Mr. Newman reviewed a slideshow of photos of various events and partnerships. He explained that the values of the Clarington Youth Centres and the importance of instrumental relationships. Mr. Newman provided an overview of all three Clarington Youth Centres including, the number of visits, number of clients, age breakdown and average visits per day. He reviewed their 2019 municipal budget request of $276,731.00. Mr. Newman provide an overview of the budget request between the three Youth Centres. He explained that the budget request increase for the Firehouse Youth Centre is to increase operating hours, solidify the staffing model and to meet the need of the local youth. Mr. Newman concluded by thanking members of Committee and offered to answer any questions. Resolution #GG -060-19 Moved by Councillor Zwart, seconded by Councillor Anderson That the delegation of Chris Newman, Coordinator, Firehouse Youth Centre, regarding the 2019 Operating and Capital Budget, be received with thanks. Carried M 20 Clariiw-n Special General Government Committee Minutes February 15, 2019 Recess Resolution #GG -061-19 Moved by Councillor Traill, seconded by Councillor Jones That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:05 AM with Mayor Foster in the Chair 4.5 Deb Kalogris, Manager, Home Support — Clarington, Community Care Durham, and Sally Barrie, Director, Client Services, Community Care Durham Regarding the 2019 Operating and Capital Budget Deb Kalogris, Manager, Home Support — Clarington, Community Care Durham, and Sally Barrie, Director, Client Services, Community Care Durham (CCD) were present regarding the 2019 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Kalogris explained that CCD is a registered charitable organization and has been in Durham Region and in Clarington serving the community for over 40 years. She provide an overview of the services they provide. Ms. Kalogris stated that, in 2017-2018, 1,900 volunteers and 300 staff provided services to 11,261 clients across Durham Region. She noted that in Clarington, 475 volunteers and staff provided services to over 1900 clients. Ms. Kalogris advised the Committee that their services will continue to be in demand as the population ages. She explained that volunteers are an essential part of CCD, and displayed pictures of various events/services they provide support to. Ms. Kalogris stated that, with the support of the Municipality of Clarington, it will assist in the promotion of CCD services, recruiting, training and retaining volunteers, and help to meet the growing demand in Clarington for their services and help people age at home. Ms. Kalogris and Ms. Barrie concluded by thanking members of Committee and offered to answer any questions. Resolution #GG -062-19 Moved by Councillor Anderson, seconded by Councillor Zwart That the delegation of Deb Kalogris, Manager, Home Support — Clarington, Community Care Durham, and Sally Barrie, Director, Client Services, Community Care Durham Regarding the 2019 Operating and Capital Budget, be received with thanks. Carried -7- 21 Clarington Special General Government Committee Minutes February 15, 2019 4.6 Heather Ridge, Executive Director, Clarington Museums & Archives, Regarding the 2019 Operating and Capital Budget Heather Ridge, Executive Director, Clarington Museums & Archives, was present regarding the 2019 Operating and Capital Budget. She made a verbal presentation to accompany an electronic presentation. Ms. Ridge provided an overview of what the Clarington Museums & Archives does and their financial support sources. She highlighted their mission and vision. Ms. Ridge provided an overview of their 2018 accomplishments, engagement and community partners. She stated that they welcomed over 7,000 visitors to the three sites. Ms. Ridge explained that, in 2019, they hope to increase membership, increase private donations, increase education programs and increase rentals of the buildings. She reviewed their 2019 municipal budget request of $308,080, which is a $25,000 increase from 2018. Ms. Ridge concluded by thanking members of Committee and offered to answer any questions. Resolution #GG -063-19 Moved by Councillor Neal, seconded by Councillor Anderson That the delegation of Heather Ridge, Executive Director, Clarington Museums & Archives, Regarding the 2019 Operating and Capital Budget, be received with thanks. Carried 4.7 Chris Kooy, Chair, Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health, Regarding the 2019 Operating and Capital Budget Councillor Jones declared a direct interest in the delegation of Chris Kooy, Chair, Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health, Regarding the 2019 Operating and Capital Budget. Councillor Jones left the room and refrained from discussion and voting on this matter. Chris Kooy, Chair, and Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health were present regarding the 2019 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Kooy explained that the Bowmanville Hospital Foundation has been the fundraising arm for Bowmanville Hospital for 45 years and has committed of $22 Million to health care for capital improvements, equipment and essential medical needs. She noted that, as the easternmost Hospital and ER in Durham Region, the need for newer, more modern, up-to-date facilities and services are of the utmost importance, and will be the largest capital campaign in the Foundation's history. Ms. Kooy provided an overview of their accomplishments to date and future plans. Mr. Anderson displayed an artist rendering of the future redevelopment and expansion project for Bowmanville Hospital. He explained that Lakeridge Health has been working with the Ministry since the announcement on January 26, 2018 and highlighted the five 22 Clartw-n Special General Government Committee Minutes February 15, 2019 stages in the Capital Planning Process. Mr. Anderson stated that the facility needs to be revitalized for the following reasons: x Esure there is care closer to home; x Nnew construction has occurred at Bowmanville Hospital in 30 years; x Re -development project will double the size of Bowmanville Hospital; x Improve patients' experience of care while optimizing their efficiencies; and x Enable them to do more with health care dollars. He provided the Committee with the Bowmanville Hospital facility's priorities and the proposed economic benefits of the hospital development. Suspend the Rules Resolution #GG -064-19 Moved by Councillor Neal, seconded by Councillor Anderson That the Rules of Procedure be suspended to allow the delegation of Chris Kooy, Chair, Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health to be extended for an additional two minutes. Carried Mr. Kemp highlighted the benefits of the Bowmanville Hospital and other municipal funding dollars to local hospitals in Ontario. Suspend the Rules Resolution #GG -065-19 Moved by Councillor Anderson, seconded by Councillor That the Rules of Procedure be suspended to allow the delegation of Chris Kooy, Chair, Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health to be extended for an additional two minutes. Carried He reviewed their 2019 municipal budget request of $5 Million and concluded by thanking members of Committee and offered to answer any questions. Resolution #GG -066-19 Moved by Councillor Anderson, seconded by Councillor Neal That the delegation of Chris Kooy, Chair, Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, and Matt Anderson, CEO, Lakeridge Health, Regarding the 2019 Operating and Capital Budget, be received with thanks. Carried -9- 23 Clar-ington- Councillor Jones returned to the meeting. Special General Government Committee Minutes February 15, 2019 4.8 Emily Allison, Rainbow Crosswalk, Regarding the 2019 Operating and Capital Budget The delegation of Emily Allison, Rainbow Crosswalk, Rregarding the 2019 Operating and Capital Budget was considered earlier in the meeting. 4.9 Heather Emery, Moyse Parkette Revitalization, Regarding the 2019 Operating and Capital Budget The delegation of Heather Emery, Moyse Parkette Revitalization, regarding the 2019 Operating and Capital Budget was considered earlier in the meeting. 4.10 Melissa Burden, Gatehouse Parkette Park Upgrade, Regarding the 2019 Operating and Capital Budget The delegation of Melissa Burden, Gatehouse Parkette Park Upgrade, regarding the 2019 Operating and Capital Budget was considered earlier in the meeting. 5 Adjournment Resolution #GG -067-19 Moved by Councillor Neal, seconded by Councillor Hooper That the meeting adjourn at 12:00 PM. Mayor Carried -10- 24 Deputy Clerk Clarington Special General Government Committee Minutes February 19, 2019 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Tuesday, February 19, 2019 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal and Councillor C. Traill Regrets: Councillor M. Zwart Staff Present: A. Allison, T. Cannella, J. Caruana, F. Langmaid, A. Greentree, F. Horvath, M. Marano, R. Maciver, T. Pinn, M. Seaman, G. Weir, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 Adopt the Agenda Resolution #GG -068-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the Agenda for the Special General Government Committee meeting of February 19, 2019 be adopted as presented. Carried 3 Declaration of Interest Councillor Jones declared an interest 2019 Budget funding request from the Bowmanville Hospital Foundation. Suspend the Rules Resolution #GG -069-19 Moved by Councillor Neal, seconded by Councillor Traill That Section 4.4.1 of the Rules of Procedure be suspended to allow Councillor Neal to move positions within the Council Ring. Carried -1- 25 Clarington Special General Government Committee Minutes February 19, 2019 4 Presentations 4.1 Trevor Pinn, Director of Finance/Treasurer — 2018 Operating and Capital Budget Trevor Pinn, Director of Finance/Treasurer made a verbal presentation regarding the 2019 Operating and Capital Budget. Mr. Pinn provided a brief overview of Report FND- 004-19 and highlighted the following: • The recommendation is to adopt all items in the draft budget and remove any items as required • 1 % tax levy = $565,000 • An increase of 1 % results in approximately $14.14 per household • Capital projects added included approximately $130,000 for playground equipment, $70,000 for the Council Chambers upgrade and $207,000 for the Orono Town Hall Accessibility upgrades • The proposed change to reduce funds from the tax rate stabilization fund from approximately $800,000 to $600,000. This tax rate stabilization fund will be used more for one-time costs • The one-time expenditure from the Tax Rate Stabilization Fund of $385, 000 for the urban and rural tree replacement program • Currently there are no tax policy changes from the Region of Durham. • Reviewed the 7 requested Staffing positions • Items referred to the 2019 Budget • The current debt status • Reserve and reserve fund contributions • External Agency requests • Reviewed the 2019 accrual based budget for PSAB per Ontario Regulation 284/09 • Reviewed the Council options and alternatives which could result in a reduction of 1.5% off the 2019 Budget Mr. Pinn answered questions from the Members of Committee. 5 Finance Department 5.1 FND-004-19 2019 Operating and Capital Budget Resolution #GG -070-19 Moved by Councillor Traill, seconded by Councillor Anderson That Report FND-004-19 be received; That Council approve the 2019 Operating and Capital Budget "Base Level Requirements" as outlined in Attachment #1, at an estimated tax levy impact of 0.18% (exclusive of tax policy impacts), as directed in Report FND-004-19; -2- 26 Clarington- Special General Government Committee Minutes February 19, 2019 That Council approve the 2019 Operating and Capital Budget "Service Level Changes" as outlined in Attachment #1, at an estimated tax levy impact of 1.64%; That Council approve the 2019 Operating and Capital Budget "External Agency" as outlined in Attachment #1, at an estimated tax levy impact of 0.50%; That the external agencies, referred to in Attachment #1, be advised of Council's decision regarding their grant requests and be thanked for their delegations on February 15, 2019, as appropriate; That Reserve and Reserve Fund contributions and new Reserve / Reserve Funds be approved as shown in the 2019 Draft Budget binder; That the financing of capital projects, as outlined in the attached documents be approved; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest as cash flow permits; That Report FND-004-19 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and That the appropriate By-laws to levy the 2019 tax requirement for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That the proceeds from the Mayor's Golf Tournament be directed as follows: 2019 — Mayor's bursary for post -secondary education for students pursuing studies in agriculture, forestry or environmental sciences 2020 — Community Care Durham 2021 — Clarington Hospice 2022 — Bowmanville Hospital Foundation Carried as amended Later in the meeting (See following motions) -3- 27 Clariiw-n Special General Government Committee Minutes February 19, 2019 Councillor Jones declared a direct interest in the request from the Bowmanville Hospital Foundation as she is an employee of Lakeridge Health. Councillor Jones left the room and refrained from discussion and voting on this matter. Resolution #GG -071-19 Moved by Councillor Traill, seconded by Councillor Anderson That Council commit $5,000,000 from the Strategic Capital Reserve Fund to be used to contribute to the expansion of the Bowmanville Hospital to be paid upon completion of the expansion; and That the creation of a Lakeridge Health Reserve Fund and contribution of $125,000 be eliminated from External Agencies in Attachment #1 to Report FND-004-19. Motion Withdrawn Resolution #GG -072-19 Moved by Councillor Traill, seconded by Councillor Anderson That Council commit $5,000,000 from the Strategic Capital Reserve Fund to be used to contribute to the expansion of the Bowmanville Hospital to be paid upon completion of the expansion; and That the contribution of $250,000 to a reserve fund for Lakeridge Health, be deleted as noted in Attachment #1 of Report FND-004-19. