HomeMy WebLinkAbout09/17/2007
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE:
TIME:
PLACE:
September 17, 2007
9:30 A.M.
COUNCI L CHAMBERS
1 . ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of September 4, 2007
301
4. (a) PRESENTATIONS
There are no presentations.
(b) DELEGATIONS
(i) Delbert Grills, Removal of Member from Property Standards
Committee
(ii) Frank Lockhart, Valleys 2000 Update
(iii) Mike Patrick, Clarington Board of Trade, Update on Economic
Development
(iv) Doug Bickle, requesting an extension for Zoning Compliance
(v) Ross Smith, The Bowmanville West Beach Association, regarding the
West Beach Lands
(vi) Jaison Gibson, Development Issues in Aspen Springs
(vii) Wendy Bracken, DurhamNork Residual Waste EA
5. PUBLIC MEETINGS
(a) Application to Amend The Clarington Official Plan and Zoning By-Law 501
Applicant: ADESA Auction Canada Corp. (Impact Auto Auction)
Report: PSD-104-07
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
G.P. & A. Agenda
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September 17, 2007
(b) Application to Amend the Clarington Official Plan and Zoning By-Law
Applicant: 1276467 Ontario Limited
Report: PSD-105-07
503
(c) Application to Amend Zoning By-Law 84-63
Applicant: V. Bowen, A. Bowen and M. Watson
Report: PSD-106-07
505
(d) Amendment To Development Charges By-Law 2005-108
Report: Addendum to FND-014-07
507
6. PLANNING SERVICES DEPARTMENT
(a) PSD-104-07 Applications To Amend The Clarington Official Plan and 601
Zoning By-Law To Permit An Increase In Outdoor Storage
For An Industrial (Auto Auction) Use
Applicant: ADESA Impact Auto Auction Canada Corp.
(Impact Auto Auction)
(b) PSD-105-07 Applications To Amend The Clarington Official Plan .and 613
Zoning By-Law submitted by 1276467 Ontario Limited To
Permit Apartment and Townhouse Uses, Remove The
Neighbourhood Park Symbol, and Permit Additonal
Commercial Parking for Lands Fronting Durham
Highway 2
(c) PSD-106-07 Personal Service Shop 638
Applicant: V. Bowen, A. Bowen and M. Watson
(d) PSD-107-07 Application for Removal of Holding Symbol 648
Applicant: Halloway Holdings Limited
(e) PSD-108-07 A Minor Variance to Sign By-Law 655
Applicant: Gerr Holdings Limited
(f) PSD-109-07 Parking of Recreational Vehicles On Residential Property 664
7. ENGINEERING SERVICES DEPARTMENT
(a) EGD-051-07 Monthly Report On Building Permit Activity For 701
August, 2007
(b) EGD-052-07 License Agreement Between Hydro One and Municipality 707
of Clarington For The Use Of An Unopen Road Allowance
To Hyrdo One Lands
G.P. & A. Agenda
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September 17, 2007
8. OPERATIONS DEPARTMENT
No Reports
9. EMERGENCY AND FIRE SERVICES DEPARTMENT
(a) ESD-011-07 Agreement - E9-1-1 P.E.R.S. Updated Telephone System 901
Policy And Procedure Manual
(b) ESD-012-07 Monthly Response Report - June, July and August 2007 957
10. COMMUNITY SERVICES DEPARTMENT
(a) CSD-014-07 Municipal Grant Review 1001
(b) CSD-015-07 Update on World Record Walk - October 3, 2007 1011
11. CLERK'S DEPARTMENT
(a) CLD-031-07 Compliance Audit - John Mutton 1101
12. CORPORATE SERVICES DEPARTMENT
(a) COD-048-07 Quotation Q2007-18 Supply & Installation of Stand-by 1201
Generator
(b) COD-049-07 CL2007-20 Stevens Road Extension 1203
(c) COD-051-07 CL2007-44 4th Floor Renovation - Municipal 1212
Administration Centre
(d) COD-052-07 CL2007-35 Supply, Delivery and Installation of Gas 1216
Furnaces
13. FINANCE DEPARTMENT
(a) ADDENDUM TO FND-014-07 Development Charges By-Law 1301
AmendmentMajor Office Buildings in
Energy and Science Parks
(b) FND-017-07 Municipal Performance Measures Program - 2006
1310
14. CHIEF ADMINISTRATIVE OFFICE
No Reports
15. UNFINISHED BUSINESS
G.P. & A. Agenda
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
(a) Confidential Legal Matter tabled at the July 30, 2007 Meeting
ADJOURNMENT
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September 17, 2007
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ClJJ!pn
General Purpose and Administration Committee
Minutes
September 4, 2007
Minutes of a meeting of the General Purpose and Administration Committee held on
Tuesday, September 4, 2007 at 7:00 p.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
CouncillorW. Woo
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Manager of Transportion & Design, L. Benson
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance. N. Taylor
Fire Chief, Emergency Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, E. Atkinson
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
MINUTES
Resolution #GPA-501-07
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the General Purpose and Administration Committee minutes of the regular
meeting held on July 30,2007, be approved.
CARRIED
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PRESENTATIONS
Steven Rowe addressed the Committee regarding the Gap Analysis of EA Process and
Site Selection Peer Review. Steven reviewed for the Committee how the process has
been conducted to date and in particular. the site selection process. Mr. Rowe gave a
brief description of the six sites that were on the short list and mentioned that two out of
the six have been removed from the list. He stated that Durham Region and York
Region are working together under the EA Act to identify a treatment process for
dealing with waste and the entire process must be in accordance with the Terms of
Reference. He acknowledged that the Terms of Reference has some flexibility in them.
He spoke briefly regarding the two types of thermal technology that the Regions may be
considering; being mass buming and gasification or plasma arc. Mr. Rowe stated that
all Planning issues should be resolved before the site selection is finalized and all
information should be made available for the public to review. Mr. Rowe explained that
his report is "Interim" because further information is required before a final report can be
submitted. Mr. Rowe also stated that when the EA formal review is prepared and
submitted, it should be transparent, logical and easily understood. Mr. Rowe expressed
the following concerns; there appears to be no constraint on the size of the site which
may lead to further site size development; the site selection should be chosen after the
technology selection; there was no direct contact with the Federal or Provincial
governments; site 4 in Clarington; there appears to be preference to larger sites; lack of
clarity regarding airports. Mr. Rowe concluded by stating that the Clarington Team will
continue to work with the Region and report back to Council as required.
Stacey Fernandes from SENES Consulting Limited spoke to the Committee regarding
the Peer Review of Generic Human Health and Ecological Risk Assessment. Ms.
Fernandes advised the Committee that an Environmental Risk Assessment is
comprised of two components, one being Human Health Risk Assessment (HHRA) and
the other Ecological Risk Assessment (ERA) and she provided an explanation on the
basic approach for these assessments. She provided a summary of HHRA using
variable people and situations as well as a summary on ERA using different animals,
mammals and birds. Ms. Fernandes spoke briefly regarding the guidelines set out in
the M.O.E's A7 which establishes minimum emission standards. Ms. Fernandes
reported: site specific evaluations will be required; the aquatic environment concerns
may be overcome with site specific controls; she believes that Jacques Whitford's
findings conform with Risk Assessment guidelines and that he was conservative in his
approach. She cautioned that the Halton findings should be kept in context. She also
recommends that it would be prudent to collect baseline data for priority pollutants such
as dioxins. Ms. Fernandes would like to see a plain language summary be provided to
the public as well as a detailed one for those who want it, believes that transparency in
the process should be improved and discussion on nano-particles should be published.
Ms. Fernandes confirms that she is confident in the peer review.
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Dr. Tony Van der Vooren, AMEC Consultant spoke to the Committee regarding Air
Quality aspects of Generic Human Health and Ecological Risk Assessment as well as
Site Selection segment of the DurhamlYork Residual Waste EA. Dr. Tony Van der
Vooren addressed the criteria required and gave recommendations regarding site and
technology selection. He advised that it is pertinent that Clarington makes sure that all
commitments are met prior to the M.O.E issuing a license to operate/certificate of
approval. He feels that all air quality assessments should be included; including
background emissions as well (Le. S1. Mary's Cement, O.P.G, G.M.) and that if the site
is chosen before the technology then two alternate sites should be carried just in case
the technology chosen does not suit the selected site. Dr. Van der Vooren also stated
the all key risk contaminants need to be considered for the life of the incinerator, and all
background emissions now and in the future need to be considered as well. He advised
the Committee that if they choose to be a willing host they should make sure that the
Region chooses the best technology, not just technology which meets the minimum
standards.
AGENDA ALTERATIONS
Resolution #GPA-502-07
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the Agenda be altered to remove Suzanne McCrimmon, Kathi Bracken, Frank
Lochart, Delbert Grills, Kerry Meydam, Kim Gavine and Kristen Robinson from the list of
delegations.
CARRIED
Resolution #GPA-503-07
Moved by Councillor Woo, seconded by Councillor Trim
THAT the Agenda be altered to add Steve Tharme, Chester Mills, Bernadine Power,
Glenda Gies and Harold Larter to the list of delegations.
CARRIED
Resolution #GPA-504-07
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the Rules of Procedure be suspended to allow Steve Conway to be added to the
list of delegations.
CARRIED
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Resolution #GPA-505-07
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the Agenda order be altered to hold the Public Meetings before the delegations.
CARRIED
RECESS
Resolution #GPA-506-07
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the Committee recess for 5 minutes.
CARRIED
The meeting resumed at 9:24 p.m.
Councillor Novak chaired this portion of the Meeting.
PUBLIC MEETING
(a)
Subject:
Applicant:
Report:
Application to Amend Zoning By-Law
William and Jean Kimball
PSD-094-07
Bob Russell, Planner, Planning Services Department provided a verbal report supported
by a PowerPoint presentation pertaining to Report PSD-094-07.
No one spoke in opposition to or support of Report PSD-094-07.
William and Jean Kimball, applicants, were present and advised that they support the
recommendations contained in Report PSD-094-07.
(b)
Subject:
Application to Amend the Clarington Official Plan and Zoning
By-Law
Durham Church Network
PSD-09S-D7
Applicant:
Report:
Bob Russell, Planner, Planning Services Department provided a verbal report supported
by a PowerPoint presentation pertaining to Report PSD-095-07.
Greg Quinlan, resident of Oshawa, spoke in opposition to the application contained in
Report PSD-095-07. Mr. Quinlan stated that the area is nice and quiet now and he
feels that if a Church is built along with playing fields and a parking lot it will upset the
harmony in the area.
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Craig Dalley, resident of Oshawa, spoke in opposition to the application contained in
Report PSD-095-07. Mr. Dalley is concerned with the entrances and exits to the
proposed parking lots. Traffic is already a problem in this area and the parking lots will
just add to this. Mr. Dalley feels that the street is narrow and can not accommodate
additional traffic in both directions. He believes the entrances and exits should be from
Taunton Road.
Jeff Vander-Cruysen addressed the Committee regarding traffic concerns. Mr.
Vander-Cruysen stated that he would like to see retaining walls on the playing fields and
he would like to see the building plan for the Church. Mr. Vander-Cruysen enquired if
the Church is leaning towards a commercial style building, rather than a
traditional-styled church, and if so, could it be sold for commercial use in the future. He
further enquired if any possible turning lane could affect his property.
No one spoke in support of Report PSD-095-07.
Ericka van Putten from Tunney Planning Inc. and the applicant, Mr. David Fowler were
present to answer any questions. They are in support of the recommendations
contained in Report PSD-095-07. Ms. van Putten advised the Committee that the
entrances and exits for the parking lots will be off of Fisces Rd. and the playing fields
will be to the south of the parking lots. She advised that building plans will be available
at the site plan stage of the application process. The Applicant also stated that the
building will look more like a community centre and the site does not have dual zoning
and they will not be asking for the site to be rezoned for commercial use. Ms. van
Putten stated that the land was deemed as unusable farm land because it is too small.
(c)
Subject:
Applicant:
Report:
Application to Amend Zoning By-Law 84-63
Hybridyne Power System Canada
PSD-096-07
David Crome, Director of Planning Services Department, provided a verbal report
supported by a PowerPoint presentation pertaining to Report PSD-096-07.
Mr. Kevin Arbour, resident of Newcastle, spoke on behalf of the area residents in
opposition to the application contained in Report PSD-096-07. Mr. Arbour provided a
PowerPoint presentation showing the trails that are currently being used by the
residents at the site. He also provided information in regards to the wildlife that resides
on the land. Mr. Arbour's opinion is that the land would be best suited for wildlife habitat
and light outdoor recreation. He requested that the Municipality include the subject
lands in the Natural Heritage System and re-zone it as an Environmental Protection
Area and/or permanent Green Space. He also asked that the Committee recommend
that the Municipality enter into an agreement with the land owner to either assume a 20
year lease, negotiate a land swapping settlement, or purchase the land outright to
maintain this area for future generations.
No one spoke in support of Report PSD-096-07.
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The applicant was present and offered to answer any questions to address the
concerns brought forth. Mr. Thomas Cleland, on behalf of the applicant, informed the
Committee that the species of animals found on the subject lands are not unique to the
area and the existing trees will be transplanted to the buffer areas. He believes the
proposed use to be consistent with existing permitted use.
Mayor Abernethy chaired this portion of the meeting.
DELEGATIONS
Matthew Johnston from Weston Consulting addressed the Committee and advised that
he was in support of the recommendations contained in Report PSD-101-07.
Harold Larter advised the Committee that he did not received notification in regards to
Report PSD-101-07 until late Friday, therefore he did not have time to prepare his
presentation. Mr. Larter requested that he be allowed to make his presentation before
Council on September 10, 2007.
Jaison Gibson addressed the Committee regarding DurhamIYork Residual Waste,
Report PSD-097-07. Mr. Gibson stated that he feels that we must protect the earth and
the environment. He commented on global development and believes that our society
urgently needs a shared vision of ethical values and a sustainable way of life. The 3 R's
should be in both production and consumption and we should be assured that the end
product can be assimilated into the environment at the end of its life cycle.
David Climenhage addressed the Committee regarding the DurhamIYork Residual
Waste, Report PSD-097-07. Mr. Climenhage spoke in favour of incineration. He feels
that most of the data and technology is outdated. Mr. Climenhage feels that the
emissions are greater from landfills when compared to incinerators, up to 5 times
higher, and that incinerators will not interfere with recycling. He would like to have the
Committee make sure that the facility would be modern and be a state of the art facility
with the lowest possible emissions standards.
Karen Buck addressed the Committee regarding the DurhamIYork Residual Waste,
Report PSD-097 -07. Ms. Buck congratulated the Committee regarding the use of water
jugs and glasses as opposed to water bottles. Ms. Buck feels that the greatest impact
from an incinerator is in the 1 - 20 km range and that it is important to understand the
decisions being made regarding incineration. She believes the health study should
include cumulative impacts and does not believe it is a fair comparison between landfill
and Energy from Waste. She also suggested that the World Health Organization should
be aiming for zero emissions.
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Dave Renauld spoke to the Committee regarding the DurhamIYork Residual Waste,
Report PSD-097-07. Mr. Renauld discussed the EPR (Extended Producer
Responsibility) program, having the producers take back spent products. He would like
to see the Region work towards a zero waste program instead of incineration. Mr.
Renauld suggested the proposed site could be used for solar fields and questioned why
the nano-particles are not being discussed.
Shirley Crago spoke to the Committee regarding DurhamIYork Residual Waste, Report
PSD-097-07. Ms. Crago concerns are that Clarington cannot afford to subsidize the
GTA, Northumberland, York Region and other municipalities and would like to see more
rigorous recycling considered instead of the incineration. She expressed concerns that
the construction of an Energy from Waste facility could negatively impact the value of
her property.
Jim Richards was present but declined to address the Committee.
Linda Gasser addressed the Committee regarding DurhamIYork Residual Waste,
Report PSD-097-07. Ms. Gasser expressed concerns regarding the technology that will
be chosen for the incinerator (mass burning) and the site selection process because it
appears that all short-listed sites are located in Clarington. She believes it critical for
the public to review and comment on all of the reports. Ms. Gasser encouraged the
Committee to support staff recommendations 2 & 3 in the Report.
Paul-Andre Larose addressed to the Committee regarding DurhamIYork Residual
Waste, Report PSD-097-07. Mr. Larose specifically addressed the lack of information
on the waste treatment options, the risks, and the exposures of substances to the air
and water. Mr. Larose feels that all the citizens will be unwilling hosts to the substances
that they will be carrying in their bodies due to emissions from incineration. Mr. Larose
stated that if the presentation of scientific evidence is powerless, then the Municipality
should resort to the legal system to ensure protection of health.
Don Wilkinson addressed the Committee regarding DurhamIYork Residual Waste,
Report PSD-097-07. Mr. Wilkinson stated that he feels that the situation has become a
media crisis and we should not rush into anything. He would like to see the bar raised
in regards to recycling and feels that Durham Region and the Municipality of Clarington
are suffering from tunnel vision in regards to the incineration process. Mr. Wilkinson
stated that if an incineration is built in Clarington, people will not want to live here and
have their families exposed to the toxic emissions.
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Resolution #GPA-507-096
Moved by Councillor Hooper, seconded by Councillor Woo
THAT the Committee recess for 15 minutes.
CARRIED
The meeting resumed at 12:12 a.m. September 5,2007.
Resolution GPA #508-07
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the Agenda be altered to allow Debra Jefferson and Wendy Bracken to exchange
positions in the speakers order.
CARRIED
Cathrine McKeever addressed the Committee regarding DurhamlYork Residual Waste,
Report PSD-097-07. Ms. McKeever had concerns regarding the distribution of reports.
She believes that she was being left out of the distribution because she is in favour of
the incineration. Ms. Keever mentioned that some of the consultant reviews and
attachments #6, #7 and #8 to Report PSD-097-07 lacked clarity.
Katherine Miles was called but was not present.
Debra Jefferson addressed the Committee regarding DurhamlYork Residual Waste,
Report PSD-097-07. Dr. Jefferson submitted a petition signed by physicians, who
provide medical care to the residents of Clarington, requesting that Clarington Council
advise the Region that the Municipality will not be a willing host for the proposed
incinerator facility.
Wayne Ellis was called but not present.
Alexandra Bennett addressed the Committee regarding DurhamlYork Residual Waste,
Report PSD-097-07. Ms. Bennett spoke about the lack of regulations regarding the
measurements of nano-particles size and the fact that there is no safe dose. She
believes that the measurement of nano-particles stated by Stacey Fernandes, earlier in
the meeting, was way off and Ms. Bennett expressed her calculations.
Barry Bracken addressed the Committee regarding DurhamlYork Residual Waste,
Report PSD-097-07. Mr. Bracken thanked the Committee for requesting and
demanding an independent peer review of the EA process. Mr. Bracken asked that the
Committee recommend that all the shortcomings and suggestions identified in the peer
reviews be addressed satisfactorily and that the incineration be designed to facilitate the
disposal of Durham Region's garbage only, with the possible exception to 20,000 tons
from York Region. Mr. Bracken expressed concerns over the size of the proposed
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facility and does not want Clarington to become the next Michigan. Mr. Bracken would
like the Municipality of Clarington to say no to incineration and no to being a willing host
if the terms requested can not be met.
Wendy Bracken addressed the Committee regarding DurhamlYork Residual Waste,
Report PSD-097 -07. She thanked staff for all their hard work regarding public concerns
on incineration issues. Ms. Bracken is concerned that the Generic Human Health and
Ecological Risk Assessment Study did not provide a sufficient level of detailed
information to accurately asses the health and environmental effects of thermal
treatment. Ms. Bracken is disappointed with the Peer Review performed by SENES.
She recommended that an epidemiology assessment be conducted. Ms. Bracken still
feels that not all waste alternatives were fully explored and would like to have Clarington
Council declare themselves as unwilling hosts to any incinerator/thermal treatment
facility.
Steve Tharme was called but was not present.
Chester Mills was called but was not present.
Bernadine Power was called but was not present.
Steve Conway, a Courtice resident, addressed the Committee regarding DurhamIYork
Residual Waste, Report PSD-097-07. Mr. Conway feels that the Municipality is not
doing enough to keep the environment clean, and they should look at other options. Mr.
Conway stated that the technology of incineration is better now than it was years ago
but still is not the way to go. He expressed concerns regarding the increase in taxes
and the acceptable limits regarding chemical emissions.
Councillor Novak chaired this portion of the meeting.
PLANNING SERVICES DEPARTMENT
PROPOSED ZONING BY-LAW AMENDMENT TO FACILITATE THE SEVERANCE
OF A HAMLET RESIDENTIAL LOT
APPLICANT: WILLIAM AND JEAN KIMBALL
Resolution #GPA-509-07
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-094-07 be received;
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THAT the application submitted by William and Jean Kimball for Zoning By-law
Amendment, be referred back to staff for further processing and the preparation of a
subsequent report following the receipt of the hydrogeological report; and
THAT all interested parties listed in Report PSD-094-07 and any delegations be advised
of Council's decision.
CARRIED
PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS TO PERMIT A
PLACE OF WORSHIP, ASSOCIATED DAY CARE FACILITIES, PARKING LOT AND
PLAYING FIELDS
APPLICANT: THE DURHAM CHURCH NETWORK
Resolution #GPA-51 0-07
Moved by Councillor Foster, seconded by Councillor Hooper
THAT Report PSD-095-07 be received;
THAT the applications submitted by The Durham Church Network for Official Plan and
Zoning By-law Amendments, be referred back to Staff for further processing and the
preparation of a subsequent report following the receipt of the outstanding agency
comments; and
THAT all interested parties listed in Report PSD-095-07 and any delegations be advised
of Council's decision.
CARRIED
SOLAR ENERGY GENERATION FACILITY
APPLICANT: HYBRIDYNE POWER SYSTEM CANADA
Resolution #GPA-511-07
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-096-07 be received;
THAT the application for Zoning By-law Amendment (ZBA 2007-0035) submitted by
Hybridyne Power System Canada to change the zoning category of 10.5 acres land
from "Agricultural (A) Zone" to "Agricultural Exception Zone A-aO" to allow the proposed
solar energy generation facility be approved and that the By-law contained in
Attachment 2 to Report PSD-096-07 be passed; and
THAT all interested parties listed in Report PSD-096-07 and any delegations be advised
of Council's decision.
CARRIED
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UPDATE ON MUNICIPAL PEER REVIEW OF THE DURHAMNORK RESIDUAL
WASTE ENVIRONMENTAL ASSESSMENT
Resolution #GPA-512-07
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-097-07 be received;
THAT Section 3.3 and Attachments 6 and 8A to Report PSD-097 -07 be approved as the
Municipality of Clarington's comments, to date, for the Site Selection segment of the EA
process;
THAT Section 3.4 and Attachments 7 and 88 of Report PSD-09707 be approved as the
Municipality of Clarington's comments, to date, on the Generic Human Health and
Ecological Risk Assessment, a component of the EA process;
THAT Clarington request that the Region provide the other reports; including the Traffic
Impact Analysis, Archeological Assessment, Air and Groundwater Monitoring,
Environmental Impact Study; Land Use, Infrastructure and Servicing Assessments; with
sufficient time given to the Municipality and others to review and comment, prior to
completing their analysis and selecting a preferred site;
THAT a copy of Report PSD-097-07 be forwarded to the Region of Durham, the Region
of York and Ministry of Environment; and
THAT all interested parties, including the Regions of York and Durham, and the Joint
Waste Management Committee, be notified of Council's decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETINGS OF JULY 26 AND AUGUST 16, 2007
Resolution #GPA-513-07
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report PSD-098-07 be received;
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THAT Council concurs with the decisions of the Committee of Adjustment made on
July 26, and August 16, 2007 for Applications A2007-0036, A2007-0038, A2007-0039,
A2007-0041 through A2007-0044 inclusive and that staff be authorized to appear before
the Ontario Municipal Board to defend the decisions of the Committee of Adjustment;
and
THAT Council concurs that an appeal of the decision made by the Committee of
Adjustment on July 26,2007 for application A2007-0040 was not warranted.
CARRIED
MINOR VARIANCE TO SIGN BY-LAW 97-157
APPLICANT: TERREN'S WELLNESS CENTRE, ORONO
Resolution #GPA-514-07
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Report PSD-099-07 be received;
THAT the application for Minor Variance to the Municipality of Clarington Sign By-law
97-157, submitted by Terren's Wellness Centre, to permit an increase in the number of
permitted signs from one permanent sign to three permanent signs be approved;
THAT the portion of the application to permit a temporary, A-board sign for a period of
up to twelve months before a new permit must be issued, be denied; and
THAT all interested parties listed in Report PSD-099-07 and any delegations be advised
of Council's decision.
CARRIED
PROPOSED REGIONAL OFFICAL PLAN AMENDMENT - COMMUNITY
IMPROVEMENT PLANS
Resolution #GPA-515-07
Moved by Councillor Foster, seconded by Councillor Woo
THAT Report PSD-100-07 be received;
THAT the Regional Municipality of Durham be requested to revise proposed policy
14.5.3 (as shown in bold) to read as follows:
"That the Region's participation in the implementation of an area
municipal Community Improvement Plan shall be restricted to projects
that contribute to achieving the goals of the Regional Official Plan for
Regional Centres and Regional Corridors, Employment Areas, and
Waterfront Places in accordance with policies 8.1.8 and 8.1.12,
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8.1.15 to 8.1.17 and 10C respectively. These elements of the Urban
System are planned as mixed-use residential, commercial,
employment areas, and people places and are recognized as the
focal point of urban activities";
THAT the criteria for the Region's proposed Revitalization Program be developed to
consider economic diversification and job creation objectives as part of the criteria; and
THAT a copy of Report PSD-100-07 be forwarded to the Ministry of Municipal Affairs
and Housing and the Region of Durham Planning Department.
CARRIED
MINUTES OF SETTLEMENT FOR REZONING AND DRAFT PLAN OF SUBDIVISION
APPLICATIONS TO PERMIT MEDIUM DENSITY RESIDENTIAL USES
APPLICANT: FIRST -TECH MECHANICAL SYSTEMS INC., MARIA WULCZYN, AND
PERCY NAPPER
Resolution #GPA-516-07
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT Report PSD-101-07 be received;
THAT the draft Minutes of Settlement between First-Tech Mechanical Systems Inc., Maria
Wulczyn, and Percy Napper and the Municipality of Clarington contained in Attachment 2
to Report PSD-101-07, be approved;
THAT the By-law contained in Attachment 3 to Report PSD-101-07, to authorize the
Mayor and Clerk to execute Minutes of Settlement between First-Tech Mechanical
Systems Inc., Maria Wulczyn, and Percy Napper and the Municipality of Clarington,
substantially in the form of the draft Minutes of Settlement contained in Attachment 2 to
Report PSD-101-07, be passed;
THAT the Municipality's Solicitor and Staff be authorized to present the Minutes of
Settlement to the Ontario Municipal Board to request the Board to approve the Zoning
By-law Amendment, the Conditions of Draft Approval, and the Land Division Conditions
attached to the Minutes of Settlement; and
THAT the Ontario Municipal Board and all interested parties listed in Report
PSD-1 01-07 and any delegations be advised of Council's decision.
CARRIED
- 13 .
313
General Purpose and Administration Committee
Minutes
September 4, 2007
MINUTES OF SETTLEMENT FOR APPEAL TO AMENDED CONDITIONS OF DRAFT
APPROVED PLAN OF SUBDIVISION
HEADGATE DEVELOPMENTS INC.
Resolution #GPA-517-07
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-102-07 be received;
THAT the draft Minutes of Settlement between Headgate Developments Inc. and the
Municipality of Clarington contained in Attachment 2 to Report PSD-102-07, be
approved;
THAT the By-law contained in Attachment 3 to Report PSD-102-07 to authorize the
Mayor and Clerk, to execute Minutes of Settlement between Headgate Developments
Inc. and the Municipality of Clarington, substantially in the form of the draft Minutes of
Settlement contained in Attachment 2 to Report PSD-102-07, be passed;
THAT the Municipality's Solicitor and Staff be authorized to present the Minutes of
Settlement to the Ontario Municipal Board to request the Board to approve the
amendments to the Conditions of Draft Approval attached to the Minutes of Settlement;
and
THAT all interested parties listed in Report PSD-102-07 and any delegations be advised
of Council's decision.
CARRIED
SOURCE WATER PROTECTION REGIONS AND COMMITTEES
Resolution #GPA-518-07
Moved by Mayor Abernethy, seconded by Councillor Hooper
THAT Report PSD-103-07 be received;
THAT Faye Langmaid, Manager of Special Projects and Mayor Abernethy be appointed
to the Municipal Working Group for the Ganaraska area within the Trent Conservation
Coalition Source Protection Region;
THAT Durham Region and Ganaraska Region Conservation Authority be sent copies of
Report PSD-103-07; and
THAT all interested parties listed in Report PSD-103-07 and any delegations be advised
of Council's decision.
CARRIED
-14.
314
General Purpose and Administration Committee
Minutes
September 4, 2007
Councillor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2007
Resolution #GPA-519-07
Moved by Councillor Trim, seconded by Mayor Abernethy
THAT Report EGD-050-07 be received for information.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
HYDRO ONE NETWORKS INC. - CAPITAL COST RECOVERY AGREEMENT,
NEWCASTLE & DISTRICT RECREATION COMPLEX
Resolution #GPA-520-07
Moved by Councillor Foster, seconded by Councillor Trim
THAT Report CSD-012-07 be received; and
THAT the Mayor and Municipal Clerk be authorized to execute the Capital Cost
Recovery Agreement between the Municipality and Hydro One Networks Inc. contained
as Attachment #1 to Report CSD-012-07.
CARRIED
-15 -
315
General Purpose and Administration Committee
Minutes
September 4, 2007
LAKERIDGE HEALTH OSHAWA CARDIOVASCULAR AND REHABILITATION
PROGRAM
Resolution #GPA-521-07
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT Report CSD-013-07 be received;
THAT Council endorse an extension to the agreement between the Municipality of
Clarington and Lakeridge Health Cardiovascular Prevention and Rehabilitation
Program; and
THAT Mr. Paul Sawyer of Lakeridge Health be informed of Council's decision.
CARRIED
CLERK'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Mayor Abernethy chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
TENDER AWARDS SUMMER COUNCIL BREAK
Resolution #GPA-522-07
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report COD-046-07 be received; and
THAT the attached By-law, marked Schedule "B" to Report COD-046-07 authorizing the
Mayor and Clerk to enter into the necessary agreement, be approved.
CARRIED
FINANCE DEPARTMENT
ANNUAL LEASING REPORT - 2007
Resolution #GPA-523-07
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report FND-016-07 be received for information.
CARRIED
- 16 -
316
General Purpose and Administration Committee
Minutes
September 4, 2007
CHIEF ADMINISTRATIVE OFFICE
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
2008 BUDGET
Resolution #GPA-524-07
Moved by Councillor Foster, seconded by Councillor Trim
THAT Resolution GPA-468-07 which reads as follows "THAT the final 2008 final budget
residential tax increase not exceed 2% plus assessment growth" be lifted from the table.
CARRIED
Resolution #GPA-525-07
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the final 2008 final budget residential tax increase not exceed 2% plus
assessment growth be referred to Director of Finance for review; and
THAT the Director of Finance report back to Council on September 24, 2007 on the
general impact of a 2% tax increase on the business of the Municipality.
CARRIED
OTHER BUSINESS
PAINTING OF YELLOW RIBBON OF SUPPORT ON BOWMANVILLE EAGLES
HOME ICE SURFACE.
Resolution #GPA-526-07
Moved by Councillor Hooper, seconded by Councillor Woo
WHEREAS the Bowmanville Eagles Hockey Club will be applying their logo to the
centre ice area of the Garnet B. Rickard Sports Complex with the words "Community
and Country";
-17 -
317
General Purpose and Administration Committee
Minutes
September 4, 2007
AND WHEREAS the Club wishes to paint a yellow ribbon on the ice near their home
bench area for the 2007-2008 season to show support for the men and women serving
our great Nation, and in support of Trooper Darryl Caswell and all others who have paid
the supreme sacrifice;
THEREFORE BE IT RESOLVED THAT Council supports this initiative and grants
approval FORTHWITH in order that the yellow ribbon will be in place for the
Bowmanville Eagles Hockey Club opening game on September 9,2007.
CARRIED
RE-NAMING OF PORTION OF HIGHWAY 401
Resolution #GPA-527-07
Moved by Councillor Woo, seconded by Councillor Hooper
WHEREAS the Government of the Province of Ontario is set to officially rename a
portion of Highway 401 between CFB Trenton and Toronto as the Highway of Heroes in
remembrance of Canada's fallen soldiers as, after repatriation at CFB Trenton, the 170
kilometer somber procession of hearses and limousines to the forensic centre in
Toronto is the first step in the last trip that our fallen soldiers will make;
WHEREAS one of Clarington's own citizens, Trooper Darryl Caswell, paid the supreme
sacrifice with his life for his country;
WHEREAS approximately 30 kilometers of this stretch of highway cuts through the
Municipality of Clarington;
WHEREAS Clarington has 5 overpasses which cross over highway 401 at which
citizens, police and fire services have gathered to salute, wave flags and pay tribute to
our fallen and to provide healing and show support to their families; and
WHEREAS the Municipality of Clarington is committed to supporting the military
personnel around the globe in areas of conflict and those families anxiously waiting for
the return of those representing Canada;
NOW THEREFORE BE IT RESOLVED that the Municipality of Clarington acknowledge
and support the naming of the portion of Highway 401 from CFB Trenton to Toronto to
the "Highway of Heroes"; and
THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, Honorable
Peter Mackay Minister of National Defence, Honorable Donna Cansfield Ontario
Minister of Transportation, John O'Toole MPP Durham and Honorable Bev Oda MP for
Durham.
CARRIED
-18 -
318
General Purpose and Administration Committee
Minutes
September 4, 2007
RANDY COWAN REQUESTING PERMISSION FOR SPRUCEWOOD CRES. STREET
PARTY AND ROAD OCCUPANCY
Resolution #GPA-528-07
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT the request from Randy Cowan requesting permission to hold a street party on
September 8, 2007 and have Sprucewood Cres from Mearns to Guildwood blocked be
granted FORTHWITH provided the organizers apply for and obtain all the necessary
permits.
CARRIED
WENDY BELLAM REQUESTING PERMISSION FOR PARKING SPACES FOR
STORE OPENING
Resolution #GPA-529-07
Moved by Councillor Trim, seconded by Councillor Woo
THAT the request from Wendy Bellan, requesting permission to have the use of two
parking spaces located at 67 King Street West, Bowmanville on September 8, 2007
from 12:00 noon to 7:00 p.m. for the grand opening of Wicked Wendy's Western Wear,
be granted FORTHWITH.
CARRIED
CLARINGTON HOSTED PUBLIC INFORMATION SESSION _ EFW
Resolution #GPA-530-07
Moved by Councillor Foster, seconded by Councillor Woo
THAT staff of the Planning Services Department arrange and schedule a Clarington
hosted public information session to allow citizens the opportunity to ask questions of
the consultants.
MOTION WITHDRAWN
319
~
- 19 .
General Purpose and Administration Committee
Minutes
September 4, 2007
ADJOURNMENT
Resolution #GPA-531-07
Moved by Councillor Woo, seconded by Councillor Trim
THAT the meeting adjourn at 2:15 a.m., September 5,2007.
CARRIED
MAYOR
DEPUTY CLERK
- 20 -
320
CORPORATION OFTHE
MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
I DEVELOPMENT APPLICATION BY: ADESA AUCTION CANADA CORP. (IMPACT AUTO AUCTION I
Cl~fflgron
'07AUG22
PUBLIC MEETING
REPORT I PSD-I04-07
ADESA AUCTION CANADA CORP.
(IMPACT AUTO AUCTION)
AN APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN & ZONING BY-LAW
TAKE NOTICE that the Council of lhe Corporation of the Municipality of Clarington Viill consider a proposed Official Plan
Amendment and Zoning By-law Amendment under Sections 17 & 34 of the Planning Act..1990, as amended.
APPLICATION DETAILS
The proposed Official Plan Amendment and Zoning By-law Amendment applications submitted by ADESA Auction Canada
Corp. (Impact Auto Auction) would permit a motor vehicle ra-marketing, auction and logistics facility with outdoor storage for
motor vehicles occupying 70% of a 19 ha property.
The subject property is located in Part Lot 31, Concession 1, former Township of Darlington, at 1550 Trulls Road, Courtice,
as shown on reverse.
Planning File No.: COPA2007-0007, ZBA2007-0026
Related File No's: SPA2007-o021
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments,
identify issues and provide additional information relative to the proposed development. The public meeting will be held on:
Monday, September 17, 2007
S:30a.m.
Councl1 Chambens, 2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanvllle, Ontario
ANY PERSON may attend the public meeting and/or make written or. verbal representation either in support of or in
opposition to the proposal. The start time listed above reflects the time at whIch the General.Purpose and Administration
Committee Meeting commences.
DATE:
TIME:
PLACE:
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on
Monday September 2~I, 2007. commencing at 7:00 p.m. Should yoliwish to appear before Council, you must register with
the Clerks Department by the Wednesday noon, September 19, 2007, to have your name appear In the Agenda.
COMMENTS OR QUESTIONS?
If you wish to be notified of subsequent meetings or the aqoption of the proposed Official Plan amendment, or of the
refusal of a request to amend the OffICial Plan, you must make a written request to the Clerl(s Department, 2nd Floor, 40
Temperance Street, BowmanviJIe, Ontario L 1C 3A6.
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval,
unless it is determined during the review process that the Amendment is exempt from Regional approval. For an exempt
Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal
period.
Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and
August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, ani Floor, 40 Temperance Street, Bowmanville,
Ontario L 1C 3A6, or by calling Susan Ashton at (905) 623M3379 extension 218 or by e-mail at sashton/6)clarinalon net
. APPEAL
If a person or public body does not make oral submissions at a public meeting or make written submissions to the
Municipality of Clarington Planning Services Department before the proposed Official Plan.Amendment is adopted, the
person is not entitled 10 appeal the decision of Clarington Council to the Ontario Municipal Board. In addition,-the person or
public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, In the
opinion of the Board, there are reasonable grounds to add the person or public body as a party.
Dated at the Municipality of Clarington this 22nd day of August 2007.
~~.
David Crome, M.C.I.f'., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
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CORPORATION OF THE
C"a wi ngroln MUNICIPALITY OF CLARINGTON
rlUL.f.ll U NOTICE OF PUBLIC MEETING
I L.04i'!J! tho W~l
DEVELOPMENT APPLICATION BY: 1276467 ONTARIO LIMITED
AN APPLICATION TO AMEND THE CLARINGTON OFfiCIAL PLAN AND ZONING BY-LAW
PUBLIC MEETING
REPORT # PSD-I05-07
1276467 ONTARIO LTD.
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Official Plan
Amendment and a proposed Zoning By4aw Amendment under Sections 17 and 34 respectively of the Planning Act, 1990. as
amended.
APPLICATION DETAILS
The proposed Official Plan Amendment and proposed Zoning By-law Amendment submitted by 1276467 Ontario Limited would
permit the development of a 6 to 8 storey residential apartment building containing 177 units, a townhouse block containing 6
units, and 3 single detached dwellings by redesignating the subject lands from .Urban Residential", removing the
Neighbourhood Park symbol, and rezoning the lands from uUrban Residential Type One (R1) Zone" and uHolding - Urban
Residential Type One ((H)R1) Zone" to permit the proposed use.
The proposed Official Plan Amendment and Zoning By-law Amendment submitted by 1276467 Ontario Limited would permit a
minor expansion of the uMixed Use Area" land use designation in the Courtice West Shopping District Secondary Plan and the
"Holding - General Commercial Exception {(H)C1-39) Zone" to accommodate additional parking for commercial development
along Durham Highway No.2.
The subject. property is located in Part lot 34, Concession 2, former Township of Darlington, 15 and 43 Darlington Boulevard,
Courtice as shown on reverse.
Planning File Nos.: COPA 2007-0002 & ZBA 2007-0005
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments,
identify issues and provide additional information relative to the proposed development. The public meeting will be held on:
Monday, September 17, 2007
9:30 a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
ANY PERSON may attend the public meeting andlor make written or verbal representation either in support of or in opposition
to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee
Meeting commences.
DATE:
TIME:
PLACE:
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on
Monday, September 24, 2007, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with
the Clerks Department by the Wednesday noon, September 19, 2007 to have your name appear in the Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed
Official Plan Amendment and approval of the Zoning By-law Amendment. you must submit a written request to the Clerk's
Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario l1C 3A6.
An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval,
unless it is determined during the review process that the Amendment is exempt from Regional. approval. For an exempt
Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal
period.
Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and
August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario
l1C 3A6, or by calling Richard Holy, Community Planning & Design Branch, at (905) 623-3379 extension 332 or bye-mail at
rholy@clarington.net.
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Official Plan and Zoning By-law
Amendments to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written
submissions before the proposed Official Plan Amendment is adopted or the Zoning By-law Amendment are approved, the
Ontario Municipal Board may dismiss all or part of the appeal.
Dated at the Municipality of Clarington this 22M day of August, 2007.
~
David Crome, M.C.I.P., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L 1C 3AG
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CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
I DEVELOPMENT APPLICATION BY: V. BOWEN, A. BOWEN AND M. WATSON
AN APPLICATION TO AMEND THE ZONING BY-LAW 84-63
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington has deemed the above noted
application complete and will consider a proposed Zoning By-law Amendment, under Sections 17 and 34 respectively
of the Planning Act, 1990, as amended.
APPLICATION DETAILS
The proposed Zoning By-law Amendment submitted by V. Bowen, A. Bowen and M. Watson would change the
zone category of 0.33 ha parcel of land from "Residential Hamlet (RH) Zone" to permit a personal service shop.
The subject property is located in Part Lots 18, Concessions 1 & 2, former township of Dartington, as shown on
reverse.
ClfJ!lngton
PUBLIC MEETING
REPORT # PSD-I06-07
V. BOWEN, A. BOWEN AND
M. WATSON
Planning File No: ZBA 2007-0025
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make
comments, identify issues and provide additional information relative to the proposed development. The public
meetin9 will be held on:
DATE: Monday, September 17, 2007
TIME: 9:30 a.m.
PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation eithedn support of or in
opposition to the proposal. The start time listed above reflects the time at which the General Purpose and
Administration Committee Meeting commences.
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting
on Monday, September 24, 2007, commencing at 7:00 p.m. Should you wish to appear before Council, you must
re9ister with the Clerks Department by the Wednesday noon, September 19, 2007 to have your name appear in
the Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the approval of the
Zoning By-law Amendment. you must submit a written request to the Clerk's Department, 2'id Floor, 40 Temperance
Street, Bowmanville, Ontario L 1C 3A6.
Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during
August and September 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3'" Floor, 40 Temperance
Street, Bowmanville, Ontario L 1 C 3A6, or by calling Janaka Wijesundara, Community Planning and Design Branch at
(905) 623-3379 extension 421 or bye-mail atiwiiesundara@clarinaton.net
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Zoning By-law Amendment to
the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written
submissions before the proposed Zoning By-law Amendment and Draft Plan of Subdivision are approved, the
Ontario Municipal Board may dismiss all or part of the appeal.
Dated at the Municipality of Clarington this 15th day of August 2007
David Crome, M.C.I.P., R.P.P.
Director of Planning Services
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L 1C 3A6
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PUBLIC MEETING
ADDENDUM TO REPORT # FND-014-07
MUNICIPALITY OF CLARINGTON
Notice of Public Meeting
Development Charges Act
The Council of the Municipality of Clarington will be considering an amendment
to the Development Charges By-law 2005-108 to provide for a 50% refund for
major office buildings in lands identified as the Clarington Energy Park and the
Clarington Science and Technology Park. In accordance with section 12 of the
Development Charges Act, a public meeting to provide interested parties the
opportunity to make comments will be held on:
Date:
Time:
Place:
Monday, September 17, 2007
9:30a.m.
