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HomeMy WebLinkAbout09/17/2007 Q!l!pn General Purpose and Administration Committee Minutes September 17, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 17, 2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo - due to personal matter. Chief Administrative Officer, F. Wu (until 1 :20 p.m.) Director of Community SeNices, J. Caruana Director of Engineering SeNices, T. Cannella Manager of Special Projects, F. Langmaid Director of Operations, F. HONath Director of Corporate SeNices, M. Marano Deputy Treasurer, L. Gordon Fire Chief, Emergency SeNices, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be stating a pecuniary interest with respect to Report PSD-1 07-07. Councillor Novak indicated that she would be stating a pecuniary interest with respect to the delegation of Delbert Grills. Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to Report CLD-031-07. General Purpose and Administration Committee Minutes September 17, 2007 MINUTES Resolution #GPA-532-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the General Purpose and Administration Committee minutes of the regular meeting held on September 4, 2007, be approved. CARRIED PRESENTATIONS There are no presentations. DELEGATIONS Delbert Grills was called but was not present. Frank Lockhart provided the Committee an update on Valleys 2000. Mr. Lockhart stated the improvements to the trails that the volunteers have done have been possible through donations made by various companies. He thanked the Municipality for the staff support and the covering of the insurance. He was pleased to see the public take more ownership over the trails. Mr. Lockhart informed the Committee that a Master Plan was developed and that it was adopted in principle. He stated the major components involved with maintaining the trails are time and energy. The Soper Creek area is in very bad shape and needs a lot of work, trees need to be removed and new trees planted, anti-erosion on streams and the fish ladder need to be replaced; some of which has already begun. Resolution #GPA-533-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the Rules of Procedures be waived to permit Mr. Lockhart to continue with his delegation beyond the 10 minute limit. CARRIED Mr. Lockhart concluded by stating that the trails still need work and the fish ladder will be expensive to replace and would appreciate assistance with the costs. He would like to have the improvements completed in time for the Bowmanville 150th Celebrations. - 2. General Purpose and Administration Committee Minutes September 17, 2007 Mike Patrick addressed the Committee regarding the relationship between the Municipality of Clarington and the Clarington Board of Trade. Mr. Patrick gave a brief history of the Board of Trade and advised the Committee that every major employer has had members on the Board, volunteerism is up, and the business atmosphere is healthy and positive. He also described the role that Council has had; being setting of the overall policies and direction as well as support at functions held by the Board of Trade. Mr. Patrick stated that reporting needs to be more frequent and standardized. It will now be quarterly reporting and they will prepare a success report as well as an activity report showing plans for the following quarter. He thanked the staff for all the support and asked that the Committee give direction to the CAO to negotiate for a new contract between the Board of Trade and the Municipality of Clarington. Doug Bickle spoke to the Committee requesting an extension on a Zoning Compliance letter that he received from the Municipal Law Enforcement Division. The letter stated that he had until September 20,2007 to comply. He received an extension on this and the date was moved to November 1, 2007. Mr. Bickle said this extension still does not provide him enough time to relocate his business. He would prefer not to rezone his property. Mr. Bickle requested a further 365 day extension. Ross Smith addressed the Committee on behalf of the West Beach Residents Association. Mr. Smith advised the Committee that there are currently ten cottages in the West Beach area, of which three are used year round and the remaining seven are seasonal. There are currently thirteen derelict buildings and he would like to see these removed. Mr. Smith would like to know what the time frame is for the completion of the development of the waterfront park. He asked that the Committee recommend that the current cottages remain until the park is developed. He feels this is a fair, reasonable and moral request. Mr. Smith distributed booklets highlighting the West Beach history. Jaison Gibson