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Mayor Foster X Councillor Anderson X Councillor Hooper X Councillor Jones X Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Jones returned to the meeting. Recess Resolution #GG -073-19 Moved by Councillor Neal, seconded by Councillor Jones That the Committee recess for 5 minutes. Carried -4- WT--7 Clariiw-n The meeting reconvened at 10:15 AM. Resolution #GG -074-19 Special General Government Committee Minutes February 19, 2019 Moved by Councillor Anderson, seconded by Councillor Traill That $130,000 be drawn from the Parks / Facilities Maintenance Reserve Fund to fund the additional service level increase to playground equipment upgrades on Attachment #1 to Report FND-004-19. Carried Resolution #GG -075-19 Moved by Councillor Hooper, seconded by Councillor Anderson That $207,000 be drawn from reserve funds, to be determined by the Director of Finance, to fund the Municipal portion of the Orono Town Hall upgrades identified as a service level increase on Attachment #1 to Report FND-004-19. Carried Later in the Meeting (See following motions) Suspend the Rules Resolution #GG -076-19 Moved by Councillor Anderson, seconded by Councillor Neal That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -075-19 a second time. Carried Resolution #GG -077-19 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GG -075-19 be amended by adding the following at the end: "That Staff report back prior to February 25, 2019 Council meeting with respect to the condition of the Orono Town Hall." Motion Lost The foregoing Resolution #GG -075-19 was then put to a vote and carried. -5- 29 Clarington Special General Government Committee Minutes February 19, 2019 Resolution #GG -078-19 Moved by Councillor Jones, seconded by Councillor Traill That Capital Project - Council Chambers Upgrades (Item 12.6 of Report FND-004-19) and as noted on Attachment #1 of Report FND-004-19 in the amount of $70,000, be deleted. Carried Recess Resolution #GG -079-19 Moved by Councillor Anderson, seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:59 AM. Resolution #GG -080-19 Moved by Councillor Neal, seconded by Councillor Traill That proposed service level increase of $25,000 for emergency clean up (Item 12.8 of Report FND-004-19) and as noted on Attachment #1 of Report FND-004-19, be deleted. Carried Resolution #GG -081-19 Moved by Councillor Traill, seconded by Councillor Neal That Capital Project 62-440-15001, Library Studies, in the amount of $50,000, be deleted, as it relates to a planned 2020 project and it was included as a 2019 Capital Project in error. Carried Resolution #GG -082-19 Moved by Councillor Neal, seconded by Councillor Anderson That the matter of the funding of the proposed contract planner from the Building Inspection Reserve Funds (Item 12.10 of Report FND-004-19) in the amount of approximately $32,275, be considered later in the meeting. Carried M 30 Clariiw-n Resolution #GG -083-19 Special General Government Committee Minutes February 19, 2019 Moved by Councillor Anderson, seconded by Councillor Traill That Capital Project 32-330-19107 — Whistle Cessation Study, in the amount of $150,000, be drawn from the Tax Rate Stabilization Reserve Fund. Motion Withdrawn Resolution #GG -084-19 Moved by Councillor Traill, seconded by Councillor Anderson That Capital Project 32-330-19107 — Whistle Cessation Study, in the amount up to $150,000, be drawn from the Tax Rate Stabilization Reserve Fund to proceed to the next step, as per the 2018, study for Whistle Cessation at Bennet Road, Cobbledick Road and Lake Road. Carried as Amended See following motion Resolution #GG -085-19 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GG -084-19 be amended by inserting the words "night time" prior to the words Whistle Cessation. Carried The foregoing Resolution #GG -084-19 was then carried as amended on the following recorded vote: Council Member Yes No Declaration of Absent Interest Mayor Foster X Councillor Anderson X Councillor Hooper X Councillor Jones X Councillor Neal X Councillor Traill X Councillor Zwart X -7- 31 Clarington Resolution #GG -086-19 Special General Government Committee Minutes February 19, 2019 Moved by Councillor Hooper, seconded by Councillor Neal That the Engineering Services Department position of Full Time Development and Utility Technician (annual compensation of $86,765), be deleted. Motion Referred (See following motion) Resolution #GG -087-19 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing resolution #GG -086-19 be referred to later in the meeting. Carried Resolution #GG -088-19 Moved by Councillor Jones, seconded by Councillor Neal That up to $190,000 in the Community Improvement Plan Reserve Fund balance, be allocated to the Gatehouse Parkette and Moyse Parkette improvements. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster x Resolution #GG -089-19 Moved by Councillor Neal, seconded by Councillor Traill That Capital Project 62-440-17007, Library Refurbishment — Bowmanville Branch, be amended to only address the entrance to the library and accessibility requirements; and That the balance of the request be referred back to Staff. Motion Referred (See following motion) 32 Clarington Special General Government Committee Minutes February 19, 2019 Resolution #GG -090-19 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GG -089-19 be referred to later in the meeting. Carried Resolution #GG -091-19 Moved by Councillor Traill, seconded by Councillor Neal That Account 100-36-370-10115-7412 Bldg Services — Trsf to RF, be reduced by $25,000 to $303,000. Carried Resolution #GG -092-19 Moved by Councillor Jones, seconded by Councillor Traill That Account 100-10-108-00020-7201 Council Ward 1 — Conferences, be reduced by $1,500 to $0. Motion Lost Later in the Meeting (See following motions) Suspend the Rules Resolution #GG -093-19 Moved by Councillor Neal, seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Council to speak to the the foregoing Resolution #GG -092-19 a second time. Carried Resolution #GG -094-19 Moved by Councillor Neal, seconded by Councillor Jones That the foregoing Resolution #GG -092-19 be amended by adding the following: "That Account 100-10-107-00024-7201 Reg. Councillor Ward 1 &2 — Conferences be reduced by $1,500 to $0 Motion Lost Later in the Meeting (See following motions) 33 Clarington Suspend the Rules Resolution #GG -095-19 Special General Government Committee Minutes February 19, 2019 Moved by Councillor Neal, seconded by Councillor Jones That the Rules of Procedure be suspended to allow the meeting to be extended to 12:10 PM. Carried The foregoing Resolution #GG -094-19 was then put to a vote and lost. The foregoing Resolution #GG -092-19 was then put to a vote and lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Recess The Committee recessed for their scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM. The matter of Capital Project 62-440-17007, Library Refurbishment, which was referred to be considered later in the meeting, was now considered. Resolution #GG -096-19 Moved by Councillor Neal, seconded by Councillor Anderson That the Capital Budget Project 62-440-17007, Library Refurbishment, be amended to reduce the overall cost of the Bowmanville Branch Refurbishment from $2,050,000 to $1,300,000; That the scope of the refurbishment only include that which is necessary for accessibility purposes; That the Library Board be asked to report back on the proposed plans; and That the funds be drawn from the Library Capital Reserve Fund. -10- 34 Clarington Resolution #GG -097-19 Special General Government Committee Minutes February 19, 2019 Carried Moved by Councillor Traill, seconded by Councillor Neal That the request from Grandview Children's Centre as noted in Item 6.4 and Attachment #1 to Report FND-004-19 in the amount $20,000, be deleted. Motion Lost Later in the Meeting (See following motions) Suspend the Rules Resolution #GG -098-19 Moved by Councillor Anderson, seconded by Councillor Neal That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #GG -097-19 a second time. Carried The foregoing Resolution #GG -097-19 was then put to a vote and lost. Resolution #GG -099-19 Moved by Councillor Hooper, seconded by Councillor Neal That the request from Hope of Durham as noted in Item 6.4 and in Attachment #1 of Report FND-004-19, in the amount of $5,000, be deleted. Carried Resolution #GG -100-19 Moved by Councillor Jones, seconded by Councillor Neal That Capital Project 42-421-19503, CCC Pool Locker Replacement, in the amount of $40,000, be deleted. Carried Recess Resolution #GG -101-19 Moved by Councillor Neal, seconded by Councillor Anderson That the Committee recess for 5 minutes. Carried -11- 35 Clariiw-n The meeting reconvened at 1:19 PM. Resolution #GG -102-19 Special General Government Committee Minutes February 19, 2019 Moved by Councillor Neal, seconded by Councillor Traill That the Staffing requests be divided from the 2019 Budget and all current and future staffing requests be funded through an annualized funding envelope in the amount of $315,600; That the Climate Change Coordinator and Policy Analyst Positions be included in this funding envelope for 2019; and That that this funding envelope be exclusive of staffing requests for full time fire fighters. Motion Lost Resolution #GG -103-19 Moved by Councillor Traill, seconded by Councillor Neal That Account 100-42-130-10085-7412 Comm Sery Admin — Trsf to RF, be reduced by $25,000 to $434,200. Carried Resolution #GG -104-19 Moved by Councillor Jones, seconded by Councillor Neal That Capital Project 42-421-15516, Fitness Equipment Replacement, be reduced by $25,000 to $33,000. Carried Resolution #GG -105-19 Moved by Councillor Neal, seconded by Councillor Traill That the budget amount in object code 7506 (Furniture & Fixtures) be reduced by 50% in each cost centre, for a total overall reduction of $19,961. Carried Resolution #GG -106-19 Moved by Councillor Jones, seconded by Councillor Neal That Capital Project 19-191-19002, Sign for Trulls Road, in the amount of $55,000, be deleted. Carried -12- 36 Clariiw-n Special General Government Committee Minutes February 19, 2019 Resolution #GG -107-19 Moved by Councillor Neal, seconded by Councillor Jones That the increased contribution to the Future Staffing Reserve Fund for future fire fighters, in the amount of $125,000, as identified in Section 9.1 of Report FND-004-19, and included in Attachment #1, be deleted. Lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Traill Absent X Councillor Zwart X X Councillor Anderson Councillor Traill X Councillor Hooper X Councillor Jones X Councillor Neal X Councillor Anderson Mayor Foster X X Resolution #GG -108-19 Moved by Councillor Traill, seconded by Councillor Neal That the contribution to the Future Staffing Reserve Fund for future fire fighters, in the amount of $250,000, as identified in Section 9.1 of Report FND-004-19, and included in Attachment #1, be approved. Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Resolution #GG -109-19 Moved by Councillor Neal, seconded by Councillor Jones That matter of contributions for future hiring of full time fire fighters be tabled until the February 25, 2019 Council meeting. Carried -13- 37 Clar-ington- Special General Government Committee Minutes February 19, 2019 The matter of Engineering Services Department position of a Full Time Development and Utility Technician, which was referred to be considered later in the meeting, was now considered. Resolution #GG -110-19 Moved by Councillor Neal, seconded by Councillor Hooper That the Engineering Services Department position of Full Time Development and Utility Technician (annual compensation of $86,765), be deleted. Carried Resolution #GG -111-19 Moved by Councillor Traill, seconded by Councillor Neal That Account 100-36-388-40690-7412 Fleet OVHD — Trsf to RF, be reduced by $25,000 to $134,500. Carried Resolution #GG -112-19 Moved by Councillor Neal, seconded by Councillor Traill That the funding increase requests from the Clarington Museum and Clarington Public Library, be capped at 2%. Motion Lost Resolution #GG -113-19 Moved by Councillor Neal, seconded by Councillor Hooper That the funding increase request from the Clarington Public Library, be capped at 2% ($61,541). Carried Resolution #GG -114-19 Moved by Councillor Neal, seconded by Councillor Traill That the funding request from the Clarington Museums and Archives Board, be approved; and That Staff consult with the Clarington Museum and Archives, Visual Arts, and Library Boards, regarding the possibility of operating under a single board, and report back to the General Government Committee, prior to summer recess. Carried Later in the meeting -14- Clarington Special General Government Committee Minutes February 19, 2019 (See following motions) Suspend the Rules Resolution #GG -115-19 Moved by Councillor Anderson, seconded by Councillor Neal That the Rules of Procedure be suspended to allow Members of Council to speak the foregoing Resolution #GG -114-19 a second time. Carried The foregoing Resolution #GG -114-19 was then put to a vote and carried. Resolution #GG -116-19 Moved by Councillor Neal, seconded by Councillor Traill That Council approval is required prior to Staff expending funds which would result in an over expenditure of the budgeted account. Motion Referred (See following motion) Resolution #GG -117-19 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GG -116-19 be referred to the deliberation of the Budget Policy, which is scheduled for the May 6, 2019 General Government Committee meeting. Carried Resolution #GG -118-19 Moved by Councillor Neal, seconded by Councillor Traill That Account 100-16-130-00000-7520, Corp. Svs Admin — Other Capital, be reduced by $5,000 to $80,000. Motion Withdrawn Resolution #GG -119-19 Moved by Councillor Neal, seconded by Councillor Traill That Account 100-16-162-00000-7412 Info Tech — Trsf to RF for IT Hardware, be reduced by $100,000 to $0. Carried -15- 39 Clariiw-n Resolution #GG -120-19 Special General Government Committee Minutes February 19, 2019 Moved by Councillor Neal, seconded by Councillor Traill That the overall budget for Computer Software, be reduced by $400,000. Motion Withdrawn Later in the meeting Recess Resolution #GG -121-19 Moved by Councillor Neal, seconded by Councillor Traill That the Committee recess for 10 minutes. Carried The meeting reconvened at 3:02 PM. The foregoing Resolution #GG -120-19 was then withdrawn. Resolution #GG -122-19 Moved by Councillor Neal, seconded by Councillor Jones That Capital Project 16-162-07200, Computer Software, be reduced by $200,000 being the 2019 Municipal Tax Levy contribution portion. Carried Resolution #GG -123-19 Moved by Councillor Neal, seconded by Councillor Jones That Account 100-42-130-10085-7160, Comm Sery Admin — Consulting, in the amount of $60,000, be deleted. Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X -16- Clariiw-n Special General Government Committee Minutes February 19, 2019 Resolution #GG -124-19 Moved by Councillor Neal, seconded by Councillor Jones The Capital Project 42-421-17701, Fac Admin - Furnishings & Equipment (display cabinet) in the amount of $15,000, be deleted. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Resolution #GG -125-19 Moved by Councillor Neal, seconded by Councillor Jones That Account 100-50-130-10529-7160, OP Review Consulting, be reduced by $60,000 to $100,000, and the corresponding transfer from the DC General Government Reserve Fund be reduced by $54,000. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X -17- 41 Clariiw-n Special General Government Committee Minutes February 19, 2019 Resolution #GG -126-19 Moved by Councillor Neal, seconded by Councillor Jones That Capital Project 32-325-19005, Outdoor Recreation Needs Study, in the amount of $75,000, be deleted. Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X X X Councillor Zwart X Councillor Anderson X X Councillor Hooper X Councillor Jones x Mayor Foster I X Resolution #GG -127-19 Moved by Councillor Neal, seconded by Councillor Jones That the increase to the Road Maintenance 2019 Budget expenditures be reduced by $223,450 to a total of $500,000. Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X X Councillor Zwart Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X 42 Clariiw-n Special General Government Committee Minutes February 19, 2019 Resolution #GG -128-19 Moved by Councillor Neal, seconded by Councillor Jones That Account 100-32-130-00000-7160, Eng Admin - Consulting, be reduced by $75,000 to $25,000. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X X Councillor Hooper X Councillor Jones X Mayor Foster X Resolution #GG -129-19 Moved by Councillor Neal, seconded by Councillor Jones That Account 100-32-130-00000-7510, Eng Admin - Studies, be reduced by $55,000 to $25,000. Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Resolution #GG -130-19 Moved by Councillor Neal, seconded by Councillor Jones That Capital Project 32-330-17113 George Reynolds Drive Extension, in the amount of $2,350,000 be deferred. Motion Lost Later in the Meeting (See following motions) -19- 43 Clariiw-n Special General Government Committee Minutes February 19, 2019 Suspend the Rules Resolution #GG -131-19 Moved by Councillor Anderson, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #GG -130-19 a second time. Carried The foregoing Resolution #GG -130-19 was then lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X X Councillor Hooper X Councillor Jones X Mayor Foster X x Resolution #GG -132-19 Moved by Councillor Neal, seconded by Councillor Jones That the purchase of 2 single axle combination plows in the amount of $240,000 each, as identified in the description of Capital Project 36-388-10150, Fleet New — Roads, be deferred until staff review and report back on the option of contracting out of services for several snow plow routes. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X -20- Clartw-n Special General Government Committee Minutes February 19, 2019 The matter of Planning Services Department position of a Contract Planner II — Development Review — Zoning By-law Update, which was referred to be considered later in the meeting, was now considered. Resolution #GG -133-19 Moved by Councillor Neal, seconded by Councillor Hooper That approximately 25% ($12,642) of the contract cost of the Planning Services Department position of a Contract Planner II — Development Review — Zoning By-law Update, be funded from the Building Inspection Reserve Fund. Carried That the foregoing Resolution #GG -070-19 was carried as amended on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X 6 Adjournment Resolution #GG -134-19 Moved by Councillor Hooper, seconded by Councillor Anderson That the meeting adjourn 4:18 PM. Mayor Carried -21 - 45 Municipal Clerk Tyrone Community Centre — Monthly Meeting Wednesday January 16, 2019 Attendance: Marlene Raby, Craig Raby, Larry Quinney, Danielle Carroll, Lyndsay Luckhardt, Dave Taylor, Cecile Bowers, Danielle McCarthy Regrets: Joy Vaneyk, Corrine vandeGrooven, Marlene Craig, Paul Rowan, Steve Hutchinson, Justin Vachon, Kyle Young, 1. Adopt minutes from November 2018 meeting (December meeting was cancelled). Motioned by Craig to accept the minutes as written. Seconded by Marlene. Accepted 2. Treasurer Report - Steve Hutchinson - no report submitted 3. Janitorial Report — Larry — Issues with the furnaces were discussed and the Municipality is aware and working on fixing. 4. Hall Booking Report — Danielle Booking update for next 2 months — January is light but February is busier. The Early Years program has booked weekly use from 1-3 on Thursdays. No bar tending events booked and no major back to back cleaning help needed. 5. Dance / Bar Update — Dave Thank you Dave & Maggie for shopping/food prep. December dance saw 134 attended. January had 157 attended. Compliments were given to the men that work in the kitchen during refreshment time. Discussion was held about having flowers as the center pieces and it was felt by the entire board that we do not want to continue to use them unless we specifically ask and agree to use them. It is difficult for the bar to handle tracking payment for these later in the evening as well as the bar. Old Business: 6. Shane looked at fridge — it appears to have no deficiencies. 7. Breakfast with Santa — success. Approx 200 people served and generous donations for Clarington East Food Bank 8. Skating Rink — installed and enjoyed by many. Thank you volunteers 9. Training— WHMIS -Nov 28th — Update from Larry 0 Now Rncinacc 1. 2019 Grant applications due: February — Steve — no further info given at this time. 2. Bylaw amendment approved December 2018 3. Snow Removal Contract: Responses received 6 — 7 in favour of Flat Monthly Fee. Matt Behm received the contract for snow removal for the season. $500 per month from December 24th _ April 24tH 4. Furnace Issues -Thank you Danielle & Greg for coming every 2 hours to reset & keep heat on during Christmas. — Discussed in Janitor report 5. Job Duties for Board Members positions and Janitor— Passed around and emailed to board. 6. Process for communicating with Municipality — All deficiencies to be identified to chair, who will communicate with Municipality 7. Prep for next month's Annual General Meeting 8. Email from Fred Horvath — was discussed around the table. Craig will be taking the Smart Serve course. Lyndsay will be completing the Accessibility course on line. Danielle, Marlene and Craig will take the Food Handling Course. 9. Sympathy Gifts - In Memory of Walter Loveridge we are going to plant a tree in his honor. In Memory of Carly Hare, we will donate $50 to Crohn's and Colitis. To support Marlene during her upcoming treatments and recovery we will send a $100 gift card for restaurants. Motion made by Cecile, seconded by Dave. All in favor. Carried 10. We had a new person attend tonight looking to join the board. Danielle McCarthy is interested in joining. Fire Extinguisher Checks Next Annual General Meeting: Date Wed February 20, 7pm Motion to Adjourn: Marlene 47 Newcastle BIA MINUTES February 14, 2019 www.villageofnewcastle.ca Attendance: Valentine Lovekin, Marni Lewis, Janeen Calder, Helen Vatandoust, Karen Bastas, Leslie Ray, Jane Black, Masood Vatandoust, Theresa Vanhaverbeke, Donna Wood, Lena Schmahl Regrets: Greg Lewis, Ann Harley, Joanna Bastas 1. Attendance taken. 2. Meeting called to order at 9:00 a.m. Chaired by Karen 3. Approval of December Minutes: Motion to accept: Helen Vatandoust Seconded: Leslie Ray 4. Business Arising from Minutes: n/a 5. Council Report - Granville Anderson is our BIA Council Representative 6. President's Report: The AGM was a small turnout, very low key evening. We need an engaged, happy business community that is more involved. Don't expect more without getting engaged. 7. Treasurer's Report: We received the $10,000 West End money from the Municipality, that was used to cover the banner costs. Our bank balance is $4799.00 Theresa moved to request for $10,000 of West End money to be released by the Municipality and kept by the BIA as a buffer for cashflow timing issues from year to year. Leslie seconded - passed As in years past Theresa spoke to Esther and ordered the cedar garland to decorate the lamp posts over the holiday season. She requested they be up before the Town Hall Lighting on November 16th, and the Parade November 18th. Theresa was advised 2 days before the Town Hall Lighting that the garland would not arrive until the Monday after the parade. Theresa cancelled the order, expecting we could get a refund ($1200.00). On January 3rd the BIA was advised by Esther that we could not get a refund. Theresa has requested by email to Esther for copies of invoices of payment from the cedar garland company and we have not received anything. Valentine will reach out to Esther requesting the same paperwork for the Municipality audit. 8. Committee Reports: Safety & Decor: There have been concerns about the safety of the sidewalks around the old Busters building. The sidewalks are being maintained as best as they can in these weather conditions. Please remember to salt when needed in front of your business. Advertising: Facebook posts are reaching 3800 Top posts Vatandoust open house Da Taste kitchen fire Massey House Hospice dinner The Village of Newcastle Instagram page has 346 followers. Donna would like to get businesses to add more stories. INSTAGRAM PROMOTIONAL STORIES Promote your business on the Newcastle Instagram account with a business story. Send 5 photos or a 60 second video clip of your business, owner, what you offer or promote a sale. Send your information to villageofnewcastle@gmail.com Name I Business I Website I Social Media Account Names I Phone # I and images or video clip, text We'll post a new story every Monday morning with your content and appropriate #tags Special Events: The Municipality Grants and Sponsorships are now available, the deadline to apply is February 22. The event chairs are going to contact the Municipality to see how the events committees can apply for the grants and split between the different events. a) Town Hall Lighting - The committee is starting to plan fundraisers for the 2019 event. b) Breakfast with Santa- The hall rental this year will be split with the Lions and the BIA. The BIA is having the breakfast in the morning and the Lions are having their Millionaires night in the evening. The Lions are being asked to sign the Town Hall rental contract on behave of both groups. c) Santa Parade - Everything is wrapped up they are just waiting on one check from the Municipality. d) Easter Scavenger Hunt - The Gift of Art will be running this event again this year. We will discuss funding for it at the March BIA meeting. e) Harvest Festival - The committee has started to meet and are discussing ideas. f) Canada Day - The Gift of Art and RONA are organizing this event. They have received a $5000 grant from Heritage Canada. 9. CBOT: n/a 10. Chamber News: The Chamber has requested to hang a banner promoting their Home Show on May 26th, they are paying for the banner and the BIA is fine with them using the poles. The Chamber AGM is Thursday, February 21 at the Bowmanville Older Adults Assoc. 15,000 copies of the Chamber Directory will being going out, if you are interested in advertising in it, please contact the Chamber. Their membership is now up to 127 members. 