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Home My WebLink AboutFND-017-07 ~!~i;ggron REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE September 17, 2007 Resolution #:~Pf1-.55b~o1 Date: Report#: FND-017-07 File#: By-law #: Subject: MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2006 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-017-07 be received for information. Submitted by: Reviewed by:Q ~-~ Franklin Wu, Chief Administrative Officer. NT/hjl/cd REPORT NO.: FND.017-07 PAGE 2 BACKGROUND: 1.0 On November 27,2006, the Province announced the formal requirements for Year 7 (2006) of the Municipal Performance Measures Program (MPMP). 1.1 Minor changes were made for 2006. The applicable one of note for Clarington is the stormwater management measures where the definition of kilo metres of drainage system was redefined to eliminate connections. This is why no prior year comparables are reflected in Schedule "A" for these measures. 1.2 The required measures have been filed with the Ministry of Municipal Affairs and Housing and are included as Schedule "A". 1.3 The Province has mandated that these measures be published for taxpayers by September 30,2007. The information will be posted on the Municipality's website and were presented at the Clarington Board of Trade Annual Mayor's event, September 13, 2007. 1.4 The provincial objectives of the MPMP are to enhance accountability to taxpayers, increase taxpayer awareness and share best practices between municipalities. The information is intended to be used as a tool to gauge improvements in service delivery year over year. CONCLUSION: 2.0 It is recommended that the Municipal Performance Measures Program results for 2006 be received for information. Attachments: Schedule "A" - Performance Measures for 2006 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOW MANVILLE. ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS local Government Efficiency Measure Operating costs for governance and corporate management as a percentage of total municipal operating costs. Objective Efficient municipal government. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 020413 Financial Information Return. Fire Services Efficiency Measure Operating costs for fire services per $1 ,000 of assessment. Objective Efficient fire services. Notes Property assessment increased from $6,140,761,800 in 2005 to $7,094,092,110 in 2006. This increase in assessment of $953,330,310 is in a large part due to the fact that 2006 was a reassessment year and partly due to true assessment growth due to development. This measure uses the assessment as its denominator, so a major change in the value of the denominator can cause the measure to be misleading in comparison to the prior year. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 110213 Financial Information Return. MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Roads Efficiency Measure Operating costs for paved (hard top) roads per lane kilo metre. Objective Efficient maintenance of paved roads. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2107 13 Financial Information Return. Efficiency Measure Operating costs for unpaved (loose top) roads per lane kilometre. Objective Efficient maintenance of unpaved roads. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2108 13 Financial Information Return. Efficiency Measure Operating costs for winter maintenance of roadways per lane kllometre maintained in winter. Objective Efficient winter maintenance of roads. Notes & Key Factors for Understanding Results The reduction is related to fluctuating weather conditions year-to-year. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2204 13 Financial Information Return. 2 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Effectiveness Measure Percentage of paved lane kilometres where the condition is rated as good to very good. Objective Pavement condition meets municipal objectives. Notes & Key Factors for Understanding Results Due to the assumption of new roads in growth areas at 100% ratings, essentially the prior year's performance rating has been maintained. SLC 92 2152 07 Financial Information Return. Effectiveness Measure Percentage of winter events where the response met or exceeded locally determined municipal service levels for road maintenance. Objective Appropriate response to winter stonm events. Notes & Key Factors for Understanding Results SLC 92 2251 07 Financial Information Return. 3 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Storm Water Efficiency Measure Operating costs for urban storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient urban storm water management. Notes & Key Factors for Understanding Results Efficiency Measure Operating costs for rural storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient rural storm water management. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. In 2006, the definition of kilometres of drainage system was redefined to eliminate connections; catch basins were retained Reported by municipalities with a separate storm water system. SLC 91 320813 Financial Information Return. 4 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Parks and Recreation Efficiency Measure Operating costs for parks per person. Objective Efficient operation of parks, Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs, SLC 91710213 Financial Information Return. Efficiency Measure Operating costs for recreation programs per person, Objective Efficient operation of recreation programs, Notes & Key Factors for Understanding Results This measure is sensitive to inflationary and staff salary and wage increases, Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs, This measure is based on total population, not the population participating in recreation programs. SLC 91 7202 13 Financial Information Return. Efficiency Measure Operating costs for recreation facilities per person. Objective Efficient operation of recreation facilities. Notes & Key Factors for Understanding Results Substantial increases in energy and other utility costs has adversely