addressed the Committee regarding the development in the Aspen Springs neighourhood. Mr. Gibson stated that he enjoys the country living and would like to see his children enjoy the country aspects just as much as he did when he was young. He feels the houses that are currently being erected are of substandard quality and there are too many of them in one area. Mr. Gibson said it is hard and unsafe to raise a family in a construction zone. He would like to see the development of housing in the Clarington area slowed down. Wendy Bracken addressed the Committee regarding concerns she has pertaining to Report PSD-097 -07 considered by the Committee on September 4, 2007. She has concerns with the fourth recommendation, requesting the Durham Region to provide reports that were promised but were not supplied, as well as concerns with the site selection. She would like for the Committee to ask that the Region of Durham not release their report of the preferred site until all of the missing reports are reviewed, and that the Committee make this request forthwith so it will be included on the Region's agenda for the September 19th meeting. Ms. Bracken expressed concerns over the possibility of an oversized facility. Ms. Bracken requested Council ensure that a 24/7 monitoring be in place to monitor all the criteria air pollutants, heavy metal, dioxins, - 3 - General Purpose and Administration Committee Minutes September 17, 2007 furans and other possible toxins of concern. She asked that the Committee keep in mind the petition submitted by Dr. Debra Jefferson with signatures from 16 physicians asking the Council to not be a willing host to an incineration facility. Ms. Bracken requested that the redline version of Report PSD-093-07 be made available forthwith. AGENDA ALTERATIONS Resolution #GPA-534-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the Agenda be altered to add Shirley Crago to the list of delegations. CARRIED Shirley Crago was called but was not present. Councillor Novak chaired this portion of the Meeting. PUBLIC MEETING (a) Subject: Application to Amend The Clarington Official Plan and Zoning By-Law ADESA Auction Canada Corp. (Impact Auto Auction) PSD-104-07 Applicant: Report: Susan Ashton, Planner, Planning SeNices Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-104-07. Mr. Dean Jowitt, resident of Courtice spoke in opposition to the application contained in Report PSD-104-07. He is concerned that the proposed use will decrease his property value. Mr. Jowitt would like to know how this commercial activity will affect the standard of living in the area and the water table. He expressed concerns over the increase in traffic. Mr. Jowitt would like to see extra landscaping to hide the cars that are parked at the site and to provide privacy for the homes around the site. Mr. Martin Brown spoke in opposition to the application contained in Report PSD-104-07. His family owns 20 acres in the area and has concerns regarding the road allowance and storm water management area. He envisioned industrial units. He is concerned that the proposed east/west road will run through his property, creating an unusable portion of land. Mr. Brown expressed concerns in regards to the housekeeping of the area, and questioned if cars would be dropped off at night and left outside of the gates. -4. General Purpose and Administration Committee Minutes September 17, 2007 Lynne Meikle, a Courtice resident, spoke in opposition to the application contained in Report PSD-104-07. Ms. Meikle has concerns regarding the increase in traffic. She stated that the road damage done when the road was used as a detour, during the bridge rehabilitation, has still not be addressed. No one spoke in support of Report PSD-094-07. Resolution GPA #535-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Committee recess for 5 minutes. CARRIED Meeting resumed at 11 :25 a.m. Terry Daniels and Valerie Cranmer, ADESA Auction Canada Corp were present on behalf of the Applicant to answer any questions. Mr. Daniels provided the Committee with a description of ADESA and their business. He reported that 50 employment opportunities will be created from this venture. Mr. Daniels advised the Committee that the auctions would be held one day a week starting in the morning and ending in the afternoon. The auctions will move approximately 500 vehicles a day, of which 2/3 will be sold via the internet and no vehicles will be left outside the gate. Deliveries will have access to the gate 24 hours a day. He advised the Committee that the company supports local communities and charities. Ms. Cranmer walked the Committee through a more detailed description of what the site would