11. CIP: n/a 12. New Business: n/a 13. Next meeting, Thursday, March 14, 2019 at 9am. 14. Motion to adjourn meeting by Janeen Calder, seconded by Helen Vatandoust 50 Tkc West bcack Association "Life is better ley tke 1AC, anJ we love to skare it." Est. 19 i 8, Clarington's 01c est Communit9 Association 1 1 r r Sall Aenue, 5owmanvilie, Qntario L C ZA7 905-62 -2405 January 28, 2019 The Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Dear Mayor and Councillors: On behalf of the cottage community of the West Beach of Port Darlington, I am again taking the liberty of sending you our annual progress report on developments in the new park on our beach. First, we would like to thank the members of last terra's Council for generously extending our cottage leases for another 5 -year term that will last until 2023. This has greatly improved our feeling of security and stability, and has already led to several very expensive improvements on several of our cottages. This summer was marked by a great deal of hot, sunny weather and, of course, much lower water levels than that of 2017. The front beach itself is much wider and leveler than it has been in recent years. The sand that was washed out of the dunes is now spread across the beach giving much more space for the public to use, and the gravel is practically gone, except at the far west end of the park. The park was used extensively this summer with often up to 200 people coming and going every day, and very big crowds on Civic Holiday and Labour Day. There was almost no trouble again this year, except one incident in early July that was quickly handled by the By -Law Officers and the Durham Regional Police with the help of several members of Council. Our thanks goes out to all of them. It is somewhat surprising but very gratifying that a park like this one, situated as it is in a remote and secluded part of town, can have functioned for over ten years with almost no trouble, or problems, whatsoever. Without blowing our own hom too loud, I can only surmise that our continued presence here has been a stabilizing influence, and does contribute to the lack of trouble. One strange event that happened was the discovery of a 45 -gallon drum full of fieldstones, about 25 -feet offshore in the take. This drum was removed by the Fire Department. How it got there is unknown, but we thank the Fire Department for its removal; it was a very serious hazard to swimmers, especially young ones. 51 Social Events Again our community had its usual barbecues, socials, and communal suppers that were enjoyed by all. The West Beach City Council meets at 3 pm every afternoon at Gail and Chuck MacDonald's cottage to settle beach, national, and world problems. It is amazing how easily problems can be solved, at least to our satisfaction, after a couple of pieces of cheese and a glass of wine. Again the Red Letter Day on the beach's calendar was the Horseshoe Tournament held on the Civil Holiday Sunday with 24 players and over 100 spectators in attendance. Included in the festivities were many of our neighbours from up the back road, the Cove Road, and Cedar Crest Beach. This is a great day that brings the entire Port Darlington community together. In 2019 we will celebrate the 100'' anniversary of the West Beach Horseshoe Tournament. We hope to make it extra special this year. Improvements This year saw improvements made to most of the cottages to make therm more appealing to ourselves and the public using the park. It should be noted that one cottage is sporting a new metal roof that cost in excess of $9000.00 — that is: quite and improvement. Also, much painting, flower planting and grass cutting was carried out. And, of course, the annual clean-up and raking of the front beach was performed to make it better for one and all. In closing, I would again like to stress how well this has worked out since the park was created ten years ago, and how happy our community is with the results. We would like to thank the Council, their Staff, the Parks Department, theFire Department, and the Durham Regional Police, who have all worked with us to make this dream. park, that we all love so much, become a reality. I remain yours respectfully, b Gary Cole P.S. If you have any questions, please contact me at any time at 905-623-2405, 52 4., LIE: lo, P �„yNa it I I i [{ VI I r, r 1 I i � y "y �1 yti x � , f - - / -_- � y "y �1 yti f - - / -_- � y "y �1 yti Community Update Due to the changes on the Council resulting from the municipal election, I am taking the liberty of informing the new councillors and refreshing the memories of the older ones on the composition and make up of our community in the West Beach Park. The community consists of six cottages, all over 80 years of age. The occupants of the cottages are all senior citizens and long-time residents. It will be remembered that the park was created over 10 years ago when twenty -odd abandoned cottages were removed. The seven occupied cottages were given five-year leases that have now been extended twice. At the end of the summer of 2018, one of the residents, due to age, illness, and travel distance, gave up his lease, so now there are six cottages in the park. Their breakdown is as follows: 1) No. 32 — Irmadell This cottage, built in 1915, is occupied by our oldest resident, in age and length of residence: Miss Shirley Fowler, the granddaughter of the builder. Shirley shares occupancy with her cousin, Bob Lowe, who has made many improvements to the cottage over recent years. Shirley lives with her niece and nephew in Brampton, and spends all summer in her cottage as she has for over 90 years. 2) No. 28 — Fernleigh This cottage, probably built in the late 1920s, is occupied by Mrs. Jean Severs, who first came to the beach in 1943 when she came to Canada as a war bride from Newfoundland. Jean lives in Ajax, and also spends all summer in her cottage. She is also in her early nineties. 3) No. 17 — The Doryman This cottage, built in the early 1920s, is occupied by Gail and Chuck MacDonald who live in Bowmanville. Gail is a lifelong resident of the West Beach, while Chuck has been here for over fifty years. They also spend their entire summer in the cottage. They are in their early seventies. 4) No. 16 —Adams Apple This cottage, built in the mid -1920s, is occupied by Don Adams, a resident of the Wilmot Creek community in Clarington. Don has been on the beach for over 40 years, and spends most of the summer in his cottage. Don is also in his early seventies. 5) No. 6 — Cliffview This cottage, built in the early 1930s, is occupied by the two Hutchinson sisters, Judy Ginou and Sharon Eccles, both lifetime residents. Judy, who lives in Toronto, does not use the cottage that often, but Sharon, who lives in Bala, spends most weekends, and some of the weekdays, at the cottage with her family. Both sisters are in their early seventies. 55 b) No. S — Rathkeale This cottage, the oldest on the beach, was built in 1910, and is occupied by Gary Cole of Bowmanville, a lifelong resident of the beach. The first to come in the spring and the last to leave in the fall, he spends about 5 months in his cottage as he has for over 75 years. All the members of our community fully support the concept of the park and have done so since its inception. As very long-time residents of the beach, we are not only willing, but eager, to share its awesome beauty and tranquility with the public at large, especially the children, who have so much fun there. As our slogan says: "Life is better at the lake, and we love to share it." May we long be permitted and privileged to do so. Respe tfully yours, c� Gary Cole 56 Clarftwn Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: EGD -003-19 Resolution: File Number: D.03.32.004 By-law Number: Report Subject: Mallory Heights Subdivision Phase 1A, Courtice, Plan 40M-2528 (Part of) 'Certificate of Acceptance' and 'Assumption By -Law', Final Works Including Roads and Other Related Works Recommendations: That Report EGD -003-19 be received; 2. That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2528 (part of); 3. That Council approve the by-law attached to Report EGD -003-19 assuming certain streets within Plan 40M-2528, and adjacent Plans 10M-826 and 40R-18661 as public highways; and 4. That all interested parties listed in Report EGD -003-19 be advised of Council's decision. 57 Municipality of Clarington Report EGD -003-19 Report Overview Page 2 This report concerns Mallory Heights Subdivision Phase 1A. It requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plan 40M-2528 and adjacent Plans 10M- 826, and 40R-18661 as public highways. 1. Background The Subdivision Agreement 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered October 23, 2014 with William Tonno Construction Limited and 1494339 Ontario Limited, to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-2528 (Attachment 1). The agreement required the developer to construct all roadworks, including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 1.2 The Subdivision Agreement provides for: Initial Works 1.2.1 These works were issued a `Certificate of Completion' and a subsequent `Certificate of Acceptance' by the Director of Engineering Services. Street Lighting System 1.2.2 These works were issued a `Certificate of Completion' and subsequent `Certificate of Acceptance' by the Director of Engineering Services. Stormwater Management System 1.2.3 These works were issued a `Certificate of Completion' dated June 1, 2017. A final acceptance inspection will be completed at the end of the maintenance period. Final Works 1.2.4 These works, which include all surface works such as curb and gutter, sidewalk, hot mix paving, boulevard works and street trees, were issued a `Certificate of Completion' dated June 1, 2017. This initiated a one (1) year maintenance period, which expired on June 1, 2018. The Works were re -inspected at that time, and although the developer experienced delays in completing repairs, all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. Municipality of Clarington Resort EGD -003-19 2. Proposal Page 3 2.1 It is now appropriate to issue a `Certificate of Acceptance' for the Final works. The Subdivision Agreement requires Council approval prior to the issuance of the `Certificate of Acceptance' for the Final Works. 2.2 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plan 40M-2528, and adjacent Plans 10M-826, and 40R-18661 as public highways (Attachment 2). 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2528 (part of), and that Council approve the by-law attached to Report EGD -003-19 assuming certain streets within Plan 40M-2528, and adjacent Plans 10M-826 and 40R-18661 as public highways. 5. Strategic Plan Application Not applicable. Submitted by. Reviewed by: f Anthony Cannella, Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379, Ext. 2322 or tricciardi@clarington.net ASC/tr/mb/kb Attachments: Attachment 1 - Key Map Attachment 2 - By-law to Report EGD -003-19 The following is a list of the interested parties to be notified of Council's decision: Michael Foley, 1494339 Ontario Ltd. 59 mllmAmv= Municipality of Clarington Attachment 2 to Report EGD -003-19 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2019 - Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them. The Council of the Corporation of the Municipality of Clarington enacts as follows: 1. THAT the block shown on Plan 40M-2528, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby established, laid out, and dedicated by The Corporation of the Municipality of Clarington as public highway: Block 76 (0.3 metre reserve) 2. THAT the block shown on Plan 10M-826, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby established, laid out, and dedicated by the Corporation of the Municipality of Clarington as public highway: Block 228 (0.3 metre reserve) 3. THAT the streets and blocks shown on Plans 40M-2528 and 10M-826, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M-2528: Block 76 (0.3 metre reserve) Page Place Vetzal Court Niddery Street Daiseyfield Avenue Adelaide Avenue 61 Attachment 2 to Municipality of Clarington Report EGD -003-19 Plan 1OM-826 Block 228 (0.3metre reserve) 4. THAT the following lands are hereby established as public highway, assumed by the Corporation for public use, and assigned the names set out below: Land Established as Public Highway Part of lot 31, Concession 3, Designated as Parts 1 and 6 on Plan 40R-18661 Part of lot 32, Concession 3, Designated as Blocks 225, 226 and 227 on Plan 1OM-826 BY-LAW passed in open session this t" day of 62 Name Daiseyfield Avenue Niddery Street Adrian Foster, Mayor KITIN C. Anne Greentree, Municipal Clerk Clarftwn Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: EGD -004-19 Resolution: File Number: B.03.14.003 By-law Number: Report Subject: Northglen West Subdivision Phases 1A and 1B, Bowmanville Plans 40M-2497 and 40M-2523 `Certificate of Acceptance' and `Assumption By -Law', Final Works Includina Roads and Other Related Works Recommendations: 1. That Report EGD -004-19 be received; 2. That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related works constructed within Plans 40M-2497 and 40M-2523; 3. That Council approve the by-law attached to Report EGD -004-19 assuming certain streets within Plan 40M-2497 as public highways; and 4. That all interested parties listed in Report EGD -004-19 be advised of Council's decision. 63 Municipality of Clarington Report EGD -004-19 Report Overview Page 2 This report concerns Northglen West Subdivision Phases 1A and 1 B. It requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plan 40M-2497 as public highways. 