HomeMy WebLinkAbout2018-08-14 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarinaton
Minutes of Meeting — Tuesday Auzust 14, 2018
(Not yet approved by committee)
In Attendance: Gord Lee, Chair Bryan Wiltshire, Arena Manager
Shea -Lea Latchford, Peter Kennedy, Susan White, Gary Oliver, Councillor Woo, Councillor
Partner.
Regrets: Carol Little
1. Adoption of Minutes: Motion # 18-014 was proposed: THAT: The minutes of June 12,
2018 meeting be accepted as presented.
Moved by: Shea -Lea Latchford Seconded by: Councillor Partner
CARRIED
2. Arena Manager's Report: Bryan reported on the summer maintenance progress and
advised of the fall start-up and ice making schedule. Ice to be completed by September
22nd, and the first ice rental dates are September 23rd, 2018. All contracts from user
groups had been returned except Newcastle Village Minor Hockey. (Copies of ice
contracts are to be provided to the chair prior to start-up time). The Olympia was still to
be sent out for service and returned to the arena on or before our start-up date of
September 10th, 2018. Bryan still hadn't caught up with Carol Little, whom had offered to
assist in the selection of counter tops and paint the colours for the two washrooms. Also
incomplete was the replacement of the heating grills in the lobby. It appears they are not
stock items with any of the hardware or big box stores. John at Rona Hardware,
Newcastle was looking into having them made. No minutes had yet to be received from
Bryan's early summer meeting with operations and no indication had been provided for
the scheduled repairs and resurfacing of the parking lot. It wouldn't seem likely at this
point that anything was going to be completed for this season. Councillor Partner offered
to discuss this with Mr. Horvath in her upcoming meeting with him this week. Hedge
trimming along the east fenced area was also scheduled to be completed by the
municipality before start-up.
The operation of a portable ice separator, purchased by the NVMHA was still to be
demonstrated and discussed with Bryan. Apparently there is a video available and yet to
be seen by our staff. The separator in question allows for a split ice capability for two
minor league games or practices to be scheduled on the same surface. Contrary to the
dividers currently used, that divide the ice across the centre line, this new separator
extends the full length of the ice. Installation and removal time and, by whom, come in to
question; plus storage of this unit are items to be discussed and planned out. Bryan,
hopefully will have had an opportunity to meet with minor hockey and come to some
conclusions on the operation and safety concerns. Primarily: By whom and how this unit
gets handled during a busy ice schedule without reducing ice time for the user groups?
3. Financial Report
Accounts receivables YTD, July 31, 2018 were at $15,739.09. $6,652.14 from the
C.G.H.L. was in dispute by the league — Bryan was reviewing the billing for their
treasurer and will have it resolved before September start-up.
Income YTD July 31, 2018 was at $142,413.50 — $7,600.00 less from same period 2017.
The closing of the snack bar and very little playoff hockey in February/ March were the
main factors. Total expenses YTD were $10,000.00 less than 2017 YTD.
4. Next Meeting - September 11, 2018
5. Adiournment - Motion # 18-15 Motion to Adjourn
Moved by: Susan White
CARRIED
Seconded by: Peter Kennedy