Council Chambers, 2nd Floor, Municipal Administrative Centre,
40 Temperance Street, Bowmanville, Ontario
Any person may attend the public meeting and make written or verbal
representation either in support of or in opposition to the amendment. The start
. time listed above reflects the time at which the General Purpose and
Administration Committee Meeting commences.
507
Cl~il!-glOn
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, September 17, 2007
Report #: PSD-104-07
File #: COPA2007-0007 and
ZBA2007 -0026
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND
ZONING BY-LAW TO PERMIT AN INCREASE IN OUTDOOR STORAGE FOR
AN INDUSTRIAL (AUTO AUCTION) USE
APPLICANT: ADESA IMPACT AUTO AUCTION CANADA CORP. (IMPACT
AUTO AUCTION)
By-law #:
Subject:
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration COmmittee
recommend to Council the following:
1. THAT Report PSD-104-07 be received;
2. THAT the applications to amend the Clarington Official Plan and Zoning By-law 84-63
submitted by ADESA Impact Auto Auction Canada Corp. (Impact Auto Auction) be
referred back to staff for further processing and the preparation of a subsequent report;
and
3. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
Submitted by:
"\ ,;17 fc-.
~~__ '--'....J LA.-
SAlCP/DJC/sh
September 7,2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
601
REPORT NO: PSD-104-07
Page 2
1.0 APPLICATION DETAILS
1.1 Applicant:
ADESA Impact Auction Canada Corp. (Impact Auto Auction)
1.2 Official Plan Amendment:
To permit the development of a motor vehicle re-marketing, auction
and logistics facility, by increasing the amount of outdoor storage
permitted from 50% to 70% on a 19.1 hectare parcel of land.
1.3 Zoning By-law Amendment:
To rezone from "Agricultural (A)" to an appropriate zone to permit
. the proposed development.
1.4 Site Area:
19.1 hectares
1.5 Location:
The subject lands are located south of Bloor Street, on the west
side of Trulls Road at 1550 Trulls Road in Courtice. The property is
contained within Part Lot 31, Concession 1, former Township of
Darlington.
2.0 BACKGROUND
2.1 On May 4, 2007, ADESA Impact Auction Canada Corp. submitted applications to the
Municipality of Clarington for the development a motor vehicle re-marketing, auction and
logistics facility. As part of the proposed development they require extensive outdoor
storage of the motor vehicles and thus have requested an amendment to the policies of
the General Industrial Area designation to increase the outdoor storage from 50% to
70% of a 19 ha property.
2.2 The subject lands have been designated for industrial uses since 1996. Through the
Official Plan review process, these lands in south Courtice were incorporated into the
Courtice Urban Area and designated for industrial use. The area is not serviced at this
time.
2.3 The following studies were submitted for review in support of the application: a
Hydrogeological Study, Geotechnical Investigation, Environmental Site Assessment,
Functional Servicing Report, Transportation Impact Assessment and a Planning
Analysis. The applicant also submitted Terms of Reference for an Environmental
Impact Study which is currently underway. The studies submitted will be reviewed in
Section 7 of this report.
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3.0 SITE CHARACTERISTICS AND SURROUNDING USES
3.1 The subject property is currently used for agriculture. There is a farm house, barn and
several agricultural outbuildings on the property. The agricultural buildings are all
vacant at this time. The property limits are defined by hedge rows on all sides. There is
a swale area which drains into a tributary of the Robinson Creek located in the south
western portion of the property. The property generally slopes from the north to the
south and west.
3.2 2005 Ortho Photo of 1550 Trulls Road
ZBA 2007-0026
3.3
Surrounding Uses:
North:
South:
East:
West:
Agriculture
Agriculture
Trulls Road and four existing single detached dwellings
Agriculture
4.0 PROVINCIAL POLICY
4.1 Provincial Policv Statement
The proposed application is within the Courtice urban area and proposes an industrial
development. Provincial Policy regarding employment areas states that municipalities
shall plan for, protect and preserve employment areas for current and future uses.
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REPORT NO: PSD-104-07
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4.2 Provincial Growth Plan
The Growth Plan states that municipalities shall promote and provide for economic
development by providing for employment uses. Greenfield development shall plan for
an ultimate minimum density target of not less than 50 residents and jobs combined per
hectare. The proposed use will provide considerably less than 50 residents and jobs
per hectare.
5.0 OFFICIAL PLANS
5.1 Durham Reqional Official Plan
The Durham Regional Official Plan designates the lands "Employment Areas". Lands
designated Employment Areas permit the development of manufacturing, assembly and
processing of goods, services industries, research and development facilities,
warehousing, business parks, limited personal service uses, hotels, storage of goods
and materials, retail warehouses, freight transfer and transportation facilities. The goal
of Employment Areas is to increase job opportunities in the Region.
5.2 Clarinqton Official Plan
The Clarington Official Plan designates the lands "General Industrial Area" and
"Environmental Protection Area". The General Industrial policies allow for development
of heavier industrial uses such as manufacturing, assembling, processing, fabricating,
refining, warehousing, storage and repair and servicing operation. Outdoor storage is
permitted to a maximum of 50% of the site area, with a maximum height of 5 metres. It
shall be properly screened and shall generally be located at the rear of the property.
The applicant is requesting 70% outdoor storage to be spread over the 19.1 ha, thus the
official plan amendment has been submitted.
The site fronts on Trulls Road, which is designated a Type 'c' arterial road; Access to
Type 'c' arterial roads in an urban Employment Area is to be limited to one access
every 30 metres.
Map 82, Transportation for the Courtice Urban Area identifies a future Collector Road,
bisecting the property in an east/west direction. The applicant has made provision for
this future road in their site plan application by indicating a 100 metre wide swath of land
for a future municipal road. Although outdoor storage is planned for this area at this
time.
There are also two other Collector Roads indicated in the Official Plan, approximately
located along the south boundary and the west boundary of the subject property. At this
time the applicant has not indicated either of these roads on their submission. Provision
for these roads is required.
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REPORT NO: PSD-104-07
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Map C1, Natural Heritage System identifies a significant valley land and warm water
stream bisecting a portion of the property. The policies of the Clarington Official Plan
require an Environmental Impact Study be undertaken for development applications
located on lands within any natural feature identified on Map C. An EIS for this
development has been commenced.
6.0 ZONING BY-LAW
6.1 Zoning By-law 84-63, as amended, zones the subject lands "Agricultural (A) Zone". The
applicant has applied to rezone the property into conformity with the proposed Official
Plan Amendment, and specific to their proposed use. Any site specific zoning
requirements will be reviewed through the concurrent site plan process.
7.0 SUMMARY OF BACKGROUND STUDIES
7.1 Hvdroqeoloqical Studv. Terraprobe Limited. April 2007
This study identified the existing groundwater levels, ground water recharge and
discharge zones, flow of water from the site to nearby water courses, and requirements
and design measures to be used to maintain the ground water function of the site during
and post development. A small tributary to the Robinson Creek was identified; however
the soils identified on site have a low permeability and provide a limited amount of
baseflow to this creek. The water table is generally within 1.5 metres of the ground
surface. Nitrate values varied across the site, but overall were satisfactory. The levels
are expected to drop over time once the property is no longer fertilized for crops. Site
design is recommended to use overland flow, ditching and trenching at gentle slopes to
allow for infiltration of storm water. Any backfilling should use materials similar to those
excavated to ensure soil permeability remains similar. This study has been reviewed by
Central Lake Ontario Conservation and their comments (see 9.0 Agency Comments)
indicate further information and some revisions are required.
7.2 Geotechnicallnvestiqation. Terraprobe Limited. April 2007
The field investigation for this study consisted of drilling seventeen (17) boreholes on
site, a review of water well records within a 1 km radius and a review of literature and
mapping of soil and geological formations. The study finds that the building pads,
parking and storage areas will need to be leveled and site graded. The other areas,
parking, sales, storage, drop zone etc. will require grading for storm water control
purposes. The proposed pond, its current location, will require additional materials for
lining the pond, either synthetic or specific earth fill materials. There are no
impediments found on-site that would prevent the establishment of the proposed facility.
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REPORT NO: PSD-104-07
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7.3 Environmental Site Assessment. Terraprobe Limited. December 2006
The Environmental Site Assessment showed that this property has been used for
agricultural purposes; a small family farm dating back to 1954. The surrounding area is
also rural residential and agricultural in nature, with an automotive recycler (Dom's)
located south west of the subject property. There are no issues of environmental
concern identified through this study which included a detailed inspection of the property
and interviews with persons with knowledge of the use of the property.
7.4 Functional Servicina Report, Skira & Associates Ltd" Mav 2007
The proposed servicing for this site is regional municipal water service and septic
system. Storm water will be conveyed by storm sewers and a system of drainage
trenches, swales and ditches to a stormwater pond. The storm water pond is for both
water quality and water quantity. As the land slopes both south and west the pond
location is proposed to be located at a low point on the property along the western
property boundary. This report has been reviewed by both Clarington Engineering and
Central Lake Ontario Conservation for the storm water component. Both require
additional information prior to accepting the report as satisfactory. Regional Works has
no objection or concerns with the proposed septic system or connection to the regional
water system.
7.5 Transportation Impact Assessment. UMA Enoineerina Limited, April 2007
The traffic study indicates that Trulls Road will operate at acceptable levels of service to
the year 2013 providing the following is incorporated in the development of the site:
i) there shall be separate outbound left and right turn lanes from the site, in addition
to an entrance lane; and
ii) an exclusive northbound left turn lane on Trulls Road for access to the site.
The study states that exclusive turn lanes will not be required at the secondary access
from Trulls Road and that signal warrants are not satisfied at either the BloorfTrulls
intersection or the BaselinefTrulls intersection. This study is under review by the
Clarington Engineering Department and comments were not available at the writing of
this report.
7.6 Plannina Analvsis. Valerie Cranmer & Associates Inc" April 2007
The planning analysis finds that although there are some aspects of the applications
that do not meet all aspects of the Provincial Policy, these policies are broad based,
each policy is not meant to apply to every development proposal. Given that the area is
not extensively industrially developed, and given the nature of the proposed
development, further intensification in the future is not precluded. The planning analysis
supports that the application is consistent with the Provincial Policy Statement, that it
conforms with the Growth Plan, the Regional Official Plan, and the general intent and
requirements of the Clarington Official Plan.
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Page 7
8.0 PUBLIC NOTICE AND SUBMISSIONS
8.1 Public notice was given by mail to each landowner within 120 metres of the subject site
and one (1) public meeting notice sign was installed facing Trulls Road.
8.2 To date, two (2) inquiries have been received. The first inquiry was regarding the
location of outdoor storage and the screening to be provided. The second inquiry was
regarding the type of business, the proposed number of buildings and the floor area of
each.
9.0 AGENCY COMMENTS
9.1 At the writing of this report, comments have been received from Regional Planning,
Clarington Emergency Services, Clarington Building Division, Clarington Engineering
Services, Bell Canada, Rogers Cable and Central Lake Ontario Conservation.
9.2 The Regional Planning Department states this application is exempt from Regional
approval. The Region finds that the application conforms with the Provincial Policy
Statement and maintain a mix of employment uses. Through the Environmental Impact
Study process they request that surface and groundwater features be examined.
The Regional Health Department has no objection to the septic system proposed by the
applicant. The proposed septic system is considered a temporary facility and the
property will be required to connect to Regional Municipal sanitary services when
available.
Regional water service is available in the area and the applicant is required to extend
the watermain to the property and connect their establishment.
9.3 Central Lake Ontario Conservation has issued preliminary comments prior to the
completion of the Environmental Impact Study. The following issues were identified:
i) A portion of the property is impacted by a tributary of Robinson Creek. As the
floodplain for this tributary has not been mapped to date, it may be necessary for
the proponent to calculate the extent of the regulatory flood plain;
ii) A portion of the property is within a regulated area and as such, development will
require Conservation Authority approval prior to development activity;
iii) The applicant is proposing an on-line pond. Generally this is not permitted and
the pond may need to be re-Iocated away from the tributary; and,
iv) Prior to approval a sediment and erosion control plan is required for before,
during and after construction and a detailed storm water management report
including water quality and water quantity, and design criteria of the pond and
drainage area is required.
9.4 Clarington Engineering Services has the following preliminary comments which pertain
to the Official Plan amendment and rezoning:
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REPORT NO: PSD-104-07
Page 8
i) An appropriate right-of-way to accommodate a major collector street must be
dedicated to the Municipality in a form satisfactory to the Director of Engineering
Services and the Municipality's solicitor.
ii) The Clarington Official Plan shows a future Collector Road along the west
boundary of the subject property. The applicant must dedicate half of the width
of land required for the future collector.
Hi) A 3.0 metres road widening along Trulls Road is required.
These requirements may impact the request for 70% outdoor storage and thus need to
be addressed prior to approval of the official plan amendment and rezoning
applications.
Additional comments were received from Engineering regarding the site plan application
details. Some further requirements include the requirement to enter into a development
agreement with the Municipality of Clarington and that all engineering requirements be
designed to meet the Municipality of Clarington Design Criteria and Standard Drawings.
Also, any upgrades to Trulls Road are required to be designed, engineered, constructed
and inspected at the applicant's full expense. Additional comments will be provided
once the transportation concerns have been addressed.
9.5 Bell Canada has no objection to the application, and will send further comments at a
later date when detailed site plan drawings are submitted.
9.6 Comments remain outstanding from Enbridge Gas and Hydro One Networks Inc. and
final comments are expected from Central Lake Ontario Conservation once their issues
identified in their preliminary comments are addressed.
9.7 The applicant has been provided a complete copy of all agency and department
comments received to date.
10.0 STAFF COMMENTS
10.1 The issue of dedication of the east-west and north-south collector roads and compliance
with Schedule "B" of the Clarington Official Plan was raised during pre-consultations.
The dedication of the collector roads and the letters of credit to cover the construction of
these roads is necessary as part of any development approval. The application
drawings as submitted indicate a 100 metre swath in the general area where the
collector road would eventually lie but which is proposed to be used for parking of cars
for future sale. From this, it appears that the applicant does not wish to dedicate the
lands at this time. There is also a potential problem for the alignment of the southerly
Type B arterial road, which needs to be determined through this application.
This land dedication and appropriate financing for the construction of these internal
roads is required so that the industrial lands can develop in an orderly manner and is
not prejudiced by this proposed development. More study is required to adequately
608
REPORT NO: PSD-104-07
Page 9
define the road alignments through the Courtice industrial lands for this application site
and future developments.
This dedication of land will create a separate parcel of land on the north side of the
future collector road. Currently this parcel is shown as the parking area for cars for
future sale with no buildings. The proposed amendment to the Clarington Official Plan
may need to be revised to introduce 100% outdoor storage on this second parcel. The
use of this land, it's ingress/egress to Trulls Road, all require further discussion with the
Planning Services Department.
10.2 Both the Clarington Official Plan and the Growth Plan seek to ensure municipalities
have a diversified economic base. The Courtice area of Clarington is currently home to
Manheim's Auto Auction, Co-Part Auto Recyclers, Dom's Auto Wreckers and Courtice
Auto Wreckers. With the construction of the new Courtice Water Pollution Control
Plant, services will become available to this area in the coming years which will allow
uses to develop that rely on water for the production process. This proposal does not
seek to diversify Clarington's economic base or strengthen it, but rather to locate an
establishment that requires extensive land area with outside storage.
10.3 The Growth Plan states municipalities should plan to achieve a minimum density target
of not less than 50 residents and jobs combined per hectare. The policy is not intended
to apply to each development, rather that municipalities as a whole meet the standard.
This development does not attempt to meet this goal providing approximately 50 jobs
over 19 ha (2.6 jobs/ha), and places a burden on subsequent developments within
Clarington to achieve the minimum density prescribed in the Growth Plan.
10.4 Clarington has an adequate supply of industrially lands designated in the 1996
Clarington Official Plan. To date the Courtice industrial area has not proven attractive to
developers as there are no municipal sanitary or water services. The provision of
private on-site servicing can increase in the cost of development by requiring on~site
water storage for fire-fighting and more lands to accommodate septic systems and
reserve areas. The Courtice Water Pollution Control Plant is nearing completion and
will have the capacity to accommodate sanitary services for this area. The proposal is a
land extensive use which will not fully capitalize on the availability of full municipal
services.
11.0 CONCLUSIONS
11.1 The purpose of this meeting is to fulfill the Planning Act requirements for a Public
Meeting and it is recommended that the application be referred back to staff for further
processing.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Amendment
609
REPORT NO: PSD-104-07
Page 10
Interested parties to be notified of Council and Committee's decision:
Christl View Farms Limited
ADESA Impact Auction Canada Corp.
(Impact Auto Auction)
Penalta Group Ltd.
Valerie Cranmer & Associates Inc.
Freeman Planning Solutions Inc.
610
Attachment 1
To Report PSD-104-07
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Attachment 2
To Report PSD-104-07
AMENDMENT NO._
TO THE ClARINGTON OFFICIAL PLAN
PURPOSE:
The purpose of this amendment to the Municipality of Clarington
Official Plan is to permit, to a maximum of 70%, an increase in the
amount of appropriately-screened outside storage required for the
operation of a permitted vehicle re-marketing, auction and logistics
facility.
lOCATION:
The subject site is located in the Courtice Employment Area, south of
Bloor Street, on the west side of Trulls Road and municipally known
as 1550 Trulls Road. (Legally described as Part of Lot 31, Concession
1, former Township of Darlington, Part 1, 10R-3387, now in the
Municipality of Clarington.)
BASIS:
The amendment is based on the resolution of the General Purpose
and Administration Committee on with
respect to Official Plan Amendment application COPA2007-0007.
ACTUAL
AMENDMENT:
The Municipality of Clarington Official Plan is hereby amended by
adding a new Section 11.6. as follows:
"11.6. Notwithstanding any provision of this Plan to the
contrary, the property located south of Bloor Street, on the
west side of Trulls Road, municipally known as 1550 Trulls
Road. (Legally described as Part of Lot 31, Concession 1,
former Township of Darlington, Part 1, 10R-3387, now in the
Municipality of Clarington, may be zoned to permit maximum
of 70% outdoor storage, to be appropriately screened from
public view, as part of a vehicle re-marketing, auction and
logistics facility."
IMPLEMENTATION: The policies in the Municipality of Clarington Official Plan regarding
implementation shall apply to this amendment.
INTERPRETATION: The policies in the Municipality of Clarington Official Plan regarding
interpretation, shall apply to this amendment.
612
~~![mglOn
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 17,2007
Report #: PSD-105-07
File #: COPA 2007-0002
and ZBA 2007-0005
By-law #:
Subject:
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND
ZONING BY-LAW BY 1276467 ONTARIO LIMITED TO PERMIT
APARTMENT AND TOWNHOUSE USES, REMOVE THE
NEIGHBOURHOOD PARK SYMBOL, AND PERMIT ADDITIONAL
COMMERCIAL PARKING FOR LANDS FRONTING DURHAM
HIGHWAY 2
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-1 05-07 be received;
2. THAT the application submitted by 1276467 Ontario Limited be referred back to
Staff for further processing and the preparation of a further report following the
receipt of all outstanding information and agency comments;
3. THAT a copy of Report PSD-105-07 and Council's decision be forwarded to the
Regional Municipality of Durham Planning Department; and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
'\
Reviewed by: 0 ,lf~ dLJlL
Franklin Wu
Chief Administrative Officer
RH/COS/DJC/df
11 September 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
613
REPORT NO.: PSD-105-07
PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant: 1276467 Ontario Limited
1.2 Agent: Evans Planning
1.3 Official Plan Amendment Application:
The application proposes to redesignate the subject lands:
Part 1: From "Urban Residential" and remove the "Neighbourhood
Park" symbol to permit a high density residential development
containing a 177 condominium unit apartment building ranging in
height between 6 and 8 storeys and a separate townhouse block
with 6 units; and
Part 2: To expand the "Mixed Use Area" land use designation to
permit additional parking for commercial lands located at 1465
Durham Highway 2.
1.4 Rezoning: Appropriate to permit the apartment building and to expand the
commercial zoning area.
1.5 Site Area: 1.2 hectares
2.0 BACKGROUND
2.1 Oriqinal Application
On December 21, 2006, Staff received official plan amendment and rezoning
applications from 1276467 Ontario Limited to permit a high density residential
development containing a 213 condominium unit apartment building ranging in
height between 7 and 9 storeys and a separate townhouse block with 9 units.
Access for the development is proposed from Durham Highway 2 through a
commercial property located at 1465 Durham Highway 2.
A central stormwater management pond is located to the south of the
development, which would accommodate flows from the proposal, from a future
residential development to the south, and from Darlington Boulevard once this
roadway is reconstructed.
A small 0.5 hectare parkette is being proposed on the south side of the
stormwater management pond.
The valley lands and sensitive portions of the property would be dedicated to the
Municipality of Clarington for stewardship and passive recreational purposes.
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REPORT NO.: PSD-105-07
PAGE 3
2.2 Alternative Access
Based on a review of the initial submission, the applicant was requested to
secure an alternative means of access from Darlington Boulevard, improving
access both for future residents and emergency vehicles. As a result, the
applicant has secured the property located at 15 Darlington Boulevard for access
and development purposes.
2.3 Open House
Staff scheduled an Open House in the Courtice Community Complex on June 26,
2007 to introduce and present the proposal to area residents prior to a formal
Public Meeting in Council Chambers. The meeting was well attended by
approximately 100 area residents from the neighbourhood, Clarington
Councillors, Staff, and the applicant with his consulting team. The meeting also
included a presentation by the development team for the Pointe of View high
density residential application, located adjacent to the subject lands to east.
Prior to the Open House, the applicant subsequently revised the proposal by
reducing the number of units in the apartment building from 213 to 193 and
reducing the townhouse block from 9 to 6 units. Three single detached units
were added on the lands located at 15 Darlington Boulevard. The configuration
of the stormwater management pond remained unchanged.
Area residents raised the following issues associated with this proposal:
· Many residents do not want high density at this location as it will detract
from their views of the open space and Farewell Creek valley. They also
feel that private ownership will limit their ability to walk on the property to
Farewell Creek and access the Farewell Creek valleylands.
· While Staff notified all area residents within 120 metres of the subject
lands, residents beyond this area complained that they did not receive
notice of the open house.
· Some residents associate apartment buildings with social or rental
housing and expressed concerns about anti-social behaviour and reduced
property values.
· Some feel that the development is not transit oriented because it does not
front on Durham Highway 2 and many of the occupants will not use transit.
· Residents indicated that they experience large volumes of traffic currently
"shortcutting" through the Darlington Neighbourhood to and from Olive
Avenue in Oshawa to the Durham Highway 2/Darlington Boulevard
intersection. This causes problems for residents along Kingswood Drive,
Edinborough Lane, Foxhunt Trail and Darlington Boulevard. A suggestion
was made to close off Kingswood Drive.
· The proposal will create additional traffic loads onto Darlington Boulevard
and adjacent streets. Since Darlington Boulevard is relatively long and
straight, some traffic tends to race through the neighbourhood now.
· There are currently no sidewalks on Darlington Boulevard. Many
residents feel that their safety is being compromised by speeding traffic
along this road.
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REPORT NO.: PSD-105-07
PAGE 4
. Access for the development onto Darlington Boulevard is not preferred by
area residents. They believe it could lead to shortcutting through the
development.
. Many residents question how the lands would be serviced.
. Several residents requested information on how the remaining lands on
Darlington Boulevard would develop. The applicant presented two
intensification scenarios for small single detached dwellings based on a
public road system anda private condominium road system.
. Some residents question what the impact on their property taxes would be
due to additional development in the area.
Many of these issues are discussed in Section 1 0 of this report.
2.4 Revised Application
In response to concerns raised at the Open House, the applicant submitted their
second revision to the proposal on August 29, 2007 by reducing the number of
units in the apartment building from 193 to 177 and reducing the height of the
apartment building from 7 and 9 storeys to 6 and 8 storeys. The townhouse
block remains unchanged at 6 units while the number of single detached units at
15 Darlington Boulevard also remains at three units. The configuration and
location of the stormwater management pond is unchanged. Access will be
maintained from Durham Highway 2 and Darlington Boulevard. Attachment 1
includes a key map of the current proposal while Attachment 2 contains a
proposed Official Plan Amendment.
3.0 SITE CHARACTERISTICS AND SURROUNDING USES
3.1 Site Characteristics
The property at 43 Darlington Boulevard is currently vacant and contains two
separate tableland areas backing onto the properties on the east side of
Darlington Boulevard suitable for development. The development areas are
bisected by a lower area, which transitions towards the Farewell Creek valley.
The remainder of the property contains wooded valleylands associated with the
Farewell Creek.
The proposal also includes property at 15 Darlington Boulevard, which contains a
single detached dwelling. This property is relatively flat and drains towards the
east.
3.2 Surroundino Uses:
East:
North:
Open space lands associated with the Farewell Creek
Commercial and high density residential lands on the north side of
Durham Highway 2
Low density residential lots on Darlington Boulevard
Lower valley slope associated with the Farewell Creek
West:
South:
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REPORT NO.: PSD-105-07
PAGE 5
3.3 Area Development Applications
There are two development applications located on adjacent properties as shown
on the drawing below.
· 2117412 Ontario Limited, north of the subject lands, has submitted a site plan
application (SPA 2007-0002) for lands located at 1465 Durham Highway 2 to
develop a retail commercial centre with 3,281 m2 of retail and office
f1oorspace. The proposal includes two free-standing pads along Durham
Highway 2 with a two storey building at the rear of the property.
· Pointe of View Developments (Stonecreek Pointe) Inc., east of the subject
lands, has submitted a site plan application (SPA 2007-0010) for lands
located at 1475 Durham Highway 2 to permit the development of 190
apartments units within two 4-storey buildings and one 3-storey building.
Staff would note that the residential proposal south of the stormwater
management pond is only conceptual at this stage.
4.0 PROVINCIAL POLICY
4.1 Provincial Policv Statement
The Provincial Policy Statement identifies settlement areas as the focus of
growth and supports residential intensification of vacant and underutilized
property. The policies also promote a variety of higher density residential
development within urban areas to provide lifestyle options for residents. Healthy
active communities with a balance of recreational opportunities including
facilities, parklands and open space are promoted. The natural areas of the
property would be protected by being transferred to the Municipality of
617
REPORT NO.: PSD-105-07
PAGE 6
Clarington. The proposed development is consistent with the Provincial Policy
Statement.
4.2 Growth Plan
The Provincial Growth Plan promotes urban intensification of underutilized and
vacant properties for intensive development. Emphasis is placed on
intensification along major arterial roads to support transit use. Intensification
along Durham Highway 2 promotes transit supportive development. Dedication
of valley land and sensitive areas ensures that natural areas are protected and
used for passive recreational uses such as walkways. The proposed
development is consistent with the Growth Plan.
5.0 OFFICIAL PLANS
5.1 Durham Reaional Official Plan
The Durham Regional Official Plan encourages efficient use of land for
development, protection of significant natural features and their functions, and a
mixture of housing by type, mix, and tenure. The application conforms to the
basic directions of this Official Plan.
The Durham Regional Official Plan designates the subject lands as "Living Area".
A variety of residential building forms are permitted within this designation. Since
the Plan designates Durham Highway 2 as a transit corridor, residential
intensification is encouraged along this arterial roadway. The application
conforms to the policies.
5.2 Clarinaton Official Plan
The Clarington Official Plan promotes the principle of healthy communities
through opportunities for recreational and social well-being of our residents.
Growth management policies promote protection of natural systems and compact
urban form through intensification, higher densities and mixed use development.
The application conforms to the basic directions of this Official Plan.
The Clarington Official Plan designates the property "Urban Residential". The
Clarington Official Plan also contains a "Neighbourhood Park" symbol at the
northern edge of the property, which was intended to include the subject lands as
well as 4 to 5 properties fronting Darlington Boulevard south of the commercial
lands fronting Durham Highway 2. Park facilities are provided to the residents for
enjoyment, recreational needs, and to promote healthy communities.
Neighbourhood parks are provided on the basis of 0.8 hectares per 1,000
persons and shall have a size ranging between 1 to 3 hectares.
Since high density residential uses are not permitted within this designation, the
applicant has submitted an application to amend the Clarington Official Plan for
consideration. The application has also requested that the "Neighbourhood
Park" symbol be removed to accommodate the proposal.
In order to permit additional parking for the commercial property located at 1465
Durham Highway 2, the applicant proposes to redesignate a strip of property
from "Urban Residential" to "Mixed Use Area".
618
REPORT NO.: PSD-105-07
PAGE 7
6.0 ZONING BY-LAW CONFORMITY
6.1 Zoning By"law 84-63 zones the northern portion of the subject lands at 43
Darlington Boulevard as "Holding-Urban Residential Type One ((H)R1) Zone",
which does not permit the proposed development. In order to permit the
proposal, a rezoning application was submitted for consideration.
6.2 Zoning By-law 84-63 zones the western half of 15 Darlington Boulevard as
"Urban Residential Type One (R1) Zone", which recognizes the existing single
detached dwelling. The eastern half of 15 Darlington Boulevard, which is
currently vacant, is zoned "Holding - Urban Residential Type One ((H)R1)
Zone". In order to permit more intensive development of these lands, the
rezoning application also covers this area.
6.3 In order to permit additional parking for the commercial property located at
1465 Durham Highway 2, the applicant proposes to rezone a strip of property
from "Holding"Urban Residential Type One ((H)R1) Zone" to "Holding - General
Commercial Exception ((H)C1-39) Zone".
7.0 SUMMARY OF BACKGROUND STUDIES
7.1 Plannino Rationale
The applicant prepared a planning rationale that examined the existing planning
context, policy framework contained in the Clarington Official Plan, Durham
Region Official Plan, Provincial Policy Statement, and the Growth Plan. The
report concludes that the proposal can be supported on the following basis:
. The proposal promotes efficient use of land through urban intensification and .
growth purposes. The development provides an alternative housing form
within Courtice that will allow residents to move from low density housing to
an apartment condominium. The property is located in proximity to Durham
Highway 2 for transportation and transit access.
· The development will be situated on the eastern edge of the property,
providing sufficient distance separation to existing dwellings on Darlington
Boulevard.
· The development is consistent with local and upper tier policies on achieving
compact development without affecting the human and natural environment.
· The applicant will be requested to provide a rationale for deletion of the
neighbourhood park symbol, which will focus on how the neighbourhood park
needs of area residents will be served.
7.2 Environmental Impact Studv
An environmental impact study was prepared in 2002 that identified the limits of
development on the subject lands. The report provided recommendations for
additional work to be completed prior to issuance of development approvals.
. CLOCA will determine whether fisheries compensation agreement with
Department of Fisheries and Oceans is necessary.
619
REPORT NO.: PSD-105-07
PAGE 8
. Stormwater management plans and erosion/sedimentation control plans must
be approved prior to construction commencement. These should ensure that
direct sheet flow into the valley is prevented.
. A tree preservation plan must be prepared.
. A 10 metre development setback from stable top-of-bank must be
implemented on the subject lands or maintain a stable 3:1 slope as
determined by CLOCA. This includes the location of sedimentation fencing.
. All soil stockpiles and operations should be maintained a minimum of 15
metres from the top-of-bank and drip line.
. Exposed soils should be revegetated as soon as possible.
At the time of the study preparation, the development concept for the area only
contemplated low density residential uses. This study will be updated to reflect
the proposed high density proposal.
7.3 Traffic Imoact Analvsis
A traffic impact analysis was prepared as part of the original application
submission and provides the following conclusions. The report assumed an
annual 2% increase in background traffic levels on Durham Highway 2 and an
annual 1 % increase in background traffic levels on Darlington Boulevard and
Varcoe Road.
. The proposal should not impact the function and capacity of the intersection
at Darlington Boulevard and Durham Highway 2.
. The westerly commercial driveway on Durham Highway 2 will operate with no
problems since only right turns are made in and out of the site.
. Outbound traffic from the easterly driveway .of the commercial block can
expect a noticeable delay. This should not affect residential traffic since they
can exit onto Darlington Boulevard to Durham Highway 2. Inbound traffic to
the site from Durham Highway 2 will experience level "A" service in the a.m.
period but level "0" service in the p.m. periods.
. Generally, the proposed residential development is projected to have a
negative impact on area roads.
. The traffic impact analysis will be expanded to address the neighbours
concerns raised both at the open house and the public meeting.
The traffic report will be updated to reflect the revised application, to include the
traffic infiltration component, and address issues raised by Durham Region
Public Works Department and Clarington Engineering Services.
7.4 Urban Desion Overview
An urban design overview was submitted with the proposal to outline the design
approach behind the proposal.
. The project is being designed in conjunction with the adjacent commercial
block as one comprehensive development. The commercial component
provides an urban edge to the streetscape with two street-related buildings.
620
REPORT NO.: PSD-105-07
PAGE 9
· The residential component is situated on the eastern edge of the property and
defined by the Farewell Creek valley, top-of-bank, and the Durham Regional
servicing easement that diagonally bisects the property.
· The 8 storey section of the building is farther away from existing homes. The
building steps down to 6 storeys as it curves southwest. The townhouse
component represents a further transition in building height to the south and
towards the valley. The position and size of the buildings minimize the visual
impact and provide architectural interest.
· The new buildings are sited to minimize their affects of change on the existing
residential fabric.
· A continuous internal sidewalk will link the proposal through the adjacent
commercial development to Durham Highway 2 and the future residential
area to the south.
· The project is designed to allow neighbours an opportunity to redevelop or
backlot their properties.
7.5 Shadow Calculations
Shadow calculations have been prepared by the applicant, which show the
shadows for various times of the year. While there will be some periods during
the winter when shadows may affect existing residences on Darlington
Boulevard, the shadows affect them for small periods of time during the morning
621
REPORT NO.: PSD-105"{)7
PAGE 10
hours. The proposal will cast longer shadows onto the commercial uses to north
and the valley areas. Generally, the proposal should not have a significant
shadow impact on existing residences.
8.0 PUBLIC NOTICE AND SUBMISSIONS
8.1 Public notice was given by mail to each landowner within 120 metres of the
subject site. The notice area was extended to include all properties west to
Townline Road and north to Durham Highway 2 at the request of residents at the
June Open House. Two (2) public meeting notice signs were erected facing
Darlington Boulevard and one (1) public meeting notice sign was erected facing
Durham Highway 2. Comments from general inquiries and written submissions
received to date are summarized below:
. The proposal will increase traffic levels in the area. Turning ability onto
Durham Highway 2 will be problematic. There is no appropriate intersection
with traffic lights being developed.
. The project is viewed as urban sprawl and contributing to the removal of
green space from the urban environment.
. There is insufficient parking being planned for the project, which will result in
on-street parking and enforcement issues.
. Crime rates will increase since people who live in these buildings typically do
not supervise their children.
. Emergency vehicles will not access the development due to limited road and
awkward access provisions.
. The privacy of single detached homeowners will be destroyed by people from
the apartment building looking into peoples' homes and backyards.
. Vehicular traffic will increase through the Darlington Neighbourhood as
people short-cut through the area to get to Oshawa and Highway 401. This
will affect the safety of area residents and their children.
. There are insufficient schools in the area to accommodate the additional
student load.
. The project will bring snow removal and parking issues on surrounding
streets.
. CLOCA must be consulted to determine the environmental impact of the
proposal on the floodplain.
. There would be parking and pedestrian overflows from the Courtice Medical
. Centre on the north side of Durham Highway 2.
. There is no local public transit along Durham Highway 2 able to
accommodate commuting from the site into Oshawa or Bowmanville.
. The proposed development will draw a certain socio-economic part of society
not consistent with the residents of surrounding neighbourhoods.
. Darlington Boulevard will be covered in mud from construction vehicles
throughout the project's construction phase.
Many of these issues are discussed in Section 10 of this report.
622
REPORT NO.: PSD-105-07
PAGE 11
9.0 AGENCY COMMENTS
9.1 The application has been circulated to a number of agencies for comment.
Rogers Cable and Durham Region Transit have no objections to the proposal.
9.2 While the Clarington Emergency Services Department and the Building Division
has no objections to the applications, their development issues will be addressed
through site plan approval.
9.3 The Clarington Engineering Services Department has outlined the following
Concerns with the proposal:
· The future operation of the full turn movement on Durham Highway 2 has
been identified as an issue. The anticipated levels of service (E and F) for
outbound left turning vehicles (westbound) combined with the geometrics of
the road and the operating speeds may result in increased use of the
Darlington Boulevard entrance for reasons of comfort and perceived safety.
This aspect of the overall traffic analysis requires further review.
· The overall storm drainage concept as well as the proposed location of the
stormwater management pond will be subject to further review and discussion
in conjunction with any review and comment by the Central Lake Ontario
Conservation Authority.
· This development cannot proceed until such time that the Municipality has
approved the expenditure of funds for the reconstruction of Darlington
Boulevard to an urban standard including provision for sidewalks and street
illumination improvements.
9.4 Bell Canada has no objections to the proposal but indicated that they may need a
service easement to the subject lands. Further comments will be provided
through the site plan process.
9.5 Enbridge Gas Distribution has no objections to the proposal but requests that the
developer discuss installation and clearance requirements for service and
metering facilities.
9.6 Comments have not been received from the following agencies:
· Clarington Operations Department
· Durham Region Planning Department
· Durham Region Public Works Department
· Central Lake Ontario Conservation
· Public School Board
· Separate School Board
· Canada Post Corporation
· Hydro One Networks Inc.
623
REPORT NO.: PSD-105-07
PAGE 12
10.0 COMMENTS
10.1 Area residents have raised a number of issues with this proposal both at the
Open House and through public submissions. The following discussion outlines
how some issues have been addressed to date. In other instances, certain
issues will require further investigation.
10.2 Traffic Issues
The main issue of concern centres on traffic impacts the proposal may have on
the surrounding road network. These issues include:
. Traffic shortcutting through the Darlington Neighbourhood from Oshawa to
avoid the Townline Road and Durham Highway 2 intersection and its
effects on public safety;
. Anticipated increase in traffic loads onto Darlington Boulevard and
adjacent streets;
. Traffic racing on Darlington Boulevard;
. Traffic queuing problems at Darlington and Durham Highway 2; and
. Lack of sidewalks on Darlington Boulevard.
These issues are being examined through a revised traffic impact analysis. The
applicant will be examining the level of traffic infiltration from Oshawa through the
Darlington Neighbourhood. Municipal Staff will meet both with the applicant and
Durham Region to discuss this issue.
10.3 Public Notification
The Planning Act requires that notification of a public meeting be provided to
property owners within 120 metres of an application. In response to complaints
by residents living beyond this area, public notification was mailed to each
landowner both within 120 metres of the subject site and all properties west to
Townline Road and north to Durham Highway 2. Public meeting notice signs
were also erected facing Darlington Boulevard and Durham Highway 2.
10.4 Loss of Green Space
Area residents, some for decades, have enjoyed the views and open space of
the property in its undeveloped state. The proposed development is situated on
table lands designated for development purposes. The proposal is continually
evolving to address issues of view corridors and minimizing impacts on privacy
for existing residences on Darlington Boulevard. It should be noted that only five
houses will directly back onto the apartment building site.
The development will focus access to the Farewell Creek valley rather than
continue to allow multiple access points into the valley. The acquisition of these
valley lands will allow the Municipality to further its walking trail plans through the
Farewell Creek valley, channelling movements through the valley and protecting
sensitive areas.
624
REPORT NO.: PSD-105-07
PAGE 13
10.5 Public Perception of HiQh Densitv
People commonly associate high density housing forms with social or rental
housing, which leads to neighbourhood denigration, increased crime rates, and a
reduction in property values.
At the Open House, the applicant presented the project profile, indicating that the
development will be marketed towards more affluent retirees by virtue of the unit
size and price scheme. The building materials and project finish are expected to
be high in calibre. Tenure of the project will be condominium not rental.
10.6 Lack of Public Transit
Some residents believe that the development is not transit oriented because it
does not front on Durham Highway 2. Others feel that many of these residents
won't use transit because of convenience or because connections aren't easy for
commuting purposes.
While the project is setback from Durham Highway 2, Staff still consider this
project to be transit-oriented due to its proximity to the Durham Highway 2.
Although many of the residents will not use transit for trips or commuting
purposes, it provides them with the opportunity to use transit should they wish to
do so as transit service improves.
10.7 Parkinq and Access
According to area residents, the proposal will create on-street parking problems
on Darlington Boulevard while the proposed access from Darlington Boulevard
will result in additional traffic on Darlington Boulevard.
The development proposes sufficient underground and surface parking to
accommodate the needs of its residents as well as visitors. There should not be
anyon-street parking problems caused by the proposed development on
Darlington Boulevard. The property will not be used for the overflow parking
needs of the Courtice Medical Clinic on the north side of Durham Highway 2.
The proposed access from Darlington Boulevard is intended as an alternate
access for residents and emergency vehicles. In particular, it will be helpful for
west bound movement which would benefit from the traffic signals. Since only
residents will be able to access and exit through the Darlington Boulevard
entrance, short-cutting through the development by the general public will not be
an issue.
10.8 Environmentallmpacts
As mentioned in Section 7.2 of this report, an environmental impact study was
completed in 2002 and provided certain development recommendations;
however, considering that the scale of the development concept has changed, an
addendum to the environmental impact will be prepared to assess the specific
impacts of the proposal on the natural features. Specific questions to be
addressed include an assessment of the development 10 metre top-of-bank
building setback, appropriateness of the proposed stormwater management
facility, and a geotechnical assessment of the property to accommodate the
proposal.
625
REPORT NO.: PSD-105-07
PAGE 14
10.9 Area Servicino
The proposal will largely be dependent upon the reconstruction of Darlington
Boulevard for municipal services. In turn, the reconstruction of Darlington
Boulevard is also contingent on the proposal for storm sewer capacity within the
stormwater management facility within the development, which is being
oversized to accommodate Darlington Boulevard reconstruction. This project
cannot proceed until Council budgets for these works.
10.10 Infill Potential for Darlinoton Boulevard Properties
A number of residents with property on the east side of Darlington Boulevard
requested information on how their rear yards could be developed. The applicant
presented two intensification scenarios for small single detached dwellings based
on a public road system and a private condominium road system. An assembly
of rear. yards or the entire properties will require co-operation amongst the
different landowners.
10.11 Existinq School Capacitv
Both the public and separate school boards are invited to comment on the
application through the review process. Although comments have not been
received from either school board to date, high density development typically
generates a lower student load than low density development. Staff do not
anticipate a problem in this regard.
10.12 While a Public Meeting is required to fulfil the Planning Act requirements, it
merely provides a forum to gather information and raise concerns. Both Staff
and the applicant felt that the Open House was beneficial for the public to voice
concerns and have some questions addressed. Based on the number of issues
and comments provided on this report, Staff will schedule another Open House
to address issues raised both at the initial Open House and at this Public
Meeting. All residents who attended the initial Open House and those listed as
interested parties to this report will be notified of a further Open House.
11.0 CONCLUSIONS
11.1 As the purpose of this report is to satisfy the requirements for Public Meeting
under the Planning Act. Taking into consideration all of the comments received
to date and the outstanding agency comments, it is respectfully recommended
that this report be referred back to Staff for further processing and the
preparation of a subsequent report.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Official Plan Amendment
626
REPORT NO.: PSD-105-07
PAGE 15
Interested parties to be notified of Council's decision:
Murray Evans, Evans Planning
Alan Hirschfield, UD+D Inc.