look like and how it would function. She advised the Committee that the storm water management system will be engineered to contain any contaminents that may leak from the vehicles. The road has not been finalized. Ms. Cranmer stated that the site will have extensive landscaping and burms to hide the cars that will be parked on the site and fencing will be installed behind the trees for security. Ms. Cranmer confirmed that 26% of the site is designated as open space, 3% for buildings and roadways and the remaining 71 % for parking of the vehicles. Resolution #GPA 536-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Mr. Mark Ulrich be permitted to address the Committee. CARRIED Mr. Ulrich sought and received confirmation that the proposed use will include both drive through and impact auction vehicles. He is concerned with the environmental impact of the storing of impact vehicles. Mr. Ulrich raised concerns with the proposed route on Trulls Road South as the railway crossing will most likely be an impediment. - 5 - General Purpose and Administration Committee Minutes September 17, 2007 Councillor Novak noted that correspondence was received by Freeman Planning Solutions Inc. concerning Report PSD-1 04-07. (b) Subject: Application to Amend the Clarington Official Plan and Zoning By-Law 1276467 Ontario Limited PSD-105-07 Applicant: Report: Richard Holy, Senior Planner, Planning SeNices Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-105-07. Libby Racansky spoke in opposition to the application contained in Report PSD-105-07. Ms. Racansky feels that the proposed plan does not adhere to the Provincial Growth Plan. Ms. Racansky believes the proposed plans call for a large parking lot, new and expensive roads that would encourage driving and undermine transit investments. The plan will disturb the surrounding natural habit. She would like to see a development plan which is pedestrian friendly, compact, and transit supportive. Susan Rodesky, an area resident, spoke in opposition to the application contained in Report PSD-105-07. Ms. Rodesky stated they have horrendous traffic problems now and is concerned with the anticipated increase in traffic and the lack of sidewalks. Charles Mellon, an area resident, spoke in opposition to the application contained in Report PSD-105-07. Mr. Mellon is opposed to the construction of a highrise building in the area as it will shadow the valley. Robert Lenny, a resident of Courtice, spoke in opposition to the application contained in Report PSD-105-07. Mr. Lenny has concerns with the anticipated traffic volumes. When he moved to the area he thought he was moving to a quiet street. He believes the new developement will be a nightmare for the residents already living in the area. Alison Gorham, a resident of Courtice, spoke in opposition to the application contained in Report PSD-105-07. Ms. Gorham moved to the area in 2005 believing it would be a quite neighbourhood. She never thought she would be see apartment buildings being developed nearby. She expressed concerns in regards to traffic congestion and the lack of sidewalks. Ms. Gorham would like to see all key elements of the Provincial Growth Plan in place. Terry Dowdle spoke in opposition to the application contained in Report PSD-1 05-07. Mr. Dowdle has lived in the area for 13 years. He has young children and has concerns with existing traffic volumes. Mr. Dowdle has seen an increase in traffic over the past few years and is afraid that the new apartment buildings will double the volume. Mr. Dowdle enquired as to whether or not a traffic study had been conducted. - 6 - General Purpose and Administration Committee Minutes September 17, 2007 Jean Maraffy, an area resident, spoke in opposition to the application contained in Report PSD-105-07. Ms. Maraffy has lived in the area for 45 years. She expressed concerns regarding traffic and the speed at which the traffic travels on Darlington Boulevard. David McFadyen, a concerned area resident, spoke in opposition to the application contained in Report PSD-105-07. Mr. McFadyen expressed concerns regarding the effects the proposed increase in population will have on Emergency SeNices, and enquired as to whether a study had been conducted on the possible effects. Linda Egerton spoke in opposition to the application contained in Report PSD-105-07. Ms. Egerton expessed concerns regarding the impact the proposed site will have on the area septic systems. She expressed concerns regarding existing traffic grid lock at Highway 2 and Darlington Blvd. Gordon Perry spoke in opposition to the application contained in Report PSD-105-07. Mr. Perry moved to the area because of the open space. He has concerns