1. Background The Subdivision Agreements 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement registered August 7, 2013 with 2265719 Ontario Inc., and Bank of Montreal, and Anthony Reino (Phase 1A), and a Subdivision Agreement registered August 12, 2014 with 2265719 Ontario Inc. (Phase 1 B), to develop lands by plan of subdivision, located in Bowmanville and described as Plans 40M-2497 and 40M-2523 (Attachment 1). The agreements required the developer to construct all roadworks, including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 1.2 The Subdivision Agreements provide for: Initial Works 1.2.1 These works were issued a `Certificate of Completion' and a subsequent `Certificate of Acceptance' by the Director of Engineering Services. Street Lighting System 1.2.2 These works were issued a `Certificate of Completion' and subsequent `Certificate of Acceptance' by the Director of Engineering Services. Stormwater Management System 1.2.3 These works were issued a `Certificate of Completion' dated August 1, 2017. A final acceptance inspection will be completed at the end of the two (2) year maintenance period. Park Works 1.2.4 These works were issued a `Certificate of Completion' dated September 2, 2016. An acceptance inspection was completed by the Municipality, and the developer is currently completing all necessary repairs. • Municipality of Clarington Resort EGD -004-19 Final Works Page 3 1.2.5 These works, which include all surface works such as curb and gutter, sidewalk, hot mix paving, boulevard works and street trees, were issued a `Certificate of Completion' dated August 1, 2017. This initiated a one (1) year maintenance period, which expired on August 1, 2018. The Works were re -inspected at that time, and although the developer experienced delays in completing repairs, all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 2. Proposal 2.1 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The Subdivision Agreements require Council approval prior to the issuance of the `Certificate of Acceptance' for the Final Works. 2.2 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plan 40M-2497 as public highways (Attachment 2). 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plans 40M-2497 and 40M-2523, and that Council approve the by-law attached to Report EGD -004-19 assuming certain streets within Plan 40M-2497 as public highways. 65 Municipality of Clarington Page 4 Resort EGD -004-19 5. Strategic Plan Application Not Applicable Submitted by:Y Reviewed : b Anthony Cannella, Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379, Ext. 2322 or tricciardi@clarington.net ASC/tr/mb/kb Attachments: Attachment 1 - Key Map Attachment 2 - By-law to Report EGD -004-19 The following is a list of the interested parties to be notified of Council's decision: Domenic Tassone, 2265719 Ontario Inc. . • gs' CT I Nash Rd. s= L 0 RICHAR U 0 O 0 7 U N C J O Legend Phase 1A ® Phase 1B BOWMANVILLE IIIIIIII�_�IIIIIIIIIII IIIIIII •�IIIIIIIIIII� . (IIIIIII=_ ==11111111111; IIIIIII �IIIIIIIIII �''�'"' _IIIIIIIIIIIII - .11111111RONALD ••. ER AV CONCESSION ROAD 3 Northglen DOUGLAS KEMPI RONALD DRAWN BY: 1 E.L. J Concession Rd. 3FJ DATE: a February 5, 2019 REPORT EGD -004-19 E ATTACHMENT No. 1 3 pip FILE NAME: KEY MAP 40M-2497 2523.mxd J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2497 2523.mxd IIIIIIIIIIII� �� .1111111►/�� . �� _ ��_ �� _��po ► 111111111 • RICHAR U 0 O 0 7 U N C J O Legend Phase 1A ® Phase 1B BOWMANVILLE IIIIIIII�_�IIIIIIIIIII IIIIIII •�IIIIIIIIIII� . (IIIIIII=_ ==11111111111; IIIIIII �IIIIIIIIII �''�'"' _IIIIIIIIIIIII - .11111111RONALD ••. ER AV CONCESSION ROAD 3 Northglen DOUGLAS KEMPI RONALD DRAWN BY: 1 E.L. J Concession Rd. 3FJ DATE: a February 5, 2019 REPORT EGD -004-19 E ATTACHMENT No. 1 3 pip FILE NAME: KEY MAP 40M-2497 2523.mxd J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2497 2523.mxd Municipality of Clarington Attachment 2 to Report EGD -004-19 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2019 - Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington enacts as follows: THAT the blocks shown on Plan 40M-2497, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by The Corporation of the Municipality of Clarington as public highway: Block 138 (0.3 metre reserve) Block 139 (0.3 metre reserve) Block 141 (0.3 metre reserve) Block 142 (0.3 metre reserve) Block 144 (0.3 metre reserve) Block 145 (0.3 metre reserve) Block 146 (0.3 metre reserve) Block 147 (0.3 metre reserve) Block 150 (0.3 metre reserve) Block 154 (0.3 metre reserve) Block 156 (0.3 metre reserve) Block 159 (0.3 metre reserve) Block 163 (0.3 metre reserve) 2. THAT the streets and blocks shown on Plan 40M-2497, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Edwin Carr Street George Webster Way Kenneth Cole Drive Carey Lane Sidney Rundle Avenue Municipality of Clarington Robb Lane Richard Davies Crescent Northglen Boulevard Block 134 (Street Widening) Block 138 (0.3 metre reserve) Block 139 (0.3 metre reserve) Block 141 (0.3 metre reserve) Block 142 (0.3 metre reserve) Block 144 (0.3 metre reserve) Block 145 (0.3 metre reserve) Block 146 (0.3 metre reserve) Block 147 (0.3 metre reserve) Block 150 (0.3 metre reserve) Block 154 (0.3 metre reserve) Block 156 (0.3 metre reserve) Block 159 (0.3 metre reserve) Block 163 (0.3 metre reserve) BY-LAW passed in open session this t" day of Adrian Foster, Mayor Attachment 2 to Report EGD -004-19 2019. C. Anne Greentree, Municipal Clerk Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: EGD -006-19 Resolution: File Number: By-law Number: Report Subject: Building Activity Update January 1 to December 31, 2018 Recommendations: 1. That Report EGD -006-19 be received for information. 70 Municipality of Clarington Report EGD -006-19 Report Overview Page 2 This report provides an update on the building permit activity for 2018, January 1 to December 31, and reports on the Building Division's compliance with the Ontario Building Code mandated time frames for issuance of building permits. 1. Introduction 1.1 The building permit activity report presents market activity statistics that are intended to provide a clear picture of development activity within Clarington during the period analyzed. The period of analysis for this current report is January 1 to December 31 2018 and will be analyzed against the same period one year ago. We will then compare the current statistics against a five-year average to give an indication of the status of the current market. The year 2018 was a record year for construction value, with an increase from 2017 in the residential, industrial, commercial, institutional, and agricultural sectors. 2. Concepts & Definitions 2.1 "Complete Building Permit Application" — is a building permit application that meets the requirements of the Ontario Building Code which include, plans, specifications, documentation and fees, which are in compliance with all applicable law. 2.2 "Permit" — is formal permission to begin the construction, demolition, addition, or renovation. As part of the building permit process, Municipality of Clarington staff must review the plans and documents submitted to ensure they comply with the Ontario Building Code, local Zoning By-laws, and all other Applicable Law. 2.3 "Residential" — refers to construction and permit activity resulting from the creation of all new residential dwelling units as well as accessory structures (detached garages, sheds, etc.), and additions (decks, new additions to a home, etc.). 2.4 "Non-residential" — refers to construction and permit activity that is related to non- residential development such as site servicing, industrial, commercial, and agricultural. 2.5 "Total Construction Value" — refers to the total dollar value of construction activity within a defined period because it is a measure of economic activity as a whole. 2.6 "Total Construction Value Residential" — provides a specific measure of the dollar value of construction within the residential sector and is important because it indicates such things as population growth and more. 2.7 "Total Construction Value Non-residential" — provides a specific measure of the dollar value of construction within the non-residential sector and is an indicator of business development within Clarington. 71 Municipality of Clarington Resort EGD -006-19 3. Total Construction Value & Activity Page 3 3.1 The following is a table showing the number of permits issued and the value of construction in each of the building categories for the period, January 1 to December 31 in 2018 and 2017. Building Category Number Of Permits 2018 Value Of Construction 2018 Number Of Permits 2017 Value Of Construction 2017 % Change Of Value 2018 - 2017 Residential 1,138 $343,472,347 977 $330,300,324 4.0% Industrial 33 $52,695,162 24 $24,946,198 111.2% Government 8 $280,000 6 $1,205,982 -76.8% Commercial 66 $13,875,152 67 $11,457,518 21.1% Institutional 20 $7,892,500 17 $3,296,000 139.5% Agricultural 42 $4,421,200 23 $2,986,650 48.0% Demolition 42 $0 71 $0 N/A Total 1,349 $422,636,361 1,185 $374,192,672 12.95% 3.2 The following graph illustrates the January 1 to December 31 building permit comparison for the last five years. Five Year Total Construction Value Comparison 2014-2018 $500,000,000 $400,000,000 $300,000,000 $200,000,000 $100,000,000 $0 2014 2015 2016 2017 2018 2014 2015 2016 2017 2018 Value $291,385,546 $361,916,036 $341,373,503 $379,537,195 $422,636,361 72 Municipality of Clarington Page 4 Resort EGD -006-19 4. Total Construction Value & Activity Residential 4.1 The following pie chart showing the types of dwelling units issued between January 1 and December 31 2018 as well as the types of dwelling units issued in the year to date 2017. Apartrr 28 4% Tow, 152 19% Dwelling Unit Type 2018 Single etached 553 68% �mi- Detached 76 9% ■ Single Detached 553 ■ Semi -Detached 76 Townhouse 152 ■ Apartment 28 Apartm 392 41% 73 Dwelling Unit Type 2017 Townhouse 70 7% Single Detached 489 50% Semi - Detached 22 2% ■ Single Detached 489 ■ Semi -Detached 22 Townhouse 70 ■ Apartment 392 Municipality of Clarington Resort EGD -006-19 Page 5 4.2 The following is a table showing the number of new residential units issued in each area of Clarington for January 1 to December 31 2018. We have compared those totals to the year-end totals for each of the past eight years. Area Year: 2018 2017 2016 2015 2014 2013 2012 2011 2010 Bowmanville 723 589 521 461 420 216 291 360 282 Courtice 14 112 294 290 153 97 179 312 236 Newcastle 42 227 149 154 51 92 34 165 37 Wilmot Creek 0 0 0 0 4 2 2 5 8 Orono 1 0 0 0 0 1 1 1 1 Darlington 11 13 7 8 9 12 6 5 8 Clarke 6 11 15 11 12 6 10 8 6 Burketon 0 0 0 0 1 1 0 0 1 Enfield 0 0 0 0 0 0 0 0 0 Enniskillen 4 15 2 0 1 AL 2 3 0 3 Hampton 0 2 1 2 2 0 1 1 0 Haydon 0 0 0 0 1 0 0 0 0 Kendal 0 0 0 1 0 0 0 0 1 Kirby 0 0 0 1 0 1 0 0 1 Leskard 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 Mitchell 0 2 0 0 0 1 1 1 0 Newtonville 5 0 3 3 3 7 6 3 7 Solina 2 2 3 0 0 1 3 1 1 Tyrone 1 0 0 0 0 0 0 1 1 Total 809 973 995 931 657 439 537 863 593 74 Municipality of Clarington Page 6 Resort EGD -006-19 5. Total Construction Value & Activity 5.1 A measure of economic activity within Clarington may be found in part by looking at the non-residential space, such as industrial, commercial, and institutional as well as large multi -unit residential developments such as apartment buildings or condominiums. In this regard we find it helpful to provide information about permits that fit this criteria and exceed a construction value of $1,000,000. The details about such activity in 2018 are provided as follows: Owner Location Description Value ($) Type Toyota 1050 Lambs Road, Industrial $39,026,000 Industrial Canada Inc. Bowmanville Distribution Centre Kawartha Pine 171 Church Street Addition to $2,500,000 Institutional Ridge District North, Orono School School Board Conseil 116 Ontario Street, Renovations to $2,200,000 Institutional Scolaire Bowmanville Elementary Viamonde School and Daycare 3D Cana 685 Lake Road, Cannabis Facility $2,000,000 Industrial Incorp. Bowmanville Landomills 1886 Concession Dairy Barn $2,000,000 Agricultural Farms Ltd. Road 7, Darlington The Regional 410 North Scugog Renovations to $1,500,000 Institutional Municipality of Court, Bowmanville Edna Thomson Durham Preschool Daycare Waste 1 McKnight Road, Reconstruction of $1,400,000 Industrial Management Courtice Steel Building of Canada (Fire) Corp. Valiant Rental 2366 Highway 2, Retail Building $1,300,000 Commercial Properties Bowmanville (St. Louis Bar & Limited Grill) 75 Municipality of Clarington Resort EGD -006-19 Page 7 Toyota Canada Inc. 1050 Lambs Road, Bowmanville Site Servicing $1,100,000 Industrial CIMA Canada 415 Baseline Road Interior $1,100,000 Commercial Inc. West, Bowmanville Alterations for Offices Boyle 210 Baseline Road Industrial Building $1,050,000 Industrial Excavating East, Bowmanville and Office 6. Durham Region Comparisons 6.1 The Durham Region comparisons are not available at this time. 7. Inspection Activity 7.1 The following is a table showing how many inspections were attended from January 1 to December 31 2018 as well the same time period in 2017. Type of Inspection Completed I 2018 2017 Building Inspections 10,752 9,296 Plumbing and Heating 9,619 8,156 Pool Enclosure Inspections ML 180 ML 158 Total 20.551 17,610 8. Mandated Response Timeframes 8.1 The Ontario Building Code mandates that complete building permit applications shall be issued or the applicant shall be notified that the permit is being refused and provided with the reasons why it is refused within a prescribed time period based on the type of building. From January 1 to December 31, 1,029 applications were received and 690, or 67%, of them were complete application. For the complete application, the following table reports on the median number of days it took for the Building Division to either issue the permit or notify the applicant why the application was being refused. Permit Type Mandated Median Number of Median Number Timeframe Days 2018 _ of Days 2017 Residential 10 9 ` 10 Small Buildings 15 11.5 12 Large Buildings 20 13 19 Complex Buildinas 30 8 0 76 Municipality of Clarington Resort EGD -006-19 9. Insights and Outlook Page 8 9.1 The Municipality continues to be a leader in permit activity within the Durham Region and it is anticipated that 2019 will continue to be a strong year for construction activity in Clarington. 