Hannu Halminen, 1276467 Ontario Limited
Jeff Goldman
Helen & Gordon Perry
Clayton Self
Laura & Ed McBain
Ed Taylor
Josee & Allan Lapp
Kerry Meydam
Joe Gerrits
John Haig
Libby Racansky
Flora Curtis
April Duchene
Eva & Roman Zydownyk
Judy Madge
Dorean & Gordon Baker
Leslie Noble
Marilyn Jones
Brenda & Ronald Harris
Edward Rodesky
Erhard Tutte
Joan Mahaffy
Sandra & Neil Boyde
Lori Ann Miehm
Virginia Crimi
Alison Gorham
Jim Vinson
Faye & Joseph Button
Andrea Hutchings & Steve Watts
Debra & Jim Miles
Krista & Clarke Stainton
Dora Sacco
Sheila & John Costanzi
Linda Edgerton & Barry Schmidt
Donna & Ken Anderson
Mark Foley
Janet & Mark Hamilton
Caterina & Terry Dowdle
Helene Strickland
Cheryl Carter & Terry DeYoung
Maria & Salvatore Bianco
Ann & David Cowman
Jean & Antonio Tartaglia
Maria & John Brouwer
Pat & Alfred Parker
Joseph Rocca
627
REPORT NO.: PSD-105-07
PAGE 16
Reginald Vermeersch
Paula & Bruce Thompson
AI Milley
Ana & Antonio Quaresma
Voula Gascoigne & Tom Powers
Bob Keating
Joy Ryan
Keith Hodgson
Grant Reid
Peggy & Ron Frank
Ken Bunner
Christine Raby & Jeff Shemilt
Bob McDonnell
J. Dale
Louis Kaye
Ralph Trauzzi
Serge Giroux
Matt Akey
Kevin Segriff
Marina Shane
Blanca Arteaga
Todd Ricketts
Sylvia Sharafi
628
Attachment 1
To Report PSD-105-07
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Attachment 2
To Report PSD-105-07
AMENDMENT NO._
TO THE CLARINGTON OFFICIAL PLAN
PURPOSE: The purpose of this Amendment to the Municipality of Clarington Official
Plan is to permit the development of the northerly 1.20 hectares of the
subject lands with a six to eight storey condominium apartment building
containing 177 units, a six unit condominium townhouse building, and
three single family bungalow residences accessed by a condominium
road. This amendment designates land for High Density Residential
purposes, deletes the Neighbourhood Park symbol and redesignates a
strip of land at the north limit of the property for parking to be used by the
adjacent commercial development. Amendments are required to the High
Density Residential policies, Land Use Schedule, the Courtice West
Shopping District Secondary Plan Land Use Schedule and the
population/unit count tables of the Municipality's Official Plan.
BASIS: The land use implemented by this Amendment to the Municipality of
Clarington Official Plan is an appropriate use of the subject land and will
result in the addition of an additional/alternative form of residential housing
to the local community.
The proposed development is located in close proximity to a major arterial
road allowing for superior access to the road and public transit networks.
Development in conjunction with the abutting commercial project to the
north permits increased interaction between residents, retail, and services
while providing for pedestrian friendly opportunities. The location of the
proposed residential development being in proximity to the open space
lands provides for a high aesthetic quality of life for residents of the
development.
The design of the proposed residential development incorporates a tiered
design and modest height to minimize the visual impact while respecting
existing neighbouring uses.
The development is designed in a compact, urban form which will
efficiently use municipal infrastructure. The design is coordinated with a
commercial project contemplated for lands to the north, resulting in a land
use which is an alternative form of a mixed use project. This enables
residents of the condominium site to utilize nearby commercial and office
opportunities.
The 0.5 hectare parkette located within the landholding will provide
amenity space for future residents of the buildings and can be used in
conjunction with the extensive open space system abutting the site to the
east.
630
ACTUAL
AMENDMENT:
The Municipality of Clarington Official Plan is hereby amended
as follows:
1.1 The Land Use Map for the Courtice Urban Area (Map
A2) of the Municipality of Clarington Official Plan is
hereby amended by adding the "High Density
Residential" symbol, extending the Courtice West
Shopping District designation southerly and deleting
the "Neighbourhood Park" designation as shown on
Schedule 'B', revised Land Use Map "A2" attached
hereto.
1.2 The Neighbourhood Planning Units Map for the
Courtice Urban Area (Map E1) of the Municipality of
Clarington Official Plan is hereby amended by
increasing the population level for the "Darlington"
Neighbourhood from 2,100 to 2,500 as shown on
attached Schedule 'C', the revised Neighbourhood
Planning Units Map "E1".
1.3 The Housing Targets By Neighbourhoods Table
(Table 9-2) of the Municipality of Clarington Official
Plan is hereby amended by increasing the number of
High Density housing units from 0 to 177, increasing
the Total for High Density housing units to 302 units,
amending the Housing Unit Total for the Darlington
Neighbourhood from 858 to 1035, and increasing the
Total Housing Targets by Neighbourhoods from
12,918 units to 13,095 units as shown on attached
Schedule 'D' Housing Targets By Neighbourhoods
Table 9-2.
1.4 That notwithstanding the standards for residential
densities contained within Section 9.4.1, the
maximum permitted building height, exclusive of
rooftop equipment and structures within the "Area
Subject to High Density Residential Policies" shall be
eight storeys.
1.5 Within the "Area Subject to High Density Residential
Policies" shown on Schedule 'A' attached hereto,
block townhouse residences shall be permitted. A
parkette with a minimum area of 0.5 hectares shall be
provided to the Municipality in connection with the
development of these lands as shown on Schedule 'A'
attached hereto.
1.6 Map 'A' to the Courtice West Shopping District Area
Secondary Plan shall be amended by extending the
'Mixed Use Area" designation southerly and deleting
631
the 'Park' reference as shown on Schedule 'E'
attached hereto.
IMPLEMENTATION: The provisions set forth in the Clarington Official Plan as
amended, regarding the implementation of the Plan shall apply
in regard to this amendment.
INTERPRETATION: The provisions set forth in the Clarington Official Plan as
amended, regarding the interpretation of the Plan shall apply in
regard to this amendment.
632
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N6 wumot . 960 0 0 '0 0 D 960
TOTAL 5035 875 O. lCO 300 350 Il600
THIS IS SCHEDULE '0' TO'OFFICIAL PLAN AMENDMENT XX
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637
(~!J!i!]gton
REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 17,2007
Report #: PSD-106-07
File #: ZBA 2007-0025
By-law #:
Subject:
PERSONAL SERVICE SHOP
APPLICANT: V. BOWEN, A. BOWEN AND M. WATSON
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-106-07 be received;
2. THAT provided there are no major issues raised at the Public Meeting, the application
for Zoning By-law Amendment (ZBA 2007-0025), submitted by V. Bowen, A. Bowen and
M. Watson to change the zone category of .33 ha parcel of land from "Residential
Hamlet (RH) Zone" to "Residential Hamlet Exception (RH-26) Zone" to permit a
personal service shop and that the By-law contained in Attachment 2 be APPROVED;
and
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
/...
Reviewed bY:C, ~4{
Franklin Wu,
Chief Administrative Officer
:Tk
10 September 2007
JW/COS/DJC/lw/df
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
638
REPORT NO.: PSD-106-07
Page 2
1.0
1.1
APPLICATION DETAILS
Applicant:
Kevin M. Duguay
1.2
Owner:
V. Bowen, A. Bowen and M. Watson
1.3
Proposal:
Personal Service Shop (Aesthetics - Reflexology)
1.4
Area:
0.3323 ha
1.5
Location:
Part Lot 18, Concession 1& 2, former Township of Darlington
2.0 BACKGROUND
2.1 On May 10, 2007, Mr. Kevin Duguay, on behalf of V. Bowen, A. Bovven and M.
Watson, submitted an application for a Zoning By-law Amendment to allow for the
existing use of a personal service Shop (Aesthetics - Reflexology) in 0.33ha of the
subject land.
2.2 Prior to making the above application, the applicant had a pre-consultation meeting
with planning staff on this application on March 8, 2007.
2.3 As part of the application, the applicant submitted the following documents/studies:
. A Planning Report
. Conceptual Site Plan Drawing dated March 28, 2007.
3.0 LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The subject property is located on the south side of Regional Road 2 within the south-
easterly part of the Maplegrove Hamlet (See Attachment 1). There is a two storey
building and two garden-sheds on the site. The two storey building had been
previously used as a real estate office. Since 1997, it has been used as a personal
service shop (Enchanted Hands Day Spa). The property faces Highway 2 to the north
and farmland to the south, while to the east and west there are residential properties.
Maplegrove Hamlet area, particularly along Highway 2 is mainly characterized by
single family residential buildings and commercial establishments such as a garden
centre, doctor's office and some vacant residential lands.
639
REPORT NO.: PSD-106-07
Page 3
FIGURE 1
A view of the property from Hwy 2
FIGURE 2
The view of the South side of the subject property looking from South
3.2 The surrounding land uses are as follows:
North - Highway 2 and existing residential building to the North of Highway 2
South - Existing farm land
East - Existing residential building
West - Existing residential building
640
REPORT NO.: PSD-106-07
Page 4
4.0 PROVINCIAL POLICIES
4.1 Provincial Policv Statement
. Promotes efficient development and land use patterns accommodating an
appropriate range and mix of residential, employment, commercial, industrial,
institutional, recreational and open spaces.
. In Rural areas, the developments shall be appropriate to the infrastructure which is
planned or available.
. In Rural areas, developments that are compatible with the rural landscape and can
be sustained by rural service levels should be promoted.
. Recreational, tourism and other economic opportunities should be promoted.
4.2 Greenbelt Plan
The subject lands are designated as "Settlement areas outside the Green Belt" and
therefore, the policies of the Green Belt Plan are not applicable to this site.
4.3 Provincial Growth Plan
The Growth Plan guiding principles indicate that developments should provide
different approaches to managing growth that recognizes the diversity of communities.
The Growth Plan also states that Municipalities are encouraged to plan for a variety of
cultural and economic opportunities within rural settlement areas.
The applicant proposes a commercial use in the existing two storey building which
creates economic opportunities in rural settlement areas. The application is in
conformity with the Growth Plan.
5.0 OFFICIAL PLANS
5.1 Durham Reqional Official Plan
The Durham Regional Official Plan designates the subject lands as "Hamlet Area".
Hamlets shall be developed in harmony with surrounding uses and may consist of the
following:
. A variety of housing types, as well as community facilities;
. Employment areas; and
. Commercial uses that meet the immediate needs of the residents of the hamlets
and surrounding rural area.
Section 11.3.33 states that in the consideration of development applications abutting
or adjacent to arterial roads, the area municipalities shall have regard to:
a) The designation of complementary activities and uses in terms of density and
intensity;
b) The identification of additional potential transit routes and stops;
641
REPORT NO.: PSD-106-07
Page 5
c) High quality design/signage and landscaping; and
d) A development pattern that allows convenient walking to potential transit
service.
The proposal provides a commercial use that meets the need of the community and
promotes pedestrian activity and transit service as it is located on a major transit
route. The proposed use complies with the Regional Official Plan requirements.
5.2 Clarinaton Official Plan
The principles of the Official Plan describes (Section 3.2.2) that the services are to be
provided for employment, physical and social well-being of residents and encourage
employment opportunities. Under the strategic directions on Housing, one of the
objectives (Section 6.2) is to promote the maintenance, improvement and adaptation
of existing housing. Section 7.1 states that the policies encourage retention of existing
employment opportunities and creation of new opportunities. The proposal intention is
to maintain the existing residential building, providing a service to the community while
promoting economic development.
One of the objectives of the Clarington Official Plan, under the section of residential
neighbourhoods (Section 9.2) is to provide a variety of uses for each r1eighbourhood
to service residents and to decrease the dependency on motor vehicles. The general
policies of this section state that other uses may be permitted which by the nature of
their activity, scale and design are supportive of, compatible with and serve residential
uses. The proposed use is compatible with the surroundings and serves the
community and conforms to these policies.
The Clarington Official Plan designates the land as Hamlet Residential Area and
Section 12.4 states that the Hamlet Residential areas shall be predominantly used for
single detached residential dwellings. Other uses such as schools, community
facilities, places of worship, general stores, home based-occupations, arts and craft
shops, and farm related commercial uses are also permitted provided such uses are
compatible with surrounding uses and do not detract from the character of the hamlet.
The Official Plan states that development within a hamlet shall complement and
enhance the historic character of the hamlet.
The personal service shop could be considered as a typical use in a village or hamlet,
as such a use does not detract from the character of the hamlet. Therefore, the
proposed use would conform to the Official Plan land use policies.
6.0 ZONING BY-LAW
6.1 Zoning By-law 84-63 zones the subject lands as RH - Residential Hamlet Zone and
permits a single detached dwelling, home occupation uses, cemeteries and places of
worship.
A personal service shop is not a standard permitted use of this zone and therefore this
application requires an Amendment to the current Zoning By-law.
642
REPORT NO.: PSD-106-07
Page 6
7.0 SUMMARY OF BACKGROUND STUDIES
7.1 A Planning Report has been provided to support the application. The findings of the
report are as follows:
. The current use of Personal Service Shop was originally established in 1997 and
originally it was started as a home occupation - business.
. The proposed use, a personal service shop would be a typical use within a village or
hamlet area.
. The existing building is compatible with surrounding buildings and properties and the
property is located amidst a range of land uses including rural residential,
agricultural, highway commercial and new suburban residential and planned major
commercial uses.
. No modifications to the existing building are required or proposed.
8.0 PUBLIC NOTICE AND SUBMISSIONS
8.1 Pursuant to the requirements of the Planning Act, the signage acknowledging the
application was installed on the subject lands on August 24, 2007. In addition, notice of
the application was mailed to each landowner within the prescribed distance of 120
metres from the site on August 17, 2007.
8.2 The resident who lives at the neighbouring property to the west, commented that:
. Water comes from the subject property onto his property during rain storms, as the
subject property does not have a proper storm water drainage system along the west
boundary; and
. Disturbance due to the headlights from the vehicles trespassing on the subject
property.
8.3 No other public comments have been received at the time of writing this report.
9.0 AGENCY COMMENTS
9.1 The application was circulated to relevant agencies on May 22, 2007, and the following
comments were provided.
. Clarington Engineering Department had no objection to the application. The
following technical issues will be dealt with as part of the site plan process.
~ The internal driveways should be able to accommodate 2-way traffic;
~ A lot grading and drainage plan detailing the configuration of the on-site storm
sewer system and conveyance of the overland flow from the site; and
~ A site plan agreement should be executed.
. Clarington Building Division has no objections to this application.
643
REPORT NO.: PSD-106-07
Page 7
. The Emergency and Fire Services and Operations Departments have no objections.
. The Durham Regional Planning Department has no objections and provided the
following comments for the rezoning and site plan application:
~ The subject property is designated "Hamlet" in the Durham Regional Official
Plan and Hamlets are to be developed in harmony with surrounding land uses
and may consist of commercial uses that meet the immediate needs of the
residents of the hamlet and the surrounding rural areas; and
~ 3M wide road widening is required through the site plan control process.
. The Regional Health Department commented that the applicant should submit:
~ A site plan showing tile bed and tank size; and
~ Sewage flow rates of proposed shop.
. The Durham Regional Transit Department has no comments and concerns with this
application.
10.0 STAFF COMMENTS
10.1 The Durham Regional Official Plan supports the commercial uses that meet the
immediate needs of the residents of the hamlet and surrounding rural areas. The
Clarington Official Plan (Section 12.4) permits commercial uses in hamlets such as
general stores, home based-occupations, arts and craft shops, and farm related
commercial uses provided such uses are compatible with surrounding uses and do not
detract from the character of the hamlet. A personal service shop would be a typical
use within a village or hamlet area. It is appropriate to consider a personal service shop
as a desirable use which creates minimal impact on surrounding uses. The proposed
use is justifiable based on the policies of both Regional and Clarington Official Plans.
10.2 The subject property is located amidst a range of land uses including rural and sub-
urban residential, agricultural and major commercial uses. The subject property fronts
to Highway 2 and is close to the west edge of the Bowmanville West Town Centre and
the current road infrastructure has the required capacity to deal with any traffic issues.
10.3 The applicant has forwarded a site plan drawing of the subject property and no building
alterations or additions are required or proposed. The proposed use will be confined to
the existing building on the site. No building elevation changes have been proposed,
thus, it is intent of the applicant to retain the existing historic character of the two storey
building. The site has an adequate area for on-site parking. The ongoing site plan
review will deal with aspects such as on-site parking, stormwater drainage and
landscaping.
10.4 As the personal service shop is not a standard permitted use within the Residential
Hamlet Zone, a site specific Zoning By-law Amendment is recommended for this site by
restricting the use to the existing building and the site. The applicant is required to
make an application for site plan approval that will deal with technical issues such as
landscaping, drainage, on site parking and entrances. The issues raised by the
644
REPORT NO.: PSD-106-07
Page 8
. neighbours, such as storm water drainage and light trespass, will also be addressed
through the site plan approval process.
11.0 CONCLUSIONS
11.1 In consideration of the comments received from the circulated agencies the public and
our planning review of the proposal, it is recommended that provided there are no major
issues raised at the Public Meeting, that the application for Zoning By-law Amendment
(ZBA 2007-0025) submitted by V. Bowen, A. Bowen and M. Watson to change the
zone category of a .33 ha parcel of land from "Residential Hamlet (RH) Zone" to
"Residential Hamlet Exception (RH-26) Zone" to permit a personal service shop and
that the By-law contained in Attachment 2 be PASSED.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Zoning By.law Amendment
List of interested parties to be notified of Council's decision:
V. Bowen
A. Bowen
M. Watson
Kevin M. Duguay
Ross Alldread
645
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To Report PSD-106-07
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646
Attachment 2
To Report PSD-106-07
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2007-_
being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the
Corporation of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it is
advisable to amend By-law 84-63, as amended, of the fonmer Town of Newcastle in
accordance with applications ZBA 2007-0025 to permit a Personal Service Shop (Aesthetics -
Reflexology) as a permitted use;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Section 9.3 "Special Exceptions - Hamlet Residential (RH) Zone" is hereby amended by
introducing a new sub-section 9.3.26 as follows:
"9.3.26 HAMLET RESIDENTIAL EXCEPTION (RH-26) ZO~E
Notwithstanding Section 9.1 and 9~2 those lands zoned RH-26 on the Schedules to this
By-law, in addition to other uses penmitted in the Residential Hamlet (RH) Zone, be
used for a Personal Service Shop (Aesthetics - Reflexology) subject to the following
zone regulations:
a)
Regulations
i) Front Yard set back (minimum)
ii) Rear Yard Set back (minimum)
iii) Interior side yard set back (minimum)
iv) Total gross floor area of buildings (maximum)
50 m
60 m
6m
250 sq m"
2. Schedule "2" to By-law 84-63 as amended, is hereby further amended by changing the
zone designation from: "Residential Hamlet (RH) Zone" to "Residential Hamlet
Exception (RH-26) Zone" as illustrated on the attached Schedule "A" hereto.
3. Schedule "A" attached hereto shall form part of this By-law.
4. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Section 34 of the Planning Act.
BY-LAW read a first time this day of
2007
BY-LAW read a second time this day of
2007
BY-LAW read a third time and finally passed this day of
2007
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
647
Cl~illgton
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 17,2007
Report #:
PSD-1 07-07
File #: ZBA 2007-0028
By-law #:
Subject:
APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: HALLOWAY HOLDINGS LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-107-07 be received;
2. THAT the application submitted by Halloway Holdings Limited to remove the Holding (H)
symbol be APPROVED for a portion of Part 23 on Reference Plan 40R-24257;
3. THAT the attached by-law to remove the Holding (H) symbol be PASSED and a copy
forwarded to the Regional Municipality of Durham; and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
O. ~.~, fL.J
Reviewed by: - ~
Franklin Wu
Chief Administrative Officer
RH/COS/DJC/df/sh
10 September 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
648
REPORT NO.: PSD-107-07
PAGE 2
1.0 APPLICATION DETAILS
1.1
1.2
1.3
Applicant:
Rezoning:
Location:
Halloway Holdings Limited
. Removal of "Holding (H)" symbol
Part of Lot 16, Concession 1, former Township of Darlington
(Attachment 1)
2.0 BACKGROUND
2.1 On June 25, 2007, Council approved a report for the removal of the "Holding (H)"
symbol on Parts 6,7,8, and 18 on Reference Plan 40R-24257 and a portion of
Parts 5, 9, 13, 14, and 23 on Reference Plan 40R-24257. The removal of the
holding symbol would permit the development of three street-related commercial
buildings along Durham Highway 2 totalling 1,959 m2 of retail commercial
f100rspace as shown on Attachment 1. A site plan application (SPA 2007-0022)
for approval of these three buildings is currently being finalized by Staff.
2.2 Through the approvals process, the proposed restaurant tenant in Building "0"
will require parking in excess of the zoning standards contained in Zoning By-law
84-63. Therefore, Staff received a request from Halloway Holdings Limited on
August 29th, 2007 for the removal of the "Holding (H)" symbol on a further portion
of Part 23 on Reference Plan 40R-24257. The removal of the holding symbol
would permit the additional parking area to be developed in association with the
restaurant use contained in Building "0".
3.0 STAFF COMMENTS
3.1 The proposed development is located within the West Bowmanville Town Centre
at 2372, 2378, and 2384 Durham Highway 2. Policies have now been approved
by the Ontario Municipal Board to permit approximately 55,000 m2 of additional
retail and personal service f100rspace in the form of street-related and large
format commercial development to proceed.
3.2 Prior to approval of commercial development on the subject lands, Halloway
Holdings Limited entered into the Principles of Understanding with Municipality,
which outline the requirements that the applicant must fulfil for development to
proceed on the subject lands. The document outlines the planning procedures
and financial obligations for approval of development.
3.3 On April 23, 2007, Holloway Holdings Limited and the Municipality of Clarington
entered into a Subdivision/Consent Agreement, which dealt with the following
matters:
. Approval of the engineering drawings for on-site and off-site engineering
work;
. Financial securities for entrance and road works on Clarington Boulevard;
649
REPORT NO.: PSD-107-07
PAGE 3
· Financial contributions towards the Newcastle and Orono Business
Improvement Areas;
· Construction of Private Road "C" through the property; and,
· Payments towards the construction of Stevens Road, streetscape
improvements on Durham Highway 2.
The engineering approvals contained in this Agreement will continue to govern
development on the subject lands.
3.4 The portion of the subject property proposed for development is presently zoned
"Holding - Large Format Commercial Exception ((H)C8-3) Zone". Specific
policies for the Bowmanville West Town Centre Secondary Plan permit the use of
holding symbols. In addition, the Principles of Understanding also contain
procedures and obligations that must be fulfilled prior to Council considering
removal of the holding symbol. The applicant must therefore address the
following matters to the satisfaction of the Municipality:
· The applicant will execute a site plan agreement, which governs site
development, building form, landscaping works, and lighting. Financial
securities for landscaping works will be administered through this
agreement. Staff will obtain landscape maintenance and snow removal
programs for the development. A cash-in-lieu of parkland' dedication
payment will also be received from the applicant through this agreement.
· The applicant has satisfied the specific urban design requirements through
the building elevations, which include special exterior treatment, building
articulation, and parapet walls to screen rooftop mechanical units.
3.5 Similarly, within the Region's Official Plan, policies are in place noting that prior
to a local Municipality's passage of a by-law to remove a holding symbol, Council
is to ensure that:
· The development is consistent with the orderly and phased development
of the Municipality;
· The Owner has satisfied all of the requirements of the Municipality and
entered into any necessary agreements in that regard; and
· The Owner has satisfied all the requirements of the Regional Municipality
of Durham with respect to the provisions of sewer and water services,
regional roads and entered into any necessary agreements.
3.6 Although a sufficient parking area is located beside Building "0", tenants often
want more parking than required by municipal parking standards. Therefore, the
applicant has requested to construct additional parking area to accommodate
their tenant in Building "0". Staff have no concerns and support the request.
3.7 The approval of a by-law to remove the holding symbol is appropriate at this
time, as the provisions within the Municipality's and Region's Official Plan, as
well as the Principles of Understanding with the applicant, will be satisfied
shortly.
650
REPORT NO.: PSD-107-07
PAGE 4
3.8 It is noted that pursuant to Section 36 of the Planning Act, a by-law amendment
to remove the "Holding (H)" symbol is not subject to the normal appeal period
afforded to a standard rezoning application and accordingly shall be deemed final
and binding upon Council's approval.
3.9 Staff would note that the holding provision will be removed in phases for
development on the remaining portion of the applicant's lands.
3.10 The Finance Department has advised that taxes on the site are current.
However, the Director of Finance advised that the invoice IVC0004193 for the
legal fees for the Subdivision/Consent Agreement remains outstanding.
4.0 RECOMMENDATIONS
4.1 In consideration of the comments noted above, approval of the removal of the
"Holding (H)" symbol, as shown on the attached by-law and schedule
(Attachment 2), is recommended.
Attachments:
Attachment 1 - Key Map
Attachment 2 - By-law for Removal of "Holding (H)" symbol
List of interested parties to be advised of Council's decision:
Halloway Holdings Limited
Sernas Associates
651
Attachment 1
To Report PSD-107-07
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Attachment 2
To Report PSD-107.07
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2007-
being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 84-63, as amended, of the Corporation of the fomner Town
of Newcastle to implement ZBA 2007-0028;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule "3" to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from: "Holding - Large Format Commercial
Exception ((H)C8-3) Zone" to "Large Format Commercial Exception (C8-3)
Zone".
2. Schedule "A" attached hereto shall form part of this By-law.
3. This By-law shall come into effect on the date of the passing hereof, subject to
the provisions of Sections 34 and 36 of the Planning Act.
BY-LAW read a first time this
day of
2007
BY-LAW read a second time this
day of
2007
BY-LAW read a third time and finally passed this
day of
2007
Jim Abernethy, Mayor
Patti L.Barrie, Municipal Clerk
653
This is Schedule "A" to By-law 2007- ,
passed this day of .2007 A.D.
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~ Zoning Change From "(H)C8-3" To "C8-3"
Patti L Barrie, Municipal Clerk
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654
Cl![iggton
REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
Date:
Monday, September 17, 2007
Report #: PSD-10B-07
File #: SVA 2007-0002
By-law #:
Subject:
A MINOR VARIANCE TO SIGN BY-LAW
APPLICANT: GERR HOLDINGS LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-10B-07 be received;
2. THAT the application for a minor variance to the Clarington Sign By-law 97-157 (SVA
2007 -0002), submitted by Joe Gerrits to permit three signs having a maximum sign area
of 3.5 sq. m. (2.54m X 1.39m) each attached onto two elevated wall sections at the east
and west end of the existing building located at 219 King Street East in Bowmanville to
be used by the tenants of any unit of the building be APPROVED; and .
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
Reviewed by:
<:,
()~~
Franklin Wu,
Chief Administrative Officer
JW/COSIDJC/df
September 11, 2007
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
655
REPORT NO.: PSD-108-07
PAGE 2
APPLICATION DETAILS
1.0
1.1
1.2
Applicant:
Gerr Holdings Limited
Owner:
Joe Gerrits
1.3
Proposal:
Three signs (2.54 x 1.39m of each) on the elevated wall sections of
the rear building to be allowed to be used by the tenants of any unit
1.4
Location:
Part Lot 10, Concession 1, former Township of Darlington
219 King Street East, Bowmanville
2.0 BACKGROUND AND PROPOSED AMENDMENT
2.1 On July 12, 2007, Mr. Joe Gerrits, on behalf of Gerr Holdings Limited, submitted an
application for a minor variance to the Sign By-law to allow any tenant to have signs
on the three faces of the two elevated wall sections at the east and west end of the
building with a maximum sign area of 3.5 sq. m. (2.5m X 1.39m) each.
2.2 Prior to making the above application, the applicant submitted an application for a sign
permit for the above signs. The applicant's intention was to allow the tenants of the
middle units of the building to have their signs on the wall sections of the corner units.
After review, the applicant was advised that a variance to the Sign By-law was
required since the By-law only allows the tenants who occupy the corner units to have
two additional wall signs.
2.3 As part of the minor variance application, the applicant submitted the following
documents/studies:
. A letter outlining the basis for variance to Sign By-law; and
. Drawings of the proposed signage.
3.0 SIGN BY-LAW PROVISIONS
3.1 The provisions of the Sign By-law permits, in addition to the group identification sign
permitted on the site, two wall or window signs for each business and one additional
sign on each canopy to a maximum of three canopy signs for stand alone or exterior
corner units on a multiple business site.
4.0 APPLICANT'S RATIONALE
4.1 The applicant has indicated that the visibility of the tenant's signs of the middle units of
the commercial building located at the rear of the plaza has been reduced as a result
of the new building being constructed along the street at the corner of King and SI.
George Streets as per the Municipality's requirement based on the Bowmanville King
Street East Corridor Study Final Report 2003.
656
REPORT NO.: PSD-108-07
PAGE 3
4.2 The letter dated August 7, 2007, submitted by the their longest tenant, Dr. F. Khan,
Optometrist, states that many people travel on King Street and do not even see the
plaza at the back anymore and they are constantly faced with client's saying that they
cannot locate their office. Therefore, the tenants located in the middle section of the
rear building would like to have additional signage on the elevated wall areas.
5.0 STAFF COMMENTS
5.1 The existing tenants of the rear building currently have one canopy sign each
conforming to the Clarington Sign By-law requirements.
5.2 As stated above, only the tenants located at the stand alone or exterior corner unit are
allowed to have an additional two wall signs. The applicant's request is to allow the
other tenants located in the middle units to have additional signs on the elevated wall
areas of the east and west end units. The proposal (please refer the Attachments 1
and 2) is to have two wall signs (for Ecowater Systems and Dr. F. Khan & Associates,
Optometrists) on the elevated wall section of the west end facing St. George Street
and the plaza and one wall sign (for Dr. F. Khan & Associates, Optometrists and a
future tenant) on the elevated wall at the east end facing King Street. The maximum
area of each sign is 3.5 sq.m. which conforms to the Sign By-law.
5.3 The staff observed and agreed with the applicant that the signs of the tenants in the
middle of the building are hardly visible from King Street. The applicant's request is
not to increase the number of signs permitted at the end units, but to re-allocate these
signage areas for the use of other tenants whose signs are not visible from King
Street. The proposed signs will not negatively impact the architecture of the building,
rather they conform to the style of the existing signage and the architecture of the
commercial plaza. The proposed minor variance does not conflict with the general
intent of the Sign By-law.
5.4 Staff do not have objections to the application.
6.0 LEGISLA nON
6.1 Section 210 of the Municipal Act, Subsection 146 (g) allows Council to authorise minor
variances to the Sign By-law, if in the opinion of Council the general intent and
purpose of the by-law is maintained.
7.0 CONCLUSION
7.1 In consideration of the comments contained in this report, staff recommends that the
application for a minor variance to the Clarington Sign By-law 97-157 (SVA 2007-
0002), submitted by Joe Gerrits to permit three signs having a maximum sign area of
3.5 sq.m. (2.5m x 1.39m) each attached onto two elevated wall sections at the east
657
REPORT NO.: PSD-108-07
PAGE 4
and west end of the existing building located at 219 King Street East in Bowmanville,
to be used by the tenants of any unit of the building, be APPROVED.
Attachments:
Attachment 1: Location map
Attachment 2: Proposed signs for east and west elevated wall sections
Attachment 3: Pictures of the plaza proposed signage locations
Interested parties to be notified of Council's decision:
Joe Gerrits, Gerr Holdings Limited
658
Attachment 1
To Report PSD-10a-Q7
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REPORT
PLANNING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 17, 2007
Report #: PSD-109-07
File #: PLN 23.8.2
By-law #:
Subject:
PARKING OF RECREATIONAL VEHICLES ON RESIDENTIAL PROPERTY
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-109-07 be received;
2. THAT staff should proceed with option 9;
3. THAT the Region of Durham Planning Department be forwarded a copy of this report
and Council's decision; and .
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by:
(
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Reviewed by\___.i ~~ -,-' ,,-) LL
Franklin Wu,
Chief Administrative Officer
TW*CP*DJC*sh
September 7, 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
664
REPORT NO.: PSD-109-07
PAGE 2
1.0 BACKGROUND
1.1 On May 14, 2007, Council passed resolution GPA-343-07 which authorized staff to
proceed with further research and undertake a Zoning By-Law amendment to provide
for regulations for the parking of recreational vehicles on residential property.
1.2 Originally the Clerk's Department was asked to investigate resident complaints
regarding the parking of recreational vehicles on private residential properties. Their
investigation revealed that the most effective way to regulate recreational vehicle
parking was by amending the Zoning By-law.
1.3 Currently the Municipality's Zoning By-law has no specific regulation for recreational
vehicles in residential areas.
2.0 OPTIONS
2.1 In response to Council's direction, Planning Staff researched the zoning regulations of
seventeen (17) municipalities to determine various methods of regulating the parking of
recreational vehicles in residential areas. The chart contained in Attachment 1 provides
a detailed su~mary on the regulations for each municipality surveyed.
2.2 None of the seventeen (17) municipalities have an outright ban on the parking of
recreational vehicles. However, the municipalities surveyed have utilized a number of
different regulations to regulate recreational vehicle parking and storage. The following
provides a summary of the methods used:
~ Restrict parking to the rear and interior side yards.
~ Restrict the length, height, width and/or weight of recreational vehicles.
~ Require that the parking space used for a recreational vehicle be in addition to
the required parking spaces for a dwelling.
~ Require setbacks to the location where the recreational vehicle is stored. In
some instances the accessory structure setbacks were applied.
~ Restrict the number and type of recreational vehicles to be parked on a property.
~ Permit storage of the recreational vehicle within an attached garage, carport or
an accessory structure only.
~ Require screening of the recreational vehicle from public view and/or adjacent
residential properties.
~ Restrict the dates and time a recreational vehicle can be parked in a front and/or
exterior side yard.
2.3 Multiple options can be utilized to meet the needs of the municipality. The options
identified above have varying advantages and disadvantages as well as impact on
staffing from an enforcement perspective. Section 3.0-STAFF COMMENTS explores
the options in more detail. Due to the various options and combinations of those
665
REPORT NO.: PSD-109-07
PAGE 3
options, staff require further direction as to how Council wishes to proceed with
regulating recreation vehicles. In addition, Council should be aware that any by-law
adopted to regulate recreational vehicles may not be retroactively enforced on
properties where recreation vehicles have been parked or stored while the by-law was
silent on this issue.
2.4 Zoning By-law 84-63 does not currently define a recreational vehicle. The By-law
provides definitions for a motorized recreation vehicle, motorized snow vehicle, trailer,
mobile recreational trailer and truck camper. In order to provide regulations for a
recreational vehicle, it is necessary to include a clear definition to ensure that a
proposed amendment adequately regulates the parking and storage of all recreational
vehicles.
2.5 The types of recreational vehicles regulated vary between municipalities. In addition to
motor homes, travel trailers, tent trailers, truck campers and trailers, some municipalities
have also chosen to regulate boats, boat trailers, converted buses, snowmobiles, and
personal watercrafts.
2.6 Although not specifically identified in by-laws reviewed for other municipalities, the
popularity of all terrain vehicles has increased since regulations for recreational vehicles
were first considered, and should likely be considered in the definition of recreational
vehicles.
2.7 Staff proposed creating a definition of a recreational vehicle that is all encompassing
and includes the existing defined terms as well as all the other forms of recreational
vehicles identified above.
3.0 STAFF COMMENTS
3.1 OPTIONS
3.1.1 Option 1 : THAT Staff be authorized to proceed with a Zoning By-law
amendment to prohibit the parking and storage of recreational vehicles.
None of the municipalities researched incorporated an outright ban in their regulations
for the parking of recreational vehicles in residential areas. Although a ban of parking or
storage of recreational vehicles did not exist, incorporating some of the options
discussed would make it difficult to park a recreational vehicle on most residential lots in
a typical urban subdivision. A ban on parking recreational vehicles would mean that
people who store their vehicles at a different location would not be able to park their
recreational vehicles on their residential property for packing and preparation prior to
using it, or for short stays in between uses. It could also lead to increased illegal activity
related to storage and parking of recreational vehicles in the rural areas of the
municipality.
666
REPORT NO.: PSD-109-07
PAGE 4
3.1.2 Option 2: THAT Staff be authorized to proceed with a Zoning By-law
amendment to permit the parking and storage of recreational vehicles in the side
and rear yard.
Other than a corner lot, a new residential lot in a typical urban subdivision has a side
yard setback of 1.2 metres or 'less. This would not be wide enough for most
recreational vehicles to pass through to access the rear yard. As such, in most cases,
the front yard provides the only accessible location for the parking and storage of
recreational vehicles. Corner lot properties and some lots in older established
neighborhoods would be the only locations where the side and rear yards could be
accessed for storage of such vehicles. This method would effectively ban the storage of
recreational vehicles in newer urban subdivisions, while allowing them to be parked
and/or stored beside or behind the house in older subdivisions or on rural lots.
3.1.3 Option 3: THAT Staff be authorized to proceed with a Zoning By-law
amendment restricting the size and number of the recreational vehicles parked
and/or stored on.a residential property.
In recognition that the front yard is typically the only available location to park a
recreational vehicle on an urban residential lot, some municipalities provide for parking
of recreational vehicles subject to size restrictions. This ensures that vehicles parked in
the driveway are of an appropriate size. Size limits also help limit the impact on the
streetscape by prohibiting oversized vehicles. The size and number restriction can also
be used in combination with location on the lot to minimize impact on adjacent
properties, the streetscape, and ensure the vehicles are setback from property lines
including the street line.
3.1.4 Option 4: THAT Staff be authorized to proceed with a Zoning By-law
amendment to require an additional parking space for a recreational vehicle.
Another option utilized was the provision for an additional parking space over and above
the parking requirement for the dwelling itself. This ensures adequate parking on a
property while maintaining the level of on-street parking. Additional parking would be
reviewed in conjunction with the Landscape Open Space regulations for the front yard.
This is to ensure the majority of the yard is not asphalt or hard surfaced. This provision
in conjunction with the current minimum landscape open space requirements and the
requirement for two outdoor parking spaces would be difficult to achieve in the majority
of lots twelve metres (forty feet) or less wide.
3.1.5 Option 5: THAT Staff be authorized to proceed with a Zoning By-law
amendment to require setbacks for a parked or stored recreational vehicle.
For those lots which have the ability to park a recreational vehicle in an exterior side or
rear yard, there is the option to impose setbacks. As recreational vehicles can be of a
considerable size, it may be appropriate to impose setbacks similar to an accessory
structure. Utilizing size restrictions may also be appropriate as some recreational
vehicles may exceed the permitted fence height of 2.14 metres. In addition to setbacks,
667
REPORT NO.: PSD-109-07
PAGE 5
one municipality also required that no part of a driveway within 3 metres of the principal
entrance be used for parking of recreational vehicles. These requirements would
protect the views of adjacent residences.
3.1.6 Option 6: THAT Staff be authorized to proceed with a Zoning By-law
amendment to permit the parking and storage of recreational vehicles within an
attached garage or an accessory structure.
In order to limit the visual impact of the parking and storage of large recreational
vehicles, some municipalities have limited the storage to attached garages, carports
and/or accessory structures. As such, the size and quantity of vehicles on a property
would be limited to the available structures on site. Current accessory structure
regulations in Zoning By-law 84-63 limit the size of accessory buildings to 40% of the
floor area of the house and may not accommodate a structure to adequately provide
storage of large recreational vehicles for smaller lots and houses.
3.1.7 Option 7: THAT Staff be authorized to proceed with a Zoning By-law
amendment to require that recreational vehicles be screened from public view.
Another method used is to require screening to reduce the visual impact of these
vehicles. Screening could be achieved through the use of hedges or fencing. This
would be effective if used in conjunction with a size restriction, as some recreational
vehicles exceed the maximum permitted fence height under the Municipal Fence By-
law. This option would require detailing what may be used to screen the recreational
vehicles to ensure that the proposed screening does not create as great an issue as the
item to be screened.
3.1.8 Option 8: THAT Staff be authorized to proceed with a Zoning By-law
amendment to permit the parking and storage of recreational vehicles for a
specified timeframe.
Consideration has been provided by some municipalities for parking recreational
vehicles in driveways for specified dates and/or time. Council could opt to allow for
seasonal parking when the use of such vehicles is common. Another method is to allow
parking over a specified number of days or hours per month. This would provide
residents adequate time to prepare the vehicle for a trip. This option could also be used
in conjunction with other options. Enforcement for this option could be more
problematic if not carefully considered.
3.2 OUTDOOR STORAGE
Council should be aware that if restrictions are imposed on the parking and storage of
recreational vehicles on residential properties, residents may be required to find an
alternative location. Currently there are a number of illegal outdoor storage locations for
such vehicles throughout the rural area of the municipality. The introduction of
regulations restricting the ability to park and store a recreational vehicle on an urban
residential lot may lead to further proliferation of illegal storage.
668
REPORT NO.: PSD-109-07
PAGE 6
4.0 CONCLUSIONS
4.1 Staff have identified a number of options based on a review of 17 other municipality's
practices. Although none of the regulations prohibit parking or storage on a residential
property, the practicality of implementing some of the options in the urban areas
essentially create a prohibition.
4.2 Based on Staff's review and discussions with the Law Enforcement division of the
Clerk's Department it is recommended that staff proceed with a Zoning By-law
amendment incorporating Options 3, 6 and 8. It is the opinion of Staff that recreational
vehicles parked or stored within an accessory building or garage should be permitted.
Similarly parking or storing recreation vehicles of a limited size on a residential property
may be permitted with limited impact to neighbours. Lastly larger recreational vehicles
should only be permitted to be on a driveway with limited times to allow for loading and
unloading prior to and after trips. Staff suggests the following recommendation be
adopted.
Option 9: THAT Staff be authorized to proceed with a Zoning By-law
amendment allowing recreation vehicles to be parked within a garage; restrict the
size and number of the recreational vehicles parked and/or stored on a residential
property; and to provide limited timeframes for vehicles that are larger than a
proposed size.
Attachments:
Attachment 1 - Municipal Zoning Regulation Comparison for the Parking of Recreational
Vehicles in Residential Areas
List of interested parties to be advised of Council's decision:
Dave McCargar
Mike and Melissa Girard
669
Attachment 1
To Report PSD-109-07
MUNICIPAL ZONING REGULATION COMPARISON FOR THE PARKING OF
RECREATIONAL VEHICLES IN RESIDENTIAL AREAS
Ajax
. ,I,"".." ," 'I
~IW_ 'hdl;',
· No parking or storage of any vehicle in excess of one
tonne ca aci or in excess of 7.0 m in len tho
· A total of two boats, tourist trailers, mobile homes, truck
campers or similar vehicles may be stored in either a
rear or interior side yard provided that in the case of a
boat, the overalllen th shall not exceed 7.5 m.
· Parking and storage of a boat, snowmobile, or any truck
trailer, mobile home, house trailer, travel trailer, or any
other type of trailer, in an exterior side yard or front yard,
including the part of the driveway therein is not permitted.
· A travel trailer not exceeding 5.0 metres in length when
closed may be parked or stored in the part of the
driveway that is in the front yard.
· Only one boat, snowmobile, trailer, boat on a trailer not
exceeding 7.0 metres in length, one or two snowmobiles
on a trailer not exceeding 7.0 metres in length may be
parked or stored on a residential lot.
· A boat or trailer shall not occupy any parking space
required under the by-law.
· A boat or trailer shall not be parked or stored closer than
7.5 metres to a rear lot line abutting a street or a reserve
owned b a ublic authorit .
· Storage or parking of motor homes, travel trailers,
snowmobiles or boats with accessory trailers, or trailers
is permitted within a garage or carport.
· Permitted within a rear or interior side yard no closer
than 1.0 m to any lot line.
· No more than two motor homes, travel trailers,
snowmobiles or boats with accessory trailers, or trailers
may be parked or stored on a lot.