regarding the increase in traffic and reduction of green space. Mr. Perry indicated that his 50ft lot is not included on the plans and he is concerned that the new building will only be four feet from his property line. He is especially opposed to the proposed site of the new road. Sheila Constanzi, an area resident, spoke in opposition to the application contained in Report PSD-105-07. She expressed concerns regarding the size of the storm water pond and questioned whether the new building is compatible with the Neighbourhood Plan. Ms. Constanzi stated the increase in population may result in an increase in vandalism and will definitely have an impact on traffic. Ms. Constanzi stated that the area is considered to be a gateway to the Municipality of Clarington and she is concerned this proposal will negatively impact the greenbelt. Roman Zydownyk, a resident of Courtice for over 17 years, spoke in opposition to the application contained in Report PSD-1 05-07. He stated there should be no developement allowed at the expense of the public. Mr. Zydownyk feels that the growth always seems to be around the greenbelt areas. He expressed concerns regarding the increase in traffic. He would like to see staff have more consideration to Highway 401 access when looking at proposals and he is looking forward to the next open house. Christine Raby, an area resident, spoke in opposition to the application contained in Report PSD-105-07. She would like to have speed bumps or some other means of traffic calming installed on the roadway. She expressed concerns over the increase in traffic. Debra Miles, a Courtice resident, spoke in opposition to the application contained in Report PSD-105-07. She has concerns regarding the increase in traffic and vandalism. Ms. Miles feels that an apartment building is inappropriate for the area as there are not many amenities in Courtice. -7 - General Purpose and Administration Committee Minutes September 17, 2007 Marilyn Jones spoke in opposition to the application contained in Report PSD-105-07. She has lived in the area for 26 years and would not like to see the area turn into a development owned by absentee landlords. Gordon Barker, a local resident, spoke in support of the application contained in Report PSD-105-07. Mr. Baker stated that more homes will be built and he likes the idea of the apartment building. It will offer the seniors a place to live and stay in the area. He likes the proposed roadway location because it will ensure the development will not be landlocked. Mr. Murray Evans, the applicant, was present to address the questions and concerns raised at the Public Meeting. Mr. Evans described the look and the proposed location of the building. He informed the Committee there will be access onto Darlington Blvd-as well as two alternate access routes. Mr. Evans stated that a infiltration study had be conducted and the outcome was one car per minute through the existing subdivison. Mr. Evans explained why they believe the proposed development supports the Provincial Growth Plan. He advised the Committee that with the increase in population, bus seNice could be brought to the area sooner. Resolution #GPA-537-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT the Committee recess for 30 minutes. CARRIED The meeting resumed at 1 :50 p.m. (c) Subject: Applicant: Report: Application to Amend The Zoning By-Law 84-63 V. Bowen, A. Bowen and M. Watson PSD-106-07 Janaka Wijesundara, Planner, Planning SeNices Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-1 06-07. No one spoke in opposition to or support of Report PSD-106-07. Mr. Kevin Duguay, planning consultant for the applicants was in attendance. He reported modest painting and regrading will be done along with landscaping. (d) Subject: Report: Amendment to Development Charges By-Law 2005-108 Addendum to Report FND 014-07 No one spoke in opposition to or support of Addendum to Report FND-014-07. - 8 - General Purpose and Administration Committee Minutes September 17, 2007 PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW TO PERMIT AN INCREASE IN OUTDOOR STORAGE FOR AN INDUSTRIAL (AUTO AUCTION) USE APPLICANT: ADESA IMPACT AUTO AUCTION CANADA CORP. (IMPACT AUTO AUCTION) Resolution #GPA-538-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-104-07 be received; THAT the applications to amend the Clarington Official Plan and Zoning By-law 84-63 submitted by ADESA Impact Auto Auction Canada Corp. (Impact Auto Auction) be referred back to staff for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-104-07 and any delegation be advised of Council's decision. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW BY 1276467 ONTARIO LIMITED TO PERMIT APARTMENT AND TOWNHOUSE USES, REMOVE THE NEIGHBOURHOOD PARK SYMBOL, AND PERMIT ADDITIONAL COMMERCIAL PARKING FOR LANDS FRONTING DURHAM HIGHWAY 2 Resolution #GPA-539-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-1 05-07 be received; THAT the application submitted by 1276467 Ontario Limited be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; THAT a copy of Report PSD-105-07 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-105-07 and any delegations be advised of Council's decision. CARRIED - 9- General Purpose and Administration Committee Minutes September 17, 2007 PERSONAL SERVICE SHOP APPLICANT: V. BOWEN, A. BOWEN AND M. WATSON Resolution #GPA-540-07 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-1 06-07 be received; THAT the application for Zoning By-law Amendment (ZBA 2007-0025), submitted by V. Bowen, A. Bowen and M. Watson to change the zone category of .33 ha parcel of land from "Residential Hamlet (RH) Zone" to "Residential Hamlet Exception (RH-26) Zone" to permit a personal seNice shop and that the By-law contained in Report PSD-106-07 (attachment 2) be approved; and THAT all interested parties listed in Report PSD-106-07 and any delegations be advised of Council's decision. CARRIED Councillor Hooper stated a pecuniary interest with respect to Report PSD-107-07 as he was the former Chair of the Bowmanville Business Improvement Area and he was involved the negotiations. Councillor Hooper refrained from discussions and voting on this matter. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: HALLOWAY HOLDINGS LIMITED Resolution #GPA-541-07 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-107-07 be received; THAT the application submitted by Halloway Holdings Limited to remove the Holding (H) symbol be approved for a portion of Part 23 on Reference Plan 40R-24257; THAT the by-law attached to Report PSD-107-07 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-107-07 and any delegations be advised of Council's decision. CARRIED -10 - General Purpose and Administration Committee Minutes September 17, 2007 A MINOR VARIANCE TO SIGN BY-LAW APPLICANT: GERR HOLDINGS LIMITED Resolution #GPA-542-07 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-1 08-07 be received; THAT the application for a minor variance to the Clarington Sign By-law 97-157 (SVA 2007 -0002), submitted by Joe Gerrits to permit three signs having a maximum sign area of 3.5 sq. m. (2.54m X 1.39m) each attached onto two elevated wall sections at the east and west end of the existing building located at 219 King Street East in Bowmanville to be used by the tenants of any unit of the building be approved; and THAT all interested parties listed in Report PSD-108-07 and any delegations be advised of Council's decision. CARRIED PARKING OF RECREATIONAL VEHICLES ON RESIDENTIAL PROPERTY Resolution #GPA-543-07 Moved by Mayor Aberthey, seconded by Councillor Hooper THAT Report PSD-109-07 be received; THAT staff proceed with option 9; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-109-07 and Council's decision; and THAT all interested parties listed in Report PSD-109-07 and any delegations be advised of Council's decision. CARRIED - 11 - General Purpose and Administration Committee Minutes September 17, 2007 Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2007. Resolution #GPA-544-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report EGD-051-07 be received for information. CARRIED LICENSE AGREEMENT BETWEEN HYDRO ONE AND MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPEN ROAD ALLOWANCE TO HYDRO ONE LANDS Resolution #GPA-545-07 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report EGD-052-07 be received; THAT in the event that the West Townline Road site ultimately is chosen as the preferred site for the proposed Hydro One transformer station, the license agreement for access purposes be entered into with Hydro One for the use of an unopen road allowance north of Concession Road 7 on West Townline Road, former Darlington Township; THAT By-laws authorizing the Mayor and Clerk to execute the agreement for the above noted license be adopted; THAT Council authorize staff and the Municipal Solicitor to take all necessary steps to finalize this license agreement; and THAT all interested parties listed in Report EGD-052-07 and any delegations be advised of Council's decision. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. .12 - General Purpose and Administration Committee Minutes September 17, 2007 Mayor Abernethy chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT AGREEMENT - E9-1-1 P.E.R.S. UPDATED TELEPHONE SYSTEM POLICY AND PROCEDURE MANUAL Resolution #GPA-546-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Report ESD-011-07 be received; THAT the Agreement for the up-dated E9-1-1-P.E.R.S. Telephone System, Policy and Procedure Manual (copy attached to Report ESD-011-07) be approved; and THAT the Regional Clerk be advised of Council's decision. CARRIED MONTHLY RESPONSE REPORT - JUNE, JULY AND AUGUST 2007 Resolution #GPA-547-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report ESD-012-07 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT MUNICIPAL GRANT REVIEW Resolution #GPA-548-07 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report CSD-014-07 be received; and THAT the revised Municipal Grant Application form and Policy Report CSD-014-07 be approved. CARRIED - 13 - General Purpose and Administration Committee Minutes September 17, 2007 UPDATE ON WORLD RECORD WALK - October 3,2007 Resolution #GPA-549-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CSD-015-07 be received; and THAT the Mayor, on behalf of Council, sign and support the International Charter for Walking. CARRIED Councillor Hooper chaired this portion of the meeting CLERK'S DEPARTMENT Mayor Abernethy stated a pecuniary interest with respect to Report CLD-031-07. Mayor Abernethy refrained from discussions and voting on this matter. COMPLIANCE AUDIT - JOHN MUTTON Resolution #GPA-550-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report CLD-031-07 be received; and THAT the appointment of James Horn, Horn Almond Chartered Accountants, to complete the compliance audit of John Mutton be reconfirmed. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT QUOTATION Q2007-18 SUPPLY & INSTALLATION OF STAND-BY GENERATOR Resolution #GPA-551-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-048-07 be received; - 14 - General Purpose and Administration Committee Minutes September 17, 2007 THAT T & T Diesel Power Ltd., Georgetown, Ontario with a total bid in the amount of $40,050.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Quotation Q2007-18, be awarded the contract for the Supply and installation of the Stand-By Generator at Station #4, Courtice, as required by the Emergency SeNices Department; and THAT the total funds required be drawn from the Emergency SeNices Capital Account #110-28-370-82832-7401 with the $50.00 shortfall to be funded from the Fire Equipment ReseNe Fund. CARRIED CL2007-20 STEVENS ROAD EXTENSION Resolution #GPA-552-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-049-07 be received; THAT Boyle Excavating Ltd., Bowmanville, Ontario with a total bid in the amount of $1,021,664.20 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-20 be awarded the contract for Stevens Road Extension as required by the Engineering Department; THAT funds required in the amount of $1 ,315,000.00 (which includes $1,021,664.20 tendering, consulting and contingencies) be drawn from Engineering Capital Account #110-32-330-83296-7401; and THAT the By-law attached to Report COD-049-07, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved, forthwith. CARRIED CL2007-44 4th FLOOR RENOVATION - MUNICIPAL ADMINISTRATIVE CENTRE Resolution #GPA-553-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-051-07 be received; THAT Nubuild Construction Ltd., Concord, Ontario with a total bid in the amount of $104,954.55 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specification of Tender CL2007-44 be awarded the contract for the 4th Floor Renovations as required by the Operations Department; and - 15 . General Purpose and Administration Committee Minutes September 17, 2007 THAT funds required in the amount of $120,000.00 (which includes $104,954.55 tendering, consulting and contingencies) be drawn from 2007 Operations Capital Account #110-36-370-83601-7401. CARRIED CL2007-35 SUPPLY, DELIVERY AND INSTALLATION OF GAS FURNACES Resolution #GPA-554-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report COD-052-07 be received; and THAT the contract awarded to Vic's Mechanical Contracting, Toronto, Ontario as recommended in report COD-046-07 be endorsed and the contractor be advised to proceed, forthwith. CARRIED FINANCE DEPARTMENT DEVELOPMENT CHARGES BY-LAW AMENDMENT: MAJOR OFFICE BUILDINGS IN SCIENCE AND ENERGY PARKS Resolution #GPA-555-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the Addendum to Report FND-014-07 be received; THAT based on a review of S 10(2) of the Development Charges Act, there is no need to alter or amend the Development Charges Background Study, May 2005, prepared by Hemson Consulting Ltd.; THAT the proposed modification to the Development Charges By-Law be deemed to be minor and consistent with the intent of the amendment to the By-law considered at the statutory public meeting and further that no