HomeMy WebLinkAbout2018-03-13 MinutesNewcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meetinz — March 13, 2018
(Not yet approved by committee)
In Attendance: — Gord Lee, Chair Bryan Wiltshire, Arena Manager
Shea -Lea Latchford, Peter Kennedy, Susan White, Gary Oliver.
Regrets: Councillor Woo, Councillor Partner, Carol Little
1. Adoption of Minutes: Motion # 18-006 was proposed: THAT: The minutes of February
13, 2018 is accepted as presented.
Moved by: Peter Kennedy
CARRIED
Seconded by: Gary Oliver
2. Arena Manager's Report: Following up with his meeting with the Operations
Department, Bryan reviewed what was discussed. Minutes were taken and copies will be
forthcoming from the municipality. Issues in question and to be determined are as
follows: Fire Drill procedure, Paving of parking lot with consideration for taking the
drains and down pipes underground, commercial front door garbage pick-up resolved and
the south/east corner of the parking lot requires improved lighting. Bryan also arranged
for snow removal from our parking lot, as we have two teams in the Ontario Finals and
will need the parking space. Clarington Fire Department had completed their updated
tour of the building and the review of ammonia emergency procedures. Our new vending
service updated the vending equipment in the building and provided us with our first
commission payment of $267.60. — 20% (including HST) on sales of $1,184.07. Ice will
stay in the arena until the end of March. Ball Hockey is scheduled to commence Sunday,
April 8t', and Clarington Lacrosse commences later, that same week.
Further, Bryan had not quoted the two summer trade shows and contrary to what was
determined in our February minutes, we did increase the trade show rate by
approximately $50.00 to $734.52 plus 13% HST — (95.48) Total fee $830.00. The early
set-up day, (4Hrs.) to $245.14 plus HST - ($31.86) total of $277.00. Also, revenue from
the vending service was reduced by $2,000.00.
(2)
3. Financial Report: YTD February 281h, 2018 indicated revenue at $84,697.03 and total
expenses at $58,452.06.
Budget with above noted changes was presented and Motion # 18-007 was proposed:
THAT: Our income statement forecast for 2018 be set at $306,600.00 and total expenses
at $292,300.00
Moved by: Shea -Lea Latchford Seconded by: Peter Kennedy
CARRIED
4. New Business: With the municipal election taking place in October of this year, it had
been determined by council that the arena board would finish out this term short the one
member. Then, brought up to quota when the new board is appointed in November of
2018. Sue White reminded the board members that a contract was required by the
operators of the Clarington Farmers' Market for the use of the building and parking lot
during the summer months.
5. Next Meeting: Tuesday April 10, 2018 -7:00 p.m.
6. Adjournment: Motion # 18-008 was proposed: THAT: The meeting is adjourned.