· A trailer or accessory trailer shall not exceed 11.0 m in
length.
· Motor home, travel trailer, snowmobile or boat with
accessory trailer or trailer may be stored in a front yard
or exterior side yard for a period not exceeding 72 hours
in one calendar month.
· A motor home, travel trailer or boat may be used for
human habitation on a temporary basis for a period not
exceedin 14 da s in one calendar month
· Trailers and recreational vehicles not exceeding 1.82
metres in hei ht ma be arked or stored in an ard.
Aurora
Brampton
Bra ntfo rd
Burlington
670
Kitchener
· Trailers and recreational vehicles exceeding 1.82 metres
in height may be parked or stored in any yard between
May 1st and October 31st. At any other time such parking
or storage is permitted only in yards other than a front or
street side yard.
· Parking or storage of recreational vehicles and trailers
exceeding the height of 3.66 metres is prohibited.
· Parking and storage of recreation vehicles and trailers is
not permitted within a visibility triangle, at street
intersections and railwa intersections.
· A recreational vehicle, trailer or boat may be parked or
stored in the rear yard and side yard no closer than 1.2
m to the lot line.
· Permitted on a driveway in the front yard between the
established building line and the street line between April
1 and Oct. 31 provided that no part of the driveway within
3 m of the principal entrance to the dwelling shall be
used for such purposes.
· Permitted within a garage or carport.
. Permitted in a nei hbourhood arkin station.
· Parking or storing of a boat, motor home, travel trailer or
snow-mobile is permitted in any side or rear yard, or in
any private garage, carport or other building where it
does not exceed 6m in length.
· Where a boat, motor home, or travel trailer exceeds 6 m
in length it may be permitted for a period of no more than
72 hours in any calendar year, unless it is stored in an
enclosed buildin .
· Major Recreational Equipment may be stored in a
garage.
· Shall not be stored in the front yard or f1ankage yard
· May be stored in a rear yard provided that it is screened
from the view of the street and abutting residential
properties.
· May be stored in a carport or side yard provided that it is
screened from view and has a minimum setback of 1.2
metres from the side lot line.
· May be parked on a driveway wholly inside the lot line
between Ma 1st and October 31st in each ear.
· Major Recreational Equipment may be stored in a
garage.
· Major Recreational Equipment shall not be stored in a
front or side yard abutting a street; in a rear yard unless
substantially screened by a visual barrier; in a carport
unless substantially screened by a visual barrier; in a
side yard unless substantially screened by a visual
barrier, and if it exceeds 1.4 metres in hei ht, a minimum
Cambridge.
Cobourg
Hamilton
671
London
, ~...
, iE,
side yard setback of 1.2 metres shall apply; in a driveway
between November 1st to April 30th.
o Major Recreational Equipment may be stored or parked
on a driveway wholly inside the lot line between May 1st
and October 31st provided that such equipment shall not
obstruct the visibility of movement of vehicular or
pedestrian traffic within a street or lane.
o Shall not be used for living, sleeping or housekeeping
ur oses when located on a lot within a residential zone.
o One recreational vehicle, trailer or boat can be parked or
stored where it has dimensions not greater than 2.4
meter. of width, 2.4 metres of height above ground, nor
6.0 metres of length on a permitted driveway, or parking
area, or within a yard other than a front or exterior side
yard.
· One recreational vehicle, trailer or boat with dimensions
greater than 2.4 metres of width, 2.4 metres of height
above ground, or 6.0 metres of length, may be parked or
stored within a rear yard.
o Any recreational vehicle owned by the occupant and
parked or stored within an enclosed building shall not be
sub'ect to the above rovisions.
o One trailer, with or without one boat, or up to two
personal watercraft or snowmobiles, or one recreational
vehicle is permitted on a driveway if it does not exceed a
maximum length of 5.2 metres and a maximum height of
2.0 metres. Minimum setback to the lot line shall be 0.6
metres.
· One trailer, with or without one boat, personal watercraft
or snowmobile, or one recreational vehicle with a
maximum length of 7.0 m and height of 3.0 m is
permitted in the interior side or rear yard behind the front
wall of the dwelling or in the rear yard with an interior
side yard setback of 1.2 m and exterior and rear yard
setback of 7.5 m.
o One trailer, with or without one boat, personal watercraft
or snowmobile, or one recreational vehicle less than or
equal to 7 m in length and less than 3 m in height may be
parked in a driveway on a temporary basis for a period of
not more than 72 hours in anyone calendar month.
o The parking space used shall be in addition to the
required number of parking spaces for the applicable
Residential Zone.
o Any Recreational vehicle, trailer or any load thereon
including a boat on or off a trailer or other supporting
device which does not exceed a height of 2 m, may be
parked or stored in any side or rear yard. If located
within a flanka e it must be screened from ublic view
Mississauga
Oakville
672
Oshawa
from the street by a fence, wall or hedge with a minimum
height of 2 m.
· Any Recreational vehicle, trailer or any load thereon
including a boat on or off a trailer or other supporting
device exceeding 2m in height may be parked or stored
in any side or rear yard between May 1st and Oct. 31st
but is not ermitted within 10.5 m of the f1anka e lot line.
· No parking or storage of a recreational vehicle greater
than 6 m in length or greater than 2.6 m in height in any
part of a front or exterior side yard, nor in that portion of
any rear yard of a corner lot which abuts an improved
street or 0.3 m reserve for that distance from the street
which is equal to or less than the depth of the exterior
side yard.
· No parking or storage of a boat, snowmobile or any type
of camper or trailer which is designed to be towed behind
a motor vehicle in any part of a front or exterior side yard,
nor in that portion of any rear yard of a corner lot which
abuts an improved street or 0.3 m reserve for that
distance from the street which is equal to or less than the
de th of the exterior side ard.
· Open storage of any travel trailer, converted bus,
snowmobile, motor home, pick-up camber, or any trailer
is permitted in the rear or interior side yard no closer than
1 m to interior side and rear lot lines and 3 m to an
exterior side lot line.
. A trailer with a maximum height of 2.6 m and a maximum
length of 6.7 m can be parked in the driveway. Trailers
with a maximum height of 3.5 m and maximum length of
8 m can be parked in the side or rear yards. A maximum
of four vehicles can be arked in a Residential zone.
· Parking or outside storage of a house and/or park model
trailer, a motor home, an auto trailer, a boat or boat
trailer is permitted in the rear or interior side yard.
· Meets the minimum setbacks for accessory buildings in
the applicable Zone.
. Is limited to a maximum of one each of either a house
and/or park model trailer, a motor home, an auto trailer,
or a boat and/or boat trailer.
. Such house and/or park model trailer, motor home, auto
trailer boat and/or boat trailer shall not exceed 7 metres
in length exclusive of the hitch or tongue and 3.5 metres
in width.
· The number of house and/or park model trailers, motor
homes, commercial trailers, auto trailers, boats and/or
boat trailers that are fully enclosed within a private
ara e is not restricted.
Owen Sound
Pickering
Wasaga Beach
673
Whitby (Downtown
Whitby and the
Village of Brooklin)
..im.
· Parking or storage may be permitted for a maximum
period of 5 days in anyone calendar month in a front
yard or exterior side yard, provided that such lot is not
used for a artment dwellin ur oses.
· Storage or parking of motor homes, travel trailers,
snowmobiles, boats, trailers and other personal use
recreational vehicles shall only be permitted in the
interior side or rear yards or a within a private garage.
· Storage or parking shall be located no closer than 1.0
metres to any lot lines.
· No more than one of these vehicles shall be stored or
parked outside on the lot per dwelling unit.
· A trailer shall not exceed 7.0 metres in length in the
Village of Brooklin and 11.0 metres in length in
Downtown Whitb .
674
Cl~!ilJgron
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 17, 2007
Resolution #:
Report #: EGD-051-07
File#:
By-law #:
Subject:
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2007.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-051-07 be received for information.
Submitted by: ~
A. S. Cannella, CET.
Director of Engineering Services
.'.
0,(~. fJ Q-:~f'. ...-.
Reviewed by: ~ k
Franklin Wu
Chief Administrative Officer
ASC*RP*bb
September 07, 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-1824
701
REPORT NO.: EGD-051-o7
PAGE 2
1. BACKGROUND
1.1 With respect to the Building Pennit Activity for the month of AUGUST 2007, Staff wish to
highlight the following statistics for the infonnation of Committee and Council.
MONTH OF AUGUST
2007 2006
BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF
CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2007-2006
Residential 66 $10,520,246 73 $10,857,667 -3.1%
Industrial 0 $0 4 $381,666 N/A
Government 0 $0 1 $15,000 NJA
Commercial 1 $731,790 5 $351,000 108.5%
Institutional 6 $116,400 6 $171,000 . -31.9%
Agricultural 5 $1,719,305 0 $0 N/A
Demolition 6 $0 9 $0 N/A
TOTAL 84 $13,087,741 98 $11,776,333 1.1.1%
YEAR TO DATE
2007 2006
BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF
CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2007-2006
.
Residential 603 $102,016,588 587 $106,697,790 -4.4%
Industrial 10 $6,576,800 17 $5,555,666 18.4%
Government 0 $0 5 $1,815,000 N/A
Commercial 37 $14,083,219 38 $2,033,005 592.7%
Institutional 11 $1,356,300 14 $3,264,871 -58.5%
Agricultural 20 $5,322,393 10 $623,010 754.3%
Demolition 29 $0 34 $0 NJA
TOTAL 710 $129,355,300 705 $119,989,342 7.8%
702
REPORT NO.: EGD-051.Q7
PAGE 3
1.2 With respect to building permit activities (over $250,000) and large residential building permit
activities, the details are provided as follows:
Owner I Applicant Construction Type Location Value
SCOTT COOK New Farm Building 4,672 HIGHWAY 2, CLARKE $417,546
DAVID MCINTYRE Farm Building 191 KING LANE, HAMPTON $320,964
HALLOWAY HOLDINGS LIMITED Retail Building/Plaza 2,384 HIGHWAY 2, BOWMANVILLE $731,790
STEPHEN BARRIE Dairy Barn 2,591 BRAGG ROAD, DARLINGTON $836,430
703
REPORT NO.: EGD-051-07
PAGE 4
The following is a comparison of the types of dwelling units issued for the month of "AUGUST"
and "YEAR TO DATE".
o
Towmouse
0%
2
Apartment
8%
Dwelling Unit Type "YEAR TO DATE 2007"'
50
Townhous
e
12%
Dwelling Unit Twe "AUGUST" 2007
o
Semi-
Detached
0%
33
Single
Detached
94%
88
Semi.
Detached
20%
'" 290
"'- Single
netached
II Single Detached 290 87%
II Sem~Detached 86
DTownhouse 50
DApartment 3
II Single Detached 33
II Sem~Detached 0
DTownhouse 0
DApartment2
The following is a historical comparison of the building permits issued for the month of AUGUST"
and "YEAR TO DATE" for a three year period.
Historical Data for Month of "AUGUST"
Historical Data ''YEAR TO DATE"
$40,000 ,000
2007
2006
2005
$180,000,000
$140,000,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$0
$50,000,000
$30,000,000
$20,000.000
$10,000,000
$0
2007
2006
2005
DValue $13,087,741 $11,776,333 $44,067,848
DVelue $129,355,300 $119,989,342 $146,483,447
704
REPORT NO.: EGD-051..o7 PAGE 5
PERMIT REVENUES
2007 2006
August Year to Date August Year to Date
. $94,075 $978,485 $109;505
PERMIT FEES $1,005,606
INSPECTION SERVICES
2007 2006
August Year to Date August Year to Date
Building Inspections . 528 3,937 510 3,766
Plumbing & Heating Inspections 613 3,666 . 498 3.437
Pool Enclosure Inspections 0 0 0 0
TOTAL 1,141 7,603 1,008 7,203
NUMBER OF NEW RESIDENTIAL UNITS
2007 2006
August Year to Date August . Year to Date
Single Detached 33 290 37 306
Semi-Detached 0 86 3 76
Townhouse 0 50 0 22
Apartments 2 3 0 203
TOTAL 35 429 40 607
705
REPORT NO.: EGD-051-07
PAGE 6
RESIDENTIAL UNITS HISTORICAL COMPARISON
YEAR:. 2007
(10 end of 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997
AREA August)
Bowmanville 287 608 307 587 468 345 312 188 184 313 423
Courtlee 60 126 241 173 180 133 129 231 296 254 295
Newcastle 50 83 202 191 123 131 76 110 78 4 5
Wilmot Creek 10 15 15 25 29 38 24 19 21 33 21
Orono 0 1 1 2 0 1 0 0 1 0 0
Darlington 5 7 14 15 13 17 47 102 31 14 19
Clarke 10 12 13 10 16 15 9 17 17 12 20
Burketon 0 0 1 1 1 1 0 1 0 1 2
Enfield 0 0 0 0 0 0 0 0 0 0 3
Ennlsklllen 0 1 1 1 0 2 5 7 6 3 7
Hampton 1 1 0 0 3 1 1 1 2 1 2
Haydon 0 0 0 0 0 0 0 0 1 1 2
Kendal 1 0 0 1 0 3 2 0 1 0 0
Kirby 0 0 0 0 0 0 0 0 0 0 1
leskard 0 0 0 0 0 1 0 0 1 0 0
Maple Grove 0 0 0 0 1 0 0 0 0 0 0
Mitchell Corners 1 0 0 1 0 0 0 0 0 0 0
Newtonville 1 2 4 5 3 3 0 3 1 0 0
Solina 3 3 3 3 3 1 1 0 0 0 1
Tyrone 0 0 0 0 3 9 3 0 0 0 0
TOTALS 429 859 802 1,015 843 701 609 679 640 636 801
706
CI!Jlmgton
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION MEETING
Date:
Monday September 17,2007
Resolution #:
Report #: EGD-052-07
File#:
By-law #:
Subject:
LICENSE AGREEMENT BETWEEN HYDRO ONE AND MUNICIPALITY
OF CLARINGTON FOR THE USE OF AN UNOPEN ROAD
ALLOWANCE TO HYDRO ONE LANDS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-052-07 be received;
2. THAT in the event that the West Townline Road site ultimately be chosen as the
preferred site for the proposed Hydro One transformer station, the license
agreement for access purposes be entered into with Hydro One for the use of an
unopen road allowance north of Concession Road 7 on West Townline Road,
former Darlington Township;
3. THAT By-laws authorizing the Mayor and Clerk to execute the agreement for the
above noted license be adopted;
4. THAT Council authorize staff and the municipal solicitor to take all necessary
steps to finalize this license agreement; and
5. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
707
Report #EGD-052-o7
Page 2
Respectfully by,
d~-tJu..
Submi ed by: A.S. Cannella
Director of Engineering Services
Reviewed by: Franklin Wu
Chief Administrative Officer
ASC/jo
September 11, 2007
708
Report #EGD-052-07
Page 3
1.0 BACKGROUND
1.1 In 2006, Hydro One began their EA process to install a 230/44 kV transformer
station in the Enfield area. The EA contemplated two sites in proximity to one
another near Concession Road 7 and West Townline Road (former Darlington
Township). Council will recall dealing with this matter in December, 2006, at
which time the General Purpose and Administration Committee recommended to
Council:
THAT Report PSD-119-06 be received for information;
THAT Hydro One be requested to provide a presentation to Council
and meet with affected residents at a location within Clarington prior to
finalizing the Notice of Completion of the Environmental Study Report;
THAT Hydro One and the Ministry of the Environment be forwarded a
copy of Report PSD-119-06; and
THAT all interested parties listed in Report PSD-119-06 and any
delegation be advised of Council's decision.
Neither of these sites was deemed acceptable due to physical site limitations. A
third site was contemplated on Hydro One lands northwest of the previously
studied sites, and this site is preferred by Municipal staff. Hydro One has not yet
held a public meeting regarding this site.
1.2 The site can only be accessed off an unopen portion of West Townline Road
north of Concession Road 7. Consequently, and prior to a public meeting, Hydro
One has approached the Municipality to enter into a License Agreement which
would allow Hydro One to construct and utilize a driveway on unopen West
Townline Road from Concession Road 7 to approximately 150 m north at which
point the driveway would enter onto Hydro One lands.
2.0 COMMENTS
2.1 The Municipality has entered into similar agreements with Hydro One and other
corporations for the use of municipal rights-of-way in the past. The Municipal
Solicitor has confirmed that this is the most appropriate manner in which to
accommodate their request.
709
Report #EGD-052-Q7
Page 4
2.2 The Agreement ensures that Hydro One would hold the Municipality harmless
during the term of the use of the right-of-way. The Agreement also outlines that
all construction, fencing, gating, engineering, surveying and legal costs will be
borne by Hydro One. As well, all maintenance is to be assumed by Hydro One,
including road, snow clearing, drainage, etc.
2.3 Hydro One wishes to gate and fence the area to be used as the driveway, and
staff support this request in principle. The gate will be installed at a mutually
satisfactory location.
2.4 Staff are currently awaiting confirmation from the City of Oshawa that they will
enter into a similar agreement with Hydro One since the City owns half the right-
of-way. Preliminary discussions with the City have revealed that they are willing
to accommodate Hydro's request.
3.0 CONCLUSION
3.1 Staff recommend that if the West Townline Road site is ultimately approved for
the construction of the Hydro One Enfield Transformer Station, the Municipality
enter into the License Agreement with Hydro One to allow them to use a
municipal right-of-way to access their lands provided that:
. the Agreement be drafted to the satisfaction of the Municipal Solicitor and the
Director of Engineering Services;
. all costs of construction, fencing, gating, engineering, surveying and legal
fees be borne by Hydro One; and
. the City of Oshawa provide their approval for the use of West Townline Road
for this purpose in a manner satisfactory to the Municipal Solicitor.
Attachments:
Attachment 1 - Key Map
710
r
(
LOT 35
~
!/
~
o
LOT 34
, ;
HYDRO ONE ~ETwORKS INC.
. '
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
~
(
.
.
.
.
.
Proposed Access
~
to
In
-
-I
o
:IE
2-
S'
to
;:0
Cone Rd '1
DARLINGTON
to
..
In
...
;:0
c.
J' 1--- i ,I I,";'
; ----r--~ ~./ DARLINGTON ;
I ' I il--'~;---.-J · I "
I II I [Jh i ' 'I
1_ ., I-. L 'm _._ ,JI'C~.NClES qN ROIIf/ 7 ,
; r :,-'!::prr,'i 111_:_~r Lt~~<'~it~.:;-: ..~-:-
I Site Areilll i ; , ' (, --.~~ , -- <J
i_' '1l~fJ i ), I
0:, 011____.._...--9-:1 ~l <q ~- :u :=--', >.-.--
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::s::::'; i c>:~: I' w.-ti r (/);: i 0::1, r _..,~-
en h,' ! ',', -'--~':"',' __.",i ~ !,;,,' l, >- :"':'1' f ,.7=Ji,'
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~---"._) i, '1 irr-'-j i .,-t~'-'-"-"-'--~--ji
CONC. 7
ONC.6
w~s
s
DRAWN BY: E.L.
DATE: September 10, 2007
REPORT EGD-052-07
ATTACH MG~~~m~~;o!nlinRdTransfers~lx1
~l~mgron
REPORT
EMERGENCY AND FIRE SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 17, 2007
Report #: ESD-011-07
File #
10.12.6
By-law #
Subject:
AGREEMENT - E9-1-1 P.E.R.S. UPDATED TELEPHONE SYSTEM
POLICY AND PROCEDURE MANUAL
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD-011 -07 is received for information.
2. THAT the Agreement for the up-dated EQ-1-1-P.E.R.S. Telephone System,
Policy and Procedure Manual (copy attached) be approved; and
3. THAT the Regional Clerk be advised of Council's decision.
s"~... by ~",L .J-
Gordon Weir, AMCT, CMM111
Director of Emergency & Fire Services
i\ . f (? r-I' r1
Reviewed by: U ~ ~ ~ "t..
Franklin Wu,
Chief Administrative Officer
GW:sr
Attachment: EQ-1-1 P.E.R.S. Agreement
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-65ll:fu 1
REPORT NO. ESO-011-07
PAGE 2
BACKGROUND
9-1-1 is the easy to remember number used for reporting emergencies and requesting
emergency assistance. In 1968 it was reserved for emergency services by all
telephone companies in North America. 9-1-1 Public Emergency Reporting Service
(PERS) was tariffed for Ontario by the C.R.T.C. on August 28, 1994. The elected
officials in a Municipality make the decision to provide 9-1-1 service for their
constituents. With PERS this emergency service is made universally affordable by
billing all telephone subscribers in a Municipality directly through their telephone bill for
the network portion of the service. The terminal equipment remains a municipal
responsibility.
In 1995 the first agreement with the Region was signed by all area Municipalities and
the Durham Regional Police Services Board, with regard to the 9-1-1 Emergency
Telephone Reporting System.
REPORT
In the Council meeting of July 30, 2007, Council received correspondence from the
Regional Clerk and the agreement for an updated E9-1-1 PER.S. Updated Telephone
System, Policy and Procedure Manual for approval, which was referred to staff.
After review of this document, it is staffs recommendation that the Municipality of
Clarington approve this document and sign the original, when presented, and advise the
Region of Council's decision.
902
\
..
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
REGIONAL MUNICIPALITY
OF DURHAM
E 9-1-1 P.E.R.S.
TELEPHONE SYSTEM
POLICY AND PROCEDURE
MANUAL
"",.
E9-1-1 P.E.R.S. POUCY AND PROCEDURES MANUAL
..
TABLE OF CONTENTS
Glossary of Definitions
iii
SYSTEM OVERVIEW
Emergency Response Agency Dispatch Centres
Answering Procedure
Goals, Objectives, Policies
9-1-1 Management Board
Complaint Taking
Load MonitOring Responsibilities
Non-Emergency Calls
P.P.SAP. Manager
P.P.SAP. Supervisor
P.P.SAP. Call Taker
Complaints Procedure
1
3
4
4
5
5
5
6
6
6
7
SYSTEM DESCRIPTION
9-1-1 Management Board Members (2006) 8
Member Agencies . 9
Emergency Back Up Locations 9
Member Agencies Administrative Telephone Numbers 10
Primary Agencies 11
Answering 9-1-1 Calls and Determining the Primary Agency 12
Procedure for P.P.S.A.P. Call Takers 12
Bell Service Classifications 14
Conferencing Calls with the Primary Agency 15
9-1-1 "No Voice" Unknown Calls 15
Wireless Telephone Calls 16
VoIP Calls 16
Circuits Busy or No Answer 18
Re-directing Calls to Back Up Primary Agencies 20
Ringback Activation for All Emergency Agencies 21
Hold for Trace 22
Dealing with Auto-Dialer and Recorded Message Calls 23
Answering Calls from the Telephone Device for the Deaf (TDD/TIY) 24
Dealing with Nuisance and Abuse Calls on 9-1-1 25
Reporting Breakdowns to P.P.s.A.P. from Ambulance and Fire 26
Reporting Breakdowns!frouble with the 9-1-1 System 27
Non Emergency Calls on 9-1-1 29
904
I
.
REGION OF DURHAM E9-1-1 P.E.R.S. POUClES AND PROCEDURES
Complaints Involving 9-1-1
Tape Replaying/Analysis
Media Contact
Overlap Area Calls
30
31
32
33
SYSTEM TECHNICAL DESCRIPTION
System Description
E9-1-1 P.E.R.5. Features
ANI/AU Terminals
ANI/AU Printer-P.P.s.A.P.
ANI/AU Printer-Downstream Agencies
Service Classifications
1
2
3
4
5
6
9-1-1 JOINT POWERS OF AGREEMENT
User Agencies
1.0 Provision of 9-1-1 System
2.0 Authority of Management Board
3.0. Description of 9-1-1 P.P.SAP. Function
4.0 Authority of the 9-1-1 P.P.S.A.P. Manager
5.0 Interpretation
6.0 Dispute Resolution
7.0 Execution
Authorized Signatures
1
2
4
4
5
6
6
6
7
iii
905
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
.
I
Glossary Of Definitions
P.E.R.S.....................................PUblic Emergency Reporting System
P.P.SAP..................................Primary Public Safety Answering Point
S.P.S.A.P..................................secondary Public Safety Answering Point
AN!............. ..............................Automatic Number Identifier
AU..........:.............................. ..Automatic Location Identifier
CLEe..................................... ..Competitive Local Exchange Carrier
LEC............................................Local Exchange Carrier
VoIP..........................................Voice over Internet Service Protocol
VOISP........................................Voice over Internet Service Providers
SMC...........................................Surveillance and Maintenance Centre (BefJ)
P.P.SAP. Manager..................Communications/9_1_1 Technical Services Manager
TTY/TDD...................................Teletypwriter for the Deaf/Telephone Device for
the Deaf
iii
906
.
REGION OF DURHAM E9-1-1 P.E.R.s. POUCIES AND PROCEDURES
SYSTEM OVERVIEW
The 9-1-1 Telephone System provides the public with easy access to a Primary
Public Safety Answering Point (P.P.s.A.P.), with the capability of conferencing
calls to the appropriate POUCE, FIRE, or AMBULANCE DISPATCH CENTRE.
The System is funded by the Regional Municipality of Durham and maintained by
Bell Canada.
The Primary Public Safety Answering Point is situated at Durham Regional Police
Headquarters, 77 Centre Street North, Oshawa. Staff are under the supervision
of the Durham Regional Police Communications Inspector. Call Takers at the
bureau will answer 9-1-1 calls and direct them to the appropriate Police, Fire, or
Ambulance. (Note: in the case of Durham Regional Police calls for service, the
call taker will continue on with the call and obtain all information as required by
the Durham Regional Police).
ALL EMERGENCY RESPONSE AGENCIES DO THEIR OWN DISPATCHING.
EMERGENCY RESPONSE AGENCY DISPATCH CENTR~
Durham Regional Police
Ontario Provincial Police
Oshawa Central AmbUlance Communications Centre (CACC) - MOHLTC
Ajax Fire Department
. Claririgton Fire Department
OshaWa Fire Department (Whitby)
Pickering Fire Department
Using the information given by the caller and with established policy, the Call
Taker will determine which agency has primary responsibility for the call and sets
up a conference call accordingly. In most cases, calls are identified on the
screen by a caller's telephone number and address, to ASSIST the Call Taker
verifying appropriate information.
.BOUNDARY CONFLICT
Due to a conflict between the Bell Telephone boundaries and the Region of
Durham's geographic boundaries, some telephone sites have been manually
directed by Bell Canada to the Durham Region Public Safety Answering Point.
This affects telephones in the 705 area code only.
1
907
REGION OF DURHAM E9-1-1 P.E.R.5. POUClES AND PROCEDURES
.
PURPOSE
To describe the terms of reference covering the organization,
maintenance, distribution and authorization of the 9-1-1 Policy Manual.
GENERAL
I. . The manual contains the information required by personnel dealing
with 9-1-1 calls to assist them in fulfilling. the requirements of the
Goals, ObjeCtives, and Policies of the System.
II. The manual is reviewed, updated, and published by the 9-1-1
Management Board from information supplied by members of the
various User Agencies and the Durham Regional Police
Communications/9-1-1 Manager.
III. Bell Canada supplies the operating features and instructions in the
Procedures Section.
IV. All Policy / Procedures issued for this manual must be approved by
the 9-1-1 Management Board.
V. You are urged to contribute ideas and suggestions for improvement
to this manual by forwarding documentation to the
Communications Manager.
VI. The manual will be distributed along with updates to the following:
Durham Regional Police
Ontario Provincial Police
CACC - MOHL TC
Durham Region EMS
Ajax Fire Department
Clarington Fire Department
Oshawa Fire Department
Pickering Fire Department
Whitby Fire Department
Bell Canada
VII. A written acknowledgement will be required for receipt of the
manual and receipt of periodic updates.
2
908
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
, ..
ANSWERING PROCEDURE
9-1-1 PRIMARY PUBLIC SAFETY ANSWERING POINT
(P.P.SAP.)
ANSWER WITH: "DO YOU REQUIRE POLICE, FIRE OR AMBULANCE?"
I DETERMINE AGENCY REQUIRED I
i
I
DO NOT QUESTION FURTHER
CONFERENCE IMMEDIATELY
AND CONFIRM CONNECTION
CLEAR LINE - DISCONNECT
POLICE FIRE AMBULANCE
ACCEPT & PROCESS ACCEPT & PROCESS ACCEPT & PROCESS
COMPLAINT AS PER COMPLAINT AS PER COMPLAINT AS PER
DEPARTMENT DEPARTMENT POLICY MINISTRY POLICY
POLICY
~ /
NOTE: IT IS THE RESPONSIBILITY OF THE PRIMARY AGENCY TO
ENSURE ALL NECESSARY ADDITIONAL AGENCIES REQUIRED ARE
NOTIFIED. DO NOT ASSUME THAT THE 9-1-1 P.P.SAP. HAS CALLED
ANYONE
3
909
REGION OF DURHAM E9-1-1 P.E.R.S. POLICIES AND PROCEDURES
GOALS. OBJECTIVES. POLICIES
GOALS
To operate and administer a Primary Telephone Answering System
accessed by an easily remembered telephone number (9-1-1), so that the
calls can be quickly directed to Emergency Agencies with primary
responsibility according to the information supplied by the caller.
OBJECTIVES
I. To maintain coverage of 9~ 1-1 lines at all times, in order to handle
all incoming calls.
II. To direct calls to the appropriate Agency without delay.
III. To ensure breakdowns of equipment are reported IMMEDIATELY,
so that service to the public is restored as Soon as possible.
N. To maintain proper accountability for all expenditures.
V. To maintain records and statistics for analysis, in order to identify
possible changes and updates.
POLICIES
A 9-1-1 telephone number for response from any of the three Agencies; POLICE,
FIRE, or AMBULANCE SERVICES, within the Durham Region 9-1-1 System based
on information supplied by the caller. The 9-1-1 number will be answered by a
PRIMARY PUBLIC SAFElY ANSWERING POINT (P.P.S.A.P.) The P.P.S.A.P. will be
situated at the Durham Regional Police Headquarters, 77 Centre St. North,
OShawa, as part of the Communications Bureau. The use of auto-dialers / tapes
in conjunction with the 9-1-1 System is strictly prohibited.
9-1-1 Manaaement Board:
· A management Board will oversee the operation of the 9-1-1 System.
· The Management Board must approve any use of the 9-1-1 Logo and
literature.
· All printed statistical information is the property of the Regional Municipality
of Durham.
4
910
'.
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
GOALS. OBJECTIVES. POLICIES cont'd
ComDlaint Takina:
· A minimum of six (6) CALL TAKERS will be in a position to accept calls at the
P.P.5AP. to 9-1-1 on a 24-hour basis.
· The P.P.S.A.P. conferences all calls for Agencies (except for Durham Regional
Police) within the 9-1-1 System, regardless of apparent emergency / non-
emergency status.
· A P.P.S.A.P. call taker shall not act as complaint taker for any Secondary
Agency on a 9-1-1 call except calls for Durham Regional Police.
· Inquiries regarding a particular service will be handled by the individual
Agency. Hold for Bell Trace/Address verification procedures will only be used
for calls, which in the opinion of the requesting Agency are serious enough to
warrant a line trace.
Load Monitorina ResDonsibilities:
· The P.P.S.A.P. Supervisors shall monitor the loading on the 9-1-1 lines.
When the need arises, non-emergency "Police calls for service" will be .
transferred to a secondary line and dealt with when the 9-1-1 lines are clear.
· . In addition to the other obligations set out in this agreement, theP.P.S.A.P.
Manager and Supervisors shall be responsible for monitoring and reporting on
the 9-1-1 P.P.5AP. performance, with particular regard paid to minimizing
call blockage. To this end the P.P.SAP. Manager and Supervisors shall
ensure that such information is generated and such techniques are employed
as set out in this manual.
· Any malfunction in the 9;1-1 System must be recorded and reported to the
Bell 9-1-1 Surveillance & Maintenance Centre (SMC) (refer to Procedures).
Non-Emeraencv Calls:
· Incoming non-emergency calls on 9-1-1 shall be terminated.
· The caller may be instructed to call the seven-digit service number for the
appropriate user Agency.
· It is the responsibility of the individual Agency to ensure 9-1-1 non-
emergency calls are terminated.
5
911
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
.
GOALS. OBJECTIVES. POLICIES cont'd
P.P.S.A.P. ManaGer shall:
· Be subject to inquiry from individual user Agencies and individual user
Agencies may appeal any reply or decision given or made by the P.P.S.A.P.
Manager to the Management Board.
· Handle inquiries from the media with regards to the 9-1-1 System in general.
· Monitor and control staffing expenditures for the 9-1-1 System.
P.P.S.A.P. Supervisor shall:
· Ensure that the 9-1-1 P.P.S.A.P. functions pursuant to the directives of the
Management Board.
· Monitor compliance of the 9-1-1 P.P.s.A.P. staff with operating compliance.
· Ensure the 9-1-1 P.P.SAP. call takers follow Management Board Directories.
Nothing in this agreement affects the obligation of the P.P.S.A.P. Supervisors
to discharge normal supervisory responsibility as assigned by the P.P.s.A.P.
Manager. .
· Supervisory staff of involved Agencies or members of the Management Board
may listen to Master tapes at the P.P.S.A.P.
· Be responsible for ensuring that Master tapes of 9-1-1 calls are held for a
period of 3 years, unless required for evidence or legal purposes.
P.P.S.A.P. Call Takers shall:
· Receive and transfer incoming 9-1-1 calls to the appropriate user Agency
(except for Durham Regional Police calls)
· Obtain training and the operating requirements of the 9-1-1 P.P.s.A.P. as
established by the Management Board.
· Monitor conferenced calls until voice contact is made between the caller and
the Primary Agency.
6
912
"
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
ComDlaints Procedure:
· All complaints involving the 9-1-1 System will be investigated by the
appropriate Agency and reported to the Management Board.
· Should an Agency feel there is a problem or complaint with 9-1-1 or its
operation, the problem shall be referred to the 9-1-1 P.P.S.A.P. Manager in
writing. An answer to the problem or complaint shall be givenl in writingl
within thirty (30) days.
· If the Agency reporting the problem or complaint is not satisfied with the
response given by the 9-1-1 P.P.SAP. Managerl the problem or complaint
shall be referred to the Management Board in writing. The Management
Board shall consider the problem or complaint and within thirty (30) days
render a decision in writing. The decision of the Management Board shall be
final.
· It is understood that time limits may be extendedl if agreed upon by all
parties involved.
7
913
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
9-1-1 MANAGEMENT BOARD 2006
Joe Kolodzie (Councilor-Oshawa) 905436-5612
jkolodzie@city.oshawa.on.ca 905436-5691 FAX
Don Beaton (Region of Durham Finance) 905668-7711 x 2250
don.beaton@region.durham.on.ca 905 666-6244 FAX
Laurie Puhach-Gaudette (Manager C.A.C.q 905 430-0205
puhachla@sdsx.moh.gov.on.ca 905430-5539 FAX
Chief Randy Wilson (Durham Fire Chiefs) 905683-3050
randy.wilson@townofajax.com 905 683-8119 FAX
Richard Armstrong (Durham Region EMS) 905 665-6313 x 2250
richard.armstrong@region.durham.on.ca 905444-2042 FAX
Inspector S. Whiteway (Durham Regional Police)
swhiteway@drps.ca
905 579-1520 x 6420
905 579-2273 FAX
Theresa Virgin (Communications/9-1-1 Manager)
tvirgin@drps.ca
905 579-1520 x 6485
721-4224 FAX
8
914
..
REGION OF DURHAM E9-1-1 P.E.R.S. POliCIES AND PROCEDURES
MEMBER AGENCIES IN DURHAM REGION:
Police Services:
Fire Departments:
Ambulance:
Note 1:
Note 2:
Durham Regional Police
Ontario Provincial Police
Ajax Fire Department
Clarington Fire Department
Oshawa Fire Department
Pickering Fire Department
Whitby Fire Department
Oshawa CACC - MOH-L TC
Calls for fire service in Brock Township will be
conferenced to Ajax Fire Department
Calls for fire service in Whitby/Scu9og/Uxbridge
Township will be conferenced to Oshawa Fire
Department
EMERGENCY BACK UP LOCATIONS:
AGENCY
Ajax Fire Department
C1arington Fire Department
Oshawa Fire Department
P.P.S.A.P.
Pickering Fire Department
Oshawa CACC
BACK-UP DISPATCH
Pickering Fire Department
OShawa/Hampton Works Yard
Clarington Fire Department
Whitby Fire Station
Ajax Fire Department
Whitby Works Department
9
915
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
ADMINISTRATION OR INFORMATION TELEPHONE NUMBERS
FOR AGENCIES WITHIN DURHAM REGION 9-1-1 SERVICE
AREA
Ambulance
Oshawa
Uxbridge /Brock/Bowmanville
905 430-5530
1-800-263-7721
Fire Departments
Ajax
Brock Twp
Clarington
Oshawa
Pickering
Scugog Twp
Uxbridge Twp
Whitby:
905683-3050
905432-2355
905 623-5126
905 433-1238
905 839-9968
905 985-2384
905852-3393
905668-3312
Police Services
Durham Region Police
(Ajax, Clarington, Oshawa,
Scugog Twp, Whitby
Brock Twp
Pickering, Claremont
Uxbridge Twp
Royal Canadian Mounted Police
Ontario Provincial Police
905 579-1520
1-888-579-1520
905 683-9100
1-888-579-1520
905697-6000
1-705-329-1835
10
916
REGION OF DURHAM E9-1-1 P.E.R.5. POUCIES AND. PROCEDURES
THE PRIMARY AGENCIES
PURPOSE:
To describe the responsibility of the Primary Agency within the 9-1-1
System
GENERAL:
The Primary Agency is the Police, Fire, or Ambulance Dispatch Centre to
which the caller will be connected.
RESPONSIBILITIES:
I. To answer 9-1-1 calls promptly
II. To give 9-1-1 calls priority over all other calls
III. To establish criteria for emergency / non-emergency calls anc;l
advise non-emergency callers not to use the 9-1-1 number
IV. To ascertain that the call has been correctly directed to the Agency
requested ..
V. If a call is incorrectly directed and the P.P.S.A.P. call taker is no
longer on the line, the responding agency will record the
information and relay it to the correct primary Agency as quickly as
possible using PERS in order to relay the ANI/AU information.
VI. To determine if other Agencies should be involved and advise them
of the emergency
VII. To use the Ring Back Procedure where necessary
VIII. To request a trace, where necessary
IX. To advise the On-Duty Supervisor at the P.P.S.A.P. IMMEDIATELY,
regarding equipment breakdown or trouble with the 9-1-1 System
X. To request tape relaying from P.P.5.A.P. Communications in
situations where necessary and warranted
XI. To direct requests from the Media about 9-1-1 to the designated
Supervisor member within each Primary Agency
XII. To document Compliments, complaints, and suggestions to be
forwarded to the On-Duty Supervisor
XIII. To ensure that any message recording equipment not be connected
to the 9-1-1 System
XIV. To maintain statistics and prepare reports according to
Management Board requests
11
917
REGION OF DURHAM E9-1-1 P.E.R.S. POLICIES AND PROCEDURES
ANSWERING 9-1-1 CAllS AND DETERMINING THE PRIMARY
AGENCY
,
The primary Agency is the Police, Fire, or Ambulance dispatch centre to which
the call will be connected, based on the caller provided information.
Procedure: for P.P.S.A.P. Call Takers
· Answer call promptly, 9-1-1 calls are emergency until determined otherwise
· The answering phrase will be "Do you require Police, Fire or Ambulance?"
· All calls for Ambulance and Fire will be conferenced immediately using the
PERS Fire or Ambulance connection. Automatic Number Identification (ANI)
and Automatic Location Identification (All) details displayed on your screen
assist you, but should NOTbe relied upon exclusively, as the ANI/All
details pertain to the caller, not necessarily the incident.
· ANI/All abbreviations are proVIded by Bell Canada and are to be used to
determine the type of incoming telephone service. (See chart in this section)
· Determine the most important Agency required as the caller can only speak
to one Agency at a time
I.e. - Any calls involving fire, the potential for fire, chemical or gas spills,
the primary Agency will be a Fire Department
For any medical calls, (including Poison Control), the primary
Agency will be the Central Ambulance Communications Centre
12
918
REGION OF DURHAM E9-1-1 P.E.R.5. POUCIES AND PROCEDURES
ANSWERING 9-1-1 CALLS AND DETERMINING THE PRIMARY
AGENCY cont'd
· Determine the Primary Agency:
POLICE
Durham Regional Police
FIRE
Ajax Fire Department
AMBULANCE
Osh. Central Ambulance
Communications Centre
OR
Clarington Fire Department
OShawa/Whitby Fire Department
Ontario Provincial Police
Pickering Rre Department
.
· If more than one Agency is required, the Primary Agency is RESPONSIBLE for
contacting any other Agency. However,the Call Taker at the P.P.S.A.P. may
alert other Agencies of obviously serious calls.
· If fire calls for Whitby, Brock Twp, Scugog Twp, or Uxbridge Twp are
received, they will be conferenced to one of the following Primary Dispatch
Centres responsible for the dispatching of their fire services.
Whitby Scugog UXbridge
Brock Township
OSHAWA FIRE DEPARTMENT
AJAX FIRE DEPARTMENT
· Inform the caller "stay on the line for II
The Call Taker initially monitors the conversation between the caller and the
requested Primary Agency to ensure that voice contact has been made.
13
919
REGION OF DURHAM E9-1-1 P.E.R.5. POUGES AND PROCEDURES
BELL SERVICE CLASSIFICATIONS
ABBREVIATION DESCRIPTION
CEl Cellular
. The number on the screen MAY NOT BE the
number of the cellular subscriber, but rather a
cellular switch number
COM Commercial Single line
CPB Commercial Push Button including PBX
PBX'S are private telephone switches. AU may not
be the actual end user. The address information in
Bell Canada records is likely to be the address of
the PBX switch
cue Centrex (Business)
Centrex lines are a type of PBX where the
telephone equipment is located on the telephone
company's premises rather than the subscriber's
. premises. Again AU information may be unreliable
FEX Foreign EXChange Service
A foreign exchange is an exchange or NXX that is
not from the local area
LRR Local Residential Resale (Resellers to us)
MUl Multi-party line, Commercial/Residential
These may be 2 party or 4 party lines. 4 party
lines do not have ANI, so all 4 party lines will
default route and there will be no AU
PUB Public Pay Phone (Bell Canada)
Many pay phones are equipped for outgoing calls
only. It is not pOSSible to ring back these phones.
PUC Competitive Payphone
RES Residential
14
920
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIESAND PROCEDURES
CONFERENCING CALLS WITH THE PRIMARY AGENCY
All calls except for those for the Durham Regional Police will be conferenced to
the appropriate Agency.
Procedure:
· Depress the 9-1-1 FEATURE key to obtain dial tone for conferencing.
· Depress the appropriate labeled key indicating Fire or Ambulance. The caller
will remain on the line with you until you release the call.
· Listen for the ringing and an answer at the requested Agency.
· You MUST stay on the line with the caller until voice contact is made
between the caller and the Agency requested.
· Release from the call by depressing the "release" button.
9-1-1 "No Voice" Unknown Calls
· Where no verbal information has been confirmed for an event or incident
from a caller on a landline call, the 9-1-1 Call Taker will initiate a full Agency
response (Police, Fire, and Ambulance). The 9-1-1 Call Taker will be
responsible for the notification of all three (3) agencies when this type of 9-1-
1 call occurs.
· The call taker will remain on the line and continue to use the "ring
back" procedure until an agency arrives at the location and advises
the situation.
· If it has been determined, there is a problem with the telephone line at the
location, call the 9-1-1 Surveillance & Maintenance Centre (SMC) to have a
repair ticket issued.