additional public meeting to consider the amendment is required; THAT the exemption provided for in the amendment to the By-Law be effective on September 24, 2007; and THAT the By-Law attached to Addendum to Report FND-014-07 amending the Development Charges By-Law 2005-108 approved. CARRIED -16 - General Purpose and Administration Committee Minutes September 17, 2007 MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2006 Resolution #GPA-556-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-017-07 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION - FRANK LOCKHART, VALLEYS 2000 UPDATE Resolution #GPA-557-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Mr. Frank Lockhart be referred to the Director of Finance and the Director of Operations. CARRIED DELEGATION - MICHAEL PATRICK, CLARINGTON BOARD OF TRADE, UPDATE ON ECONOMIC DEVELOPMENT Resolution #GPA-558-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Mr. Michael Patrick be received with thanks. CARRIED DELEGATION - DOUG BICKLE, REQUESTING AN EXTENSION ON ZONING COMPLIANCE Resolution #GPA-559-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Mr. Doug Bickle be granted an extension for compliance to July 27,2008; being one year from the date of receipt of the original complaint. CARRIED -17 . General Purpose and Administration Committee Minutes September 17, 2007 DELEGATION - ROSS SMITH, THE WEST BEACH ASSOCIATION, REGARDING THE WEST BEACH LANDS Resolution #GPA-560-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Mr. Ross Smith be referred to staff. CARRIED DELEGATION - JAISON GIBSON, DEVELOPEMENT ISSUES IN ASPEN SPRINGS Resolution #GPA-561-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the delegation of Mr. Jaison Gibson be received with thanks. CARRIED DELEGATION - WENDY BRACKEN, DURHAM/YORK RESIDUAL WASTE EA Resolution #GPA-562-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT the delegation of Ms. Wendy Bracken be received with thanks. CARRIED OTHER BUSINESS TRANSIT SERVICE FOR BOWMANVILLE APPLE FESTIVAL Resolution #GPA-563-07 Moved by Councillor Hooper, seconded by Councillor Trim WHEREAS the Council of the Municipality of Clarington recognizes that the Bowmanville Apple Festival is an important annual community event; AND WHEREAS this event draws thousands of visitors to the Bowmanville area, this year on October 13, 2007; AND WHEREAS the Bowmanville BIA has asked if it would be possible for the Municipality to provide free half hour transit seNice, rather than paid hourly seNice on the day of the festival, Saturday, October 13, 2007; -18. General Purpose and Administration Committee Minutes September 17, 2007 AND WHEREAS construction works on the King Street bridge have resulted in the closure of one eastbound land and one westbound lane; AND WHEREAS free half hour transit seNice to the festivities may significantly improve traffic flow and parking availability in the downtown Bowmanville core during the event; AND WHEREAS the Staff of the Engineering SeNices Department has investigated the possibility; AND WHEREAS the provision of this seNice can be provided for by expanding the two existing Clarington Transit seNice routes, at an additional cost of approximately nineteen hundred dollars ($1900); NOW THEREFORE BE IT RESOLVED THAT the Engineering SeNice Department be directed to make the necessary arrangements for free half hour transit seNice for the Bowmanville Apple Fest and to charge the cost of this seNice to the Unclassified Administration Contingency Account (100-21-211-00000-7298) at an estimated value of $1900.00, forthwith. CARRIED REPORT PSD-097-07 - RELEASE OF RED-LINE VERSION Resolution #GPA-564-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the red-line version of Report PSD-097-07 be made available to the public. CARRIED ENERGY FROM WASTE CLARIFICATION FROM REGION OF DURHAM Resolution #GPA-565-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Municipality of Clarington request of Durham Region a clear understanding of the ramifications of Clarington declaring itself as a non-willing host. MOTION LOST -19 - General Purpose and Administration Committee Minutes September 17, 2007 Resolution #GPA-566-07 Moved by Councillor Foster, seconded by Councillor Trim THAT the meeting be "closed" to consider a confidential Legal Matter previously tabled at the July 30, 2007 meeting of Council. CARRIED The meeting reconvened in "opened" session at 5:04 p.m. RATIFY ACTIONS Resolution #GPA-567-07 THAT the actions taken in "closed" session be ratified. CARRIED ADJOURNMENT Resolution #GPA-568-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the meeting adjourn at 5:05 p.m. CARRIED 1 MA~~~ ? / -.t." f //; ~' . D1~P~YCL RIO .20.