affected this measure, Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs, SLC 91 7303 13 Financial Information Return, 5 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Efficiency Measure Operating costs for parks, recreation programs and recreation facilities per person (Subtotal). Objective Efficient operation of parks, recreation programs and recreation facilities. Notes & Key Factors for Understanding Results Effectiveness Measure Total participant hours for recreation programs per 1,000 persons. Objective Recreation programs serve needs of residents. Notes & Key Factors for Understanding Results Although these numbers appear to be down from the previous year, this is attributed to a change in the way we calculated this information. Staff refined the calculation for this measure so that special event participant numbers were not included in 2006, as they are now (2007) reported separately. Further participant numbers for drop-in programs were also refined to reflect an average length of participation, not total hours offered. As indicated in the year end report to Council (CSD-004-07) our participatory numbers for 2006 were for the most part up from 2005. This measure was redefined in 2005 to exclude special events. The denominator of this measure is total population divided by 1,000 and does not represent the number of participants in recreation programs. SLC 92 7255 07 Financial Information Return. 6 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Effectiveness Measure Total kilometres of trails. Objective Trails provide recreation opportunities. 2006 includes 5km owned by third party. SLC 92 7152 05 Financial Information Return. 2006 .191 2005 .123 2004 .113 Effectiveness Measure Total kilometres of trails per 1,000 persons. SLC 92715207 Financiallnforrnation Return. Notes & Key Factors for Understanding Results Increased due to inclusion of trails owned by third party. Effectiveness Measure Hectares of open space (municipally owned). Objective Open space is adequate for population. SLC 92 7155 05 Financial Information Return. 2006 4.506 Effectiveness Measure Hectares of open space per 1,000 persons (municipally owned). SLC 92 7155 07 Financial Information Return. Notes & Key Factors for Understanding Results 7 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Effectiveness Measure Square metres of indoor recreation facilities (municipally owned). Objective Recreation facility space is adequate for population. The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally owned facilities. SLC 92 7356 05 Financial Information Return. 2006 309.713 Effectiveness Measure Square metres of indoor recreation facility space per 1,000 persons (municipally owned). The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally owned facilities. SLC 92 7356 07 Financial Information Return. Notes & Key Factors for Understanding Results Effectiveness Measure Square metres of outdoor recreation facility space (municipally owned). Objective Recreation facility space is adequate for population. The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally owned facilities. SLC 92 7359 05 Financial Information Return. 2006 22.006 Effectiveness Measure Square metres of outdoor recreation facility space per 1,000 persons (municipally owned). The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally owned facilities. SLC 92 7359 07 Financial Information Return. Notes & Key Factors for Understanding Results 8 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Libraries Efficiency Measure Operating costs for libraries per person. Objective Efficient library services. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7403 13 Financial Information Return. Efficiency Measure Operating costs for libraries per use. Objective Efficient library services Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7404 13 Financiat Information Return. Effectiveness Measure Library uses per person. Objective Increased use of library services. Notes & Key Factors for Understanding Results SLC 92 7460 07 Financial Information Return. 9 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Effectiveness Measure Electronic library uses as a percentage of total library uses. Objective Increased use of library services. Notes & Key Factors for Understanding Results SLC 92 7461 07 Financial Information Retum. Effectiveness Measure Non-electronic library uses as a percentage of total library uses. Objective Better information on library usage. Notes & Key Factors for Understanding Results SLC 92 7462 07 Financial Information Return. 10 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Land Use Planning Effectiveness Measure Percentage of new lots, blocks and/or units with finai approval which are located within settlement areas. Objective New lot creation is occurring in settlement areas. Notes & Key Factors for Understanding Results SLC 92 8154 07 Financial Information Return. Effectiveness Measure Percentage of land designated for agriculturai purposes which was not re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results SLC 92 8163 07 Financial Information Return. Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses relative to the base year of 2000. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results 2004 change was due to Oak Ridges Moraine implementation which led to the re-desi nation of some lands from a ricuiture to environmental rotection areas. SLC 92 8164 07 Financial Information Return. 11 MUNICIPALITY OF CLARINGTON Municipal Performance Measurement Program. 2006 RESULTS Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results One official plan amendment to re-designate lands for an aggregate extraction facility was approved but due to an appeal, this amendment did not come into force. SLC 92 8165 07 Financial Information Return. Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses since January 1, 2000. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results Cumulative change reflects 1994 re-designation of lands in the Oak Ridges Moraine. SLC 92 8166 07 Financial Information Return. 12