· In the case of 9-1-1 "No voice" unknown calls in Brock, Scugog, or
Uxbridge TownShips, the Fire Department will only attend if the
Police! Ambulance determine that they are needed.
15
921
REGION OF DURHAM E9-1-1 P.E.R.S. POLICIES AND PROCEDURES
Wireless Telephone Calls
Wireless enhancements to the 9-1-1 system provide additional information to 9-
1-1 call takers. This additional information is present on the 9-1-1 ANI/ALI data
spill and includes the 10-digit wireless callback number and the cell site address
from which the call originated.
Wireless Call Back
· 9-1-1 personnel will attempt to call back a wireless telephone when a 9-1-
1 call is routed to our Centre and the call disconnects before personnel
can adequately ascertain if assistance is need.
· Personnel will call the number back once in an attempt to ascertain if
assistance is needed.
· If the wireless phone is busy or there is no answer, no additional attempts
to contact the caller will be made.
· If contact is made with the 9-1-1 caller, 9-1-1 personnel will follow
established 9-1-1 call handling procedures.
Indicated Emeraency
· Any evidence of an emergency situation will result in personnel initiating
efforts to re-contact the call to determine the nature of the incident and
an accurate location for appropriate emergency response.
· . Extraordinary attempts to locate a wireless 9-1-1 disconnect caller will
only be made in the instance where an emergency is clearly indicated.
VoIP (Voice over Internet Protocol) Calls
Fixed VoIP
· Cannot be physically moved from location to location.
· Attached as a land line (Bell, Rogers, Shaw etc.)
· Uses the 9-1-1 network just as any landline residential subscriber.
· Call taker will received full ANI/ALI,
· Features that may not function are ring-back, caller hold etc.
· 9-1-1 personnel will follow established 9-1-1 call handling procedures.
Nomadic VoIP
· Can be used/moved to any location that has an internet connection,
virtually anywhere in the world.
· Any ANI/AU information received is suspect as it may only provide
information to the internet service proVider and not necessarily the
location of the caller.
16
922
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
VoIP Calls shall be handled as Wireless 9-1-1 calls
· 9-1-1 personnel will attempt to call back a VoIP telephone when a 9-1-1
call is routed to our Centre and the call disconnects before personnel can
adequately ascertain if assistance is need.
· Personnel will call the number back once in an attempt to ascertain if
assistance is needed.
· If the VoIP phone is busy or there is no answer, no additional attempts to
contact the caller will be made.
· If contact is made with the 9-1-1 caller, 9-1-1 personnel will follow
established 9-1-1 call handling procedures.
17
923
REGION OF DURHAM E9-1-1 P.E.R.S. POLICIES AND PROCEDURES
CIRCUITS BUSY OR NO ANSWER
Procedure:
· The auto-dial keys labeled with Primary Agency names perform the dialing for
you. If problems are experienced, the Primary Agencies can be reached by
manually dialing the desired *code number or through their seven-digit
Tandem telephone numbers as well.
KEY LABELED
Ambulance
Ajax / Brock Fire
Clarington Fire
Oshawa / Whitby
Scugog / Uxbridge Fire
Pickering Fire
Orillia O.P.P.
STAR CODE NUMBER
*21
*25
*22
*23
TANDEM NUMBER
713-8016
713-8141
713-8147
713-8150
*26
*36
713-8144
713-8114
· If agency 9-1-1 *code lines are busy use the seven-digit number of the
agency as listed on the "speed dial" program after obtaining all necessary
information for the incident. The 9-1-1 Call Taker will then ensure that this
information is given to that Agency through their seven-digit emergency
phone number.
· In cases where an amount of multiple calls are received by the 9-1-1 Call
Taker for the same incident, and the 9-1-1 Call Taker has verified that there
is no new information that will further assist the responding emergency
agencies, the 9-1-1 Call Taker may advise the caller that we have the
information and release the call.
· Each Agency has a pre-set time limit for the conferencing of all calls (6 rings).
If the conferenced call is not connected within that time limit, the ringing at
that Agency will cease. The 9-1-1 Call Taker must then obtain all the
necessary information and ensure it is given to that Agency.
· Only the Primary Agency talks to the caller once voice contact is established
between the caller and the Agency.
18
.
924
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
· The 9-1-1 Call Taker at the P.P.SAP. is able to monitor the call and can
release from the call without affecting the connection between the caller and
the Agency.
· The 9-1-1 Call Taker can remain on the line during calls with obvious
potential for multiple Agency response in case further assistance is necessary
even though requesting assistance from other Agencies remains the
responsibility of the Primary Agency.
19
925
REGION OF DURHAM E9-1-1 P.E.R.S. POLICIES AND PROCEDURES
RE-DIRECTING CALLS TO BACK UP PRIMARY AGENCIES
Procedure:
· When the 9-1-1 Call Taker is unable to direct calls to an Agency due to power
or phone failure, the 9-1-1 Call Taker will re-direct the call to the designated
back-up location listed
AGENCY
BACK-UP DISPATCH
Ajax Fire Department
Clarington Fire Department
Oshawa/Whitby Fire Department
P.P.S.A.P.
Pickering Fire Department
Oshawa CACC
Pickering Fire Department
Oshawa/Hampton Works Yard
Clarington Fire Department
Whitby Fire Station
Ajax Fire Department
Whitby Works Dept.
· In the event of a major phone/hydro loss at more than one of the Agencies,
the Supervisor on duty in the P.P.SAP. will determine where the 9+1 calls
are to be directed until alternate arrangements can be made.
· In the event,the 9-1-1 lines into the P.P.S.A.P. fail, the Bell 9-1-1
Surveillance & Maintenance Centre (SMC) will reroute all 9-1-1 calls to York
Region 9-1-1 Centre until such time as the situation can be rectified, or;
evacuation is determined as the best course of action.
· In the event that a building evacuation becomes necessary, the P.P.S.A.P.
(Durham Regional Police) connection to the back-up site at Whitby Fire shall
be established once Communications personnel are present.
· During the "back-up" operation from the Whitby Fire site, calls can be
conferenced to Downstream Agencies with ANI/ALI.
· Emergency ring back will function while at the P.P.S.A.P. back up site.
20
926
REGION OF DURHAM E9-1-1 P.E.R.5. POUOES AND PROCEDURES
RING BACK ACTIVATION FOR All EMERGENCY AGENCIES
This procedure allows the Call Taker to make the caller's telephone ring if the
caller has hung up; or give off the "receiver off the hook" howler tone if the
caller has not hung up. The procedure would be used if a caller has left the line
before supplying sufficient information.
The ring back feature will work ONLYon 9-1-1 lines. If a call has been routed
from a Bell operator, Cellular phones, or the Durham Region Police switchboard
(7-digit numbers), ring back will not work. The ring back feature has not been
fully tesre,d on VoIP services.
Procedure:
· If there is a busy tone, the caller has hung up.
· Depress the "9-1-1 FEATURE" key to obtain a dial tone.
· Depress the labeled "ring back" key or;
· Key *99 on the number keypad of the phone.
· Listen for the normal ringing cycle. The caller's phone rings steadily, or 2
short rings repeatedly, until answered or you release the call.
· If no answer, initiate the "HOLD" for Bell Trace Procedure if necessary, or
dispatch according to the address details on the 9-1-1 screen.
· If there is no tone, the caller has not hung up.
· Depress the "9-1-1 FEATURE" key to obtain dial tone.
· Depress the labeled "RING BACK" key or press *99 on number keypad.
· You will hear ringing for six (6) seconds. The caller's phone will be emitting
the "receiver off the hook" howler tones for six (6) seconds.
· If there is no response repeat the procedure.
· If there is no response to the second procedure, initiate the "HOLD" for Bell
Trace Procedure if necessary.
21
927
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
HOLD FOR TRACE
The "Bureau hold" 9-1-1 feature facilitates holding the 9-1-1 circuit for trace
purposes even if the caller has disconnected.
In situations requiring a trace where there is no ANI/AU detail, and ring back
has not been successful, the P.S.A.P. will involve Bell Canada S. M.C. for a
physical trace of the call.
Procedure:
· When a Call Taker receives a call and has deemed a HOLD for Bell Trace will
be required, note the tandem line number on the phone digital call display.
· Refer to the 9-1-1 tandem line number to identify which line the call is on.
· If the 9-1-1 Call Taker had deemed this is an emergency call and needs to
stay on the line for safety reasons, have another Call Taker contact Bell Trace
for you, or;
· Transfer the call to a DN phone line. Pick up the call and depress the HOLD
key. .
· Use an alternate DN line to call Bell Trace and have them search the line for
you.
· Provide the Bell SMC technician with the circuit number, or the caller's
telephone number if you have it, and your call back phone number.
· The call remains on HOLD, or active, until Bell Canada provides the address
information and the designated Agency has made contact at the caller's
address.
· A live trace is only conducted when the ANI/AU information is not available.
Bell Trace Centre will advise when their trace is complete.
. Bell Canada will give top priority to Trace requests. If there is difficulty
obtaining the trace, the Bell 9-1-1 SMC Manager or Bell 9-1-1 Service
Manager should be contacted.
22
928
REGION OF DURHAM E9-1-1 P.E.R.5. POUCIES AND PROCEDURES
DEALING WITH AUTO-DIALER AND RECORDED MESSAGE
CALLS
The use of auto-dialers with tape recorded messages in conjunction with the
9-1-1 number will NOTbe allowed.
Procedure:
· When pre-recorded calls are received at the P.P.S.A.P., the 9-1-1 Call Taker
will immediately disconnect the call.
23
929
REGION OF DURHAM E9-1-1 P.E.R.5. POLICIES AND PROCEDURES
ANSWERING CALLS FROM THE TELEPHONE DEVICE FOR THE
DEAElT.D.D.)
Calls for the Telephone Device for the Deaf (T.D.D.) may come in on 9-1-1 lines,
or on the phone position itself.
Procedure:
· After recognizing the special tones, transfer the call to the "DEAF" line.
· Pick up the receiver on the "DEAF" line and place it on "HOLD."
· Activate the T.T.Y {T.D.D. machine.
· Communicate with the caller through typed messages on the T.D.D. machine.
24
930
REGION OF DURHAM E9-1-1 P.E.R.S. POUOES AND PROCEDURES
.
DEALING WITH NUISANCE AND ABUSE CALLS ON 9-1-1
Due to the ANI/AU feature of the Durham Region 9-1-1 system, most nuisance
calls can be easily traced.
Procedure:
. Persistent abuses should be reported to the on-duty Supervisor for follow-up.
· Any action taken regarding nuisance or abusive calls should be at the
discretion of the Supervisor at the Agency receiving the call.
· Slurred speech does not always indicate alcohol abuse. It could indicate the
caller has a medical emergency. If there is reason to suspect medical
difficulties, transfer the call to ambulance..
· If a call is deemed a nuisance call, Police may be dispatched to caution the
caller and lay charges if necessary.
25
931
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
REPORTING BREAKDOWNS TO P.P.S.A.P.
- AMBULANCE &. FIRE
Secondary Public Safety Answering Point (S.P.S.A.P.) will advise the P.P.S.A.P. of
equipment problems or breakdowns of 9-1-1 equipment components ON! y.
Problems associated with the Agency's own telephone equipment will continue to
be reported by the Agency directly to their telephone supplier.
Procedure:
· 9-1-1 telephone line problems, printer or screen problems will be reported to
the P.P.s.A.P. Supervisor by dialing the regular Police number or using the
direct "ring-down" line.
· 579-1520 extension 6600
· 683-9100 extension 6600 for Pickering Fire
· 9-1-1 lines are NOTto be used to report problems.
· S.P.S.A.P. personnel will provide the P.P.S.A.P. Supervisor with the following
information:
· telephone line, screen or printer
· Brief nature of the problem
· Contact name and call-back number of personnel at the S.P.SAP.
who reported the problem
· Each P.s.A.P. is responsible for reporting all troubles related to the 9-1-1 lines
& equipment to the Bell 9-1-1 Surveillance & Maintenance Centre (SMC).
26
.
932
REGION OF DURHAM E9-1-1 P.E.R.s. POUCIES AND PROCEDURES
REPORTING BREAKDOWNS/TROUBLE WITH THE 9-1-1
SYSTEM
Routine and Emeraencv
9-1-1 reports are given top priority by Bell Repair, however, when the on-duty
Supervisor at the P.P.S.A.P. determines the commitment time or action proposed
by BeU is not satisfactory, the on-duty Supervisor at Bell is to be notified.
Procedure:
· When a 9-1-1 Call Taker encounters 9-1-1 trunk problems:
· Note the trunk access code and phone position number from the digit
display.
· Report the problem to the on-duty Supervisor IMMEDrA TEL Yand
complete a 9-1-1 Inquiry report identifying details of the problem.
· The Supervisor will:
· Immediately report the problem to Bell Surveillance & Maintenance
Centre at 1-800-263-7585.
· Record the ACTION Ticket Number on the 9-1-1 Repair Report.
· Follow up with the reporting Agency, if necessary, on a shift-to-shift
basis until the problem has been corrected.
· When Bell advises the problem has been corrected, complete the 9-1-1
Inquiry Report and forward it to the P.P.s.A.P. Manager.
· If the problems occur after hours and the repair requests are exceeding the
time limits that you believe they should be, then you are to ask to speak to
the Bell SMC Manager.
· The 9-1-1 SMC Manager is on-call 24/7 & he will continue to escalate as
required until the issue is resolved.
· If there is a major failure of the 9-1-1 system, the Durham Region 9-1-1
Manager will advise the 9-1-1 Management Board.
27
933
REGION OF DURHAM E9-1-1 P.E.R.5. POUClES AND PROCEDURES
REPORTING BREAKDOWNS/TROUBLE WITH THE 9-1-1
SYSTEM
Cont'd
Printer / Screen Problems
Procedure:
· Ascertain from the S.P.S.A.P. if the screen or printer is the problem and not
the trunk route.
· If a screen or printer appears to be the problem, have a replacement taken to
that Agency location.
· Record the information on the 9-1-1 Inquiry Report.
28
934
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
NON-EMERGENCY CAllS ON 9-1-1
9-1-1 lines are for emergency calls only. Public education will reinforce when to
call 9-1-1 versus calling administration telephone numbers for each Agency.
Requests for traffic reports, low priority Police service requests and general
information will be discontinued.
Generally; non-emergency calls will be identified and disposed of by the Primary
Agency, as 9-1-1 Call Takers will only determine with the caller, which Agency is
required. The 9-1-1 Call Taker will only question the caller aboutthe incident if
it is unclear which Agency is required.
Procedure:
· The Call Taker determines that a call is a non-emergency.
· Advise the caller to callback on an administrative telephone number and
disconnect from the call.
· Call Takers will not be expected to instruct the caller regarding telephone
numbers.
29
935
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
COMPLAINTS INVOLVING 9-1-1
All complaints involving the system will be documented by the 9-1-1 Manager
and referred to the 9-1-1 Management Board as required.
Procedure:
· Should the Agency feel there is a problem or complaint with 9-1-1 or it's
operation, the problem shall be referred to the 9-1-1 Manager in writing.
· An answer to the problem or complaint shall be given, in writing, within thirty
(30) days.
· If the Agency reporting the problem or complaint is not satisfied with the
response given by the 9-1-1 Manager, the problem or complaint shall be
referred to the Management Board in writing.
· The Management Board shall consider the problem or complaint and within
thirty (30) days, render a decision in writing.
· The decision of the Management Board will be final.
· It is understood that time limits may be extended if agreed upon by all
parties involved.
30
936
REGION OF DURHAM E9-1-1 P.E.R.S. POLICIES AND PROCEDURES
TAPE REPLAYING
9-1-1 conversations are recorded at the Primary Public Safety Answering Point;
from the time the call is answered until the 9-1-1 Call Taker releases from the
call.
Procedure:
· The supervisory staff of involved Agencies, or members of the Management
Board may listen to r~cordings at the P.P.S.A.P.
· Recordings may be reduced to a cassette or digital recording if requested by
that Agency.
· Recordings of 9-1-1 calls will be held for a period of three (3) years, UNLESS
REQUIRED FOR EVIDENCE OR LEGAL PURPOSES.
31
937
REGION OF DURHAM E9-1-1 P.E.R.S. POUCIES AND PROCEDURES
MEDIA CONTACT
General Inquiries from the media about the Regional Municipality of Durham
9-1-1 System will be handled by the Durham Regional Police Corporate
Communications.
INDIVIDUAL AGENCY INQUIRIES
Inquiries regarding a specific emergency service Agency will be handled by that
Agency. .
32
938
REGION OF DURHAM E9-1-1 P.E.R.5. POUClES AND PROCEDURES
OVERLAP AREA CALLS
When calls are received (9-1-1 or seven-digit numbers) from residents NOT
calling in the Regional Municipality of Durham, requesting a response from an
emergency Agency the P.P.5.A.P. Call Taker will take the following action;
Procedure:
· Police calls:
· Conference to appropriate police agency on a 9-1-1 line (see *code
list) or;
· No holds conference the caller on their 10 digit emergency lines (see
speed dial list) or;
· Take the information from the caller and relay to that Police Service via
their 10-digit number.
· Ambulance calls:
.. Conference to Ambulance on a 9-1-1 line (see *codelist) or;
· No holds conference the caller on their 10 digit emergency lines (see
speed dial list) or;
· Take the information from the caller and relay to Ambulance via their
lO-digit number.
· Fire calls:
· Conference to appropriate Fire Service on a 9-1-1 line (see *code list)
or;
· No holds conference the caller on their 10 digit emergency lines (see
speed dial list) or;
· Take the information from the caller and relay to that Fire Service via
their lO-digit number.
33
939
REGION OF DURHAM E9-1-1 P.E.R.5.
SYSTEM TECHNICAL DESCRIPTION
TABLE OF CONTENTS
SYSTEM DESCRIPTION ..........................................................1
E 9-1-1 PERS FEATURES ........................................................ 2
ANI I AU TERMINALS ............................................................3
ANI., ALI.PRINTER - P.P.S.A.P. .............................................4
ANI.! AU PRINTER - REMOTE ................................................ 5
SERVICE CLASSIFICATIONS .................................... ..............6
1
940
.
REGION OF DURHAM E9-1-1 P.E.R.5.
SYSTEM TECHNICAL DESCRIPTION
SYSTEM DESCRIPTION
The Regional Municipality of Durham's E-9-1-1 Public Emergency Response
System (P.E.R.5.) was upgraded in 2000 to provide new technology to better
serve the Emergency Agencies and citizens using the system. The system
upgrades include existing ANI, AU features, as well as Inter-municipal call
conferencing capabilities.
The ANI/AU and call conferencing features are available on 9-1-1 lines only.
ANI/AU details are generally available on calls from private, semi-private, and
coin-operated telephones. Multi-party lines with four (4) locations will not
display ANI/AU details. Calls from cellular telephones will provide the location of
the cellular tower & the Call Back Number (CBN) of the cellular phone.
Unregistered cellular handsets may display an invalid CBN i.e. 905-111-1111.
Calls through the seven-digit numbers, or through the Police switchboard will
NOTprovide any 9-1-1 features including number or location information.
The call conferencing feature now enables calls to be conferenced within the
local 9-1"1 service area with the ANI/AU information intact. Each Agency
receiving the 9-1-1 call will receive the ANI/AU details.
There is also now dedicated line service to the back-up sites for the P.P.SAP.
Detailed 9-1-1 information will be available even when evacuation from the main
P.P.S.A.P. site is required.
1
941
REGION OF DURHAM E9-1-1 P.E.R.S,
SYSTEM TECHNICAL DESCRIPTION
E-9-1-1 P.E.R.S. FEATURES
E-9-1-1 features are associated with all 9-1-1 lines. Calls received from cellular
phones and VoIP phones have limited E-9-1-1 features. E-9-1-1 features are not
available for calls received from multi-party (4) lines or for calls received on any
7-digit number. .
Automatic Number Identification (ANI)
Identifies the telephone number of the
telephone being used to place a 9-1-1
call.
Automatic Location Identification (AU)
Identifies address information
associated with telephone used to place
9-1-1 call.
Service Data Base
Provides the address of the phone
service - not the billing address
Emergency Ringback
To ring back a caller who has hung up
or has left the receiver off hook.
Call Party Disconnect Signal
Tone received when calling party has
hung up.
Emergency Hold
Allows a 9-1-1 line to be retained until
P.P,S.A.P,jAgency releases, even if the
caller hangs up.
Forced Disconnect
P.P.S,A.P.jAgency control lines to avoid
nuisance callers tying up 9-1-1 lines.
Coin-Free Calls
Enables a caller to dial 9-1-1 from a pay
phone without depositing a coin,
2
942
REGION OF DURHAM E9-1-1 P.E.R.S.
SYSTEM TECHNICAL DESCRIPTION
ANI/ ALITERMINALS
At the P.P.SAP., only one (1) 9-1-1 call will be processed per answering position
at anyone time; the ANI/All terminal will reflect the number and location details
for the current call only.
At the Agencies, only one (1) 9-1-1 call will be processed per answering position
at anyone time; the ANI/All terminal will reflect number and location details for
the current call only.
ANI/AU details Will continue to be displayed on the terminal upon completion of
the call. The terminal display will be "refreshed" with new ANI/AU details when
a new calf is answered.
E9-1-1 VISUAL DISPLAY
phone
number
service
class
borough
code
~
1
1
All line
time number
1 1
13:30 #: 00271
436-0709
RES
OSH
John Doe.. subscriber name
84 Smith St. .. address
Oshawa Oshawa LlJ 6Y8 ..
r \
postal code
postal address
municipal address
Only ONE display of E9-1-1 can be shown at one time.
The screen will "refresh" when the next 9-1-1 call is received at the position.
Calls received through 579-1234 will not "refresh" the ANI/AU details.
3
943
REGION OF DURHAM E9-1-1 P.E.R.s.
SYSTEM TECHNICAL DESCRIPTION
ANI I All PRINTER
A printer has been provided at each Agency and the P.P.SAP. to provide a
paper record of each 9-1-1 call. The detail printed will vary dependant upon the
data configuration for each site.
Printer Details - P.P.S.A.P.
The printer information will include:
· Phone number
· Name
· Address
· Telephone class of Service
· Municipality / Township (Borough Code)
· Call Number
· Terminal Number (SL-1 address for each answer position)
· Time call was received
· Date of call
· Position number of the 9-1-1 Call Taker at the P.P.s.A.P.
· SL -1 access code for the 9-1-1 line used
Service Printer Format - P.P.S.A.P.
326-1224 (905) RES OSH 99/06/21 05:17:39 #00552 Pos:0218
PALMER, ROBERT
324 ARST ST N
APT 6
OSHAWA, OSHAWA LlG-4B7
ESN#: 0047
OUR REG POUCE
905-579-1234
4
944
.
REGION OF DURHAM E9-1-1 P.E.R.S.
SYSTEM TECHNICAL DESCRIPTION
.
ANI! All PRINTER
Remote Agency Printers
The printer information will include;
· Phone number
. Name
. Address
· Telephone class of service
· Municipality / Township code (Borough code) .
· Call number - this number is the same number for both the P.P.S.A.P. and
S.P.S.A.P. It can be used for reference to investigate call details.
· Date/Time call received
· Time to conference call
· Position number of 9-1-1 Call Taker at P.P.S.A.P.
. Agent time
· Terminal number
· SL-1 access code for the 9-1-1 line used
Service Printer Format - P.P.S.A.P.
326-1224 (905) RES OSH 99/06/21 05:17:39 #00552 Pos:0218
ST JOHN'S UKRAINIAN CHURCH
31 BLOOR ST E
OSHAWA OSHAWA LlH 3L9
ESN#: 00110
DURHAM REG
pas Number: 003 DURHAM REG POL
DMS line #: 05-124-000SHAWAFIR
#: 0512 SPSAP answer:10;40
#: 0522 Time to conf.: 00:16
5
945
REGION OF DURHAM E9-1-1 P.E.R.S.
SYSTEM TECHNICAL DESCRIPTION
SERVICE CLASSIFICATIONS
ABBREVIATION
CEl
COM
CPB
CTX
FEX
lRR
MUl
PUB
PUC
RES
DESCRIPTION
Cellular
Commercial Single line
Commercial Push Button including PBX
Centrex (Business)
Foreign Exchange Service
Local Residential Resale
Multi-party line, Commercial/Residential .
These may be 2 party or 4 party lines.
Public Pay Phone (Bell Canada)
Competitive Payphone
Residential
"
.
6
946
~
.
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
THIS AGREEMENT MADE AS OF THE 1ST DAY OF May, 1991.
BETWEEN:
THE REGIONAL MUNICIPALITY OF DURHAM
C'Durham")
- and -
THE REGIONAL MUNICIPALITY OF DURHAM POUCE SERVICES BOARD
C'The Durham Regional Police Service''),
THE CORPORATION OF THE TOWN OF AJAX,
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON,
THE CORPORATION OF THE CITY OF OSHAWA,
THE CORPORATION OF THE TOWN OF PICKERING,
THE CORPORATION OF THE TOWN OF WHITBY,
THE CORPORATION OF THE TOWNSHIP OF BROCK,
THE CORPORATION OF THE TOWNSHIP OF SCUGOG,
THE CORPORATION OF THE TOWNSHIP OF UXBRIDGE.
(Collectively "User Agencies" and individually "User Agency'')
WHEREAS Durham has apprOved the creation and implementation of a
central communication system providing an emergency reporting service known
as the 9-1-1 EMERGENCY TELEPHONE REPORTING SYSTEM ("9-1-1 System'') for
the persons within its corporate limits;
BUT WHEREAS the creation and implementation of the 9-1-1 System does
not oblige Durham and the User Agencies to provide 9-1-1 System service to
persons not resident within the corporate limits of Durham but who may
nevertheless have access to the 9-1-1 System;
1
947
REGIONAL MUNICIPALITY OF DURHAM
9-1-1 .
AGREEMENT
. .,
AND WHEREAS Durham and the User Agencies, being police, fire and
ambulance services operating within the corporate limits of Durham have
participated in the development of operating procedures, technical requirements,
financial obligations and management structure of the 9-1-1 System;
NOW THEREFORE the parties, in consideration of the mutual promises
contained herein, agree as follows:
1.0 PROVISION OF 9-1-1 SYSTEM
1.1 The parties agree to establish a 9-1-1 Primary Public Answering Point
P.P.s.A.P. in the Communications Centre of the Durham Regional Police
Service, subject to the terms and conditions of this Agreement.
1.2 The Council of the Regional Municipality of Durham may alter the manner
in which the 9-1-1 service is delivered or terminate the delivery of the
service at its sole discretion.
1.3 The parties agree that a Management Board as depicted ill Appendix "A"
to this Agreement shall be established for the purposes of administering
the operation and delivery of the 9-1-1 service.
1.4 The 9-1-1 System shall be operated as a Durham function with the
ultimate responsibility resting with the Council of the Regional Municipality
of Durham and the 9-1-1 P.P.s.A.P. shall be, for budgetary purposes, an
entity of Durham and shall adhere to the financial management policies
and practices thereof.
1.5 Durham shall pay to the Durham Regional Police Service the annual cost
of those persons whose employment is necessary for the delivery of 9-1-1
service together with any Bell Canada charges related to the 9-1-1 service
for which The Durham Regional Police Service is billed direct.
1.6 All such persons shall remain employees of The Durham Regional Police
Service.
2
948
REGIONAL MUNICIPALITY OF DURHAM
. .. . 9-1-1
AGREEMENT
1.7 The title to any equipment, software licenses, logos, and literature relating
to the 9-1-1 System shall remain with Durham.
1.8 Each.User Agency agrees to participate in the operation and
implementation of the 9-1-1 System and to promptly handle calls received
on the 9-1-1 System and relayed to it.
3
949
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
. ,I
2.0 AUTHORITY OF MANAGEMENT BOARD
2.1 General Responsibilities of Management Board
The Management Board shall be responsible for the normal day-to-day
operation of the 9-1-1 System together with development and training of
9-1-1 System personnel. The management Board shall submit a written
annual report and an annual operating budget to the Regional Council and
such other reports as are requested of it from time to time by Regional
Council.
2.2 Liaison with Governing Authority of User Agencies
Administrative liaison between Management Board and the governing
authority of any particular User Agency shall be the responsibility of the
board member representing the User Agency group of which that
particular User Agency is a member.
2.3 Regular Meetings
The Management Board shall, at a minimum, meet every three months.
3.0 DESCRIPTION OF THE 9-1-1 P.P.S.A.P. FUNCTION
3.1 G.eneral
The 9-1-1 P.P .s.A.P. shall be located in the Communications Centre of the
Durham Regional Police Service and shall receive and answer all 9-1-1
calls from the publiC and transfer them to the appropriate police, fire and
ambulance services operated by the User Agencies being parties to this
Agreement. The 9-1-1 System Policy and Procedure Manual provides
specifics of all policies and operating procedures which are generally
described in this paragraph and which are agreed to by all the parties to
this Agreement.
3.2 9-1-1 P.P.S.A.P. Role
The basic function of the 9-1-1 P.P.s.A.P. shall be the initial screening of
the 9-1-1 calls from the public and the immediate transfer of those calls to
the appropriate User Agency. "Immediate Transfer" means that the 9-1-1
caller would be put in communication with the appropriate User Agency as
soon as is reasonably practicable. In the case of those calls requesting
police service, the 9-1-1 operator will continue with the call and obtain all
information as required by The Durham Regional Police Service.
4
950
... ... "
3.3
3.4
3.5
4.0
4.1
4.2
4.3
4.4
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
9-1-1 P.P.S.A.P. Records
Durharn and all User Agencies shall have free access to review tape
recordings and time records of the 9-1-1 P.P.s.A.P. pertaining to any
9-1-1 situation that is deemed to be of interest to that body. The parties
hereto hereby specifically consent, each with the other, to the release of
such information for the purposes of this Agreement and such consent
shall operate as a specific consent to disclosure in accordance with any
legislation governing the access to and release of such information. Any
further dissemination of such information shall be in accordance with any
requirements of the law and subject to the specific agency policy.
Alteration of Procedures
The 9-1-1 P.P.s.A.P. function is subject to alteration as required by the
Management Board and approved of by Durham Council or its designate.
Alteration of 9-1-1 System Policy and Procedure Manual
The 9-1-1 System Policy and Procedure Manual is subject to alteration as
required by the Management Board.
AUTHORITY OF THE 9-1-1 P.P.S.A.P. MANAGER
General
The 9-1-1 P.P.s.A.P. Manager shall be a member of The Durham Regional
Police Service and shall be ultimately responsible to the Management
Board for the functioning of the 9-1-1 P.P.S.A.P.
Identity
The 9-1-1/Communications Technical Services Manager of The Durham
Regional Police Service shall act as the 9-1-1 P.P.S.A.P. Manager.
Reporting Responsibility
The 9-1-1 P.P.s.A.P. Manager shall report to and be responsible to the
Management Board and shall be present at all Management Board
meetings to respond to questions or inquiries.
Management Responsibilities
The 9-1-1 P.P.s.A.P. Manager shall be responsible for the efficient
operation of the 9-1-1 P.P.S.A.P. and the rapid and accurate discharge of
the duties of the 9-1-1 P.P.s.A.P. operators, their selection, and training,
recommendations for change to the 9-1-1 P.P.s.A.P., and such other
duties as are assigned by the Management Board.
5
951
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
. -4 ~ ...
4.5 Compliance with Directives
The 9-1-1 P.P.S.A.P. Manager shall follow Management Board directives
concerning the 9-1-1 System.
4.6 Further Duties of the 9-1-1 P.P.S.A.P. Manager
Any problems or questions identified by a User Agency shall be first
directed to the 9-1-1 P.P.S.A.P. Manager who shall attempt to resolve the
problem to User Agency satisfaction and supply the User Agency and the
Management Board with an answer or with information requested within a
reasonable time of the request.
5.0 INTERPRETATION
5.1 The recitals and paragraph headings form part of this Agreement.
5.2 Appendix "A" forms part of this Agreement.
5.3 The 9-1-1 System Policy and Procedure Manual is determinative, and for
the purposes of this Agreement, of such matters as are contained therein
but which are not otherwise addressed in the body of this Agreement.
6.0 DISPUTE RESOLUTION
6.1 Administration or operational disputes between any or all of the Parties
hereto concerning the 9-1-1 System or the 9-1-1 P.PS.A.P. (excluding any
such dispute arising from a claim by any person who is not a Party hereto
against Durham or any User Agency or Agencies) shall be finally dedded
by the Council of Durham, or its delegate.
7.0 EXECUTION
7.1 This Agreement may be executed in any number of counterparts with the
same effect as if all parties had signed the same document. All
counterparts shall be construed together and shall constitute one and the
same Agreement.
6
952
... t."
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement under
the hands of their authorized signing officers in that behalf on the date indicated.
DATE:
THE REGIONAL MUNICIPALITY OF DURHAM
DATE:
THE REGIONAL MUNICIPALITY OF DURHAM
REGIONAL POUCE SERVICES BOARD
DATE:
THE CORPORATION OF THE TOWN OF AJAX
DATE
THE CORPORATION OF THE MUNICIPALITY OF
CLARINGTON
7
953
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
" p.. ..
DATE:
THE CORPORATION OF THE CITY OF OSHAWA
DATE:
THE CORPORATION OF THE TOWN OF PICKERING
DATE:
THE CORPORATION OF THE TOWN OF WHITBY
DATE:
THE CORPORATION OF THE TOWNSHIP OF SCUGOG
DATE:
THE CORPORATION OF THE TOWNSHIP OF
UXBRIDGE
8
954
~ ~'.. ,
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
DATE:
THE CORPORATION OF THE TOWNSHIP OF BROCK
9
955
REGIONAL MUNICIPALITY OF DURHAM
9-1-1
AGREEMENT
"" ,.
APPENDIX "A"
Administration of the Durham Regional 9-1-1 Telephone System is the
responsibility of a five (5) Member Management Board.
Board Members are appointed as follows:
REPRESENTATIVE
Regional Council:
Police:
Fire:
Ambulance:
9-1-1 P.P.s.A.P. Manager
Regional Council (staff member)
APPOINTED BY
Regional Council (elected official)
Police Chief
Rre Chiefs Committee
Ministry of Health
9-1-1 Management Board
C.E.O. Region of Durham
The Chairperson will be a representative of either the Police or Fire Agencies, on
a rotating basis.
10
956
Clm:mgron
REPORT.
EMERGENCY AND FIRE SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 17, 2007
Report #: ESD-012-07
File# 10.12.6
. By-law #
Subject:
MONTHLY RESPONSE REPORT - JUNE, JULY AND AUGUST.2007
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following: .
1. THAT Report ESD-012-07 be received for information. .
S"bm"'" by. fIrj "" );-
Gl5fdon eii", AMCf, CMM111
Oirector Emergency & Fire Services
Reviewed by: C )~-,-Le~:G.R
Franklin Wu.
Chief Administrative Officer
GW*sr
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F905)623-6506
957
REPORT NO: ESD..Q12..Q7
PAGE 2
BACKGROUND AND COMMENT
1. BACKGROUND
1,1 Our report coverS the months June, July and August 2007. It is our intent to provide
Committee with information relevant to this department, in a timely manner.
2. REPORT
2.1 The department responded to 2342 calls during this period and recorded total fire loss
at $~03,600. A breakdown of calls responded to follows in the table attached.
Attachment: Activity Report
..
958
CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT
Period: June 1, 2007 00:00:00 to August 31, 2007 23:59:59
CALL TYPE VOLUME
STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 TOTALS CALL TYPE
BOWMANVILLE NEWCASTLE ORONO COURTICE ENNISKILLEN PERCENTAGE
PROPERTY FI RE 30 6 3 18 7 64 6.7%
CALLS
BURNING 21 7 5 8 5 46. 4.8%
COMPLAINTS
FALSE FIRE 78 24 5 21 4 132 13.8%
CALLS
PUBLIC HAZARD 49 13 8 30 6 106 11.1%
CALLS
RESCUE CALLS 42 12 14 33 12 113 11.8%
MEDICAL ASSIST 223 50 27 121 10 431 45.0%
CALLS
MISCELLANEOUS 31 8 9 16 1 65 6.8%
CALLS
TOTAL FOR 474 120 71 247 45 957 100.0%
MONTH
YEAR TO DATE 1217 310 143 579 93 2342
YEAR TO DATE 49.5% 12.5% 7.4% 25.8% 4.7% 100.0%
PERCENTAGE
STANDYBY 22 0 0 17 o . 39
CALLS ,
DOLLAR LOSS $314,000 $14,000 $3,100 $22,500 $250,000 $603,600
MISCELLANEOUS _65
CALLS
MEDICAL ASSIST 431
CALLS
RESCUE CALLS 113
PUBLIC HAZARD 06
CALLS
FALSE FIRE 132
CALLS
BURNING "46
COMPLAINTS
PROPERTY FIRE _64
CALLS
APPARATUS CALL VOLUME
STATION 1 PUMPER 1 SCAT 1 PUMPER 11 TANKER 1 UTILITY 1 AERIAL 1 RESCUE 1
843 663 15 90 9 9 29 28
STATION 2 PUMPER 2 TANKER 2
170 138 32
STATION 3 PUMPER 3 TANKER 3 UTILITY 3 ATV
134 96 31 7 0
STATION 4 PUMPER 4 PUMPER 44 TANKER 4
468 398 59 11
STATION 5 PUMPER 5 TANKER 5
59 49 10
1674 1061 15 432 93 16 29 28
959
~'fJ!i!Jgton
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: September 17,2007
Resolution #:
Report #: CSD- 014 - 07 File #:
By-law #:
Subject:
MUNICIPAL GRANT REVIEW
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. That Report No. CSD-014-07 be received; and
2. That the revised Municipal Grant Application form and Policy Report CSD-014-07
be approved.
Reviewed b(J ~- ~cJ1c
Franklin Wu
Chief Administrative Officer
JPC/SM/SC/jm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
1001
REPORT NO.: CSD-014-07
PAGE 2
1.0 BACKGROUND
1.1 During the 2007 Municipal Grant process, staff were requested to review the
present grant program and report back to Council.
1.2 . The present program was last reviewed in 2001, and the revised Municipal Grant
Policy was initiated in 2002.
2.0 REPORT
2.1 The Municipal Grant Program has been successful over the years in providing
Council with a vehicle to acknowledge and support the efforts of our local
volunteer community and not-for-profit agencies that provide services, events or
programs which benefit the community in general.
2.2 Funding for the program is based on a formula of $1.00 per capita annually and
requires Council to assess the merits of each application, as requests for funding
always exceed the available funds. As the community continues to grow there
will be increased demands on the grant program. For this reason, applicants
should be encouraged to work towards financial self sufficiency and to pursue
other opportunities for financial support.
2.3 We must be careful that long term reliance on municipal funding does not erode
the strength and independence of these groups and agencies.
2.4 Staff surveyed 20 municipalities in GT A of which 15 offered some form of a
municipal grant program. These programs were reviewed to identify best
practices and to aid in developing a 'made in Clarington' grant program that
would best address the needs of our community.
2.5 This report should be considered as another stage in the evolution of the
Municipal Grant program. Over the next several years there will be constant
review and modifications to the program to ensure that it continues to provide
Council with the means to support appropriate community initiatives which meet
clearly defined criteria, in a fiscally responsible manner.
2.6 The report recommends the adoption of a revised Municipal Grant Application
and Policy (attachment # 1) which defines the objectives and criteria of the
program, while ensuring that the organizations applying are accountable for their
applications and any subsequent grant funds allocated to them. This will ensure
that Council is able to generate the maximum benefit to the local volunteer and
not-for-profit communities through the Municipal Grant program. For the
purposes of this report, the revisions to Attachment #1 have been identified with
bold, italicized font.
1002
REPORT NO.: CSD-014-07
PAGE 3
3.0 MUNICIPAL GRANT POLICY
3.1 The objective of the Municipal Grant Program has been expanded to reflect and
acknowledge the positive contributions of our community partners.
3.2 Criteria # 1 through # 7 are appropriate and relevant and no changes are
recommended.
3.3 Criteria # 8 - Applicants will be encouraged to apply by the deadline so that
Council will be able to access the merits of each application at one time and
allocate funds appropriately.
3.4 Criteria #9 - This allows Council to direct municipal funds to services, events or
projects that are the mandate of the Municipality.
3.5 Criteria # 10 - The previous criteria limited the ineligibility to Citizen Ratepayer
Associations. The revised criteria expands the ineligibility to include all political
mandated organizations.
3.6 Criteria # 11 - Organizations that have delinquent accounts with the Municipality
will no longer be able to apply for a grant to settle their accounts.
3.7 Criteria # 12 - The Municipal Grant Program has limited funds available. This
criteria will allow Council to direct these funds to services, events or programs
that benefit or promote the Municipality directly.
3.8 Criteria #13 - Groups applying to the Municipal Grant program will be expected to
perform their due diligence in completing their applications, to ensure that all of
the required information is included. Applicants will be required to identify all of
their financial assets, including bank accounts and investment income. The onus
will be on the applicant to justify any increase over the previous year's request
and to justify any surplus of revenue over expenses. It is important that Council
has all of the required information to make informed decisions on the allocation of
grant funds.
3.9 Criteria # 14 - All successful applicants will be required to submit a year ending
accounting of all grant monies received to ensure that the funds were used for
the intended purposes.
3.10 The application will include a Declaration and Acceptance of Conditions which
must be signed by two members of the applicant's executive.
1003
REPORT NO.: CSD-014-07
PAGE 4
3.11 Funding Categories -The four Funding Categories will remain, however the
phrase "which is not considered to be the responsibility of another level of
government" will be added to the definition of the Social Category, to support
Criteria # 9. In the past this category often created opportunities for
organizations to apply for funding services that could be considered outside the
mandate of the Municipality.
4.0 PUBLIC NOTICE
4.1 Staff will contact all community groups and agencies that have received funding
through the Municipal Grant program over the last four years and inform them of
the new policy.
4.2 Subsequent to the approval of this report, staff will host a community workshop in
the fall to introduce the new Municipal Grant Policy and application form.
5.0 COMMENT
5.1 The Municipal Grant Program has proven to be an effective vehicle which allows
Council to acknowledge and support the efforts of our local volunteer community
and not-for-profit agencies that provide services, events or projects which benefit
the community in general.
5.2 The revisions presented in this report and the acknowledgement that the policy
must continue to evolve as our community grows and evolves will ensure that the
Municipal Grant program will provide the maximum benefits and support to the
community into the future, in a fiscally responsible manner.
Attachments:
Attachment #1 -
Revised Municipal Grant Application and Policy
1004
Reporl# CSD-014-07, Attachment #1
APPLICATION FOR MUNICIPAL GRANT FILE #
SUBMIT ORIGINAL TO:
MUNICIPALITY OF CLARINGTON
COMMUNITY SERVICES DEPARTMENT
40 TEMPERANCE STREET
BOWMANVlLLE, ONTARIO
L lC 3A6
PLEASE PRINTITYPE
SUBMISSION DEADLINE:
PLEASE COMPLETE ALL AREAS
1. Name of Organization/Association:
NAME
TELEPHONE
STREET ADDRESSiPOST OFFICE BOX
2.
TOWN PRO~NCE
Executive List: (Attachment required)
POSTAL CODE
3. Contact Person for this Application:
HOME#
WORK #
NAMEil'OSITION
4. What year was your Organization formed?
5. Is your Organization based within the Municipality of Clarington 0 or the Region of Durham 0
6.
Total program or association membership in you organization
% Clarington Residents
7.
Is your Organization Incorporated as non-profit? YES
NO If yes, when?
(ddlmmlyy)
8. Please include a copy of your Constitution or Mission Statement or a Statement of Purpose:
(Attachment Required)
9. List the programs/services provided by your Organization that benefit Clarington residents.
1
1005
10. Amount Requested $
11. Describe how the programs/services provided by your Organization would be impacted if your application is not
approved or is not approved in total.
