HomeMy WebLinkAboutCOD-051-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Date:
General Purpose and Administration Committee
September 17, 2007 Resolution #:(3 (J/1 ~S,')3~D1
Meeting:
Report #: COD-051-07
File#:
By-law #:
Subject:
CL2007-44 4th FLOOR RENOVATION - MUNICIPAL ADMINISTRATIVE
CENTRE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-051-07 be received;
2. THAT Nubuild Construction Ltd., Concord, Ontario with a total bid in the amount of
$104,954.55 (Plus GST), being the lowest responsible bidder meeting all terms,
conditions and specification of Tender CL2007-44 be awarded the contract for the
4th Floor Renovations as required by the Operations Department;
3. THAT funds required in the amount of $120,000.00 (which includes $104,954.55
tendering, consulting and contingencies) be drawn from 2007 Operations Capital
Account #110-36- -83601-7401.
Submitted by:
,
Reviewed b .
.t~
Franklin Wu
Chief Administrative Officer
Horvath, RDMR, RRFA
Operations
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Attachments:
Allachment1 - Schedule "A", Memo from Operations & Letter from Shoalts and Zuback
REPORT NO.: COD-051-07
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Shoalts and Zaback Architects Ltd., for the 4th Floor
Renovations, as required by the Operations Department, for the construction of an additional
offices at the Municipal Administration Centre.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Shoalts and Zaback Architects Ltd., Schedule "A"
attached.
The total estimated project cost, including project administration fees and contingencies is
$120,000.00 and is within the 2007 budget allocation. The funds will be drawn from Operations
2007 Capital Account #110-36-370-83601-7401 in the amount of $120,000.00.
The low bidder has not provided any services at the Municipality of Clarington to date.
However, a review of the references provided by Nubuild Construction Ltd., are positive.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department, Shoalts and Zaback
Architects Ltd., and Purchasing, it was mutually agreed that the low bidder, Nubuild
Construction Ltd., Concord, Ontario be recommended for the contract for the 4th Floor
Renovation.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
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MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Fred Horvath, Director of Operations
DATE: September 12, 2007
RE: CL2007-44 4th FLOOR RENOVATION, MUNICIPAL ADMINISTRATIVE
CENTRE
Shoalts and Zaback Architects Ltd. have reviewed the above mentioned tender, and I agree
with their recommendation to award the contract to the low bidder, NuBuild Construction in
the amount of $104,954.55 plus G.S.T.
Please prepare the necessary report for the next General Purpose and Administration
Committee Meeting.
i
Thank you..
~~/r
FWath'
Director of Operations
.
CORPORA nON OF THE MUNICIPALITY OF ClARINGTON
MAILING ADDRESS: 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6
T(905)623-3379 F (905)623-6506
OPERATIONS DEPARTMENT LOCATION. 2320 TAUNTON ROAD, BOWMANVILLE, ONTARIO
T(905)263-2291 F(905)263-4433
Shoalts and Zaback Architects Ltd.
September 11, 2007
The Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L 1 C 3A6
Via Fax: 905-263-4433
& Email: fhorvath(fj)clarinaton.net
Attention: Fred Horvath, Property Manager
Fourth Floor Renovation
Municipal Administration Centre
Municipality of Clarington
Project No. 0720
Re: Tender Review
Dear Sir:
We have completed our review of the tenders received for the fourth floor renovation in the Municipal
Administration Centre, Municipality of Clarington. Six (6) valid bids were received. They are summarized
below.
Bidder
Total Bid
NuBuild Construction Ltd.
Samson Management and
Solutions Ltd.
Jeffrey Wallan Construction Ltd.
D & G General Contractors Inc.
Kraco Carpentry Services Ltd.
Garritano Bros. Ltd.
$104,954.55
$143,000.00
$148,350.00
$157,575.00
$173,000.00
$195,700.00
N.B. All of the above numbers exciude G.S.T.
The low bid is complete and in order. We reviewed the references included with the low bid. We
contacted all three (3) references listed. We have to date received one call back. This reference, which
is from a well respected architect, was very positive. The low bid is clearly very competitive.
We recommend award to the low bidder, NuBuild Construction, for $104,954.55, pius G.S.T.
hi'~
Gerry Shoalts, OM, MRAIC
c.c. Jerry Barber, Municipaiity of Clarington, jbarber@clarington.net
Rob Groen, Town Hall, rgroen@clarington.net
Jamie Rickard, Shoalts and Zaback Architects Ltd.
S:\A.II Data\2007 Projacts\0720 - 4th Floor Renovation, MAC, ClaringlonlContract AdministrationlCor\Mamos and Letters\lelter F. Horvath ~ Tender Review.doc
Gerald Shoalts ' Raymond Zaback
4 Cataraqui Street, Suite 206, Kingston, Ontario K7K 127
Associates: . Susan Croswell . Eric Riddell . Todd Storms
e-mail: mail@szarch.com Tel: (613) 541 0776 Fax: (613) 5410804