10. Concurrence Not Applicable 11. Conclusion Once again Clarington had a record year, setting new records in permits issued (1,349), and construction value ($422,636,361), and inspections completed (20,551). 12. Strategic Plan Application Not applicable. Submitted by. Anthony S. Cannella, Director of Engineering Services Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Brent Rice, Chief Building Official, 905-623-3379, Ext. 2303 or brice@clarington.net ASC/br/jo/kb There are no interested parties to be notified of Council's decision. 77 Clarftwn Operations Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: OPD -002-19 Resolution: File Number: By-law Number: Report Subject: Pitch In Week and 2019 Waste Events Recommendations: 1. That Report OPD -002-19 be received for information. Municipality of Clarington Report OPD -002-19 Report Overview Page 2 Clarington will once again be joining a nationwide initiative April 22 — 29, 2019 - Pitch In Week. This report will detail planned events and how the community can get involved. 1. Background 1.1 Pitch In Canada is a national non-profit organization founded in 1967 by several volunteers concerned about the proliferation of packaging and its effects on the land and marine environment. They recognized that personal action with assistance from but not dependent on governments and other stakeholders is needed to conserve, enhance7;0) and protect the environment and to reduce and reuse waste. 1.2 Pitch In Canada strives to involve millions of Canadians both young and old in projects which clean-up, restore and preserve the environment and promote environmental sustainability: 1.4 million Canadians participated in the 2018 Pitch -In campaign. 2. 2019 Pitch In Events 2.1 This year Pitch In Week will run April 22nd to April 29th. The following chart shows historical participation statistics for local Clarington events. 191 Annual Event Review iijc�C1��°'tOII Event Type 2010 2011 2012 2013 2014 2015 2016 2017 2018 Totals WEEE Collection Collected (MT) 16.83 10.61 9.95 4.09 2.23 3.17 2.45 3.34 2.64 55.31 Participants 351 179 204 111 130 210 91 140 91 1,507 Event Date Oct -30 Oct -29 Oct -27 Oct -05 Oct -04 Oct -03 Sep -24 Sep -23 Sep -22 MHSW Collection Collected (MT) 5,83 6.55 10.94 2.68 4.88 6.74 2.85 8.53 4.04 53.04 Participants 139 180 312 67 130 210 71 234 97 1,440 Event Date Oct -02 Oct -01 Oct -27 Oct -26 Oct -04 Oct -03 Sep -24 Sep -23 Sep -22 Compost Give-Aways # Trailer Loads 3 3 3 4 5 3 4 5 5 35 Participants 500 241 500 371 500 650 575 422 320 4,179 Event Date Apr -23 Apr -30 Apr -21 Apr -20 Apr -26 Apr -18 Apr -23 Apr -22 Apr -21 Waste Electrical and Electronic Equipment (WEEE) Municipal Hazardous or Special Waste (MHSW) 79 Municipality of Clarington Page 3 Resort OPD -002-19 The following details events that are currently planned within Clarington: Pitch In Week 2.2 Individuals and groups are encouraged to register their Pitch In Week activities by contacting the Operations Department. They will be asked when and where they plan to take action or staff can provide suggestions for locations that require clean up. Although Pitch In Week is April 22nd to April 29th, activities are not limited to this time. 2.3 Garbage and recycle bags will be available to participants before their stated day of Clean -Up. Arrangements will be made to pick up bags of trash/recyclables once they are collected by ti: area residents and community groups. Free Compost Day 2.4 The always popular Free Compost Event will be held on Saturday, April 27th Operations Depot 42 will be the site of the Durham Region's annual Free Compost Event from 8 am to noon. One of our local food banks will be on site and residents are encouraged to "trade" a non-perishable donation for free compost. In 2018, over 300 vehicles attended the compost event. Those wishing to participate should bring containers about the size of a blue box — maximum 4 — and a shovel. Participants will be required to fill their own containers with the fresh compost. 2.5 Residents will be able to purchase new blue boxes, green bins and composters (cash only). Durham Region staff will be on hand to facilitate the exchange of damaged blue boxes and green bins for a new one. TM Municipality of Clarington Page 4 Report OPD -002-19 2.6 Community Clean Ups Firehouse Youth Group and Port of Newcastle SWNA-Bond joining forces to again bring residents from all areas of Clarington together for their Annual Spring Clean up on Saturday, April 27. 2.7 This event will grow this year to include Bowmanville, Newcastle, Courtice and Orono areas as residents are invited to clean up predetermined areas or call and register their own clean up. A Free BBQ, courtesy of Enbridge, is planned for all volunteers at the Municipal Square at approximately 11 am once clean ups are complete. John Howard Society, Fire House Youth, COVANTA and the Municipality of Clarington have partnered to help make this a successful event each year. ON This initiative is a community effort to Clean Sweep areas of our community and beautify the waterfront area by removing debris and garbage. Once or twice a year they organize a major clean up event and everyone is welcome to assist in this effort. Please visit https://www. facebook.com/PortofNewcastleOperationCleanSweep for more information and updates on this clean up. Head Community Group are Ways to Participate 2.9 We welcome the assistance of all our neighbours! Here are some ways you can join in the Operation Clean Sweep! any time of the year: x Join one of our Community Clean Up`s taking place on Saturday, April 27th; x Gather your family for a trip through your neighbourhood see who can gather the most items in their Pitch -In bag; x Walking with a group of friends could make the task of cleaning up seems fun! x Are you a Girl Guide or scout leader? Help your members learn about community pride; x Does your high school student need volunteer hours? x Church groups can socialize and be environmentally friendly; x Teachers can arrange clean ups at parks and green spaces adjacent to school property. Municipality of Clarington Page 5 Resort OPD -002-19 3. Concurrence Not Applicable 4. Conclusion Pitch -In Week is a chance for whole communities to work towards a common goal to help beautify and sustain our environment. Participation in Pitch -In Week events is open, and encouraged, for everyone. 5. Strategic Plan Application Not applicable. Submitted by: Frederick J. Horvath Director of Operations Reviewed by: Andrew C CAO Allison, B. Com Staff Contact: Susan Hajnik, Operations Technician, 905-263-2291 ext. 527 ME for m. LL.B Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: CLD -008-19 Resolution: File Number: By-law Number: Report Subject: Appointment of Municipal Officers Recommendations: 1. That Report CLD -008-19 be received; 2. That Council pass the attached draft by-law (Attachment 1), repealing By-law 2018-067 and appointing Paul Creamer as the Deputy Treasurer and as the alternate Clarington member on the Durham Municipal Insurance Pool; and 3. That Council pass the attached draft by-law (Attachment 2), repealing By-law 89-23 and appointing June Gallagher as the Deputy Clerk. Municipality of Clarington Report CLD -008-19 Report Overview Page 2 To provide background and seek Council approval of housekeeping by-laws regarding the appointment of Municipal Officers. 1. Background 1.1 According to the Municipal Act, 2001, Council may appoint a deputy treasurer "who shall have all the powers and duties of the treasurer under [the Municipal Act, 20011 and any other Act" (ss. 286(2)). 1.2 Recently, Trevor Pinn (former Deputy Treasurer) has been appointed as Treasurer. This created a vacancy for the Deputy Treasurer position. Since that time, Paul Creamer has been recruited as the Deputy Treasurer and will begin employment with the Municipality of Clarington on March 4, 2019. 1.3 Similarly, the Act states that "a municipality may appoint deputy clerks who have all the powers and duties of the clerk under this and any other act" (ss 228(2)). However, the last time that a Deputy Clerk was appointed by by-law was in 1989. 2. Discussion Deputy Treasurer 2.1 On September 4, 2018, Council passed By-law 2018-067, appointing Trevor Pinn as the Deputy Treasurer. As a result of the recent hiring, it is recommended that Council pass the attached draft by-law (Attachment 1), repealing By-law 2018-067 and appointing Paul Creamer as the Deputy Treasurer. Durham Municipal Insurance Pool & Deputy Treasurer 2.2 Additionally, on December 10, 2018, Council passed By-law 2018-097, appointing Trevor Pinn as the Treasurer on the Durham Municipal Insurance Pool (DMIP) and the "Deputy Treasurer" as the alternate. As per the DMIP subscriber's agreement, contained in By-law 2000-09: "3.02 Constitution of the Board of Directors The Board of Directors will be composed of one Member appointed by each Subscriber as confirmed by council resolution. Each Member will have one vote. Any Subscriber is entitled to designate by council resolution from time to time an Alternate who is entitled to act in the place and stead of such Member when such Member is unavailable. The Member and the Alternate, if designated, must meet the qualifications set out in Section 3.03. MI Municipality of Clarington Page 3 Report CLD -008-19 3.03 Qualification of Members of Board of Directors Any individual may be a Member of the Board of Directors provided that, and for so long as, he or she: a) is a person who is eighteen years of age or more; b) is not a person who is of unsound mind, having been so found in Canada or elsewhere; c) is not a person who has the status of a bankrupt; and d) is an officer or employee of a Subscriber. No appointment of a person as a Member is effective unless he or she consents to act as a Member before or after the election or appointment. 2.3 Although By-law 2018-097 provides direction on which position will be the alternative representative on the DMIP, the appointment of the person is a personal appointment (i.e. not by virtue of their office). Therefore, it is recommended that Council include the appointment of Paul Creamer as the alternate on the DMIP in the new appointment by- law (Attachment 1). Deputy Clerk 2.4 During the review of the Deputy Treasurer appointment, and based on a recent situation, it came to staff's attention that there is a need to officially appoint the Deputy Clerk as well. In particular, when delegating certain authorities of the Municipal Clerk, the Deputy Clerk's authority is not recognized without the appointment of the Deputy Clerk by by-law (despite the authority granted in the Act). Therefore, it is recommended that Council pass the attached draft by-law (Attachment 2), repealing By-law 89-23 and appointing June Gallagher as the Deputy Clerk. 3. Concurrence 3.1 This report has been reviewed by the Director of Finance/Treasurer who concurs with the recommendations. 4. Conclusion 4.1 Based on the foregoing, it is respectfully recommended that Committee recommend that Council pass the attached draft by-laws in order to meet legislative requirements and to provide for the efficient appointments of Department Heads. Municipality of Clarington Resort CLD -008-19 5. Strategic Plan Application Not applicable. Submitted by: C. Atnr 6 Greentree, B.A., CMO, Municipal Clerk Page 4 Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or jgallagher@clarington.net Attachments: Attachment 1 - By-law to appoint Paul Creamer as Deputy Treasurer Attachment 2 — By-law to appoint June Gallagher as Deputy Clerk There are no interested parties to be notified of Council's decision. Municipality of Clarington Attachment 1 to Report CLD -008-19 The Corporation of the Municipality of Clarington By-law 2019 -XXX Being a by-law to appoint a Deputy Treasurer and to amend By-law 2001-125. Whereas subsection 286(2) of the Municipal Act, 2001 grants the Municipality the authority to appoint a deputy treasurer who shall have all the powers and duties of the treasurer under the Municipal Act, 2001 and any other act; and Now therefore the Council of the Municipality of Clarington enacts as follows: 1. That Paul Creamer be appointed as Deputy Treasurer for The Corporation of the Municipality of Clarington. 2. That Paul Creamer be appointed as the alternate Clarington member on the Durham Municipal Insurance Pool. 3. That By-law 2018-067 be repealed. 4. That this by-law shall come into force and effect on the date of passing. Passed in Open Council this day of )2019. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Municipality of Clarington Attachment 2 to Report CLD -008-19 The Corporation of the Municipality of Clarington By-law 2019 -XXX Being a by-law to appoint a Deputy Clerk and to repeal By-law 89-23. Whereas subsection 228(2) of the Municipal Act, 2001 grants the Municipality the authority to appoint a deputy clerk who shall have all the powers and duties of the clerk under the Municipal Act, 2001 and any other act; Now therefore the Council of the Municipality of Clarington enacts as follows: That June Gallagher be appointed as Deputy Clerk for The Corporation of the Municipality of Clarington. 2. That By-law 89-23 be repealed. 3. That this by-law shall come into force and effect on the date of passing. Passed in Open Council this day of )2019. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: FND-005-19 Resolution: File Number: By-law Number: Report Subject: 2018 Council Remuneration Recommendations: That Report FND-005-19 be received; and 2. That that Council expenses be included within the quarterly financial reports starting with Q1 2019. Municipality of Clarington Report FND-005-19 Report Overview Page 2 This report complies with the Municipal Act reporting requirements for Council remuneration and expenses. 