12. Have you made a previoLls request for a Municipal Grant to the Municipality of Clarington?
YES NO
If YES,
YEAR REQUESTED
AMOUNT REQUESTED
AMOUNT RECEIVED
13. Have you received funding from any other agency or organization in the last three years?
YES NO
If YES
YEAR REQUESTED
AGENCY/ORGANIZTION
AMOUNT RECEIVED
14.
CATEGORY: (Circle One) Recreational
Civic
Social
Hall Board/Comm. Centre
15. Budget Information:
The following budget information must be included in order to have the application considered for funding.
Please summarize your budget information on the form provided.
a. Year end financial statement 2006 including any investments
b. Year to date financial statement for 2007 including any investments
c. Budget for 2008
2
1006
BUDGET INFORMATION
REVENUE 2006 2007 2008
SOURCE
GRANTS -
FED/PROV
MUNICIPAL
GRANT
MEMBERSHIPS
REGISTRATIONS .
FUNDRAISING
INVESTMENT
INCOME
OTHER (SPECIFY)
LAST YEAR
SURPLUS/DEFICIT
TOTAL
REVENUE
EXPENDITURES 2006 2007 2008
SALARIES -
FULL TIME
SALARIES -
PART TIME
FACILITY RENTAL
OFFICE SUPPLIES
TELEPHONE
! ADVERTISING
MAINTENANCE
OTHER (SPECIFY)
OTHER (SPECIFY)
TOTAL
EXPENSES
I SURPLUS I 2006 I 2007 I 2008 I
(DEFICIT)
The onus will be on the applicant to justify:
. any increase over the previous year's request
. any surplus of revenue over expenses
3
1007
Declaration and Acceptance of Conditions
1. In the event that the funds allocated are not used for the services, event or project as described in the
application, or if there are misrepresentations in the application, the full amount of the financial assistance
may be payable forthwith to the Municipality.
2. If there are any changes in the funding of the services, event or project from that contemplated in the
application, the Municipality will be notified of such changes through the Community Services Department.
3. The applicant will make or continue to make attempts to secure funding from other sources.
4. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services,
event or project described in the application.
5.. The applicant will retain and make available for inspection by the Municipality or its auditors all records
and books of accounts of the Organization upon request from the Municipality, (which may be made within
two years of the grant award).
6. If the services, event or program proposed in the applicant's application are not commenced, or are not
completed and there remain municipal funds on hand, or if the services, event or project are completed
without requiring the full use of the municipal funds, such funds will be returned to the Municipality.
7. The applicant agrees that the services, event or project shall not be represented as a Municipal service,
event or program, and that the applicant does not have the authority to hold itself out as an agency of the
Municipality in any way, the only relationship being that the Municipality has approved and granted
financial assistance to the applicant.
8. The applicant agrees to provide to the Municipality a year end summary confirming the financial assistance
provided by the Municipality was used for the services, event or project as described in their application.
Failure to provide such documentation will rule them ineligible for further financial assistance under this
program.
We certify that to the best of our knowledge, the information provided herein is accurate and complete and is
endorsed by the Organization, which we represent
Name:
Name:
Title:
Title:
Signature:
Signature:
Date:
Date:
This application must be signed by two (2) Members of the Executive.
4
1008
MUNICIPALITY OF CLARINGTON
DEPARTMENT OF COMMUNITY SERVICES
MUNICIPAL GRANT POLICY
Revised September 17,2007
OBJECTIVE:
The Municipality of Clarington acknowledges the efforts of our local volunteer community and
believes that many services, events or projects are best provided through the volunteer
efforts of local community organizations.
The Municipality wishes to support local community organizations without eroding their
strength and independence and as such encourages them to work towards financial self
sufficiency. Applicants are further encouraged to pursue other opportunities for financial
support.
The Municipal Grant program provides financial assistance to those qualified organizations which
provide direct services, events or programs to the benefit of the residents of Clarington.
CRITERIA:
1) Organizations requesting financial assistance must be based within the Municipality of
Clarington or the Region of Durham.
2) Regionally based organizations must provide details demonstrating how their service directly
benefits the residents of Clarington.
3) Organizations must be volunteer based, or operate as not for profit.
4) Funding applications will be considered for operational expenses. Capital requests may be
considered as a one.time grant only (excluding Hall Boards/Community Centres).
5) Organizations that receive any form of other funding from the Municipality of Clarington are not
eligible to apply.
6) Applications for funding through the Municipal Grant Process must not exceed $5,000.00.
7) Applications requesting in excess of $5,000.00 will be referred directly to the budget process
to be dealt with on an individual basis external to the Grant Process.
8) Late applications or requests received subsequent to the current year's municipal budget
approval will be referred to Council for consideration, pending the availability of funds.
9) Organizations that provide services or programs that are the responsibility of another
level of government are not eligible to apply.
10) Organizations with a political mandate, such as citizen Ratepayers Associations, are
not eligible to apply.
5
1009
11) Organizations not in good financial standing with the Municipality of Clarington are not
eligible to apply.
12) Fundraising organizations or organizations that make charitable donations to other
organizations are not eligible to apply.
13) Applications must be leaible. completed in full, signed and include all required
attachments. It is important that Council has all of the required information to make
informed decisions on the allocation of grant funds
14) All successful applicants will be required to submit a year end accounting of all grant
monies received to ensure that the funds were used for the intended purposes.
FUNDING CATEGORIES
a) RecreationlLeisure Services:
This category is defined as those organizations offering athletic or leisure opportunities not
offered by the Municipality.
b) Civic:
This category is defined as those organizations providing events, or services promoting the
Municipality of Clarington (Le. Santa Clause Parade, Horticultural Societies, Historical Society
etc.)
c) Social:
This category is defined as those organizations offering specific service (other than
recreational/leisure) to residents of the Municipality of Clarington, which is not considered to
be the responsibility of another level of government.
d) Hall Boards/Community Centres:
This category is defined as a Hall Board or Community Centre that operates and maintains a
Municipally-owned facility. (Please note grants will be considered for operational
expenses only. Capital requests must be referred to the appropriate municipal
representative for consideration during annual budget deliberations.)
MUNICIPAL GRANT FUNDING FORMULA
To consider all eligible grants, the Municipality of Clarington will provide a funding formula of $1.00
per capita annually.
All unallocated funds will remain in the unallocated grant account for un-anticipated requests
received during the current year.
PUBLIC NOTICE
The Municipality of Clarington will provide public notice of the Municipal Grant Program twice each
year through local newspapers.
6
1010
Cl~mgton
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 17, 2007
Resolution #:
Report #: CSD-015-07
File#:
By-law #:
Subject:
UPDATE ON WORLD RECORD WALK - October 3, 2007
Recommendations:
II is respectfully recommended that the General Purpose and Administration Committee
recommend to Council Ihe following:
1. THAT Report CSD-015-07 be received; and
2. THAT the Mayor on behalf of Council signs and supports the International
Charter for Walking.
Submitted by:
Jqs P. Caruana ,
'ir ctor of Community Services
Reviewed bY:O ~ -=~
Franklin Wu
Chief Administrative Officer
JPC/SM/EM/j
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-5506
1011
REPORT NO.: CSD-015-07
PAGE 2
1.0 BACKGROUND
1.1 The World Record Walk 0NRW) www.worldrecordwalk.ca will take place
extensively across Ontario and in other regions of Canada simultaneously at
12:30 p.m. EDT on October 3,2007. The walk will be one kilometre in length,
taking approximately 20 minutes to complete. Schools, communities, workplaces
and trail organizations are being urged to participate. The cumulative total will be
tallied in an effort to break the Guinness World Record for the largest
simultaneous one kilometre walk. The current record was set in September
2006 by Western Australia, with 100,915 participants.
1.2 The goal of the World Record W;llk is to launch a "Walkolution" - to create a
culture of walking in our communities, encouraging employees to walk to work
and walk at work, encouraging our children to walk to school and walk at school,
and promoting walking to all as an excellent form of transportation and as an
excellent means of maintaining a healthy weight.
1.3 Through broad-based community participation and a focus on a healthy active
community, this event will encourage active transportation and recreational
walking, which will benefit both individual health and the environment. A healthy
active community is one which encourages residents to walk for pleasure and
walk as a means of active transportation.
1.4 The International Charter for Walking (Attachment #1) was created by Walk21, a
non-profit, international group that is "taking walking forward in the twenty-first
century".
1.5 The International Charter for Walking aims to create healthy, efficient and
sustainable communities where people choose to walk. It aims to create a
culture where people choose to walk through these strategic principles:
1. Increased inclusive mobility
2. Well designed and managed spaces and places for people
3. Improved integration of networks
4. Supportive land-use and spatial planning
5. Reduced road danger
6. Less crime and fear of crime
7. More supportive authorities
8. A culture of walking
1.6 The vision of the International Charter for Walking is as follows:
"To create a world where people choose and are able to walk as a way to travel,
to be healthy and to relax, a world where authorities, organizations and
individuals have:
1. Recognized the value of walking;
1012
REPORT NO.: CSD-015-07
PAGE 3
2. Made a commitment to healthy, efficient and sustainable communities;
and
3. Worked together to overcome the physical, social and institutional barriers
which often limit people's choice to walk."
2.0 EVENT DETAILS
2.1 There are guidelines that will be followed in order to ensure our walk is eligible to
be included in the anticipated Guinness World Record (Attachment #2).
2.2 The walk must be a minimum of one kilometre in length. The route we have
mapped out for our event is approximately 1.3 kilometres long. The Municipality
of Clarington World Record Walk will begin at the Cenotaph at the Municipal
Administrative Centre heading south on Temperance, west on King Street, north
on Scugog Street, east on Church Street, across Temperance Street, south on
Division Street and back to the Cenotaph heading west along King Street.
2.2 Registration tables will be set up for one hour prior to the event for participants to
register and also ensure an accurate count of participants.
2.3 The event will begin with a welcome by Deputy Mayor Charlie Trim and a special
guest. This will be followed by a five minute warm up conducted by Fitness Staff
from the Courtice Fitness Facility. There will be an official start announced by
Deputy Mayor Charlie Trim at 12:30PM EST (to coincide with simultaneous
national walks).
2.4 Community Services Staff will secure the route and assist the walkers in crossing
intersections and provide first aid treatment where necessary. St. John's
Ambulance will also be on site to provide first aid treatment.
2.5 Local businesses have been contacted to encourage their participation as well as
to solicit for donations for the event. The businesses have also been invited to
set up a table top display I information booth showcasing their "green" efforts and
lor how they are helping to make a more active community. As a wrap up to the
walk, light refreshments, donated wherever possible, will be provided and
participants can browse local merchants' information booths at the Cenotaph.
2.6 At the event wrap-up there will be draws for door prizes which include an annual
membership to the Courtice Fitness Training Facility as well as numerous other
prizes donated by local businesses.
2.7 The outline for the day is as follows:
10:30am "Green" information booths set up at Cenotaph
11 :30am Registration begins at Cenotaph
Receipt provided for package pick up after walk (tracks
participants through completion of the walk)
1013
REPORT NO.: CSD-01S-07
PAGE 4
12:15pm
12:20pm
12:30pm
12:45-1 :OOpm
1 :00-2:00pm
2:00-3:00pm
Welcome
Warm up -led by Courtice Fitness Staff person
Official start of walk by Deputy Mayor Charlie Trim - using
whistle I horn I shotgun
Walk wraps up at Cenotaph
Refreshments
Visit "Green" information booths
Participant package pick up
Door prizes
Booth tear down
2.8 As of August 27,2007, there are 229 communities I organizations across
Canada participating in the World Record Walk; of those 162 are in Ontario.
2.9 We are hopeful that costs associated with this event will be minimized through
donations by local businesses, however, should additional expenses be required,
they will be managed through the 2007 Community Services operating budget.
2.10 A communication plan is being developed in partnership with the
Communications Department to promote this event. The following methods will
be used:
o Mail outs to local groups and program registrants
o Fall 2007 Community Guide
o Posters in municipal facilities and local businesses
o Corporate Ads
o Presentation to Management Staff
o Municipal Website
o Media Releases
o TV spots I Radio spots (interviews)
3.0 COMMENT
3.1 The World Record Walk is an exciting opportunity for the Municipality of
Clarington to demonstrate a leading edge in the promotion of active
transportation and demonstrate our commitment to encouraging a healthy and
active lifestyle.
3.2 It is recommended that Mayor Jim Abernethy sign the International Charter of
Walking to strengthen Clarington's commitment to creating a healthy and active
community.
Attachments:
Attachment #1 - The International Charter for Walking
Attachment #2 - Guinness World Record Rules
1014
CSD-015-07 - Attachment # 1
I
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International Charter for Walking
Creating healthy, efficient and sustainable communities
where people choose to walk
I/We, the undersigned recognise the benefits of walking as a key indicator of healthy, efficient,
socially inclusive and sustainable communities and acknowledge the universal rights of people to
be able to walk safely and to enjoy high quality public spaces anywhere and at anytime. We are
committed to reducing the physical, social and institutional barriers that limit walking activity. We
will work with others to help create a culture where people choose to walk through our commitment
to this charter and its strategic principles:
1. Increased inclusive mobility
2. Well designed and managed spaces and places for people
3. Improved integration of networks
4. Supportive land-use and spatial planning
5. Reduced road danger
6. Less crime and fear of crime
7. More supportive authorities
8. A culture of walking
Signed
Name
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Position
Date
www.walk21.com
1015
CSD-015-07 - Attachment # 2
GUINNESS RULES
FROM: Guinness World Records (www.ouinnessworldrecords.com )
Larl!:est Simultaneous Walk and Run
The following act as a guide to the specific considerations and undertakings, in addition
to the general requirements, for any potential attempt on Largest Simultaneous Walk and
Run.
They should be read and understood by all concerned- organizers, participants and
witnesses - prior to the event.
Rules
This record is for the greatest number of people participating in a walk/run organized by
the same organization, simultaneously, at different venues.
I. A head count of walkers/runners must be taken before the event, either by turnstile
or some other form of counting. This is essential and must be done efficiently.
2. All walks/runs should begin at the same time therefore, all those attempting the
record must begin walking/running at the same time. This needs to be done so that the
record is clearly for the number of people actually walking/running and not just the
number of people attending the event as a spectator.
3. Events in different time zones must begin at the same moment: thus if an event begins
at 12 noon at New York, it should begin at 9 a.m. in California..
4. Sufficient witnesses should be involved to ratify that all the contestants fully
participate in the attempt - witnesses should be placed in such a way that every part of
the walk/run area is visible to the officials.
5. The number of venues used is not of importance in the context of the record.
However, this information does need to be included with the documentation. There is
no upper limit on the number of venues, but there should be a minimum of ten
walks/runs organised.
6. It is the total number of walkers/runners attending that constitutes the record,
although there should be an average of at least 25 walkers at each venue.
7. The name of the company, organisation or person(s) organising the event should be
given, along with the date, venues, and course distance.
8. The walks must be a minimum of I kilometre long.
Guinness states re: Verification:
This may include cuttings from local or national newspapers, specialist or general
interest magazines and recordings of television or radio news reports.
Video footage of the record Attempt on VHS (PAL or NTSC) DVD or CD-ROM.
Where possible, the original footage should also be supplied on DV or Mini DV.
1016
High Quality color photographs - may be submitted in digital format on CD-ROM or
DVD (taken at 300 dpi in a 15 cm x 15 cm size) or in traditional photographic print or
slide format. Color photocopies are not acceptable. Printouts of digital images are only
acceptable ifthe photograph is also provided in digital format.
1017
Checklist for Submission
· Submit the Official Count Form
· Attach letters written on letterhead from two independent witnesses of
some standing within the local community (principal. vice principal.
manager, recreation coordinator, policeman. politician, etc) who have
attended the event and can confirm details of the event (number of
participants. distance, date and time).
· Attach at least one photograph or newspaper clipping to document your
event. These can be mailed. Faxed or sent electronically. These will
become the property of Guinness World Records and WILL NOT BE
RETURNED. SEE Guinness Rules.
The Official Count Form and Guinness Rules can be found here:
http://www.worldrecordwalk.ca/english/resources.asp
Send to:
World Record Walk 2007
Green Communities Canada
PO Box 928,
Peterborough, ON
K9J7A5
Ph -705-745-7479/1-877-533-4098
Fax - 705-745-7294
countusin(a)worldrecordwalk.ca
1018
,CI~mgron
REPORT
CLERK'S DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, September 17, 2007
Report #: Report CLD-031-07
File#:
By-law #:
Subject:
COMPLIANCE AUDIT - JOHN MUTTON
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-031-07 be received;
2. THAT the resignation of James Horn, Auditor for the compliance audit of John Mutton, be
accepted;
3. THAT the Municipal Clerk be directed to seek another auditor to complete the compliance
audit of John Mutton and report back; and
4. THAT John Mutton, James Horn, Luke Prout, Cynthia Prout, Sean Keane and
George VanDyk be advised of Council's decision.
~
.,
,~ ) ..LQ~"'k.
Reviewed by: '---" ~-
Franklin Wu,
Chief Administrative Officer
PLB
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
1101
REPORT NO.: CLD-031-07
PAGE 2
At the Council meeting of June 25,2007, a resolution was passed to grant the request for a
compliance audit of the election financial returns of John Mutton and to appoint Horn Almand
Chartered Accountants as the auditor to conduct the audit. On July 12, 2007, the decision was
amended to delete the reference to one of the original requesters but to otherwise confirm the
earlier decision of Council.
On September 11, 2007, Mr. Jim Horn of Horn Almand Chartered Accountants advised that he
was resigning from this project. Mr. Horn has been unable to get Mr. Mutton to return his calls.
He has received two unsolicited packages from electors, one of whom had originally requested
the compliance audit of Mr. Mutton. The information in these packages raised a number of
concerns that Mr. Horn considered were not included in the original request for the compliance
audit.
Based on his inability to contact Mr. Mutton and the scope of concerns raised in the two
packages, Mr. Horn advises that the matter is more than the standard compliance audit and that
the scope is considerably more than represented to him in June of 2007.
As Council has granted the request for the compliance audit, staff will once again begin the
process of finding an auditor to complete the project and report back.
1102
Clwiggtnn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 17, 2007
Report #:
COD-048-07
File#_
By-law #
Subject:
Quotation Q2007-18 Supply & Installation of Stand-by Generator
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-048-07 be received;
2. THAT T & T Diesel Power Ltd., Georgetown, Ontario with a total bid in the amount of
$40,050.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Quotation Q2007 -18, be awarded the contract for the Supply and
installation of the Stand-By Generator at Station #4, Courtice, as required by the Emergency
Services Department; and
3. THAT the total funds required be drawn from the Emergency Services Capital Account
#110-28-370-82 32-7401 with the $50.00 shortfall to be funded from the Fire Equipment
Reserve Fun '
.J
Reviewed by:
Franklin Wu,
Chief Administrative Officer
Submitted by:
MM\GW\NTlJB\sm
1201
REPORT NO.: COD-048.()7
PAGE 2
BACKGROUND AND COMMENT
A formal Quotation was publicly advertised and invited for the supply and installation of one (1)
Stand-By Generator as required by the Emergency Services Department. Subsequently,
tenders were received and tabulated below.
T&T Diesel Power Ltd.
Geo etown, ON
Rowley Electric Ltd.
Bri hton, ON
Tormont Industries
Concord, ON
$40,050.00
$47,445.00
$ 54,108.00
The recommendation is to proceed with an award to T&T Diesel Power Ltd., Georgetown being
the lowest bid meeting all terms and conditions of the quotation.
As the total funds required from this equipment upgrade exceeds the available funds of
$40,000.00 in the 2007 Capital Account 110-28-370-82832-7401, it is recommended that
additional funds required in the amount of $50.00 be funded from the Fire Equipment Reserve
Fund as this is the source of funding for the project.
The recommended low bidder has not worked with the Municipality of Clarington on any
previous project, however, references provided good references for this firm.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Emergency Services.
After further review and analysis of the bids by the Emergency Services and Purchasing, it was
mutually agreed that the low bidder, T & T Diesel Power Ltd., Georgetown, Ontario be
recommended for the contract for the Supply and installation of the Stand-By Generator at
Station #4.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
1202
Cl!1lmglOn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
September 17, 2007
Resolution #:
Report #: COD-049-07
File#:
By-law #:
Subject:
CL2007-20 STEVENS ROAD EXTENSION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-049-07 be received;
2. THAT Boyle Excavating Ltd., Bowmanville, Ontario with a total bid in the amount of
$1,021,664.20 (Plus GST), being the lowest responsible bidder meeting all tenms, conditions
and specifications of Tender CL2007 -20 be awarded the contract for Stevens Road
Extension as required by the Engineering Department;
3. THAT funds required in the amount of $1,315,000.00 (which includes $1,021,664.20
tendering, consulting and contingencies) be drawn from Engineering Capital Account #110-
32-330-83296-7401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved, FORTHWITH.
Submitted by:
"
Reviewed bYO ~S-.-..:-:--El.lc
Franklin Wu
Chief Administrative Officer
1203
REPORT NO.: COD-049-07
PAGE 2
A.S. Cannella, C.E.T.
Director of Engineering Services
MMlJDBlgj
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 2 - Schedule "B", Memo from Engineering Services & Letter from Totten Sims Hubicki
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
1204
REPORT NO.: COD-049-07
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Extension of
Stevens Road, as required by the Engineering Department, and included a provisional section
for the construction of an entrance to Garnet B. Rickard Recreation Complex off of Stevens
Road.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B"
attached.
Following a review of the submissions and consultation with the Engineering Department the
provisional section for the Garnet B. Rickard Recreation Complex entrance was removed from
the project and bid amounts were adjusted accordingly.
The total estimated project cost, including project administration fees and contingencies is
$1,315,000.00 and is within the remaining budget allocation of $1,377,000.00 as outlined in the
memo from Engineering Services marked Schedule B. The funds will be drawn from
Engineering 2007 Capital Account #110-32-330-83296-7401 in the amount of $1,315,000.00.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Boyle
Excavating Ltd., Bowmanville, Ontario be recommended for the contract for the Stevens Road
Extension.
Due to the urgent nature of this project, forthwith approval is requested to ensure that the work
is completed within the current construction season.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
1205
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2007-
Being a By-law to authorized a contract between the Corporation
of the Municipality ofClarington and Boyle Excavating,
Bowmanville, Ontario for the Stevens Road Extension Project.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
HEREBY ENACTS AS FOLLOWS:
I. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Boyle Excavating Ltd., Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of the By-law.
By-law reads as first and second time this day of
,2007.
By-law read a third time and finally passed this day of
,2007.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
1206
C!![-!l1glOn
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: September 10, 2007
SUBJECT: STEVENS ROAD EXTENSION
CONTRACT CL2007-20
OUR FILE: CRC.STEVENSRD.2
The Engineering Services Department has reviewed the recommendation
provided by TSH and offers the following comments:
We concur with the recommendation to award the contract to Boyle Excavating
Limited in the amount of $1 ,021 ,644.20 exclusive of G.S.T. for the road
construction of Stevens Road from Clarington Boulevard to Regional Road 57.
This total bid amount is based the removal of the provisional section C which was
discussed by various departments and deemed unnecessary and uneconomical
at this time.
Based on the scope of works, time of year, proximity of the works to the
Bowmanville Creek tributary and the streetscape implementation plan for the
area, a contingency amount of approximately 12% is recommended. Therefore,
including .final design and tender fees as well as contract administration fees and
utility relocations, the engineering department advises the following Municipal
breakdown for the above referenced contract:
Account
Stevens Road
Extension
110 32 330 83296
7401
$1,733,000.00
$356,000.00
Original Budget
Amount
Less: CL2007-36 Stevens
Rd Extension/Culverts per
COD-046-07
1207
Stevens Rd. Extension
Contract CL2007 -20
CRC.StevensRd.2 Page 3
Original Budget Amount
Remainin
Total Project Amount
CL2007 -20
Under Budget Amount
September 10. 2007
$1,377,000.00
$1,315,000.00
$62,000.00
We recommend the report to Council move forward based on the above
breakdown. Attached for your files is the recommendation provided by TSH.
Should you have any further question, please feel free to contact the
undersigned.
Regards,
Bruno M. Bianco, P. Eng.
Design Engineer
BB/dv
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379
1208
.
VH
Totten Sims Hubickl Associates
513 Division Street,
Cobourg, Ontario. Canada K9A 5G6
19051372.2121 Fax: (905)372.3621
E-mail:c:obourg@tsh.C8 .WWW.tsh.ca
engineers
architects
planners
September 7, 2007
Mr. A.S. Cannella, C.E.T.
Director of EnglReerlng Services
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. LIC 3A6
Dear Mr. Cannella:
Re: Stevens Road Extension, Arena Entrance and Regional Road 57 Widening, BowmanviIJe
Contract No. CL2007-20, MURicipality of Clarington
TSH Project No. 12-29561-02
Tenders for the above project were opened at the Municipal offices on Wednesday, September 5,2007 at
2: 15 :00 p.m. Included as a provisional section is the construction of an entrance to the Garnett.B. Rickard
Recreational Facility off of Stevens Road. This section was included, attempting to attract economies of
scale reslllting in lower costs for the access. The results were not reflective of the lower costs expected
and through discussions with Engineering Services, the provisional entrance section of the Contract was
removed when comparing the cost benefits, the potential hazards related to the baseball diamonds, the day
to day operation of the arena facility, and the overall long-term plans of the property. Based on this input,
it is recommended that Part C of the tender be deleted.
The bids received, excluding GST, and based on the removal of provisional Part C are summarized as
follows:
BIDDER TOTAL BID
Boyle Excavating Limited 1,021,644.20 *
BowmanvilJe, ON
Hard-Co Construction Ltd. 1,050,159.00
Whitby, ON
Fernview Construction Limited 1,073,386.67 .
Brampton,ON
Ron Robinson Ltd. 1,112,016.79
Bowmanville, ON
Elirpa Construction & Materials Limited 1,129,014.58
Pickering, ON
Miwel Construction Ltd. 1,204,282.46 *
Richmond Hill, ON
Moretti Excavating Limited 1,419,202.62 .
Vaugban, ON
· Extension Error
1209
Mr. A. S Cannella C.E.T.
September 7, 2007
2.
TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above. Dave Boyle Excavating Limited has recently completed replacement of the Geo. A.
Stephen Bridge, Cedar Park Road Bridge and Concession Road 6 Culvert for the Municipality of
Clarington and administered by TSH, under Contract No. CL2006-29 and is currently completing
Contracts CL2006-53, Green Road and Baseline Road Reconstruction, and CL2007-36, Stevens Road
Culvert Construction. Dave Boyle Excavating Limited has undertaken all of these Contracts in a
satisfactory manner. They have also carried out other projects in the area including work at Ontario
Power Generation Darlington.and numerous construction projects at Durham College. All references
contacted assessed Dave Boyle Excavating Limited's performance to be satisfactory.
Estimated project costs based on Dave Boyle Excavating Limited's low bid are provided on the attached
cost summary.
A higher than normal contingency amount has been carried for the project to account for additional costs
which may arise due to inclement weather which is likely to occur with construction being undertaken at
this time of year. It is critical that this project be completed this year in order to provide some much
needed secondary access to the quickly developed Bowmanville West Town Centre.
The Municipality of Cia ring ton's share of Contract No. CL2007-20 is projected to be on budget.
We recommend that the tender in the amount of$] ,02],644.20 (exclusive ofO.s.T.) be awarded to Dave
Boyle Excavating Limited of Bowmanville, Ontario.
Deposit cheques or bid bonds shall be retained for the low and second low bids until the contract has been
executed.
Should you require any further information, please contact the undersigned.
Yours truly,
/f?- #;;/
Ron Albright, P. Ent
Project Engineer
RAfra
P:\12-29561.02\C0nesp\22404.c1oc
Enc!.
pc: Mr. Bruno Bianco, P.Eng., Municipality of Clarington
TIH
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1211
CI!Jl-!lJgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
September 17, 2007
Resolution #:
Report #: COD-051-07
File#:
By-law #:
Subject:
CL2007-44 4th FLOOR RENOVATION - MUNICIPAL ADMINISTRATIVE
CENTRE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-051-07 be received;
2. THAT Nubuild Construction Ltd., Concord, Ontario with a total bid in the amount of
$104,954.55 (Plus GST), being the lowest responsible bidder meeting all terms,
conditions and specification of Tender CL2007 -44 be awarded the contract for the
4th Floor Renovations as required by the Operations Department;
3. THAT funds required in the amount of $120,000.00 (which includes $104,954.55
tendering, consulting and contingencies) be drawn from 2007 Operations Capital
Account #110-36- -83601-7401.
Submitted by:
,
. Reviewed b .
,/ t01L
ne Marano, H.B.Sc., C.M.O.
Director of Corpora S . ices
/
/
"
Franklin Wu
Chief Administrative Officer
Horvath, RDMR, RRFA
Operations
MM/JDB/gj
Attachments:
Attachment 1 - Schedule "A", Memo from Operations & Letter from Shoalts and Zuback
1212
REPORT NO.: COD-051-07
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Shoalts and Zaback Architects Ltd., for the 4th Floor
Renovations, as required by the Operations Department, for the construction of an additional
offices at the Municipal Administration Centre.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Shoalts and Zaback Architects Ltd., Schedule "A"
attached.
The total estimated project cost, including project administration fees and contingencies is
$120,000.00 and is within the 2007 budget allocation. The funds will be drawn from Operations
2007 Capital Account #110-36-370-83601-7401 in the amount of $120,000.00.
The low bidder has not provided any services at the Municipality of Clarington to date.
However, a review of the references provided by Nubuild Construction Ltd., are positive.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department, Shoalts and Zaback
Architects Ltd., and Purchasing, it was mutually agreed that the low bidder, Nubuild
Construction Ltd., Concord, Ontario be recommended for the contract for the 4th Floor
Renovation.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
1213
CI~glOn
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Fred Horvath, Director of Operations
DATE: September 12, 2007
RE: CL2007-44 4th FLOOR RENOVATION, MUNICIPAL ADMINISTRATIVE
CENTRE
.
Shoalts and Zaback Architects Ltd. have reviewed the above mentioned tender, and I agree
with their recommendation to award the contract to the low bidder, NuBuild Construction in
the amount of $104,954.55plus G.S.T.
Please prepare the necessary report for the next General Purpose and Administration
Committee Meeting.
Thank you.
J
"
/'
FW~,
Director of Operations
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
MAILING ADDRESS: 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6
T(905)623-3379 F (905)623-6506
OPERATIONS DEPARTMENT LOCATION, 2320 TAUNTON ROAD, BOWMANVILLE, ONTARIO
T(905)263-2291 F(905)263-4433
1214
Shoalts and Zaback Architects Ltd.
September 11 , 2007
The Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L 1 C 3A6
Via Fax: 905-263-4433
& Email: fhorvath(BJclarinaton.net
Attention: Fred Horvath, Property Manager
Fourth Floor Renovation
Municipal Administration Centre
Municipality of Clarington
Project No. 0720
Re: Tender Review
Dear Sir:
We have completed our review of the tenders received for the fourth floor renovation in the Municipal
Administration Centre, Municipality of Clarington. Six (6) valid bids were received. They are summarized
below.
Bidder
NuBuild Construction Ltd.
Samson Management and
Solutions Ltd.
Jeffrey Wallan Construction Ltd.
o & G General Contractors inc.
Kraco Carpentry Services Ltd.
Garritano Bros. Ltd.
Total Bid
$104,954.55
$143,000.00
$148,350.00
$157,575.00
$173,000.00
$195,700.00
N.B. All of the above numbers exclude G.S.T.
The low bid is complete and in order. We reviewed the references included with the low bid. We
contacted all three (3) references listed. We have to date received one call back. This reference, which
is from a well respected architect, was very positive. The low bid is clearly very competitive.
We recommend award to the low bidder, NuBuild Construction, for $104,954.55, plus G.S.T.
h~
Gerry Shoalls, OAA, MRAIC
c.c. Jerry Barber, Municipality of Claringlon, jbarber@clarington.net
Rob Groen, Town Hall, rgroen@clarington.net
Jamie Rickard, Shoalts and Zaback Architects Ltd.
S:\AI1 Dala\2007 Prtljects\0720 _ 4th Floor Renovation, MAC, ClaringtonlContract Administration\Cor\Memos and LetlerslJ..eller F. Horvath - Tender Review.doc
Geraid Shoalts . Raymond Zaback
4 CataraqIJi Street, Suite 206, Kingston, Ontario K7K 1Z7
Associat..: . Susan Croswell . Eric Riddell . Todd Storms
e-mail: mail@szarch.com Tel: (613) 541 0776 Fax: (613) 541 Oa04
1215
CI![-!l!-glOn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
September 17, 2007
Resolution #:
Report #: COD-052-07
File#:
By-law #:
Subject:
CL2007 -35 SUPPLY, DELIVERY AND INSTALLATION OF GAS FURNACES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-052-07 be received;
2. THAT the contract awarded to Vie's Mechanical Contracting, Toronto, Ontario as
recommended in report COD-046-0Tbe endorsed and the contractor be advised to
proceed, FORTHWITH.
r\
(j~~
Reviewed by:
Franklin Wu
Chief Administrative Officer
MM/JDB/gj
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506
1216
REPORT NO.: COD-052-07
PAGE 2
BACKGROUND AND COMMENT
Report #COD-046-07 covering Tender Awards during summer Council recess included
background on the award of Contract #CL2007-35, Supply, Delivery and Installation of Gas
Furnaces at the Hampton Operations Depot at a cost of $117,600.00 (Plus GST). Following
submission of the report a confidential memo was provided advising of a legal issue and
indicating that the project had been placed on hold pending receipt of a legal opinion on the
tendering process and the advisability of cancelling the contract or proceeding.
The Municipality's solicitor has reviewed the circumstances and provided an opinion on the
matter, (confidential letter distributed under separate cover) and recommends a change order
be issued and reduce the number of furnaces at a decreased contract price and the project
proceed.
Due to the urgent nature of this matter, forthwith approval is requested to ensure that the
contract proceeds and the work is completed as early as possible and before the heating
season.
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVlllE, ONTARIO l1C 3A6 T (905)623-3379 F (905)623-6506
1217
CI!J!-mgton
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: SEPTEMBER 17, 2007
solution #:
ADDENDUM TO
Report #: FND-014-07 File #:
By-law #:
Subject:
DEVELOPMENT CHARGES BY.LAW AMENDMENT: MAJOR OFFICE
BUILDINGS IN SCIENCE AND ENERGY PARKS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend the following:
1. THAT the Addendum to Report FND-014-07 be received;
2. THAT based on a review of S10(2) of the Development Charges Act, there is no
need to alter or amend the Development Charges Background Study, May 2005,
prepared by Hemson Consulting Ltd.;
3. THAT the proposed modification to the Development Charges By-Law be
deemed to be minor and consistent with the intent of the amendment to the By-
law considered at the statutory public meeting and further that no additional
public meeting to consider the amendment is required.
4. THAT the exemption provided for in the amendment to the By-Law be effective
on September 24, 2007; and
5. THAT the attached By-Law amending the Development Charges By-Law 2005-
108 be recommended to Council for enactment.
Submitted by:
Nancy lor, B.A., CA,
Director of Finance.
Reviewed by:Q ~ ~
Franklin Wu,
Chief Administrative Officer.
NT/hjl
1301
REPORT NO.: ADDENDUM TO FND-014-07
PAGE 2
BACKGROUND AND COMMENT:
1.0 On June 27, 2005, Council adopted the existing development charges with the
approval of Report FND-007-05 and the accompanying By-Law 2005-108. This
By-Law, by statute expires after five years or June 30, 2010.
1.1 At the General Purpose and Administration Committee meeting held on June 18,
2007 and the Council meeting held on June 25, 2007, Council adopted the
following resolution #GPA-461-07:
"THAT Report FND-014-07 be received;
THAT based on a review of S 10(2) of the Development Charges Act, there is no
need to alter or amend the Development Charges Background Study, May 2005,
prepared by Hemson Consulting Ltd.;
THAT the exemption provided for in the amendment to the By-Law is proposed to
be effective on September 10, 2007; and
THAT a public meeting be held on September 4, 2007 in accordance with
Section 19 of the Development Charges Act."
DEVELOPMENT CHARGE BY-LAW AMENDMENT:
2.0 A municipality has to hold a public meeting on the amendment, having provided
three weeks notice of the meeting, and has to have made the background study
and proposed by-law amendment available two-weeks prior to the meeting. The
public meeting is September 17, 2007 and was advertised commencing August
29, 2007. The applicable documents were available at the Clerk's Department
commencing June 18, 2007, see Attachment #1.
2.1 The proposed modification to the Development Charges By-Law is deemed to be
minor and consistent with the intent of the amendment to the By-Law considered
at the statutory public meeting so no additional public meeting to consider the
amendment is required.
2.2 The proposed amendment will provide a 50% refund of Development Charges for
major office buildings that are LEED certified within the Clarington Energy Park,
as identified in Schedule 6(a) and the Clarington Science and Technology Park
as identified in Schedule 6(b) to By-Law 2005-108.
2.3 As with all refunds in the current Development Charges By-Law, this refund will
be reviewed when the By-Law is reviewed and updated as required every five (5)
years.
1302
REPORT NO.: ADDENDUM TO FND-014-07
PAGE 3
RECOMMENDATIONS:
3.0 Based on a review of the applicable legislation. it is recommended that an
amendment to the Background Study, May 2005 is not required nor is a further
public meeting. It is recommended that the attached By-Law (Attachment #2) be
recommended to Council for enactment.
Attachment #1 - Report #FND-014-07
Attachment #2 - By-Law to amend By-Law 2005-108
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1303
c
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"
Attachment #1
Cl~!il1gton
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
JUNE 18, 2007
Resolution #:
Report #: FND-014-07
File#:
By-law #:
Subject:
DEVELOPMENT CHARGES BY.LAW AMENDMENT:
MAJOR OFFICE BUILDINGS IN ENERGY AND SCIENCE PARKS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-014-07 be received;
2., THAT based on a review of S 1 0(2) of the Development Charges Act, there is no
". '1J~~clJQ;:I!l!'!LoIamendJbe DellelapmentCharges Bac.k.grouooStudy,May2005,
prepared by Hemson Consulting Ltd.;
3. THAT the exemption provided for in the amendment to the By-Law is proposed to
be effective on September 10, 2007;
4. THAT a public meeting be held on September 4, 2007 in accordance with
Section 19 of the Development Charges Act;
Reviewed by:
Franklin Wu,
Chief Administrative Officer
NT/na
1304
REPORT NO.: FND"()14"()7
PAGE 2
c
BACKGROUND:
1.0 On June 27, 2005, Council adopted the existing development charges with the
approval of Report FND-007-05 and the accompanying By-Law 2005-108. This
By-Law, by statute expires after five years or June 30, 2010.
DEVELOPMENT CHARGE BY-LAW AMENDMENT PROCESS:
2.0 The DCA, 1997, allows a municipality to amend an existing development charges
by-law. Section 19 of the Act sets out the requirements related to this procedure:
19. (1) Sections 10 to 18 apply, with necessary modifications, to an amendment
to a development charges by-law other than an amendment by, or pursuant to
an order of, the Ontario Municipal Board.
19. (2) In an appeal of an amendment to a development charges by-law, the
Ontario Municipal Board may exercise its powers only in relation to the
amendment.
c
2.1 To amend a development charges by-law a municipality must go
through the same public process associated with enacting a development
ctiarges by-law. It needs to complete a background study outlining the purpose
of the amendment and the rationale for the amendment. This document serves
as the background study required under s.1 0 of the Act.
2.2 A municipality also has to h~Ld_~_ P~~licr:n~~ingQ!1Jt!!LalTlendmentJlallin~____ _ .
provldeCflnrele'wee-Ks-"otice of the meeting, and has to have made the
background study and proposed by-law amendment available two-weeks prior to
the meeting, The public meeting is proposed for Sept 4, 2007 and will be
advertised commencing August 13, 2007. The applicable documents will be
available at the Clerk's Department commencing August 7, 2007.
2.3 Section 19(2) of the DCA is important because it allows for an amendment to an
existing by-law to be passed without exposing the unaltered portions of the by-
law to appeal. When amending a development charge by-law only the section(s)
of the by-law amended or added is subject to appeal and consideration by the
OMB.
BACKGROUND STUDY REQUIREMENTS:
3.0 The by-law currently provides for a 50% refund for industrial buildings that are
LEED certified. Given the intent of the Energy Business Park Plan and the
Science and Technology Park to attract an array of prestige employment, there
are instances where some uses will not fall within the definition of "industrial" as
1305
REPORT NO.: FND"()14"()7
PAGE 3
c
currently provided for in the Development Charges By-law. The proposed
amendment to provide a 50% refund for major office buildings that are LEED
certified within the Clarington Energy Park as identified in Schedule 6(a) and the
Clarington Science and Technology Park as identified in Schedule 6(b) to By-law
2005-108 will not result in any individual developer or land owner in the
Municipality paying a higher development charge after the by-law is amended.
The exemption will result in some lost development charges revenues that the
Municipality will need to offset from other revenue sources if any growth related
capital costs are required as a result of the exemption being provided.
3.1
Section 10(1) of the DCA, 1997, sets out the requirement for a municipality to
complete a development charge background study prior to the passage of a
development charge by-law or amendment. Subsection 10(2) identifies what is to
be included in the development charge background study. These legislative
requirements are summarized as follows:
s.1 0(2)(a) - estimate the amount, type and location of development
to which the development charge [amendment] is to apply;
c
s.1 0(2)(b) - establish the eligible growth-related costs and services (as
determine under paragraphs 2 to 8 of subsection 5(1) of the DCA, 1997) to
which the development charge by-law [amendment] would relate;
s., 0(2)(c) - examine, for each service to which the development
charge by-law [amendment] relates, the long term capital and operating costs for
the capital infrastructure required.
3.2 The amendment proposed is not altering the 'amount, type and location of
...-----..-- .. ...... developmeJ1tLorgrowtlFrefated-capfratcosTs f1falrormtfiifbasis oflfle.charge .
determined in the 2005 Background Study so s.10(2)(a),(b) and (c) are not
relevant. The proposed amendment therefore does not require an amendment to
the Development Charges Background Study, May 2005 and this document
serves as the background study required under Section 10 of the Act.
PROPOSED AMENDMENT:
4.0 In order to provide for a 50% refund for major office buildings in lands identified
as the Clarington Energy Park and the Clarington Science and Technology Park,
the Development Charges By-law 2005-108 must be amended in two areas. The
definitions in Section 1 (1) must be expanded and an additional subsection must
be added to Section 23, Rules Respecting Refunds. The intent of including a
minimum floor area is to encourage larger building that can provide for the scale
of development desired for this area. It is not dissimilar to the exemption provided
for larger hotels.
(
'-.-
1306
. '
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c
REPORT NO.: FND-D14-D7
PAGE 4
4.1 It is proposed that Major Office Building be defined as "a building containing
business, administrative, and/or professional offices and associated ancillary
services containing a minimum of 5,000 square metres of gross floor area."
4.2 Section 23(4) reads as follows: An amount equal to fifty percent of the applicable
development charge paid at the time the building permit was issued for industrial
development in the Municipality which is certified and registered with the Green
Building Council of Canada as meeting the LEED Canada-NC 1.0 Rating System
(or its successor). It is proposed that section 23(4) be amended as follows: after
the "was issued for," insert "major office buildings on lands identified in Schedule
6A and Schedule 6B and".