1. Background 1.1 Attached please find a schedule detailing the remuneration and expenses paid to each Member of Council during 2018, in accordance with By-law #2011-005, as required by the Municipal Act, S.O. 2001, c.25, Section 284. 1.2 A schedule detailing compensation paid to Clarington's representatives on the Veridian Board of Directors is also attached. 1.3 As per Resolution #GPA -445-95, passed by Council on July 15, 1995, the Regional Municipality of Durham Report detailing the remuneration and expenses of the Members of Council and Regional Council Appointees to Local Boards will be forwarded under separate cover. It is our understanding that this report won't be provided to Regional Council until mid-March. 2. Council Expense Reporting 2.1 Over the past several years there has been trend in Ontario municipalities towards increased public disclosure of Council expenses and remuneration. 2.2 It is suggested that Council expenses be reported to Council on a quarterly basis. The most effective method for this would be through including it in the quarterly financial report prepared currently by the Manager of Internal Audit. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the report be received. 5. Strategic Plan Application Not applicable. ac Municipality of Clarington Resort FND-005-19 ,0-- �c Submitted by: Trevor Pinn, B.Com, CPA, CA, Director of Finance/Treasurer Page 3 Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Trevor Pinn, Director of Finance / Treasurer, 905-623-3379 or tpinn@clarington.net There are no interested parties to be notified of Council's decision. Attachments: Attachment 1 — Remuneration & Expenses for Mayor and Councillors January 1 to December 31, 2018 Attachment 2 — Remuneration & Expenses for Members of Veridian Corporation January 1 to December 31, 2018 91 Mayor and Councillors' Remuneration and Expenses January 1 to December 31, 2018 Name Basic Pay 1/3 Tax Free OMERS Municipal Gross Pay Travel Allowance Conferences Other Total Allowance Equivalent Severance (per By-law 2011-005) (Note 1) (Note 2) Mayor A. Foster 61,014.73 30,507.37 2,288.05 - 93,810.15 11,765.44 2,376.06 1,724.43 109,676.08 Councillor J. Neal***+ 24,406.58 12,203.29 915.25 - 37,525.12 11,391.72 - - 48,916.84 Councillor S. Cooke 22,529.14 11,264.57 838.98 - 34,632.69 7,206.13 - - 41,838.82 Councillor J. Jones 1,877.44 938.72 76.27 - 2,892.43 600.59 - - 3,493.02 Councillor R. Hooper 227438.12 * 12,203.29 915.25 - 35,556.66 ** - - 35,556.66 Councillor C. Traill 24,406.58 12,203.29 915.25 - 37,525.12 7,806.72 407.04 - 45,738.88 Councillor W. Partner 227529.14 117264.57 838.98 - 34,632.69 77206.13 3,582.36 47164.89 49,586.07 Councillor M. Zwart 1,877.44 938.72 76.27 - 2,892.43 600.59 - - 3,493.02 Councillor W. Woo*** 227529.14 117264.57 838.98 - 34,632.69 77206.13 - - 41,838.82 Councillor G. Anderson*** 1,877.44 938.72 76.27 - 2,892.43 600.59 - - 3,493.02 Total 2057485.75 1037727.11 7,779.54 - 316,992.40 547384.04 6,365.46 57889.32 383,631.22 * Net of Donation to the Municipality ** Donation to the Municipality *** Regional Councillor + Deputy Mayor - January 1 to December 31, 2018 Notes: Conferences include payment made by the Municipality for registration fee and/or accommodation, as well as direct reimbursement of expenses. Other includes parking, meals, airfare, external kilometre reimbursement and miscellaneous charges. Expenses includes net HST 92 Remuneration and Expenses of Clarington Directors of Veridian Corporation January 1 to December 31, 2018 Name Salary Miscellaneous Total Expenses S. deBoer $ 22,809.04 $ 1,226.79 $ 24,035.83 K. Fisher $ 18,561.04 $ 2,913.17 $ 21,474.21 A. Foster $ 41,901.12 $ 3,232.95 $ 45,134.07 Total $ 83,271.20 $ 7,372.91 $ 90,644.11 Notes: Miscellaneous Include payments made by Veridian for registration expenses fee and/or accommodation, as well as direct reimbursement of expenses. 93 Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: File Number: Report Su FND-006-19 Annual Leasin Recommendations: Resolution: By-law Number: Report - 2018 That Report FND-006-19 be received for information. MI Municipality of Clarington Report FND- 9 -1 Page 2 Report Overview This report complies with the Municipal Act, 2001 annual reporting requirements on leasing, under Regulation 653/05. 1. Background 1.1 Under Ontario Regulation 635/05, the Treasurer is required to report annually to Council the details of existing material leases including the following. x Confirmation of compliance with the lease policy; x Summary of material leases; x Estimated cost of material leases; x Impact of the leases on the financing arrangements and the debt servicing levels. 1.2 As required by the Municipal Act, 2001, Council adapted a Statement of Lease Financing Policies and Goals in report FND-021-03, on September 8, 2003. To date Clarington has typically chosen to purchase or debenture (if necessary), rather than use financial lease agreements. There is no impact on long-term financing or debt service levels of the Municipality. 2. Lease Summary 2.1 At this time, the Municipality of Clarington does not have any material leases. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that this report on annual leasing for 2018 be received for information in compliance with Ontario Regulation 653/05. Submitted by: /_1_"_ Trevor Pinn, B.Com, CPA, CA, Director of Finance/Treasurer Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or ccarr@clarington.net There are no interested parties to be notified of Council's decision. 95 Clarington CAO Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 4, 2019 Report Number: CAO -003-19 Resolution: File Number: By-law Number: Report Subject: A year in review, Tourism 2018 Update Recommendation: 1. That Report CAO -003-19 be received for information. Municipality of Clarington Report CAO -003-19 Report Overview Page 2 Clarington Tourism continues to evolve and employ new marketing and communications campaigns to tell our Clarington story. Tourism tracks and utilizes the latest social media and digital marketing trends to maximize the Municipality's digital footprint. This report provides Council with a snapshot of the new initiatives and ongoing work done in 2018 to promote tourism. This report will be viewed in conjunction with a Clarington Tourism highlights video. 1. The Tourism Story 1.1 Clarington has been named the 2019 FEO Municipality of the Year as announced by Festivals & Events Ontario. The award was given to Clarington during a ceremony on February 28. It's an award that recognizes the Municipality's outstanding support for the various festivals and events across Clarington. Staff from Tourism, Community Services and Operations worked together on an application detailing Clarington's contributions to all the events. For more information, please see the press release that outlines the criteria and the award. 1.2 Clarington Tourism continues to evolve and use new tactics to tell our tourism story. As social media continues to grow in popularity, Clarington Tourism has utilized this key tool in new and creative ways to generate new content and share the tourism experience. Tourism staff have developed videos, vlogs, and Instagram stories, to promote and share Clarington in a new and interactive way. The response to this engagement, both from stakeholders and visitors, has been overwhelmingly positive. This new approach to telling our tourism story has gained traction, with many local stakeholders requesting assistance and wanting to have their business highlighted using this format. 1.3 To adapt to the growing social media and digital marketing trend, Clarington Tourism partnered with Big Clic to maximize its digital presence. In June 2018, Tourism adopted programmatic advertising, essentially using a computerized model to determine where Clarington Tourism ads are placed and what audiences Tourism will reach. The advantage of this type of advertising is that Tourism is able to obtain key performance indicators to measure success. Tourism ran three major campaigns with Big Clic between June and October, and received 1,077,849 impressions from visitors, with a click -through rate of nearly three -times the online standard average, which is 0.08 per cent. 1.4 In April 2018, Clarington Tourism partnered with a consultant to undergo a service review. The Tourism Service Review report CAO -012-18 was presented to Council on September 4, 2018. The review examined how Clarington Tourism provided its key services, and looked at areas of improvement. In the end, 16 recommendations were made to help maximize this key service, including the creation of a Tourism Advisory Committee. The Committee, made up of tourism stakeholders and local business owners, will advise staff and Council on strategic activities and initiatives to promote Clarington. Report, CAO -015- 18 with the advisory committee, terms of reference was reviewed and approved by Council in December and on February 25, Council selected committee membership. 97 Municipality of Clarington Page 3 Report CAO -003-19 2. New Campaigns and Initiatives Experience Clarington 2.1 In June 2018, Clarington Tourism partnered with local tourism businesses and operators to launch a series of experiences/0 /0 focused on directing visitors to key areas. k 4, 2.2 The Sweet Summer Trail launched in the summer of 2018 andt encouraged Clarington visitors and residents to follow a map `J.- experiencing various activities and businesses in Clarington. This was designed as a self -guided tour through the Municipality encouraging visitors to stop at specific participating businesses for a summer treat or a unique experience. The initiative was promoted through social media, a press release was sent out and resulted in an article posted on durhamregion.com called "Clarington Tourism launches Sweet Summer Trail tour." 2.3 The Great Apple Adventure was another self -guided tour experience that launched in the fall. Clarington Tourism designed this tour to highlight Clarington's fall story including our harvest. The tour featured many local businesses as well as large local events including Orono Fair, CbMgton's Bowmanville Apple Fest and Newcastle Harvest Festival. Clarington GREAT APPLE Tourism partnered with Central Counties Tourism on this initiative, receiving sponsorship for joint marketing and advertising to promote this tour. Due to the funding support received from Central Counties, we were able to expand our reach, work with a local blogger and influencer to promote the tour. As a consequence, Clarington Tourism was able to attain 111,299 in impressions and more than 1300 likes through Facebook, Twitter and Instagram. Tourism Story through Vlogs and Social Media 2.4 In May 2018, Clarington Tourism launched its popular Vlogs or video blog series. These are short promotional videos, which have gained traction and have been highly successful. In fact, their popularity has grown, and many local businesses say that these short videos are a driving force for new customers and visitors. The two most successful videos highlighted downtown Hampton during road closures and construction, and Pingle's Farm Market during harvest season. Both videos combined received 8,900 views and nearly 100 shares. Since June, 13 vlogs have been created and attained more than 28,800 total views. Tourism in the Media (columns, stories and press releases) 2.5 Also new in 2018, Clarington Tourism launched its own column in Metroland's Clarington This Week. The column is both printed in the paper and showcased on durhamregion.com. This is yet another marketing initiative, capable of reaching an audience that may not have access to technology, smartphones or the web. Past columns include: Fun -filled experiences to make life easier Municipality of Clarington Page 4 Report CAO -003-19 Fall for Clarington while on route enjoying the Great Apple Adventure Make holiday memories in Clarington Partnerships with Stakeholders 2.6 Clarington Tourism continues to engage and partner with stakeholders to promote Clarington and tell our story. Local businesses have partnered with Tourism on the tours and experiences, Central Counties and Durham Tourism have supported these initiatives either through joint -funding or in-kind promotion. In the summer, Clarington Tourism partnered with Durham Tourism and Canadian Tire Motorsport Park (CTMP) for Race Day at Yonge Dundas Square in Toronto, promoting CTMP, the venue and local racing events held in Clarington. The day was a huge success and allowed Tourism to highlight Clarington's agri-tourism assets to race fans, showcasing Tyrone Mill doughnuts and fresh local cider from Archibald's Orchard & Estate Winery and Algoma Orchards. 2.7 In November 2018, Clarington Tourism partnered with the Clarington Board of Trade and Office of Economic Development (CBOT) on a Business Retention & Expansion study focused on the local tourism industry. Tourism and CBOT are working together to determine the needs of our local tourism businesses and operators. This study will assist Clarington Tourism in strategic planning and provide information on how best Clarington Tourism can support our local tourism stakeholders. Tourism staff also participated at CBOT's 10th Annual Energy Summit, promoting the community and tourism assets to the visiting workforce. Tourism staff have also been involved on the steering committee for the Orono Economic Development Strategy to provide insight and support from the division. Sport Tourism 2.8 The Sport Tourism market in Clarington continues to grow and the Tourism office is working diligently to target those visitors and encourage them to experience our Municipality `between games.' Clarington Tourism has worked closely with Community Services to ensure visitors who are in Clarington for large tournaments and sporting events are also aware of our local events, attractions, restaurants and our tourism story. 2.9 Each year, Clarington Tourism develops a `Between Games' Brochure (please see example in Attachment 1) that is displayed and handed out at our facilities that host sporting events. This brochure details all the activities and events in Clarington. Tourism also has allocated space in all our recreation facilities where visitors can find our maps, guides and community information. 2.10 Tourism works closely with the Community Development Coordinator who shares information about facility bookings and large tournaments that come to Clarington. Community Services has provided Tourism with contacts for the sports associations participating in any of these large events. Before scheduled events, Tourism staff continually reach out to sports associations asking how Clarington Tourism can assist, answer questions, and help create experiences for visiting teams and their families. Municipality of Clarington Page 5 Report CAO -003-19 2.11 It is important to note that Sports Tourism in its entirety consists of several components. One of which is the local sports tourism piece discussed above, while the other deals with large sporting events such as Pan Am Games, and the attraction of these large sporting events to the Municipality. Clarington Tourism collaborates and works closely with Durham Tourism, specifically, the Sport Tourism Coordinator, Lori Talling. Tourism staff have discussed several opportunities with the Community Services Department to host, bid on, and attract large tournaments to Clarington. Unfortunately, at this juncture, the Municipality is unable to accommodate these events due to lack of field space, ice time and actual physical space. 3. Concurrence Not Applicable 4. Conclusion 4.1 This report provides a brief overview of some of the key activities and initiatives in the tourism area in 2018. Clarington Tourism completed another successful year, reaching out and working with local stakeholders to share our unique Clarington story. Tourism is looking forward to an even better year promoting Clarington's award as the 2019 FEO Municipality of the Year. This community has lots to be proud of and to share. 4.2 Tourism staff provide a huge amount of assistance in marketing, promotion and advice to the local business community. Staff not only promote local festivals and events, but they also work with stakeholders and assist them with a variety of needs including individualized lessons in social media, marketing and web support. Staff also host several small community events at the Tourism office, promoting the Municipality to residents and encouraging them to learn about tourism services. 4.3 As social media and marketing trends evolve, Tourism staff stay on top of these trends and create exciting campaigns that resonate with and attract visitors. Submitted by: Andrew C. Allison, B. Comm, LLB CAO Staff Contact: Basia Radomski, Manager of Communications and Tourism, 905-623-3379, Ext. 2214 or bradomski@clarington.net 100 Presentations and Handouts Durham Transportatmic Priorities in Clari'ngton Presentation to Clarington's General Government Committee March 4, 2019 DURHAM REGION Population HM[h 8 Em omit Growth, oiw,Afi[ tip. Quallty&Llfe & Local Employment Maintain .nd Ynpovc the Health d Srr.ng[hen rM1. etonomyand pomom � nwn�tr aid twildaregonall mw.lu.l q by� co _Hyrhat wnd"s cM ly and wekw I -u 10*r Region St _ 5tralegtegic Plan I Analysis of Financing (DC's, General Levies, etc.) and Risk Assessment Proposed 2019 Capital Program & 2020-2028 Forecast (#2019 -COW -2) 2 Healthy E-WMDment 8i Sustafnahlelommwitles Organizational Health 8 S-vkc Excellence R—..eMrarke aM rcnerc [Ile —d rHinnn andowo,esmenc>ere awnaivalsee. wnlr:esmar are wnpim.a nr th—)ft A rhmugnavarevlc. oocmarswnetexa ic. rewwv.anaeaaeuan.pwfapon ..norar�re lradenn�p systennand xnrcea I Analysis of Financing (DC's, General Levies, etc.) and Risk Assessment Proposed 2019 Capital Program & 2020-2028 Forecast (#2019 -COW -2) 2 Current and future traffic projections Safety performance Operational deficiencies Pavement condition Structure condition Transit and cycling priorities Coordination with others; i.e. Local Area Municipalities, Water/Sewer, Province, etc. Public and Council Input Project readiness; i.e. EA, design, property, utilities, permits Other related considerations I 3 . 0 DURHAM REGION Structures Rehabilitation and Replacement $7.6 M 8.0% Road Rehabilitation $35.9 M 38.0% Other Programs Traffic Control $3.6 M Programs 3.8% $5.4 M • $94.5 Million Transportation Capital Road Program Growth Related Road Expansion Projects $42.1 M 44.5% Includes a $1.55M (50%) contribution from Simcoe County El Property Acquisition $0.95 M 19% Design $0.05 M 1% E.A. $0.2 M 4% I Utility Relocation $0.4 M 8% $5.0 Million towards Expansion Projects Budget .•ital Project ir L Proposed Item � k� aLL 2019 $ 16 Reg. Rd. 3 (Conc. Rd 8)/Bowmanville Ave. $3,400,000 102 Reg. Rd. 58 (Adelaide Ave.) - Townline Rd. to $900,000 Trulls Rd. 35 Reg. Rd. 14 (Liberty St.)/Conc. Rd. 3 $300,000 91 Reg. Rd. 55 (Townline Rd.) - Beatrice Rd. to Taunton Rd. 25 Reg. Rd. 4 (Taunton Rd.)/Darlington/Clarke Townline Rd. 97 Reg. Rd. 57 (Bowmanville Ave.)/Conc. Rd. 7 107 Reg. Hwy. 2/Lambs Rd. $250,000 $50,000 $50,000 $50,000 k" Utility Relocation $2.4 M 2% Property Acquisition $6.2 M 6% Design $1.9 M 2% E.A. $1.2 M 1% I $106.8 Million Expansion Projects Reg. Rd. 14 (Liberty St.) - Baseline Rd. to King St. $6,300.000 (widen from 2 to 3 lanes - 2022) Reg. Rd. 57 (Bowmanville Ave.) - south of Reg. Hwy 2 to $7,400,000 north of Stevens Rd. (intersection modifications - 2020) Reg. Rd. 57 (Bowmanville Ave.) - Baseline Rd. to south $16,700,000 of Reg. Hwy 2 (widen road to 4 lanes including CPR structure 2021) Reg. Rd. 22 (Bloor St.) - Prestonvale Rd. to Courtice Rd. $12,000,000 (widen from 2 to 3 lanes & modify profile) Reg. Rd. 17 - north of CRR to Conc. Rd. 3 $500,000 (widen from 2 to 3 lanes, construct new alignment 2028 (EA costs only) EA) Reg. Hwy 2 (King St.) - Townline Rd. to Courtice Rd. $3,500,000 (modify corridor) 0 ' 0 - Reg. Rd. 3 (Concession 8) / Bowmanville Ave. Intersection Taunton Rd. from east of Townline Rd. to west of Enfield Rd Bowmanville Ave. from north of Concession 7 to south limit of proposed roundabout at Regional Road 3 Adelaide Ave. from Townline Rd. to Trulls Rd. Columbus Rd. E. from Townline Rd. N. to Enfield Rd. Liberty St. from Longworth Ave. to Concession Rd. 3 Burketon Overpass Bridge, 3.3 km south of Shirley Rd. Townline Rd. from Beatrice Rd. to Taunton Rd. Hampton Bridge, 1.0 km west of Reg. Rd. 57. Ganaraska Rd. from 2.0 km east of Maynard Rd. to 0.4 km east of Newtonville Rd. Bowmanville Ave. / Concession 7 Intersection Regional Highway 2 / Lambs Rd. Intersection Bowmanville Ave. from Taunton Rd. to Hwy 407 Taunton Rd. / Region Rd.42 Darlington/Clarke Townline Intersection Reconstruct to roundabout Construction $3,400,000 Road rehabilitation Construction $2,800,000 Road rehabilitation Construction $1,500,000 Construct new bridge crossing of Farewell Creek and construct Property $900,000 new 3 lane road (construction 2026) Road rehabilitation/ reconstruction (construction 2021) Design, Property $475,000 Road rehabilitation including signalization at Freeland Ave/Bons Utility $300,000 Ave and intersection modifications at Concession Rd. 3 (construction 2021) Bridge Replacement (construction 2023) Design $300,000 Widen and urbanize road from 2 to 3 lanes from Whitelaw Ave to EA, Design, Utility, $250,000 Taunton Road (construction 2020) Construction Bridge rehabilitation/replacement in conjunction with road Design $200,000 rehabilitation (construction 2022) Road rehabilitation/ reconstruction (construction 2021) Design $100,000 Intersection Modifications (construction 2023) EA $50,000 Intersection Modifications (construction 2023) EA $50,000 Road rehabilitation/reconstruction in conjunction with bridge Utility $50,000 rehabilitation (construction 2020) Reconstruct and modify intersection (construction 2023) EA $50,000 Proposed 2019 Roads Cap rear Forecast - Clarington GPR Const./Rehab. Carry -Over o { (Funded Prior to 2019) 2019 Rd can 115 ao�noaryR Pr.„o 35, 2020 x i E 2021 2022 - x r•uin eo a 9 1 2023 u r7 y 2024 rc me e MUNICIPALIT- .0 CLARINGTON r r 2025 k ed _ 2026 ar n. 9 2027 2028 YP14—, Rd 1 f 1 14 r „on RE 6 Beyond Forecast Intersection Modifications 7 I 5 •1 Bridge/Culvert Rehabilitation /Replacement ,E — HiYNI 51l l y — ❑ Miscellaneous Improvements 401 e j 2 Lm an RA1 r nn 2 _ P1 Y Location Treatment• • Yea r •Cost Reg. Rd. 57 / Conc. Rd. 7 Signal 2019 $150,000 Reg. Rd. 57 / Hartwell Ave. Signal 2019/2020 $150,000 Reg. Road Rd. 4 / Darlington/Clarke Townline (Reg. Rd. 42) Signal 2019 $150,000 Reg. Rd. 4 / Green Rd. Signal 2019 $150,000 Reg. Rd. Rd. 4 / Main St. (Reg. Rd. 17) / Best Flashing Beacon 2019 $50,000 I E 0 Potential Hou nda bout Locations in Fd •l1MMM• Intersection Study (ICS) Construction Total Cost Description and Remarks 11 Yea r J Reconstruct to roundabout Reg. Rd. 3 (Conc. Rd. 8) / Reg. Rd. 57 Completed 2019 $3,400,000 (Bowmanville Ave.) 2011 Reg. Rd. 4 / Reg. Rd. 57 (Bowmanville Completed 2021 $8,000,000 Reconstruct to roundabout & Ave.) 2018 replace/widen bridge (west leg) Reg. Rd. 4 / Reg. Rd. 42 Initiate 2023 $177007000 Reconstruct and modify (Darlington/Clarke Townline Rd.) 2019 intersection* Reg. Rd. 4 / Sol ina Rd. Ongoing 2021 $9,400,000 Part of the Taunton Rd. from O.4km west of Solina Road to O.2km west of Reg. Rd. 57 road Reg. Rd. 4 / Old Scugog Rd. Ongoing 2022 reconstruction project Reg. Rd. 4 / Reg. Rd. 34 (Courtice Ongoing 2022 $3,200,000 Reconstruct and modify Rd.) intersection I 10 Potential Hou nda bout Locations in Fd I •11EVUff• Location Study (ICS) Total Cost Description and Remarks Construction I —M," I ;Year I Reg. Rd. 14 / Conc. Rd. 3 Ongoing 2021 $3,400,000 Part of Liberty St. from Longworth Ave. to Conc. Rd. 3 road rehabilitation project Reg. Rd. 22 / Trulls Rd. Initiate 2026 $12,000,000 Part of Bloor St. from 2024 Prestonvale Rd. to Courtice Rd. widening project to 3 lanes. Reg. Rd. 57 / Conc. Rd 7 Initiate 2023 $1,700,000 Intersection Modifications* 2020 RHwy 2 / Lambs Rd. Initiate 2023 $1,150,000 Intersection Modifications 2020 11 I Road Safety Countermeasure Tota I Cost a Description and Remark Loilillaw Capital Guiderail Program $230,000 1.5 km Upgraded Steel Beam Guiderail with approved end treatments Audible Pedestrian Signal $765,000 Upgrade 9 signalized intersections with pedestrian count Program down heads and push buttons LED and Signal Head Upgrades $17,000 Upgrade 3 signalized intersections Uninterruptible Power Supply $125,000 Installed at 5 signalized intersections Wide Paved Shoulders on Rural N/A 1.2m to 1.5m paved shoulder added to rural roads Roads depending on traffic volumes. Radar Speed Feedback Sign N/A Enniskillen and Mitchell's Corners Program Durham Vision Zero N/A Extensive list of countermeasures proposed to reach goal of 10% reduction in fatal and injury related collisions F. "I'm ❑11RNAM REGION I lu ll,ti i ,iatiii7. Taunton Rd 4 Legend 4 ��o��o CITY a Po,poqeo $t~ LocZ'on Ampa'i _ _ C.—nuPropoeed Regional Projed [� `- LIF r, e --R.•—re 52 OSHAWA 2 Y a I n � Provncly H�gnwaye _ � = Thornton Rd- r/' S5 BowmanvilleAve- Realpnl Rosa ❑ '� I V � u [N of Stellar Dr- to King St-] pA a [N. of Stevens Rd. to Nash Rd.) Munclpal Roa°a 2 $ 2 to 415 Lanes $ - c ' Wlden to 4 Lanes M""�'°°I ""°'" New CPR Grade separation M[jNICIPALITY OF GLAItINGTQN,� . 2025 Construction 58 2424 Construction 3 r3 i $9.1 M y $g -g M 2 Gibb St. � Future � TOWN— [E. of Stevenson Rd- to 4418 ¢ Z m �yy l Simcoe St.] 58 i " a C, l`OF 58 Widen 3 to 4 Lanes �I _ �� $7 r1% o ❑ 2021 Construction WHIT -By s c �nrn i- bRyEi25 d 3 � 1, I. I L 522.0 M F' I � � Q � m > vj Dundas St i Ki g t W� z RUN1 N N fLLEI T 45 r ` Gibb t'--: ❑ 14 I C.PR. N ❑litre v� 2 _ 25 I Bowman viIle Ave - ha a 1 [S. of Reg. Hwy 2toN.of A rSOLI 22 - `fU1, 2Stevens Rd-) 2 J 8 r Widen to 415 Lanes NV l �GROVE Intersection Modifications r 611 2020 Construction J1. - S /r 59.7 M r Stellar Dr, w 2 F"t°"' R 5� (E of Thickson Rd. to Thornton Rd) ? y ' C 418 = Cp• Si 4_ New $ Lane Urban Extension m1'r 7 Under Construction $19-2 M [previously funded] 52 Champlain Ave. 1 Thornton Rd. Bloor St- au 401 m Intersection Modifications {E. of Harmony Rd. to C Widening of Thornton Rd. Grandview St] N Gibb St. (alive Ave. Realign & Widen to 415 Bowmanvi Ile Ave- (Champlain Ave. 0 S. of Stellar Dr.) Interconnection Lanes Bloor St. [Baseline Rd. to S. of 2019 Construction [Simcoe St. to Ritson Rd.] New CP Grade (Prestonvale Rd. to �e d Reg- Hwy 2) Regional Council has only approved the financing $6-1 M {previously funded] New Road & Widen Courtice Rd.) Separation Widen to 4 Lanes for 2018 and prior, years. existing 2 to 3 Lanes New Bridge 2 to 3 Lanes Structure Widening Total construction casts beyond 2019 are from the 0 6.5 t 2 2024 Construction 2025 Construction 2025 Construction 2021 Construction Draft 2019 Capital Road Budget and Nine Year KM $20.5 M S24.2 M 513.2 M $16.7 M Forecast. 13 - Thank You - I 14 • ■ )JJ;)BACD Business Advisory Centre Durham HOME OUR SERVICES RESCUPCES NEWS & EVENTS ABOUT BACQ b kchieve Business Success! ....................... .. Ontario Network of Entrepreneurs We guide businesses every step of the 0 way! r FINRNLE SUCCESS We help businesses navigate the complicated world of business operations, organization structure, business concept and customer relations. 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