RECOMMENDATIONS:
5.0 Based on a review of the applicable legislation, it is recommended that an
amendment to the Background Study, May 2005 is not required. It is
recommended that the appropriate By-Law be recommended to Council for
enactment after comments received at the September 4, 2007 public meeting.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
1307
Attachment #2
THE CORPORATION OF THE MUNICIPALITY OF CLARlNGTON
BY -LAW NO. 2007-
To amend By-Law 2005-108
a By-Law to impose development charges against land
in the Municipality of Clarington
pursuant to the Development Charges Act, 1997,
to provide for a 50% refund of development charges fees
for major office buildings that are LEED certified on lands
identified in Schedules 6A and 6B
WHEREAS Section 19 of the Development Charges Act, 1997 sets out the procedure for
amending a development charges By-Law;
AND WHEREAS Council has before it Report FND-014-07 which serves as a
Background Study pursuant to Section 10 of the Act;
AND WHEREAS Council gave notice to the public of a public meeting and held a public
meeting pursuant to Section 12 of the Act on September 17, 2007, prior to which the
Study and a proposed amendment to the development charges by-law were made
available to the public, Council heard comments and representations from all persons
who applied to be heard (the "Public Meeting") and considered Report FND 014-07 (the
"Staff Report" and "Background Study") dated June 18,2007;
AND WHEREAS staff of the Municipality considered the public comments and
representations made at the Public Meeting at the meeting of the General Purpose and
Administration Committee held on September 17, 2007;
AND WHEREAS at its meeting on September 24, 2007, by Resolution No. C- -07
Council approved the recommendations contained in the Addendum Report FND-014-07;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNlCIP ALITY OF CLARINGTON ENACTS AS FOLLOWS:
1. Section 1 (1) of By-Law 2005-108 being a by-law to impose development charges
against land in the Municipality of Clarington pursuant to the Development
Charges Act is amended by adding the following definition to it:
"major office building," means a building containing business, administrative,
and/or professional offices and associated ancillary services containing a
minimum of 5,000 square metres of gross floor area.
2. Section 23 (4) of By-Law 2005-108 is amended by inserting after the phrase "was
issued for" as follows:
"major office buildings on lands identified in Schedule 6A and Schedule 6B and".
1308
Date By-Law Effective
This By-Law comes into force and is effective on September 24,2007.
THIS BY-LAW READ A FIRST, SECOND, AND THIRD TIME, AND PASSED IN
OPEN COUNCIL THIS 24TH DAY OF SEPTEMBER, 2007.
Jim Abernethy, Mayor
Anne Greentree, Deputy Clerk
1309
q~i1!glOn
REPORT
FINANCE DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 17, 2007
Resolution #:
Report #: FND-017-07
File#:
By-law #:
Subject:
MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2006
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-017-07 be received for information.
Submitted by:
Reviewed bY:O ~~~
Franklin Wu,
Chief Administrative Officer.
NT/hjl/cd
1310
REPORT NO.: FND-017-07
PAGE 2
BACKGROUND:
1.0 On November 27, 2006, the Province announced the formal requirements for
Year 7 (2006) of the Municipal Performance Measures Program (MPMP).
1.1 Minor changes were made for 2006. The applicable one of note for Clarington is
the stormwater management measures where the definition of kilometres of
drainage system was redefined to eliminate connections. This is why no prior
year comparables are reflected in Schedule "A" for these measures.
1.2 The required measures have been filed with the Ministry of Municipal Affairs and
Housing and are included as Schedule "A".
1.3 The Province has mandated that these measures be published for taxpayers by
September 30, 2007. The information will be posted on the Municipality's website
and were presented at the Clarington Board of Trade Annual Mayor's event,
September 13, 2007.
1.4 The provincial objectives of the MPMP are to enhance accountability to taxpayers,
increase taxpayer awareness and share best practices between municipalities.
The information is intended to be used as a tool to gauge improvements in service
delivery year over year.
CONCLUSION:
2.0 It is recommended that the Municipal Performance Measures Program results
for 2006 be received for information.
Attachments:
Schedule "AU - Performance Measures for 2006
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
1311
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Local Government
Efficiency Measure
Operating costs for governance and corporate management as a percentage of total municipal
operating costs.
Objective
Efficient municipal government.
Notes & Key Factors for Understanding Results
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 0204 13 Financial Information Return.
Fire Services
Efficiency Measure
Operating costs for fire services per $1,000 of assessment.
Objective
Efficient fire services.
Notes
Property assessment increased from $6,140,761,800 in 2005 to $7,094,092,110 in 2006. This
increase in assessment of $953,330,310 is in a large part due to the fact that 2006 was a
reassessment year and partly due to true assessment growth due to development. This
measure uses the assessment as its denominator, so a major change in the value of the
denominator can cause the measure to be misleading in comparison to the prior year.
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 110213 Financial Information Return.
1
1312
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Roads
Efficiency Measure
Operating costs for paved (hard top) roads per lane kilometre.
Objective
Efficient maintenance of paved roads.
Notes & Key Factors for Understanding Results
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 210713 Financial Information Return.
Efficiency Measure
Operating costs for unpaved (loose top) roads per lane kilometre.
Objective
Efficient maintenance of unpaved roads.
Notes & Key Factors for Understanding Results
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91210813 Financial Information Return.
Efficiency Measure
Operating costs for winter maintenance of roadways per lane kilometre maintained in winter.
Objective
Efficient winter maintenance of roads.
Notes & Key Factors for Understanding Results
The reduction is related to fluctuating weather conditions year-to-year.
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 2204 13 Financial Information Return.
2
1313
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Effectiveness Measure
Percentage of paved lane kilometres where the condition is rated as good to very good.
Objective
Pavement condition meets municipal objectives.
Notes & Key Factors for Understanding Results
Due to the assumption of new roads in growth areas at 100% ratings, essentially the prior
year's performance rating has been maintained.
SLC 92.215207 Financiallnfonnation Return.
Effectiveness Measure
Percentage of winter events where the response met or exceeded locally determined municipal
service levels for road maintenance.
Objective
Appropriate response to winter storm events.
Notes & Key Factors for Understanding Results
SLC 92 2251 07 Finaneiarlnformation Return.
3
1314
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Storm Water
Efficiency Measure
Operating costs for urban storm water management (collection, treatment, disposal) per
kilometre of drainage system.
Objective
Efficient urban storm water management.
Notes & Key Factors for Understanding Results
Efficiency Measure
Operating costs for rural storm water management (collection, treatment, disposal) per
kilometre of drainage system.
Objective
Efficient rural storm water management.
Notes & Key Factors for Understanding Results
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
In 2006, the definition of kilometres of drainage system was redefined to eliminate connections; catch basins were
retained
Reported by municipalities with a separate storm water system.
SLC 91 3208 13 Financial Information Return.
4
1315
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Parks and Recreation
Efficiency Measure
Operating costs for parks per person.
Objective
Efficient operation of parks.
Notes & Key Factors for Understanding Results
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 7102 13 Financial Information Return.
Efficiency Measure
Operating costs for recreation programs per person.
Objective
Efficient operation of recreation programs.
Notes & Key Factors for Understanding Results
This measure is sensitive to inflationary and staff salary and wage increases.
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
This measure is based on total popuiation, not the POPulation participating in recreation programs.
SLC 91 720213 Financial information Return.
Efficiency Measure
Operating costs for recreation facilities per person.
Objective
Efficient operation of recreation facilities.
Notes & Key Factors for Understanding Results
Substantial increases in energy and other utility costs has adversely affected this measure.
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 730313 Financial Information Return.
5
1316
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Efficiency Measure
Operating costs for parks, recreation programs and recreation facilities per person (Subtotal).
Objective
Efficient operation of parks, recreation programs and recreation facilities.
Notes & Key Factors for Understanding Results
Effectiveness Measure
Total participant hours for recreation programs per 1,000 persons.
Objective
Recreation programs serve needs of residents.
Notes & Key Factors for Understanding Results
Although these numbers appear to be down from the previous year, this is attributed to a
change in the way we calculated this infonnation. Staff refined the calculation for this measure
so that special event participant numbers were not included in 2006, as they are now (2007)
reported separately. Further participant numbers for drop-in programs were also refined to
reflect an average length of participation, not total hours offered. As indicated in the year end
report to Council (CSD-004-07) our participatory numbers for 2006 were for the most part up
from 2005.
This measure was redefined in 2005 to exclude special events.
The denominator of this measure is total population divided by 1,000 and does not represent the number of
participants in recreation programs.
SLC 92 7255 07 Financial Information Return.
6
1317
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Effectiveness Measure
Total kilometres of trails.
Objective
Trails provide recreation opportunities. 2006 includes 5km owned by third party.
SLC 92 7152 05 Financial Information Return.
2006
.191
2005
.123
2004
.113
Effectiveness Measure
Total kilometres of trails per 1,000 persons.
SLC 92 7152 07 Financial Information Return.
Notes & Key Factors for Understanding Results
Increased due to inclusion of trails owned by third party.
Effectiveness Measure
Hectares of open space (municipally owned).
Objective
Open space is adequate for population.
SLC 92 7155 05 Financial Information Return.
2006
4.506
Effectiveness Measure
Hectares of open space per 1,000 persons (municipally owned).
SLC 92 7155 07 Financial Information Return.
Notes & Key Factors for Understanding Results
7
1318
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Programe 2006 RESULTS
Effectiveness Measure
Square metres of indoor recreation facilities (municipally owned).
Objective
Recreation facility space is adequate for population.
The measure of recreation facilmes was split into a measure of indoor recreation facilities and a measure of
outdoor recreation facility space. The new measures are defined as municipally owned facilities.
SLC 92 7356 05 Financial Information Return.
2006
309.713
Effectiveness Measure
Square metres of indoor recreation facility space per 1,000 persons (municipally owned).
The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of
outdoor recreation facility space. The new measures are defined as municipally owned facilities.
SLC 92 7356 07 Financial Information Return.
Notes & Key Factors for Understanding Results
Effectiveness Measure
Square metres of outdoor recreation facility space (municipally owned).
Objective
Recreation facility space is adequate for population.
The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of
outdoor recreation facility space. The new measures are defined as municipally owned facilities.
SLC 92 7359 05 Financial Information Return.
2006
22.006
Effectiveness Measure
Square metres of outdoor recreation facility space per 1,000 persons (municipally owned).
The measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of
outdoor recreation facility space. The new measures are defined as municipally owned facilities.
SLC 92 7359 07 Financial Information Return.
Notes & Key Factors for Understanding Results
8
1319
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Libraries
Efficiency Measure
Operating costs for libraries per person.
Objective
Efficient library services.
Notes & Key Factors for Understanding Results
Fonnulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
Efficiency Measure
Operating costs for libraries per use.
Objective
Efficient library services
Notes & Key Factors for Understanding Results
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs.
SLC 91 740413 Financial information Return.
Effectiveness Measure
Library uses per person.
Objective
Increased use of library services.
Notes & Key Factors for Understanding Results
SLC 92 746007 Financiallnformalion Return.
9
1320
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Effectiveness Measure
Electronic library uses as a percentage of total library uses.
Objective
Increased use of library services.
Notes & Key Factors for Understanding Results
SLC 92 7461 07 Financial Information Return.
Effectiveness Measure
Non-electronic library uses as a percentage of total library uses.
Objective
Better information on library usage.
Notes & Key Factors for Understanding Results
SLC 92 7462 07 Financial Information Return.
10
1321
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Land Use Planning
Effectiveness Measure
Percentage of new lots, blocks and/or units with final approval which are located within
settlement areas.
Objective
New lot creation is occurring in settlement areas.
Notes & Key Factors for Understanding Results
SLC 928154 07 Financial Information Return.
Effectiveness Measure
Percentage of land designated for agricultural purposes which was not re-designated' for other
uses during the reporting year.
Objective
Preservation of agricultural land.
Notes & Key Factors for Understanding Results
SLC 92 8163 07 Financial Information Return.
Effectiveness Measure
Percentage of land designated for agricultural purposes which was not re-designated for other
uses relative to the base year of 2000.
Objective
Preservation of agricultural land.
Notes & Key Factors for Understanding Results
2004 change was due to Oak Ridges Moraine implementation which led to the
re-desi nation of some lands from a riculture to environmental rotection areas.
SLC 92816407 Financial Information Return.
11
1322
MUNICIPALITY OF CLARINGTON
Municipal Performance Measurement Program. 2006 RESULTS
Effectiveness Measure
Number of hectares of land originally designated for agricultural purposes which was
re-designated for other uses during the reporting year.
Objective
Preservation of agricultural land.
Notes & Key Factors for Understanding Results
One official plan amendment to re-designate lands for an aggregate extraction facility was
approved but due to an appeal, this amendment did not come into force.
SLC 92 8165 07 Financiallnforrnation Return.
Effectiveness Measure
Number of hectares of land originally designated for agricultural purposes which was
re-designated for other uses since January 1, 2000.
Objective
Preservation of agricultural land.
Notes & Key Factors for Understanding Results
Cumulative change refiects 1994 re-designation of lands in the Oak Ridges Moraine.
SLC 92 8166 07 Financial Information Return.
12
1323
HANDOUTS I CIRCULATIONS
FOR GP&A
.-
I
II.
Bowmanville West Beach Association Presentation to C/arinaton
Council
PaQes 1 - 3: Association Proposal to Clarington Council
Exhibits
Tab #
#1: Pictures of Owners Cottages
#2: Bowmanville Beach Sports Program 1964
#3: General Beach Pictures
#4: Surveys (2) of Beach Lands 1- Existing Cottages/Homes
2- Existing Vacant Lots and
Abandoned Buildings
#5: Owner Bio's and Profiles
#6: News article - Parks and Criminal activities Metro Aug/07
#7: "A Few Acres of Sand" - Gary Cole
#8: "Shifting Sands" - Gary Cole
#9: Correspondence
/
I
Seot. 17th 2007
Presentation to Clarinaton Council:
Mayor Abernethy and Members of Council, we thank you for allowing
us to address yourselves today. My name is Ross Smith and I am
the spokesperson for the Bowmanville West Beach Association, (the
Cottagers) a community of 8 families who occupy and own their
cottages on the West Beach Lands, which rest on leased land,
currently owned by The Port Darlington Habour Company. (PDHC)
I
Clarington (the Town), will, next year celebrate Bowmanvilles' 150th
year as a community and also as an historical fact, PDHC was
created in 1837, 170 years ago. The current cottages are also part
of both Bowmanvilles' and PDHC's history and should also be
celebrated. The cottages of the West Beach appeared over 100
years ago at the turn of the 19th-20th centuries. The current oldest
remaining was built circa 1905 and the oldest still occupied by the
original family is circa 1915. Exh.#1: Cottaae pictures with owner
profiles
The cottage community eventually expanded to include a general
store, dance hall, playgrounds, boarding houses, and 40 cottages,
complete with boardwalks. The community reached its peak in the
1950's. There were and still are annual events. Exh#2: Sports
Proaram e.g. 1964
Sports Days, Concerts, Horseshoes that date back to 1919 when the
first Victory Sports Day was held on the August 1 st Weekend, in
honour of the returning WW1 veterans. The horseshoe event is still
taking place to this day, on the August Civic Holiday Weekend, with
the names of the winners still engraved on the trophy. Exh.#3:
General Beach pictures
From the mid 1960's the West Beach started to decline, until today
the cottages that remain number only 10. 7 are seasonal cottages, 3
are year round homes. Of the 3 year round homes, only 1 is owner
occupied, 2 are PDHC owned and are rented.
I
There are 13 buildings that are abandoned or derelict and not used
for residences. These buildings give the impression of a shanty town
and that undesirable persons live there. The fact is that our cottages
.2
.
are privately owned and maintained by respectable families and
occupy a very small area of the West Beach Lands.
The remaining lots are all unoccupied, their buildings long taken
down or removed. Exh#4: Surveys of West Beach Lands
The families that own/occupy their cottages are listed in Exh#5:
Owner Bios
We would love to see all of the 13 abandoned/derelict buildings
removed, but we empathize with the PDHC in leaving them in place
to slow the sand drifting into the river.
.
Our proposal today is a Fair, Reasonable, Moral and Legally
Defensable one. That proposal being, once the Town aquires the
West Beach Lands, that the remaining owner/occupied cottages be
allowed to remain on the West Beach Lands until the proposed
waterfront park is developed, however long that takes. This would be
a revenue resource for the Town, would continue to buffer the sand
drift into the river and the current owners would still maintain the
grounds around their cottage and are form of security for the area.
Exh#6: news article "metro" AUQ/07
If the waterfront park is not to be developed in the near future it
would give the Cottagers a more reasonable time frame to provide
the vacant possession to the Town. What is that timeframe? We the
Cottagers have never been advised of that schedule, but we believe
it to be a number of years down the road, due to lack of funding.
.
The Cottagers and the Town, have an opportunity here to work
together in this regard. Once the Town aquires the West Beach
Lands the Cottagers would not oppose the creation of a waterfront
park. We have never opposed anyone using the beach, we do
propose that the remaining cottages continue to occupy the West
Beach Lands until the developement of the waterfront park takes
place and that the Cottagers and the Town enter into discussions
and work together to achieve a common goal as to the structure of
such a waterfront park. i.e. "history area"
This is a Reasonable request, given the fact that these cottages
have all been part of the history of the Town of Bowmanville and the
Port Darlington Habour area for over 100 years.
I ask you, would it be Moral (ethical) on The Town's part, to aquire
the West Beach Lands and force vacant possession on the
.
.
It
.3
remaining cottages and the families watch as their cottages are
bulldozed into the sand, then the area is left as an undeveloped park
for the next 10 years?
Is it Moral (ethical) for the Town to negotiate with The PDHC to turn
the cottages over as vacant possession, so that the Town Officials
and its Elected Representatives do not have to face that Moral
dilemma, of removing the residents and have to look them in the eye
while doing so? I fail to see the reason why is it that this Town's
Officials and its Elected Representatives are so heavy handed when
it comes to this one issue? We are Reasonable people here with a
reasonable request.
Almost all of the family owners are senior citzens. With the exception
of one of the owners, all are over 60 years of age, the average age
being 68 years of age. Exh#5: Owner Bios
If in fact the waterfront park is not to be developed for some years to
come, what is the harm if occupied cottages remain with the current
"senior citzens" in place, who will be around in 10 years?
Our proposal is a Fair, Reasonable and Moral, request, given the
current ages of the owners, who are ALL, lifetime summer residents
of the the Town (4 of the cottages, the owners are full time Town
residents, their primary residence within Clarington).
By not removing the cottages forthwith and allowing the families to
occupy and maintain their cottage until the development of the
waterfront park, once the Town aquires the West Beach Lands,
would be Fair, Reasonable and Moral on their part.
When the waterfront park becomes a reality, a trigger mechanism
built into any agreement between the Town and the Cottagers would
allow for the transition of the cottages to the Town. The Town would
become the defacto owners of the cottages and when vacated,could
do what ever it wishes with them. Once the Town aquires the West
Beach Lands there are no Legal issues that forbid the Town and the
Cottagers agreeing to this proposal.
Our proposal is Fair, Reasonable, Moral and Legally Defensable.
We thank the Mayor and Council for hearing our proposal and after
aquiring the West Beach Lands, we request that the parties enter
into discussions to achieve a desired goal that is accepable to all.
Exh#8: Shiftina Sands "The Eiaht"
.
.
.
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BOWMANYILLE
BEACH
ASSOCIATION
SPORTS
DAY
PROGRAM
Civic Holiday Weekend, 1964
SUNDAY, 1.00 P.M.-
Treasure Hunt, Boys and Girls, 12 and under .. . . . . . . .. 3 Prizes
1.30 P.M.-
Sand Castles, 4, 5, 6, 7 .. . . . . . . . . . . . . . . . . . . . . . . . ., 2 Prizes
Sand Castles, 8, 9, 10 . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Prizes
6.30 P.M. - Children's Dress-up Parade
9.00 P.M. - Concert
MONDAY, 10.30 A.M.-
Men's Horseshoe Pitching ................. Prize to Winning Team
.
2.00 P.M.-
Tots Race, 5 and under ..........................
Girls Race, 6 and 7 ............................
Boys Race, 6 and 7 .............................
Girls Race, 8 and 9 ., . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Boys Race, 8 and 9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ladies Spot Race ...............................
Girls Race, 10 and 11 ............................
Boys Race, 10 and 11 ............................
Men's Sack Race ................................
Mixed Piggy Back Race, 14 and under .. . . . . . . . . . . . . .
Ladies' Shoe Kicking Contest ......................
Girls Sack Race, 15 and under .....................
Men's Spot Race ................................
Girls Shoe Race, 12 and under ..... . . . . . . . . . . . . . . . .
Boys Piggy Back Race, 12 and under . . . . . . . . . . . . . . . .
Mixed Couples Shoe Race, 16 and over. . . . . . . . . . . . . .
Egg Throwing Contest, 14 and over . . . . . . . . . . . . . . . . .
Boys Sack Race, 15 and under . . . . . . . . . . . . . . . . . . . . . .
Egg Throwing Contest (Married Couples) ............
Girls' Swimming Race, 14 and under ................
Boys' Swimming Race, 14 and under . . . . . . . . . . . . . . . . .
Swimming Race, 20 and under .....................
I-
Prizes for all
3 Prizes
3 Prizes
3 Prizes
3 Prizes
1 Prize
3 Prizes
3 Prizes
1 Prize
2 Prizes
2 Prizes
2 Prizes
1 Prize
2 Prizes
2 Prizes
2 Prizes
1 Prize
2 Prizes
1 Prize
2 Prizes
2 Prizes
2 Prizes
.
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Exhibit#5: Owner Bios
.
Cottaae #1: Ted Bounsall, age 72, retired Professor, former Member
of the Ontario Legislator and a former Member of
the City of Windsor Council.
Name of Cottage "Moon Fleet"-circa 1905
Cottaae#2: Chuck MacDonald, age 60, retired from Nortel, now a
Snap-on- Tools sales rep.
Gail MacDonald, age 61, Homemaker.
Name of Cottage liThe Doryman"-circa 1920
Cottaae#3: Don Adams, age 65, retired General Motors worker
Donna Adams, age 63, legal Secretary
Name of Cottage "Robbers Roost"-circa 1920
Cottaae #4: Gary Cole, age 66, retired Barber, former Bowmanville
business man
Name of Cottage "Rathkea/"-circa 1912
. Cottaae #5: Bert Hutchinson, age 90, retired from McCleans Weekly
News Magazine
Judy Gineau, age 65, retired school teacher
Sharon Eccles, age 60, senior commercial insurance
underwriter, Hannover Re-Insurance Co.
Name of Cottage "Cliffview"-circa 1935
Cottaae#6: Shirley Fowler, age 85, retired secretary
Name of Cottage "Irmadel/"-circa 1915
Cottaae#7: Jean Severs, age 80, retired clerk, war bride
Marne Severs, age 55, lab technican
Name of Cottage "Fernleigh"-circa 1940
Ful/ Season Home: Ken and Donna Nicholson, age 60, daughter
Tammy lives year round
Name of Cottage "Belhaven"-circa 1930
.
.
es
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.
metro
WEEKEND, AUGUST 10-12, 2007
Parks often
a criminal!s
pl~yground
It's not an abundance' of
trees that makes many' parks
around 'Ibrontoshady.
After all, what better place
to smokecrnck than your
not-so- friendly. neighbour-
hood park: Off the beaten
patIi, inacceSsible by police
cruisers and. plagued by
enough, stories of needles
and condoms' to keep legal
park users .---" and potential
narcs - away.
From the doWntown core
, to the 905, few parks are safe
'from nof-so-Iaw-abiding cit-
izens.
Tiny parks like New Glas-
gow Parke~ behind China-
town and, larger .small."
parks, like Grange Park be-
hind the Ontario College of
Art and Design, keep down-
town cops busy with drug
activity, liquor law infrac-
tions and park sleepers.
" It's
off the.
beaten
path. It's
not in the
f . middle of
the road
It's easier
to hide,.
Toronto
police
Const.
Eon MacFarlane. says of
downtown parks he patrols
on bike.
g
l-
a
e
1
r
I
too many
. Asked what the
problem parks are
from the Annex
over to south
Parkdale, Staff
Sgt. Frank Besen-
thai quips, "Wow,
I don't have that
much time"
~- ~ ~/~
~
~etro Toronto
1 Concorde Gate, Suite 703
Toronto, ON M3C 3N6
main: 416-486-4900
fax: 416-482-8097
,sales: 416-486-4900 ext:262
sales: adinfo@metronews.ca
. editorial: newsdesk@metronews.ca
website: w,ww.metronews.ca
. Publisher Bill McDonald
. Associate Publisher Irene Patterson "
. Editor-in-chief Jodi Isenberg .
. Managing Editor Glen Miller
. Senior Editor,Entertainment/
Lifestyle Tina Costanza .
. National Sales Director
. Monique Welbourn
. Retail Sales Director Tr~cy Day
. Finance Director Jordon"Kwan
. Director, Print & Distribution
distribution@metronew5.ca
. Group Publisher, Metro English
Canada Bill McDonald
Metro is the world's largest newspaper, with
more than 18,5 million daily reade" in
100 major .ones in 0 Please recyde
21 coontr1es,
~ 6Z00 7
"1 guess it's somewhat of a
breeding grounli (for c:rpne)
beCause it is out of the way
and it's a place for undesir-
able activity to happen. But 1
don't Jlrink any 'parks are
void of this: .
VV1rilesome'parks,. like
Dufferin Grove Park, which
is maint<rllledby local resi-
dents and city employees, at-
tract good family fun, others
are criminal playgrounds.
In addition to' being hid-
den,- "the' lighting might be
, .out. or something, or during
. the summer, the shrubs
niight not be cut back as far
as we would like,. sayS Staff
Sgt. Frank Besenthal.
"They'll go to the park at
night and they'll consume
whatever they have,
whether it's drugs, whether
it's liquor aDd sometimes,
'you find the empty aerosol
.' spmy ccins.... There's intra-
. venous drug ~. There is
also prostitution. There's
. .
noISe.
For some parks, the prob-
lems go on 24 hours'a day,
. seven days. a week. "But it
gets worse at night time be-
cause it's under the cover of
darkness, . Besenthal says.
In the northeast end of the
city, couples who park their
cars in parks are easy targets
for armed robberies, says
Staff Sgt. Ian Lamond '
lORSTAR HEW5 SERVICE
.
.<...
Preface
. The inspiration for this long deferred book was a recent remark by my good friend,
Chuck MacDonald, who said: "Someone should write this all down before we old timers cash in
our chips and it's all forgotten." All of th.e following information comes from my own
reminiscences and from conversations with many persons over the years, especially my friend and
mentor Forrest "Fort" Dilling. Although most of the dates amount to guesswork, they are as
accurate as human memory allows.
.
.
Introduction
Perhaps no such small vacation area in this province, or the world for that matter, has the
unique character of the Port Darlington Harbour Company lands and the Bowmanville West
Beach in particular; it was like a small village.
This is not a history of the West Beach (that may come later), but it is, iffact, a history of
the cottages that were the backbone of the beach. First, it must be remembered that West Beach is
really a sand bar, fronted by Lake Ontario and backed by the Bowmanville First Marsh, created
when the harbour was constructed in 1839. The development of Port Darlington as a summer
resort started in the last decade of the nineteenth century; the more swanky cottages were built,
by the hoity-toity local citizens, on the East Beach. As a report a few years ago in the Canadian
Statesman said, "On the West Beach the 'common folk' pitched their tents and built their shacks."
The West Beach settlement did start as a tent community with Tait's Camp Chatter being one of
the very earliest (it was where the Hutchinson cottage now stands).
The tents were later replaced by small cabins that were enlarged over the years. This
gave rise to a common design on West Beach which consisted of a centre section with a gable
roof and later lower lean-to or shed-roof style additions to the front and back. The additions were
added as finances permitted and as families grew. Of all the cottages, roughly two-thirds were this
basic design with various modifications. As is often the case, the situation recorded in the
Canadian Statesman was not completely correct; for, as we will see, the first cottage on the West
Beach was a first class structure that rivalled any cottage erected on the East Beach and was once
owned by one of Bowmanville's most prominent citizens.
The majority of the cottages were build prior to the First World War and after a wartime
lull most of the rest were constructed. The cottages that have the four-sided, hipped roofs were
built in the 1930s (e.g. the Hutchinson's Cliffview and the Mathews's Tacoma). Ben Severs's Lazy
Days was the last to be built in 1948. The oldest cottage was Professor Chester New's Lake Side
Villa. Other older cottages included: the western part of the Dance Hall; the centre section of
t'
Cheerio; the Hughes's cottage, Leaside; and the Varcoe's cottage named Restawhile. All but three
of the cottages had names, at least during part of time (some had more that one name), and this
added colour and some class to the beach.
Lot # 1- E.E.E.E. e
This cottage of the typical West Beach design was probably built around 1920. During
the '20s and '30s, it was owned by the Peck family, relations of the Stewarts who lived next door.
In the late '30s it was occupied by Bowmanville Theatre owner Tommy Ross, and was bought in
Page 1 of 12
.
.
.
1940 by Fred Pethick, a Toronto barber, after his cottage on upper Crystal Beach was burned to
the ground. He named it E.E.E.E. (For Ease) and painted it white (it had been dark brown) with
green shutters and trim. It was later owned by his daughter and son-in-law, Mr. and Mrs. William
Currie, and their two daughters Joyce, and Dorothy Ann a popular lifeguard. It was later sold to
Mike Lootsma. It has since been completely r.ebuilt and is now owned by the Port Darlington
Harbour Company.
~~ar-~' e
This cottage, originally a two-story cabin, belonged to the Varcoe family. In the late '20s
Elgin Varcoe had it moved about 60 feet closer to the lake, and over several summers had Bruce
Lunney build some additions to it. It was later occupied by Mr. Varcoe's daughter and son-in-law,
Nancy and Don Masters. It was then sold to George and Kay Steven who put a large addition on
the east side; they renamed the cottage Moonfleet. It presently belongs to Ted and Linda
Bounsall; Ted is a lifetime West Beach person having been raised in his father's cottage The
Better Ole on Crystal Beach. Initially painted yellow with green trim, the Stevens painted the
cottage dark brown with white trim and striped shutters; the Bounsall's have maintained this
colour combination.
Lot # 3 - Noriack
Owned from the I920s on by Dr. Gordon Millen, a onetime M.P.P in Toronto, Norjack
was named (as was his famous launch) after his two sons, Norman and Jack. It was later occupied
by his daughter, June, and his son-in-law, Toronto'Maple Leaf hockey great, Sid Smith. It was
demolished in 197 I .
Lot # 4 - Moonshine
One of the oldest buildings, this two story cottage was built with scrap lumber from the
South Ward Tabernacle that stood on the junction of Liberty and Ontario Streets in Bowmanville.
It was built in about 1904 by Roger Fishleigh. Also built out of the Tabernacle lumber was Gus
Bounsall's cottage on Crystal Beach, later owned by "Senator" Bob Taft. Moonshine, one of two
cottages actually known by their names, was later occupied by an elderly lady, Mrs. Mathers.
With no disrespect, I considered her to be a witch when I delivered her newspaper in the 1 940s.
The cottage was later owned by the Downey family and, for several years, occupied by Robert
Stinners of Toronto. Always yellow, it was painted dark brown with white trim by its last owners
Jack and Madeline Parker. During that period the cottage was always full of music. It was torn
down in about 1970.
~1li'5r1dotail(j'"
,,' ..n. ~ . 'fJt
e
This large cottage, in a modified West Beach style, was build for Miss Edith Robinson by
Bowmanville carpenter Charlie Heal in the early 1920s. It later belonged to the VanDusen family
and sat empty for many years. It was finally bought, for a nominal sum, by Jim Thompson, and
later sold to Mr. John Moore of Toronto. Mr. Moore made extensive renovations to the cottage.
Page 2 of 12
In 1996 in was sold to longtime beach residents Gail and Chuck MacDonald, who also made
. many improvements. Since Gail had a close connection with Miss Edith "Auntie" Robinson, the
cottage has really come home. The MacDonald's have renamed the cottage the Doryman in
reference the Chuck's Cape Breton heritage. Traditionally the cottage was yellow with green trim,
but John Moore painted it robin's egg blue, The MacDonald's have painted it more of a
turquoise-blue with yellow trim.
...f~ e
This small cottage in the West Beach style was built by Harold Van Dusen for his sister,
Helen, in the late 1920s. It was also vacant for many years, but was rented by Jack Parker, Bob
Kent and Len Hooey. It was bought for a small sum by Jim Thompson. After having several short
term owners, it was bought by John Moore, who did many renovations. After John, it again had
different owners, including "Dutch" the beach inhabitant who never returned. It was sold to Don
and Donna Adams in 1995. Originally yellow with green trim, the Adamses painted it grey with
blue-grey and burgundy trim. This cottage never had a name; however, during Jack Parker's
tenancy, it was called the Robber's Roost.
Lot # 8 - Seldom Inn
.
This small cottage started as little more than a one room cabin, but was subsequently
enlarged over the years. It was built by brothers, Frank and Norm Bottrell, and their two sisters. It
was used exclusively in later years by Norm, his wife, Helen, and sons Jim, John and Harvey. It
was always painted yellow with red trim. In the late '80s it was bought by Ben and Jean Severs. It
was thought to be well named because the owners were seldom in. It is also one of only two
cottages that still has an outhouse. It is now owned by the Port Darlington Harbour Company.
t:tit~J~mractel17 e
This large green cottage with white trim constructed in a modified version of the West
Beach style (it is almost a carbon copy of Eldora do) was built for M.T. Fowler by Charlie Heal in
1915. It was occupied for many years by Mr. AIfFowler, his wife, Gertie, and their family. The
cottage was named after his daughter Irma "Toots" Fowler, later Redman. This cottage, unlike
Seldom Inn, was never empty; the whole Fowler clan, Ab and Normie Lowe, and son, Bob; the
Redmans, Ralph, Irma, and children Joan, Doug and Ann; Mrs. Gertie Fowler's sisters, Ruby
Bennyworth and Irene Finlay, and Irene's granddaughter Carol Ann, along with many visitors
were always there. In fact, on the West Beach, Irmadell was a place where it was always
happening. It is still painted green and white and occupied throughout the summer by AIf 's
daughter, Miss Shirley Fowler.
.
~~'#'tI~~1.W~ e
The original cottage was called Sunnyside, and stood behind Bert Edwards's Lot ] 3. It
belonged to Miss Cameron. In the ] 930s her nephew, Bert Latimer, tore it down and built
Veletta, across from the Dance Hall, out of the lumber; he named it after his two vivacious
Page 3 of]2
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daughters, ValtJa McLeish and Zetta Ryder. ValDa, Zetta, their husbands and children, used the.
cottage for many years. The family left the beach in the 1970s. The cottage now belongs to the
Pon Darlington Harbour Company.
Lot # 12 -Sunnyside
One of the oldest on the beach, this small cottage was built by Herb Dilling around] 900.
It was really little more than a shack with an open veranda. It was sold to Miss Cameron during
the First World War. As related earlier, it was torn down by Bert Latimer. Many years. later, Tom
Wright placed a converted boat house on the lot called the Sand Bl0ws Inn; it was later moved
elsewhere.
Lot # 13 - Welcome Inn (also commonly caJJed Granny's)
.
This cottage, again in the typical West Beach style, was built around the First World War
by carpenter Sam Henning for Mrs. Annie "Granny" Edwards. Her daughter, Dorry, married their
next door neighbour Bert Latimer; her son Bert lived with her, and her other son Alf was a sailor.
When] was a boy, my friends and I would stand in wonderment when Bert would raise the Naval
Ensign over the cottage, and later Alf would arrive, complete with captain's hat, for his annual
weekend at the cottage. One of my most memorable days occurred a few years later when Alf
gave me that flag. I still have it (tattered as it is), and had the pleasure of raising.it at the West
Beach Reunion in 1998. This cottage was traditionaJJy painted cream with brown trim. It was later
sold to me, and was painted lime green with orange trim. It later belonged to RoJJy and Brenda
Lloyd. It is now owned by the Port Darlington Harbour Company.
Lot # 14 - Winiverfuss
This cottage was erected in the 1920s and sported a hipped roof It was built by Bill
Street of Toronto and occupied by his family for many years. One of my earliest memories, as I
played with Bill's grandson Dave Parker, was seeing Bills' crippled daughter Jean sitting on the
veranda. Everyone heading to the Dance HaJJ stopped to have a word with her. The unique name,
Winiverfuss, is a corruption of We Never Fuss. The cottage was sold to Bill Severs Sr., who
called it Pop's Place. It was later owned for many years by Milt and Marg Corson, who called it
Mom's Place and painted it a vivid pink. The cottage now belongs to the Port Darlington Harbour
Company.
.
~~~~,,!!~~ e
This fairly new cottage also had a hipped roof It was owned by Mrs. Flossy Mathews,
and used by her son Andy, daughter Betty (Mrs. Lionel Parker), and their respective families. It
was used by Betty's son Doug for his honeymoon in 1972. The cottage was later sold to Charlie
Severs, who enlarged it (wrecked it, according to Doug). It is now owned by Ben and Jean Severs
who have renamed it Fernleigh. Although it is now covered in aluminium siding, the cottage is still
its traditional cream and brown colour.
Page 4 of ] 2
Lot # 16 - Boskey Dell
. This cottage was originally a garage located in Bowmanville. It was moved to the West
Beach in the ] 920s, and additions to the front and back were added on by Bruce Lunney. It was
painted green with white trim, but the walls. of the original building were covered in green
shingles. It was bought in about 1939 by Mrs. Jack Cole and Miss Marg Cole, and occupied by
my parents, Fred and Edie Cole. I took my first steps (age 9 months) on the veranda in June of
1942. It was then owned by Walter Cole, who renamed it Waltz Inn. It was later owned by Dave
Ford and Brian Fox-Male, commonly called "The Boys." During that time it was called Foxy's
Lair, and many a beach party was held there. It was demolished in 1992.
~~e
For many years this cottage belonged to the Hutton family. Their daughter, Marg, was a
great swimmer who trained at the West Beach in the 1930s with Ernst Vercotter, the legendary
"Black Shark" of Germany. It was later owned by Elwood Ellis of Toronto who painted it white
with royal blue trim; he called it Belhaven after the street he lived on in the city. Incidently, Mr.
Ellis had the strange distinction of having engraved the Lord's Prayer on the head of carpet tack.
The cottage is presently owned by Ken and Donna Nicholson.
Lot # 18 - The Palais Royal
.
This large, somewhat ramshackle, two-story cottage was built mainly.out of packing
crates (you could read the brandname Robertson's Jam on the sides). It was constructed in the
very early days for Bowmanville shopkeeper Mrs. Maryann "Nana" Keys. It was later owned by
Royal Quinn, who painted it a shocking purple and named it the Palais Royal. After World War II
it was rebuilt by his father "Pop" Quinn as a one story cottage with a gable roof It was later
owned by Chuck and Jean Butler for many years. It is now used for storage by the Port
Darlington Harbour Company.
Lot # 19 - x.T.C.
From the mid '30s to the '40s this cozy cottage was owned and occupied by Ed and Elsie
Luttrel and their daughter, Doris. It was later owned by Art Dorney, a Toronto fireman. He
occupied the cottage with his mother, his niece, Carol, and nephew, Fred Dorney. It now belongs
to the Port Darlington Harbour Company.
Lot # 20
This small cottage had a gable style roof. It belonged to Bowmanville Theatre owner,
Tommy Ross in the 1940s. Tommy was very active on the West Beach in those days, and
instituted the idea of building a road (Tommy Ross's Road) through the marsh to get around Mrs.
Winnifred Fox's hated Fox's Gate. Later owners were Marv and Marg Allin, "Leeping" Lew
It Burton who enlarged it, and Bill Kilpatrick. It was tom down in 1972.
Page 5 of 12
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Lot # 2 I - Linger Longer
This board and batten cottage was painted white with red trim. It had a gable roof, but
the gable faced the front, unlike most of the other cottages. It was built by Herb Dilling, after he
left Sunnyside. It was later owned by Forrest pilling, his wife, Lillian, and their children Wally,
Gary and Catherine. Forrest put insul-brick siding on the cottage, removed the fireplace, and
changed the name to For Rest. The cottage is now the property of the Port Darlington Harbour
Company.
Lot # 22 - The Coal Hole
This cottage originally belonged to Bruce Murchison's father, and had an "L" shaped
veranda around a small living quarters. It was sold to the Crookshank family of Toronto in the
late 1920s. After being crushed by a fallen willow tree in 1934, it was rebuilt using the existing
floor. A hipped roof was added. It was bought by Fred Cole, who painted it bright yellow with
green trim. It was later occupied by Edie Cole's niece, Marion Henning. After the death of my
mother, 1 gave the cottage to Henning family. It was owned for a brief period of time by Mike
Lootsma. It is now owned by the Port Darlington Harbour Company and rented during the
summer.
Lot # 23 - Rendezvous
.
This two-story cottage was built by Mrs. Suzy Dunn, and later owned by Mrs. Ethel
Carpenter of Toronto. One of the few real tragedies of the West Beach occurred there in 1940,
when a girl (the daughter of a famous Toronto radio personality), who was staying with Mrs.
Carpenter's sister-in-law, drowned in the harbour. The cottage was later owned by Jack and Winn
Cully, Tom Wright and Ron Parker, and the Henning family. Rendezvous was torn down in 1993.
Lot # 25 - The West Beach Dance Hall
The western section of the Dance Hall was one of the oldest cottages on the West Beach;
it was originally owned by a Scottish family named Grant. The Grants always flew the red and
yellow "Lion of Scotland" flag over the cottage. One year, when Mr. Grant took a trip back to
Scotland, his wife would not raise the flag until she had word that he had arrived safely in the Old
Country. In 19] 0, George "Joe" Dilling bought the cottage and turned it into a general store.
Over several years he enlarged it, transforming it into the West Beach Dance Hall. During Mr.
Dilling's time much fun was had in the dance hall, but it was operated under strict conditions and
under the watchful eye of Joe's wife, known universally as Mrs. Louie.
In 1946, the dance hall was sold to Bruce Murchison and Norm Green who, with the
help of their wives, Marion and Dot respectively, and aunt Edith Robinson, ran it for two years. It
was then operated for two years by Charlie and Irene Severs, who opened it up quite a bit and did
a rip roaring business. Later it was operated by Dutch and Evelyn Butler. The last two persons to
operate the building as a store and dance hall were Clare Jacobs and Don Babcock. After sitting
. empty for many years, it was demolished in 1990.
Page 6 of 12
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I
Rusty Nook
This cottage, on an unnumbered lot, was really located in the marsh. It was built by Mrs.
Suzy Dunn, who used it to sell pies, cakes and other baked goods out of it. Her grandson, Gordie
Lawson, had a shack built beside it, becoming the only kid on the beach to have his own cottage.
Later owners were Lornie Sills and Larry Sa~nders. The cottage was torn down in 1990 after
sitting empty for several years.
Lazy Daze
Also on an unnumbered lot, this cottage (the last built on the beach) was constructed by
Ben Severs with the help of Bill Currie, in 1947. It was also located in the marsh. Later owners
were Ed and Jane Hicks and the famous "Diamond" Jim Sills. It was demolished in 1990.
Lot # 31 - Cheerio
This cottage, on the harbour front, was one of the oldest. In fact, it was the first beach
residence of the Fox family of Cove Road, who rented it for one summer prior to the First World
War (l don't expect they would like it to be common knowledge that they were once "river rats").
For many years it belonged to Mrs. Eleanor Dumo, a Toronto Telegram employee, who named
the cottage Cheerio after a wartime entertainment group that she organized and ran. During her
time, the cottage was painted white with royal blue trim, and was always full of happy young
people. In later years it belonged to Nina Creamer (one of Mrs. Dumo's performers) and her
husband, Seth "Snuffy" Hunt. Always a hub of activity during Mrs. Dumo's time, it provided most
of the entertainment for the concert on the Civic Holiday weekend. When the Hunts were there,
Snuffy held Hawaiian Luaus and cooked for all the beach. The cottage is now used for storage by
the Port Darlington Harbour Company.
Lot # 32
This cottage, on the harbour front, was built in 1939 by Bruce Berry; the main section
was originally the Crossing Guard's hut at the C.N.R. crossing. The hut was erected by Tommy
Ross, moved to beach, and later sold to Mr. Berry who added several additions over the years.
Bruce, a World War I veteran, and his wife, Leona (the daughter of Billy "Pop" Quinn), sold the
cottage to Gord Greer in 1957. Later owners were Max "The Blind Man" Blackburn and the
Hatfield family. The cottage now belongs to the Harbour Company.
Lot # 33 - Davelie
Originally a small cabin, this cottage was built by Miss Edith Robinson, and was the first
of three cottages she owned on the beach. Miss Robinson occupied the cottage for several years
with her two nieces and a nephew. Over the years several additions were added to give it (even
for the beach) a rather unique appearance. It was later owned by the Simpson family. In the late
] 930s it was bought by Dave Ault, a Brading's Brewery salesman, who named it after his children,
Shirley and Velma and David. Mr. Ault was an avid fisherman and named his boat the "Stag's
Page 7 of ] 2
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Head" after Brading's famous lager beer. He painted the cottage a bright white with red trim. In
about 1954 he sold the cottage to Mrs. Winnifred "Murphy" Pugsley. The cottage soon fell into
disrepair and was abandoned. It was tom down in 1962.
l~~~,%t e
One of the only two cottages (Moonshine being the other) that was like the television
show "Cheers" where "everybody knows your name." Leaside belonged for many years to the
Richard Hughes family, said to be relatives of the famous Sir Sam Hughes, Canada's Minister of
the Militia during the First World War. One of the oldest cottages on ,the beach, Leaside's origins
are a bit of a mystery; the fact that it stood on Liberty Street across the road from the present day
Flying Dutchman Hotel is beyond dispute, the mystery lies in how it got to the beach. The old
story was that it was Mrs. Hughes's mother's house (that is correct) and that the family, after her
death, dragged it down to the beach on the ice in the winter of 1905. However, Col. AJton
Hughes told me fifteen years ago that, in fact, his father tore the house down and built Leaside out
of the lumber. When it was first put up it had a clear view, from its "L" shaped veranda, of the
whole beach, but it was soon surrounded by other cottages and all the Hughes could see was
everyone else's back doors.
Legend has always said that the cottage was haunted because old Mrs. Hughes (Richard's
mother) died in her rocking chair in the living room. Having spent many nights in Leaside I never
saw or felt anything that could be described in the slightest way as paranormal. But then the
thought was always there in my mind and, in fact, sometimes the rocking chair did move for no
apparent reason. In about 1962, Vera Bains (Richard's daughter) sold the cottage to me and I
made several renovations. The veranda was turned into a kitchen and a bedroom. The cottage was
altered to face the lake, rather than the marsh. The cottage was rented for many years, first to the
Flanagan family, then to Steve Rider and lastly, to Gail and Chuck MacDonald. In 1996 it was
sold to Mike Lootsma, who also made some renovations.
The Boarding House Complex
On Lot 17 Mr. Berry built the main Boarding House, a two-story white frame structure.
On the ground floor was a large screened veranda; a living room, complete with a grand piano; a
kitchen area, and sleeping quarters for the help. Upstairs was another screened veranda and about
14 small rooms for the boarders. Across the back yard of the Boarding House was a very long
outhouse with 6 compartments for the boarders. Many of the boarders, who came every weekend
and for their holidays, were lady Bell Telephone Co. operators from Toronto. On Friday evenings
a flotilla of rowboats would meet the boarders at the "Honey Bridge," near the C.N.R. station,
and convey them to the beach, and then return them on Sunday night to meet the train for
Toronto. During the 1930s the cook / housekeeper at the boarding house was Mrs. Cecil
Gatchell, who lived downstairs with her two sons.
In 1946 Mr. Berry sold the boarding house complex to Charlie Severs, who after two
years turned it into three summer apartments and then tore it down. Out of the scrap lumber,
Charlie built the cottage that belonged to George Conlin and his family for many years. The
cottage is now used for storage by the Port Darlington Harbour Company. In recent years it has
become common to refer to the Boarding House as the Port Darlington Sands Hotel;
Page 8 of 12
unfortunately, although this would have been a great name, it was, of course, never used while the
. boarding house was in operation.
Lot # 35 - The Brooks Cottage
It is unknown who the Brookses were or how Brooks Cottage got its name; it was part
of the boarding house complex, and Mr. Berry, and later Charlie Severs rented it to various
persons (including Forrest Dilling) during the summer. In about 1954 Charlie sold it to Mrs.
Winnifred "Murphy" Pugsley, who lived there, for many years with her daughter, Pat, and three
grandchildren. The cottage was abandoned for many years, and then .tom down by the Town of
Newcastle in 1979, with some assistance from the neighbours.
~~kealc e
-
This large cottage was part of Mr. Berry's boarding house complex but, unlike the
Brooks Cottage, was used as an auxiliary boarding house for male boarders. It consisted of two
open verandas and a living room downstairs, and four bedrooms and an open veranda, upstairs.
The boarders took their meals in the main cottage. Sometime later, when the verandas were
screened in and the kitchen / dining room was added to the back, Mr. Berry rented it as a family
cottage. After that, Charlie Severs sold it to Steve Babich, who made the western open veranda
into a storage shed. Later, it was owned by Paul Carman and family. Mr Carman rented the
cottage out. Mr. Carman was not impressed when one of his tenants painted the cottage lime
green, covering the traditional white with green trim. In 1985 the cottage was bought by my
mother, Mrs. Edith Cole. I named it after my grandmother's home village in County Limerick,
Ireland. In recent years Rathkeale has undergone extensive renovations, including the application
of board and baton siding over the original clap board. Although it is now nearly 100 years old
Rathkeale is still considered the foremost cottage on the West Beach.
~flH."''rt'''A:iI:''1:a:.".;:-- -_.~
-',<. ~Jf\:ia.~;~'~~IUIYlewt'
e
Built in about 1936, Cliffview was for many years the summer home of Mrs. Beatrice
Bakewell. It was built by her husband Clare, and son, Bruce. While originally yellow clapboard,
Mrs. Bakewell had the cottage covered with brown insul-brick around 1944. Cliffview was built
with a hipped roof and later had a stone fireplace added to it. With its new yellow vinyl siding,
Cliffview is one of the most modem and well-maintained cottages on the beach. The cottage was
occupied for many years by Mrs. Bakewell's daughter, Lorna, her husband, Bert Hutchinson, and
daughters, Judy and Sharon. The cottage is now use by Sharon and her family, including her
grandson, Tristan, a fifth generation resident of Cliffview.
Lot # 40
.
Strangely enough this white cottage, overlooking the harbour never (to the best of my
knowledge) had a name. It was built in 1932 by Charlie Heal, and was the third of three cottages
owned by Miss Edith" Auntie" Robinson. It was built with a hipped roof and a red brick fireplace.
During Miss Robinson's time, (Auntie as she was lovingly known on the beach) the cottage was a
Page 9 of 12
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haven for all the beach children who helped her with various chores. They always enjoyed Auntie's
stories and encouragement. Later the cottage belonged to Auntie's "niece" Peggy Mulholland and
her family. For many years it was a focal point of beach fun and activities. It is now used for
storage by the Port Darlington Harbour Company.
Lot # 4] - Seamore
Seamare was built in about ] 938 by Bowmanville carpenter Les Brooks for Dean
Hodson and his family. This small cottage had a centre section with a gable roof and additions to
the front and back. It was later a summer home for Mrs. Winnie Wonacott and her three
daughters Mrs. Wonacott painted it white with light blue trim and added a brick fireplace. She
later sold it to her brother, Tommy Woodlock. Later owners were Peggy and Norman "Jake"
Mulholland, Abraham Hilts and Cy English. It is now owned by Dave "The Tireman."
Lot # 42 - Willow Nook
.
This cottage has one of the strangest stories of all the cottages on West Beach. Built
originally as Loll Majaus's house boat, it was moored. in the marsh near the ferry dock, and
wintered on Norton's Island just south of Highway 40], east of Liberty Street. Sometime around
the First World War, Pop Quinn bought it and moved it to its harbour front lot. Pop added a front
veranda and back kitchen; one of its unique features was a central skylight. Later owners were
John Williams, Jack and Hazel McLaughlin, and Stan and Linda Brown. Originally lime green the
Williamses painted the cottage pink. The McLaughlins added grey insul-brick siding and named it
Willow Nook. ]t was demolished in ] 998.
On the beach there were two other buildings that rate some mention in this account.
The Ice Houses
Behind the dance hall there were once two ice houses. They were built by Joe Dilling and
used to store the ice cut from the marsh in the winter. Their use became less necessary when the
Williams Ice Co. began to deliver ice, door to door, after the road to the beach was opened. The
largest one was moved by Charlie Severs in about ] 948 (I can well remember playing in all the
sawdust); the smaller one was used as a storage shed but was removed by Dutch Butler in ] 955.
Mr. Severs built public toilets, on the site of the large ice house, for the use of visitors. These
toilets were also later removed.
Uncle Tom's Cabin
.
This very small cottage stood north of the ice houses and Mrs. Dunn's Rusty Nook, in what later
became the West Beach playground. For what period of time this cottage was situated on the
beach is unknown, but I would speculate that it was not very long. Over the years it entered the
realm of mystery, and people began to wonder if in fact it even existed, or was just a figment of
the imagination of older beach residents. Nonetheless, it did exist and had an interesting story to
tell. It was built by the well-known Bowmanville resident, Tom Limmer, but as the water rose it
Page ]0 of]2
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became completely engulfed by the marsh. I remember as a very young boy seeing its outhouse
standing right in the marsh; however, without a boat there was no way you could use it.
In about 1942 "Aunt" Winnie Wonacott thought that she might buy the cottage. One
Sunday, in the spring, Mrs. Wonacott and'U- father took a canoe (w father could not even
swim) from the East Beach to look it over. They' were able to paddle around it, and... father said
"For God's sake, don't buy this!" She later bought the Hodson cottage that, fortunately, stood on
dry ground. Uncle Tom's cabin was subsequently moved by Tom Limmer and became part of a
small house on either Victoria or Albert Street in Bowmanville's south ward.
Lot # 37 - Lake Side Villa
This cottage has been left purposely for the last because it was the first cottage built on
West Beach, and was the only one that rose to a height that rivalled the swanky cottages on the
upper East Beach. This cottage was built in 1890 by Dr. H. L. Reid, who named it Lake Side
Villa. In a few years he sold it to well-known Bowmanville drug store owner John H.H. Jury. It
was built on the corner of the beach and the harbour next to the sand fence that the Port
Darlington Harbour Company had erected to keep the continually blowing sand from silting up
the harbour. Incidentally, the fence stood well into the 1920s. I recall seeing the stump ends of the
posts in the 1950s. Originally the Harbour Company had a man with a horse and scoop to level
the sand back on the beach each summer. When the Harbour Company's business began to decline
after World War I, they no longer moved the sand; the fence collapsed and sand began to fill up
the harbour.
Lake Side Villa was used for may years by Mr. Jury's daughter, Mildred, her husband,
Dr. Chester W. New, and their three children, Gordon, Margaret and Marion. Professor New was
a professor of history at MacMaster University in Hamilton. The cottage was quite large, by West
Beach standards; it was the only full two-story building erected on the beach. On the ground floor
was a low veranda, a large living room, kitchen and one bedroom (used by the New's for storage),
and a large, seldom used, kitchen. Upstairs were four small bedrooms and one very large one at
the western end of the cottage. On the eastern side overlooking the bathhouse was a small
balcony (the only one on the beach) which was used by the News for part of their morning toilet.
The clapboard cottage was painted dark yellow with dark green trim and had hipped roof on the
centre part. However, I have seen a picture taken before 1900 showing it with a gable roof It is
unknown when or why the cottage was altered.
While it started out as the fanciest cottage on the West Beach, Lake Side Villa became a
time capsule where nothing, not even the furniture, ever changed. In my capacity as Professor
New's chore boy in the 1950s, I used to marvel at the various antiques the cottage held. Of special
interest were the beds. The beds had a '2 X '4 frame and legs; instead of springs there were
criss-crossed hemp ropes which could be tightening with knobs much like the strings of a violin.
For mattresses there were canvas bags filled with straw. In the living room there was an oak table
about 10 feet long by 4 feet wide. In the kitchen was the biggest ice box I ever saw; the box must
have come from a butcher's shop.
The spring opening of Lake Side Villa was, of course, quite an event and several
humorous things happened over the years. It was always cleaned by Auntie Robinson, with Jake
Mulholland doing the heavy work of opening the shutters. I was the luggage boy who waited for
the News to arrive. One year Auntie decided that a pair of curtains needed to be washed. Like
Page 11 of 12
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Shifting Sands
A Candid 'View ot Fort Darlington
Written b~ Gar~ Cole
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Preface
The inspiration for this long deferred book was a recent remark by my good friend.
Chuck MacDonald. who said: "Someone should write this all down before we old timers cash in
our chips and it's all forgotten." All of the following information comes from my own
reminiscences and from conversations with many persons over the years. especially my friend
and mentor Forrest "Fort" Dilling. Although most of the dates amount to guesswork. they are as
accurate as human memory allows.
Introduction
This is not a history of the West Beach (that may come later). but it is. if fact. a history
of the cottages that were the backbone of the beach. First. it must be remembered that West
Beach is really a sand bar. fronted by Lake Ontario and backed by the Bowman\'iIle First Marsh.
created when the harbour was constmcted in 1839. The development of Port Darlington as a
summer resort started in the last decade of the nineteenth century: the more swanky cottages were
built. by the hoity-toity local citizens. on the East Beach. As a report a few years ago in the
Canadian S/alesman said. "On the West Beach the 'common folk' pitched their tents and built
their shacks." The West Beach settlement did start as a tent community with Tait's Camp Chatter
being one of the very earliest (it was where the Hutchinson cottage now stands).
The tents \vere later replaced by small cabins that were enlarged over the years. This
gave rise to a common design on West Beach which consisted of a centre section with a gable
roof and later lower lean-to or shed-roof style additions to the front and back. The additions were
added as finances pernlitted and as families grew. Of all the cottages. roughly two-thirds were
this basic design with various modifications. As is often the case. the situation recorded in the
Canadian S/alesman was not completely correct; for. as we will see. the first cottage on the West
Beach was a first class structure that rivalled any cottage erected on the East Beach and was once
o\vned by one of Bowmanville's most prominent citizens.
The majority of the cottages were build prior to the First World War and after a wartime
lull most of the rest \vere constmcted. The cottages that have the four-sided. hipped roofs were
built in the 1930s (e.g. the Hutchinson's Cliffview and the Mathews's Tacoma). Ben Severs's
Lazy Days \vas the last to be built in 1948. The oldest cottage was Professor Chester New's Lake
Side Villa. Other older cottages included: the western part of the Dance Hall: the centre section
of Cheerio; the Hughes's cottage. Leaside: and the Varcoe's cottage named Restawhile. All but
three of the cottages had names. at least during part of time (some had more that one name). and
this added colour and some class to the beach.
Introduction to this Update
Perhaps there is no small vacation area in the Province of Ontario. or maybe the entire
World for that matter. that has the unique colour. character and charm of Bo\vmanville's West
Beach. particularly the Port Darlington owned land just west of the harbour. It was like growing
up in a little. and very clannish. village. I doubt that its like will ever be seen again.
In my boyhood days of the late '40s and '50s there were thirty-four cottages, a dance hall
and a boarding house. all existing in merry contentment on the few sandy acres that make up the
Port Darlington Harbour Company lands. With the passing of time (over 60 years). and for many
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reasons. not the least of which were the instability of tenancy. and a total lack of interest by the
municipality. eleven cottages have been removed. twelve are in dilapidated condition and
derelict. and only eleven are still used and occupied. Unusual as it might seem. the eight summer
cottages that are owned and occupied are still in the hands oflong-time residents (over 20 years).
and five are in the hands of lifelong residents. three of whom inherited them from their parents.
The other two lifetime residents have changed cottages. but are still here.
What will be the final outcome of the Port Darlington situation is open to speculation;
those still living here are used to instability. My father was told by someone during the War:
"Vou won't be here next summer; they're going to build an Air Base here:' Yes. we have always
known that we live on shifting sands. That said. I am sure that I speak for my fellow ""river rats:'
when I say thaLall~~~e_haYe_eYeLwanted_was_to_beJefLalone_toJive_ollf-lives-as-we-wollld-wish.__ _
Most of all we wish to spend to rest of our lives on the Beach that we all love.
The following contains a histol)' and short descriptions of the eight occupied cottages on
Port Darl ington' s West Beach. It also details the improvements made to the cottages by the
present owners.
Lot # 2- Restawhile
e
This cottage. originally a two-stol)' cabin. belonged to the Varcoe family. In the late '20s
Elgin Varcoe had it moved about 60 feet closer to the lake. and over several summers had Bruce
Lunney build some additions to it. It was later occupied by Mr. Varcoe's daughter anc! son-in-law.
Nancy and Don Masters. It was then sold to George and Kay Steven who put a large addition on
the east side: they renamed the cottage Moonfleet. Restawhile was painted yellO\v with green
trim. The Stevens changed the cottage's colours to brown with white trim.
Moontleet Todav:
Moonfleet has belonged to Professor Ted Bounsall and his wife. Linda. for over twenty
years. Ted is a lifelong West Beach person having been raised in his father's cottage The Better
'Ole on Crystal Beach. Moonfleet is over ninety years old.
The cottage is painted dark reddish-brown with white trim. It has striking brown and
white striped shutters on its large veranda which faces the lake. On the eastern sunny side is a
spacious pine deck that has recently been renovated. The large living room contains varnished
pine panelling. and a Franklin fireplace in one corner. A stained staircase leads to an upstairs
guest room that evokes memories of a Victorian slumber loft. Off the living room is the master
bedroom. and a small. but fully-equipped kitchen. Off the kitchen is a modern three-piece
bathroom with a wash basin and self-contained shower. While it is not palatial this cottage is
cosy getaway property that the owners would dearly love to spend many more years in.
Lot # 5 - Eldorado e
This large cottage. in a modified West Beach style. was build for Miss Edith Robinson
by Bowmanville carpenter Charlie Heal in the early] 920s. It later belonged to the Van Dusen
family and sat empty for many years. It was finally bought. for a nominal sum. by Jim
Page 2 of8
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e
Thompson. and later sold to Mr. John Moore of Toronto. Mr. Moore made extensive renovations
to the cottage. In 1994 in was sold to longtime beach residents Gail and Chuck MacDonald. who
also made many improvements. Since Gail had a close connection with Miss Edith "Auntie"
Robinson. the cottage has really come home. The MacDonald's have renamed the cottage the
Doryman in reference the Chuck's Cape Breton heritage. Traditionally. the cottage was yellow
with green trim. but John Moore painted it robin's egg blue. The MacDonald's have also altered
the colours since taking possession of the cottage. .
The Dorvman T odav:
The MacDonalds have lived in The Doryman for twelve years. Chuck has been on the
beach for thirty-five years. and Gail has been a lifelong resident.
Their expansive cottage has Manitoba-style siding. painted a loden green. It has yellow
trim and shutters. A central feature is the L-shaped screened veranda which offers a panoramic
view of the lake. Removal of a bedroom wall created an extended living room \vith a refinished
pine floor. It has stained pine panelling on the walls and unusually high ceiling. Twin casement
windo\\.s open to the veranda. In the comer is a redbrick fireplace. in working order. which
creates a scene of country opulence. Behind the living room is a big bright kitchen which features
a charming antique cook stove. as well as modem appliances. Off the kitchen is a cosy bedroom
with a window facing the east to receive the early morning sun. The long narrow back room has a
sink. cupboards and a second refrigerator. Off the back room is a three-piece bathroom painted in
a lush burgundy and white. This cottage has been loving maintained and is in excellent condition.
Most recently. it has had a new black asphalt roof installed. Tastefully decorated in a
nautical-style it is a place that the owners would love to spend many more tranquil summers in
blissful contentment.
Lot # 6 e
This small cottage in the West Beach style was built by Harold Van Dusen for his sister.
Helen. in the late 1920s. It was also vacant for many years. but was rented by Jack Parker. Bob
Kent and Len Hooey. It was bought for a small sum by Jim Thompson. After having several short
tern1 owners. it was bought by John Moore, who did many renovations. After John. it again had
different owners. including "Dutch" the beach inhabitant who never returned. It was sold to Don
and Donna Adams in 1995. Originally yellow with green trim. the Adamses changed this colour
scheme. This cottage never had a name: however. during Jack Parker's tenancy. it was called the
Robber's Roost.
The Robber's Roost Todav:
Don and Donna Adams have owned their cottage for eleven years. but have been coming
down to West Beach for twenty-five years.
This small. but cosy. cottage is painted a bright white. with grey-blue and burgundy trim.
It has a sandy-bro\vn roof. The comfortable screened veranda offers a lovely view of the
lakefront. and features a table for intimate dinners or card games. The snug living room has a
tiled floor. varnished pine panelling and a white drop-ceiling. It features a cast iron wood stove to
Page 3 of8
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the take the chill off in the cool autumn evenings. Off the living room is a compact bedroom with
a casement window opening to the veranda to let in the cool lake breeze. Behind the living room
is fully equipped country kitchen with room for dining. Off the kitchen is the bathroom. Also off
the kitchen is a second bedroom with a window facing the east to receive the morning sun. This
traditional cottage is the perfect weekend getaway for its owners.
Lot # 8 - lrnladell e
This large dark green cottage. with white trim constmcted in a modified version of the
West Beach style (it is almost a carbon copy of Eldorado). was built for T.A. Fowler by Charlie
Heal in 1915. It was occupied for many years by Mr. Alf Fowler. his wife. Gertie. and their
family. The cottage was named after his daughter Irma "Toots" Fowler. later Redman. This
cottage. unlike Seldom 11m. was never empty; the whole Fowler cIano Ab and Nornlie Lowe. and
son. Bob: the Redmans. Ralph. Irma. and children Joan. Doug and Ann: Mrs. Gertie FO\vler's
sisters. Ruby Bennywort~ and Irene Finlay. and Irene's granddaughter Carol Ann. along with
many visitors were always there. In fact. on the West Beach. Irmadell was a place where it was
always happening. It is still painted green and white and occupied throughout the summer by Alf
's daughter. Miss Shirley Fowler.
Irmadell Today:
Irmadell has been in the same family since T.A Fowler had it constmcted. The present
owner. Shirley Fowler. has spent over eighty years in the cottage.
This Manitoba-sided cottage is now a lighter green that it was originally. but still features
'-' ""' ~ ..... ~
bright white trim and shutters. Its main feature is a grand L-shaped veranda v..hich faces the north
and otTers a fine view of the Port Darlington Marina. Off the veranda is a richly panelled living
room with two matching bedrooms on the west side. Behind the living room are the kitchen and
the bathroom. Off the kitchen is a southern exposure den that is great for that much needed
private time. The cottage appears as a vintage corner store in the soon to be released movie
nKillshot"' starring Hollywood tough guy Mickey Rourke. The owner of this stately cottage looks
forward to many more quiet summers in her happy home.
Lot # 15 - Tacoma e
This fairly new cottage had a hipped roof. It was owned by Mrs. Flossy Mathews. and
used by her son Andy. daughter Betty (Mrs. Lionel Parker). and their respective families. It was
used by Betty's son Doug for his honeymoon in 1972. The cottage was later sold to Charlie
Severs. who enlarged it (wrecked it. according to Doug). The most recent o\\;ners. Ben and Jean
Severs. have renamed it Fernleigh. Although it is now covered in aluminium siding. the cottage
is still its traditional cream and brown colour.
Fernleigh Todav:
Fernleigh has been the summer home of Jean Severs for five years. but Jean has been a
great part of West Beach since coming here as a war bride in 1943.
Page 4 of8
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This highly modernized cottage backs on to the lake which can be viewed from a large
sun deck. Patio doors lead from the deck to a very up-to-date kitchen. This kitchen features a
skylight 'and a cosy breakfast nook from which one can view the lake. Off the kitchen is a large
and richly carpeted master bedroom. The living room is panelled in knotty pine and features
carpeting and a cathedral ceiling. It has a free-standing wood fireplace. To the side of the living
room are a guest room and a spacious den. On the east side is a large utility/storage shed. Off the
living room is a three-piece bathroom which features an antique claw foot tub complete with
surrounding curtains. The facade features beige aluminium siding and dark brown trim. All and
all it is the perfect place to spend many more sultry summers.
lot # 34 - leaside
e
One of only two cottages (Moonshine being the other) 'that was like the television show
"Cheers" \vhere "everybody knows your name." leaside belonged for many years to the Richard
Hughes family. said to be relatives of the famous Sir Sam Hughes. Canada's Minister of the
Militia during the First World War. One of the oldest cottages on the beach. Leaside's origins are
... ......
a bit of a mystery~ the fact that it stood on Liberty Street across the road from the present day
Flying Dutchn1an Hotel is beyond dispute. the mystery lies in how it got to the beach. The old
story was that it \,vas Mrs. Hughes's mother's house (that is correct) and that the family. after her
death. dragged it down to the beach on the ice in the winter of 1905. However. Col. Alton
Hughes told me fifteen years ago that. in fact. his father tore the house down and built leaside
out of the lumber. When it was first put up it had a clear view. from its l-shaped veranda. of the
whole beach. but it was soon surrounded by other cottages and all the Hughes could see was
everyone else's back doors.
Legend has always said that the cottage was haunted because old Mrs. Hughes
(Richard's mother) died in her rocking chair in the living room. Having spent many nights in
leaside I never saw or felt anything that could be described in the slightest way as paranormal.
But then the thought was always there in my mind and. in fact. sometimes the rocking chair did
move for no apparent reason. In about 1962. Vera Bains (Richard's daughter) sold the cottage to
me and 1 made several renovations. The veranda was turned into a kitchen and a bedroom. The
cottage was altered to face the lake. rather than the marsh. The cottage was rented for many
years. first to the Flanagan family. then to Steve Rider and lastly. to Gail and Chuck MacDonald.
In 1996 it was sold to Mike Lootsma. who also made some renovations.
leaside Todav:
Leaside has been owned by Mike lootsma for ten years. but Mike has been a big part of
the beach for over thirty years.
This century-old two-story cottage has yellow siding with dark brown trim~ it has a
newly shingled roof. It sports a large open stained deck accessible from a staif\vay to the ground
outside and through a doorway on the second floor. The living room is panelled with drywall in a
faux wood style. It has a dark brown ceiling with exposed beams that are painted white. A large
wood stove is nestled by the winding staircase that leads to the upper floor. The second floor
consists of two bedrooms and a screened-in porch. A door from the porch leads the visitor to the
deck for an inspiring view of Lake Ontario. Off the living room is a large panelled bedroom with
Page 5 of8
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a windO\\' giving a view of the harbour to the east. Off the living room is a full length kitchen
with modern appliances and ample cupboard space. A modem three-piece bathroom with a
unique pine panelled shower completes this package. This cottage is just the place for its owner
to spend his idle hours in peaceful relaxation.
Lot #36 - Rathkeale _
This large cottage was part of Mr. Berry's boarding house complex but. unlike the
Brooks Cottage. was used as an auxiliary boarding house for male boarders. It consisted of two
open verandas and a living room downstairs. and four bedrooms and an open veranda upstairs.
The boarders took their meals in the main cottage. Sometime later. \vhen the verandas were
screened in and the kitchen/dining room was added to the back. Mr. Berry rented it as a family
cottage. After that. Charlie Severs sold it to Steve Babich. who made the western open veranda
into a storage shed. Ulter. it was owned by Paul Carman and family. Mr Carman rented the
cottage out. Mr. Carman was not impressed when one of his tenants painted the cottage lime
green. covering the traditional white with green trim. In 1985 the cottage was bought by my
mother. Mrs. Edith Cole. I named it after my grandmother's home village in County Limerick.
Ireland. In recent years Rathkeale has undergone extensive renovations. including the application
of board and batten siding over the original clap board. Although it is now nearly 100 years old
Rathkeale is still considered the foremost cottage on the West Beach.
.
Rathkeale Today:
Rathkeale has been the summer home of Gary Cole for over twenty years. Gary is a
lifetime resident of Port Darlington having spent all of his sixty-five years there.
This t\vo-story cottage has board and batten siding on the lower floor and brown asphalt
shingle siding on the upper floor. The enclosed veranda on both levels features small sash
windows and panoramic view of the harbour and lake. A lakefront patio is shaded by two stately
poplar trees. There is a covered patio on the east side from which one can watch the comings and
goings in the harbour. Inside is a large panelled living room with tiled floors and a shining white
ceiling. In colder weather it is heated by a Franklin fireplace in the comer. An open archway
leads to a large formal dining room dominated by an oak table with matching chairs. Off the
dining room is a petit kitchen with modem appliances. and plenty of cupboard space. The large
three-piece bathroom features a complete bathtub and shower. Off the kitchen is a large
tool/wood shed with a unique red brick floor. A wide staircase leads to the second floor with its
three panelled and carpeted bedrooms. Off the hall is the upstairs veranda. a perfect place for
those wanting a private view of the lake. All and all it is the perfect place for its resident to spend
his idle years of retirement.
Lot # 39 - Cliffview
e
.
Built in about 1936. Cliffview was for many years the summer home of Mrs. Beatrice
Bakewell. It was built by her husband Clare. and son. Bruce. While originally yellow clapboard.
Mrs. Bakewell had the cottage covered with brown insul-brick around 1944. Cliffview was built
with a hipped roof and later had a stone fireplace added to it. With its nevv' yellow vinyl siding.
Cliffview is one of the most modern and well-maintained cottages on the beach. The cottage was
Page 60f8
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occupied for many years by Mrs. Bakewell's daughter. Lorna. her husband. Bert Hutchinson. and
daughters. Judy and Sharon. The cottage is now used by Sharon and her family. including her
grandson. Tristan. a fifth generation resident of Cliffview.
Cliffview Todav:
ClitTview has been in the hands of the same family for over seventy years. It is now the
summer home of Sharon Eccles and her family. Sharon has been a summer resident of the beach
all her life.
Facing out toward the harbour of Port Darlington this pale yellow vinyl sided cottage
features a four-sided hip roof covered in light brown shingles. A screened veranda overlooks the
bustling harbour \vith its changing views. Inside. the cottage has an airy open ceiling with visible
rafters. The living room features a tasteful decorum with modem sofas and a varnished pine
floor. The central feature is a unique fireplace made of West Beach stones reminiscent of the
cottage life of the ] 930s. Off the living room are three large and comfortable bedrooms. The
front master bedroom features casement windows opening onto the veranda. Off the living room
is a bright kitchen with ample cupboards and counter space. It is equipped with modern
appliances. Ii1 the back kitchen is a sink and more storage space. Just off this kitchen is a
bathroom with a separate shower stall. This cottage offers its three generations of owners the
perfect summer getaway from the hustle and bustle of the city.
Conclusion:
. I have just spent my sixty-fifth summer on the West Beach. In fact. through my
memories. and those of people I knew over the years. I can now relate over one hundred years of
West Beach history from Pop Quinn to Tristan Eccles. ] can truly say that I can't think of any
place in the world I would rather have spent my life. my only regret is that those who have
moved away do not know what they have missed. A father of one of my childhood friends once
said. "Gary. you'll never amount to anything; forty years from now. you'll still be wandering
around this beach!" Unfortunately. he was dght in the first part; fortunately. he was right in the
second part.
Epilogue
The Eight
.
Since I was asked to write this short description of the eight cottages still occupied on
Bowmanville's West Beach. I feel somewhat justified in taking the liberty of offering some final
personal comments on the situation facing the Beach and how that situation came to be. During
my sixty-five years here. the West Beach and the Port Darlington lands. in particular. have seen
many changes: it has gone from being one of Ontario's foremost and finest summer resorts to a
near shanty town. and finally to a summer place where only eight cottages are still occupied. The
reasons for these changes. in my opinion, were two fold: the perpetual insecurity of tenancy, and
the housing shortage that followed World War II. Of theses two I believe that the first was the
main reason for the decline of Port Darlington as a vibrant summer resort. ] could not relate how
many times I heard someone say something like: "Why bother to do that. we won't be here in
Page 70f8
...
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five years:- This type of logic created 'a mindsetthatcaused many people to 'lose }ilterestin the
West Beach.eventualJy selling otitCihd'm.oyil1g a\Vay.In most cases theirreplacemel1ts, feaifulof
losing theirinve~tnients_ alsosooil Jeftth,e'W~st B.each.
But not everyoneJeft! The Eight,cottagesthat.are left are all in the4ands()fJ9ng~time ()r
lifelong resi..dents';'theseare the ones whOueverlost the,'faith! I kn()w lams..pea~irlg. for~ll)h~se
people: my friends. when I again say that all we want to do is to be allow~dto stayhere. T() those
in authority_ orth()se that may soon 'be in positions of authority over theBeach~J askthissiinple
question: nls thistoo'mtichto askT'
.
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Page 80f8
.07AUG16 Pt-112:06:57
I
Thursday August 16th, 2007
Mayor J. Abernethy &
Members of Council
The Corporation of the Municipality of Clarington,
40 Temperance St.,
Bowmanville, Ontario
L1C3A6
Dear Sir:
It
It has come to the attention of the Bowmanville West Beach Association (the
cottagers) that an agreement between the Corporation of the Municipality of
Clarington (the town) and the Port Darlington Harbour Company (A. Wiggers), with
regard to the West Beach lands expropriation, is near completion. It is apparent to
the cottagers that this agreement between the town and A. Wiggers will directly affect
all of the cottagers, and we have had no input into these negotiations and may in due
course be forced to vacate our buildings. The fact is that each of the cottage
buildings is owned by the family who occupies them. Each family has a substantial
financial stake in this matter. The cottagers have never been included in any
negotiations or discussions in regard to this matter. We have never been contacted
by the town or A. Wiggers during any part of this process. In fact, the cottagers have
had to make contact to try and get any information from either party and never have
had the straight facts. We are being kept in the dark and we have the most to lose in
this situation. This oversight must be rectified.
It is the position of the cottagers that we (the cottagers) be part of any future
negotiations or discussions between the town and A. Wiggers, with regard to the
West Beach Land expropriation and future Waterfront Park.
However, if vacant possession of the buildings is eventually required, that we
enter into negotiations with the town and A. Wiggers for adequate time to vacate the
buildings and reasonable financial compensation for the occupied buildings.
These are all fair, reasonable, ethical and legal requests on our part.
Please contact the cottagers with the names of your representatives so that
we can set up times and dates to discuss these matters further.
Yours truly,
t
Bowmanville West Beach Association
Gary Cole, President - telephone: 905-623-2405
Sharon Eccles - Executive Member - email- sharon.eccles@hannover-re.com
Ted Bounsall- Executive Member - email-tedbounsall@yahoo.com
Ross Smith - Spokesperson - email -roscoeqs@roQers.com
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.07AUG27 F't-l 3:23:36
Terry DeYoung/CAlGM/GMC
08/27/200709:57 AM
To c1erks@c1arington.net
cc
bcc
Subject Written submission re Zoning By-law Amendment
I would like to submit the attached letter as a written representation in opposition to the proposed zoning
by-law ammendment application by 1276467 Ontario Ltd regarding the property Part Lot 34, Concession
2, former Township of Darlington, 15 and 43 Darlington Blvd, Courtice. I am forwarding this objection
electronically; however, I do understand that I am required to file a hard copy in person at the Clerk's Dept,
2nd Floor, 40 Temperance St. Bowmanville, Ontario L 1C 3A6. I have forwarded this letter previously to
my municipal councillor, Regional Councillor and the Planning Dept. I would appreciate this objection
being part of the discussion at the public meeting scheduled for Sept 17/07 in Council Chambers...thank
you Terry DeYoung 48 White Cliffe Drive Courtice Ontario L 1 E H2.
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August 1/07
Adrian Foster - Councillor
Address
cc: Mayor Jim Abernathy, Regional Councillor Mary Novak, By-Law Enforcement, Fire
Prevention, Rick Pigeon-Chief Building Official (Engrg Services), David Crome-Dir
Planning Services.
Sir/Madame;
I am writing to you as a resident of White Cliffe Drive/Darlington Blvd (and the
immediate surrounding neighborhood), in reference to the proposed development of
properties abutting Highway 2 and along the Darlington Blvd properties. Although I am
not anti-development, the proposal to rezone this property to allow for the construction of
multi-storey apartments, is particularly disturbing to existing residents who have, in most
instances, paid premium amounts to own property adjacent to the greenbelt; and who
would have, if the rezoning is allowed and construction ofa multi-storey apartment is
allowed, incurred plummeting property values, loss of neighborhood aesthetics, and
suffered increased traffic, crime rates and parking problems.
I would like to point out several problematic issues that would result from this
development:
a) traffic issues on Highway 2: there would be no westbound turning capability on
Hwy 2; therefore, no appropriate access from Hwy 2, resulting in U turns and further
congestion. Additionally, there is no appropriate intersection with traffic lights to control
traffic in or out of this development.
b) there is insufficient parking planned for this type of development resulting in
neighborhood parking and bylaw enforcement issues.
c) crime rates will escalate: persons who choose to live in apartment
environments typically have unsupervised children who would be involved in trespass
and other greenbelt related issues such as parties, noise, fires, vandalism and
environmental destruction. Durham Regional Police will not be able to enforce laws in
this environment and should be consulted about this type of development prior to
construction to discuss "policability".
d) Emergency response vehicles will be unable to gain access to the immediate
vicinity due to limited road access and awkward layout (police, fire and ambulance).
Agencies will refuse to enter this type of development.
e) those of us that desire the privacy that brought us to live adjacent to the
greenbelt, will have that privacy destroyed by upper units looking into our homes and
yards.
t) vehicular traffic through the westerly end of the subdivision will increase
drastically as local residents will take "short-cuts" along Darlington Blvd and through the
subdivision to come and go to Hwy 401. This will, in turn, create severe safety issues for
residents and their children.
g) there are insufficient schools in the immediate area to accommodate the
numbers of residents/students that an apartment would bring.
h) a multi-storey development will bring snow removal and parking issues to both
, .
the development itself as well as the surrounding streets.
i) CLOCA must be consulted so that they can study the environmental impact
such a development would have on the floodplain.
j) there would be parking and pedestrian overflows from the Medical Centre on
the north side of Hwy 2.
k) there is no local public transit along Hwy 2 that can accommodate local
commutes to either Oshawa or Bowmanville.
1) apartments tend to draw a particular socio-economic client that is not consistent
with residents in the rest of the surrounding neighborhoods.
I urge you to decline and vote down any application to rezone these properties to
allow for multi-storey apartment type development.
Sincerely,
Terrance J. DeYoung
48 White Cliffe Drive
Courtice, Ontario LIE 1 T2
FREEMAN PLANNING SOLUTIONS INC.
PLANNING AND DEVELOPMENT CONSULTANT
Rob Freeman
6424 Edenwood Drive
Mississauga, ON L5N 3H3
Telephone (905) 824-4375
Fax (905) 824-9833
Mobile (416) 689-7290
E-Mail planningsolutionsrii:.wmpatico.ca
By E-Mail and Regular Mail
September 14,2007
Chair and Members of General Purpose
and Administration Committee
c/o Ms. Patti Barrie, Municipal Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
LlC 3A6
Dear Ms. Barrie
RE: Formal Public Meeting
Proposed Official Plan Amendment COP A2007 -0007
Proposed Zoning By-law Amendment ZBA2007-0026
Related Site Plan Application SP A2007 -0021
Proposed Motor Vehicle Re-Marketing, Auction and
Logistics Facility with 70% Outdoor Storage
Part of Lot 31, Concession 1
1550 Trolls Road, Courtice
Adesa Auction Canada Corp.
(Impact Auto Auction)
Municipality of Clarington
As the Planning Consultant for Neil Brown (Cedardale Realty Holdings Inc.), the registered owner
of a 8.1 ha (20ac) parcel of land situated at the southeast comer of Bloor Street and Trolls Road, I
am sending this letter to briefly outline my client's concerns regarding the above noted
development applications to permit a proposed motor vehicle re-marketing, auction and logistics
facility with 70% outdoor storage on a 19 ha (47 acre) parcel of land situated on the west side of
Trolls Road, south of Bloor Street.
I have read the planning staff report dated September 17, 2007 and provide the following
comments:
Cont/Page 2
Page 2
Policy Related Concerns
The planning staff report identifies a potential policy related concern regarding the minimum
density target, identified in the Provincial Growth Plan, of 50 residents and jobs combined per
hectare. If this minimum requirement were applied on a site specific basis, 950 jobs would be
generated from this parcel of land. It is my understanding that the proposed development will only
provide approximately 50 employment opportunities which translates into an employment density
of only 2.6 jobslhectare. The Growth Plan as well as the 2005 Provincial Policy Statement includes
numerous policies that encourage compact and efficient development rather than land extensive
development, as is currently proposed.
Official Plan Conformity Concerns
It is extremely difficult for me to comprehensively evaluate the proposed development and to
provide formal and productive comments to the Committee and planning staff when many
technical aspects of the proposed development are still unresolved, including the failure of the
applicant to accommodate an Official Plan requirement to provide both an east/west major
collector road through the site and a north/south collector road along the westerly perimeter of the
site. The provision of these two public roads, in my view, could significantly impact the overall
design and development of the site. The final location and alignment of the required east/west
municipal road is of particular concern to my client, as the road is to be extended east across my
client's parcel. In this regard, we would respectively request that my client actively participate in
any meeting/discussions between Town staff and Adesa Auction Canada Corp. regarding the
location and alignment of the required east/west municipal road. If the above noted municipal
roads are not required, it is my respectful opinion, an Official Plan Amendment application would
be required to delete them.
Although the Official Plan Amendment application is to increase the amount of outdoor storage
from 50% to 70%, based on the overall site area it appears from the planning staff report that this
percentage may have to be increased to 100% for the residual portion of the subject land that
would be situated on the north side of the required east/west municipal road. It is important to note
that lands immediately north of this residual parcel are designated Light Industrial Area in the
approved Official Plan. The uses predominately permitted on lands designated Light Industrial
Area include manufacturing, assembling, processing, fabricating, repairing, research and
development and warehousing. Certain commercial, community and recreational uses, including
banks, restaurants, athletic clubs, banquet facilities and fraternal organizations are also permitted
provided they are limited in scale and provide services to employees of the Employment Area. For
lands designated Light Industrial outdoor storage shall not exceed an area equivalent to 25% of the
total gross building floor area. The interface between the Light Industrial Area designation and the
General Industrial Area designation must be carefully designed and planned to ensure the
permitted and proposed land uses are both functionally and relationally compatible.
In addition to the above, if the applicant is required to convey land to the Town for municipal road
purposes, as described above, including a 3.0 m road widening along the frontage of Trullus Road,
Cont/Page 3
Page 3
the overall parcel size will be reduced, potentially translating into an even a higher outdoor storage
percentage requirement to accommodate the proposed development.
Summary
Based on the above noted planning and technical concerns, I would respectfully suggest that the
development application as summarized in the planning staff report, is premature since it does not
conform to the approved Official Plan with respect to the required transportation network.
Therefore, either the development proposal will have to be substantially revised to accommodate
the required municipal roads, or the official plan amendment application will have to be amended
to delete the required municipal roads from the Official Plan. In either case it is my respectful
opinion that a second formal Public Meeting should be convened in the future which provides an
opportunity for interested parties, such as my client, to formally review and comment on the merits
of the revised development proposal in a public forum.
We would be pleased to meet with planning staff to further discuss our above noted concerns.
Respectfully Submitted,
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Rob Freeman, MCIP, RPP
cc. Susan Ashton, Planning Department
Valerie Cranmer & Associates Inc.
Neil Brown, Cedardale Realty Holdings Inc.
Martin Brown, Cedardale Realty Holdings Inc.